36C77625R0039 0002 - Attachment A - Spec 01 31 00.01 Project Management and Coordination.pdf

Project Number: 564-21-700 Project Name: EHRM Infrastructure Upgrades, Project Location: Fayetteville, AR

PROJECT MANAGEMENT AND COORDINATION

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SECTION 01 31 00.01

PROJECT MANAGEMENT AND COORDINATION

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary

Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative provision for coordinating construction operations on Project, including, but not limited to, the following:

1. Web-based Project management software package.

B. Each contractor shall participate in coordination requirements. Certain areas of responsibility are assigned to a specific contractor.

1.3 DEFINITIONS

A. BIM: Building Information Modeling.

B. RFI: Request for Information. Request from Owner, Architect, or Contractor seeking information required by or clarifications of the Contract Documents.

1.4 DIGITAL PROJECT MANAGEMENT PROCEDURES

A. Web-Based Project Management Software Package: Provide, administer, and use web-based

Project management software package for purposes of hosting and managing Project communication and documentation until Final Completion.

1. Basis of Specification: Procore, Oracle Primavera Submittal Exchange or other equivalent web-based project management software.

2. Web-based Project management software includes, at a minimum, the following features:

a. Compilation of Project data, including Contractor, subcontractors, Architect, Architect's consultants, Owner, and other entities involved in Project. Include names of individuals and contact information.

b. Access control for each entity for each workflow process, to determine entity's digital rights to create, modify, view, and print documents.

c. Document workflow planning, allowing customization of workflow between project entities.

d. Creation, logging, tracking, and notification for Project communications required in other Specification Sections, including, but not limited to, RFIs, submittals, Minor

Changes in the Work, Construction Change Directives, and Change Orders.

e. Track status of each Project communication in real time, and log time and date when responses are provided.

Project Number: 564-21-700 Project Name: EHRM Infrastructure Upgrades, Project Location: Fayetteville, AR

PROJECT MANAGEMENT AND COORDINATION

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f. Procedures for handling PDFs or similar file formats, allowing markups by each entity. Provide security features to lock markups against changes once submitted.

g. Processing and tracking of payment applications.

h. Processing and tracking of contract modifications.

i. Creating and distributing meeting minutes.

j. Document management for Drawings, Specifications, and coordination drawings, including revision control.

k. Management of construction progress photographs.

l. Mobile device compatibility, including smartphones and tablets.

3. Provide Project management software user licenses for use of Owner, Architect, and

Architect's consultants. Provide eight hours of software training for web-based Project software users.

4. At completion of Project, provide digital archive in format that is readable by common desktop software applications in format acceptable to Architect. Provide data in locked format to prevent further changes.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

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