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TECHNICAL QUESTIONS AND
| SOLICITATION #: |
| 36C77625B0004 |
| RESPONSES TRACKING SHEET |
| PROJECT TITLE: |
| EHRM IU Construction - Viera |
| # |
| RECEIVED |
| ANSWERED |
| CONTRACTOR QUESTION |
| VA RESPONSE |
| Preconstruction Risk Assessment Document indicates the work will be performed during WHEN hours. Can you clarify if all work is to be completed during WHEN hours, or just the infection control work? |
| All work is to be completed during WHEN hours however some work that is non disruptive to clinic operations may be performed during normal hours with COR approval. Every effort shall be made to ensure Clinic operations are not impacted by construction. WHEN hours (Weekends, Holidays, Evenings and Nights) outside Normal Business Hours (7:00 am thru 5:00pm, Monday thru Friday) |
| As per spec book page 22-14-00-15 notes insulating roof drain line.Page 22-14-00-1, states insulation in section 22-07-11 The spec book skips this section and goes from 22-05 to 22-14 Can we get this information? Or can you clarify the roof drain insulation requirements? |
| Disregard roof drain insulation. |
| ET2-800 shows a complete grounding network with new grounding electrodes. Does the VA want this total system and routing installed including Air terminals and antenna grounding? |
| Yes, grounding riser detail on ET1-800 is the VA standard total grounding system. Provide as shown. |
| ET2-101, ET2-201, and ET2-301 shows cable tray routing in the drop ceiling. Are these routes existing? |
| These cable tray do not exist and are intended to be new. Field verification may be required in addition to the submittal of RFIs prior to the commencement of any work. |
| Can our team get a set of electrical as-builts with the locations of panel rooms vs. TRs (distances)? |
| See attached drawings. |
| ET1-501 Shows two 60A junction boxes above the new racks for UPS power. This is a NEC code issue 706.15A(2) ESS Disconnecting means. |
| Please provide as shown on ET1-501 per VA standards. Equipment is hard-wired. Means of disconnect is within sight of the equipment (electrical panel). |
| In some hallways we noticed arch hard ceilings. Is there ample room for 4” X 12” cable tray if needed to route in these locations? |
| Contractor would need to field verify as actual routing is depended on field conditions and existing overhead utilities. Contractor is required to propose for worst case scenario. No modifications will be issued for unsubstantiated assumptions made by the contractor during the bidding process. |
| We were not able to view the existing LON/BACnet panels in the TRs. Is the system Johnson Controls or Siemens? |
| System is Trane. |
| Per Specification Section 23 09 23-2 and sheet MH1-001 shows the facility to use Johnson Controls as the controls contractor. If that is the case JCI will install a separate server to control only the TR as requested per bid documents. This server will not connect to the existing BAS in place. |
| Existing BAS is Trane Tracer Summit Ensemble wireless. Contractor shall provide complete and seamless integration into existing Trane BAS system. |
During demolition would we be able to place and leave (1 Week) a crane at any of the yellow rectangle locations?
None of the proposed locations seem feasible for week duration without impact to clinic operations, however crane location(s) and operations will be discussed and developed during phasing. If mobile crane is used it may be possible to move crane to rear parking during normal hours. No modifications will be issued for unsubstantiated assumptions made by the contractor during the bidding process
| Can demolition within the courtyards be performed during regular Hospital hours? |
| Refer to RFI # 1. |
| How thick is the concrete at the existing patios within the courtyard? |
| Refer to the existing as built drawings of the facility. |
Will fire strobe be relocated by VA before demolition?
General Contractor to relocate as required.
| Will the new 6” thick cast in place walls have the decorative horizontal impressions to match existing? How Deep? Structurally approved? |
| Yes, the wall shall match the adjacent walls with reveals. The structural portion of the wall is 6”. Plan to provide a 1-inch-deep reveal. |
How will the 2” separation joint between the existing building and the new cast in place walls be filled?
Provide a typical 2” expansion joint assembly at each intersection.
There are already 2 means of egress at the 202E courtyard. Is the third double door necessary?
Install per plans.
The width of the new TR structure is shown as 12’-4”. The existing wall measures 12’ to the neighboring window. The existing window opening is 6’. Door Mark A2 is 5’-8” wide and upon opening the handles/crash bars will conflict with the 6” wide new wall. Also, the 2” gap will not be between the new wall and the existing wall, it will be inside the existing window opening. Can the new TR building be more narrow to accommodate the existing window location? Conversely could the new courtyard door door be in a different location or be more narrow?
The new wall shall align with existing window jamb.
On pages 59, 61, and 63 of the Attachment 2-675-22-706A_Viera Final_Drawings (65 sheets total) there are numerous references to CISCO 9300 Series Switches, or CISCO.
There are zero Mentions of said switches, or specifications on any network switches (CISCO or Other) in the Specification for Division 27 or Division 28.
Question, are any of the network CISCO switches to be provided by the GC for this EHRM Infrastructure Upgrade?
If so, we will require the specifics such as model number, qty of power supplies and exact details to provide the correct electronics for the VA Network.
Refer to OVAHCS Physical Security Technical Specifications. GC to provide switches and other related equipment as required.
| Will each zone be completely unoccupied during construction? |
| No. |
| Please confirm that this is a dual hat project with a Super/QCM and a separate SSHO. |
| Confirm. |
| What is required for equipment protection that is to remain. |
| Protection from damage and operational impacts caused by demolition and construction activities. |
| Where will the project laydown area be? |
| Clinic NW rear parking area. |
| Will the special inspections be limited to those included on Sheet S0.04 |
| Yes |
| Please provide missing keynotes on Sheet AE1-202. |
| See sheet AE1-201 for associated keynotes. |
| General Note 14 throughout the design drawings states to evaluate integrity of all partitions indicated by symbols on the Life Safety Plans. There have not been any life safety plans observed in the drawings and there is a note on Sheet GI.00 that states "no life safety will be affected by this project." Please confirm the intent of these notes. |
| The GC shall simply patch and repair all penetrations through partitions with appropriate sealants. The VA shall provide a copy of the latest AHJ drawings for reference. |
| 26 |
| 1/21/25 |
| 1/22/2025 |
| Is this project sales tax exempt? |
| No. See Special Note regarding FAR 52.229-3 Federal, State, and Local Taxes in the solicitation. It is solely the responsibility of the offeror to include all state and local sales or use taxes for construction materials, and all other applicable taxes, in their bid or proposal price. |
| 27 |
| 1/21/25 |
| 1/22/2025 |
| What is the magnitude of this project? |
| VAAR Magnitude of Construction: $2,000,000 to $5,000,000 |
| 28 |
| 1/21/25 |
| 1/22/2025 |
| How soon after award is NTP expected to be issued? |
| Notice to proceed will be issued once all the required post award documentation is received from the selected awardee. |
| 29 |
| 1/21/25 |
| 1/22/2025 |
| Will pay applications for materials secured on site or in a bonded warehouse be approved for payment? |
| In accordance with contract terms and conditions, Contractors should not submit an offer assuming the Government will approve monthly progress payments for material and/or equipment procured by the Contractor and stored on the construction site, as space is available, or at a local approved location off the site. Payment of stored materials and/or equipment is at the Contracting Officer’s discretion and will be handled on a case-by-case basis during the contract and under such terms and conditions as the Contracting Officer approves. |
| 30 |
| 1/21/25 |
| 1/22/2025 |
| Due to the current economic inflation, Will the government reduce the amount of time that contractors must hold their numbers to 60 days? By reducing the inflation risk, the government will avoid escalations costs that general contractors and subcontractors must account for. |
| The Government standard concerning price-hold period is 90 calendar days and will not be altered. |
| 31 |
| 1/21/25 |
| 1/22/2025 |
| Will the government consider the inclusion of an Economic Price Adjustment Clause in accordance with Federal Acquisition Regulations (FAR), Subpart 16.203 "Fixed-price contracts with economic price adjustment" and the related contract clause language in FAR 52.216-2, 3, 4? We believe such a clause is appropriate for the following reasons: |
· The contract involves an extended period of performance with significant costs to be incurred beyond 1 year after performance begins;
· The contract amount subject to significant fluctuations in price is substantial [may want to list specific examples of highly unstable pricing items within the scope]; and The economic variables for labor and materials are too unstable to permit a reasonable division of risk between the Government and the contractor, without this type of clause."
In accordance with FAR 16.202 and 52.216-1, this requirement will remain a firm-fixed-price contract.
| Who is responsible for providing the Cisco “managed” switches for the PACs System (access controls)? |
| Contractor is responsible for providing the switch. Please reference the drawings. |
| Who is responsible for providing the Cisco “managed” switches for the CCTV System (cameras)? |
| Contractor is responsible for providing the switch. Please reference the drawings. |
| Reference 01 91 00 General Commissioning Requirements, 1.8 . Is the Prime Contractor required to provide a Commissioning Agent (CxA)? |
| Yes. Commissioning should be on the A/E. |
| Is there any second site visit planned for each specialty? |
| No there is not a second site visit planned. |
Please confirm the order of precedence for the contract documents. Does SOW prevail over the specifications and construction drawings?
| Is the VA willing to pay for materials stored on and/or offsite such that it meets requisite FAR and VAR clauses for stored materials. There are materials which have a 12+ week lead time which SDVOSB firms cannot procure up front without taking on the financial risk, any schedule impacts could cause irreparable harm financially. Proof of materials possession would include vendor invoices, materials under security systems, insured and bonded, photos of materials, and inspection upon request. |
| In accordance with contract terms and conditions, Contractors should not submit an offer assuming the Government will approve monthly progress payments for material and/or equipment procured by the Contractor and stored on the construction site, as space is available, or at a local approved location off the site. Payment of stored materials and/or equipment is at the Contracting Officer’s discretion and will be handled on a case-by-case basis during the contract and under such terms and conditions as the Contracting Officer approves. |
| Will the VA allow deviations to Buy American Act if the noted products are not available? |
| The process of requesting exceptions to the Buy American Act is detailed in the provision at FAR 52.225-12, Notice of Buy American Requirement—Construction Materials Under Trade Agreements, and the clause at FAR 52.225-11 Buy American—Construction Materials under Trade Agreements, in the solicitation. |
| Due to current potentially significant tariffs being placed on the importation of building materials such as wood or steel by the current Presidential Executive Branch, if a tariff is placed after bid time and before award will the government consider a price escalation on a contract value for products such as steel or wood should the executive branch levee tariffs effecting such materials? Most of these materials would still have been Buy American compliant as the tariffs would increase pricing on all steel or wood materials, regardless of origin. |
| This will be awarded as a Firm Fixed Price (FFP) contract and all escalation should be factored in your FFP. Additionally, FAR 52.216-4 “Economic Price Adjustment – Labor and Material” is not included in the solicitation and will not be added. |
| Will the VA accept contract modification if the as-built drawings demonstrate conditions that exclude design considerations or impart differing site conditions? |
| As-built drawings are provided without warranty or obligation as to accuracy. Contractor to field verify as required. |
| If asbestos and/or mold is found that is not listed in the plans, will this be considered an unforeseen situation? And how would the VA like to handle it. |
| Asbestos/or mold NOT INCLUDED ON THE SURVEY AT ATTACHMENT OF THE SOLICITATION, will be considered an unforeseen CONDITION and constitute a modification, which may come at a cost to the VA. |
| To promote fairness in bids received, please specify what quantity of hazardous materials we should plan to abate in each TR room. |
| No known hazardous materials in TR rooms. |
| Will the VA or the Prime Contractor be responsible for purchasing testing and lab services? |
| Contractor to provide. |
| As a result of the effect of COVID-19 throughout the U.S., and the resulting Federal, State and local governments’ responses / requirements are there any new work requirements or mandates that will be required by VA on this project? |
| No current mandates |
| Does this project comply with the NEW Biden Administration Executive Order 14005 concerning the Buy American Act? This executive order limits the purchase of materials from previously approved countries to include Canada and Mexico. Can you please confirm whether materials or equipment manufactured in these previously approved Buy American Act countries outside the United States can or cannot be used on this project? |
| The process of requesting exceptions to the Buy American Act is detailed in the provision at FAR 52.225-12, Notice of Buy American Requirement—Construction Materials Under Trade Agreements, and the clause at FAR 52.225-11 Buy American—Construction Materials under Trade Agreements, in the solicitation. |
| Has the VA validated that the equipment schedules for MEP can comply with Buy American Act? |
| Contractor is responsible to meet Buy America Act, any deviations will have to be approved by CO. |
| Please clarify if WHEN hours are required for all work. |
| See RFI # 1 |
| Can this work be performed during non-regular hours (afterhours, nighttime, or weekends) to minimize the impact to patient and staff care. |
| See RFI # 1. |
| Is there any ICRA requirement for this project? If yes, could you please confirm what are the areas that require them? |
| ICRA is required for all areas. |
| Is there any Project Phasing and the estimated duration of each phase? |
| Project will be phased, durations and work areas to be determined to ensure uninterrupted clinic operations during normal business hours. See AE1-100 |
| Is the VA’s (PSRDM) Physical Security and Resiliency Design Manual Revised January 1, 2024, applicable to this project? |
| Most current version required. |
Reference Section 01 91 00 GENERAL COMMISSIONING REQUIREMENTS, para 1.7 SYSTEMS TO BE COMMISSIONED
Can the VA confirm that the list of systems provided is all that is required for 01 91 00?
All applicable systems included in the construction drawings.
Reference Section 01 91 00, para 1.7 SYSTEMS TO BE COMMISSIONED
The drawings do not appear to have anything related to a new boiler fuel system or generator fuel system as noted in the list. Can the VA confirm that a boiler fuel system or generator fuel system is not within the scope of this project?
Boiler fuel systems are not part of the scope.
Reference Section 01 91 00, para 1.7 SYSTEMS TO BE COMMISSIONED
The list of systems to be commissioned seems to be missing many of the systems included under the drawing packages HVAC IT, & fire protection. Are we to include commissioning of these systems or just what is on the list?
All applicable systems included in the construction drawings are required to be commissioned.
| Can the required SSHO positions be fulfilled by the qualified superintendent? |
| See RFI # 20. |
| Will the Government provide comprehensive written badging requirements for the project if badging is required? |
| All onsite workers required to comply with VA PIV badging requirements including background checks and fingerprinting. |
| Where will the designated parking area be for workers accessing the construction site? |
| Adjacent to laydown area. |
| Will the VA accept the use of Procore Project Management software as the primary submittal and data tracking tool for this project? |
| Procore is Acceptable. |
| Does the VA have a fire alarm service provider that they currently work with? What is the name and contact information of the person or persons that will need to be coordinated with for security and fire alarm and suppression systems work and/or disruptions? |
| VA currently uses JCI and Dyna Fire to service FA system. VA currently uses Pro Tech security contractor. |
| Is AISC (American Iron and Steel Certification) required for the structural steel fabrication and/or erection for this project? |
| Yes, please refer to the specifications. |
Reference Electrical Panel Schedules
Can the VA confirm that circuits not identified as “SPACE” on any given schedule vs. having “SPARE”, that “SPARE” means new breakers are required to be installed in all panels that are existing?
For all new panels, if labeled as “spare” the intent is to have contractor provide spare breakers.
It is not intended to provide spare breakers in existing panels.
| Can the VA provide the floor to deck heights of each area and corridors? |
| Refer to attached drawings |
| Can the VA provide the deck type (i.e., concrete, bar joists, other)? |
| Refer to attached drawings |
| Can the VA provide the utility-owned communication demarcation entrance room location(s)? |
| Room A406. |
| Can the VA provide the utility-owned communication service paths for the site? |
| Utility owned paths not available. |
| Can the VA provide the inter-building A/B side fiber conduit/cabling routing from the entrance rooms to the TR rooms in order to meet the PSRDM of 50’ separation? |
| The drawings are diagrammatical, the contractor would need to field verify and coordinate with existing utilities. |
| Per the PSRDM “Pathways must not be located closer than 50 feet (15 m) to each other; pathways must enter served buildings at different locations and must not be exposed on the building exterior.” Can the VA provide the room locations for the OSP entrances per building meeting the PSRDM having two entrances 50’ apart? |
| Room A406. |
| Can the VA clarify that it is acceptable to run loose 6A cabling in the wall space at locations that do not have conduits to a backbox? |
| Please provide conduit in walls. |
| Can the VA clarify that it is acceptable to install the new 6A cabling in the existing conduit provided the fill rate is not exceeded? |
| The intent for new data drops adjacent to the existing is to maintain the existing until new TR’s are fully functional. Eliminating down time. |
| Can the VA clarify that all existing conduit drops to the backbox are ½” EMT therefore that is why the drawings reflect installing and new drop next to the existing? |
| The intent for new data drops adjacent to the existing is to maintain the existing until new TR’s are fully functional. Eliminating down time. |
| Can the VA clarify that that if the existing EMT is ¾” to a backbox the existing can be used for the 2 CAT6A data cables required per the drawings even though this would exceed the max fill rate? This would protect tearing into each wall and performing repairs. |
| The intent for new data drops adjacent to the existing is to maintain the existing until new TR’s are fully functional. Eliminating down time. |
| Can the VA clarify each location where furniture system cabling is required? |
| See Floor plans. |
| Can the VA clarify if the use of flex conduit can be used for the new data drop locations? This would also reduce unnecessary damage to existing walls. |
| Flex conduit is acceptable in walls. |
| Can the VA provide the locations that currently have Fireproofing? |
| Refer to attached drawings |
| Can the VA confirm that when routing fiber inside, that a minimum of 50’ separation is to be maintained, with the possible exception of routing being next to each other if the fiber is in opposite directions? |
| The drawings are diagrammatical, the contractor would need to field verify and coordinate with existing utilities. |
| Can the VA clarify if the contractor is responsible for installing any 25 Pair Phone cable to each TR and/or TE room 110 block? |
| Contractor’s responsibility. |
| Can the VA clarify if the new 30 AMP 2 POLE/NEMA 3R, NON FUSIBLE DISCONNECTS for the multiple condensing units are to be motor-rated switches? |
| Please provide non-fusible disconnects as shown on drawings. |
| Can the VA clarify whether 1-1/4" Flex Conduit can be used in existing walls for communication cabling? |
| Flex conduit is acceptable in walls. |
| Can the VA clarify if all new WAO’s are Standard Density? |
| Standard density; see ET1-601. |
| Can the VA provide which areas (i.e, corridor hard ceilings) have interstitial space? |
| Refer to attached drawings |
Reference 01 91 00 General Commissioning Requirements, 1.3 RELATED WORK
This para retained Section 33 08 00 COMMISSIONING OF SITE UTILITIES, however the section was not provided. Can the VA clarify if this section is applicable to the project?
Refer to attached drawings
Reference 06 10 00 ROUGH CARPENTRY, 1.2 RELATED WORK
This para retained “Section 06 16 63, CEMENTITIOUS SHEATHING”, however this section was not provided.
Can the VA clarify if the section is applicable to the project?
Disregard these sections.
159. Reference 06 20 00 FINISH CARPENTRY Can the VA clarify if the section is applicable to the project?
Disregard these sections.
Reference 07 81 00 APPLIED FIREPROOFING, 1.2 RELATED WORK
This para retained “Section 01 81 13, SUSTAINABLE CONSTRUCTION REQUIREMENTS”, however this section was not provided.
Can the VA clarify if the section is applicable to the project?
See specification 07 81 00.
Reference 08 11 13 HOLLOW METAL DOORS AND FRAMES, 1.2 RELATED WORK
This para retained “Forced Entry and Ballistic Resistant doors: Section 08 34 53, SECURITY DOORS AND FRAMES”, and “Intrusion Alarm: Section 28 16 00, INTRUSION DETECTION SYSTEM”, however these sections were not provided.
Can the VA clarify if the sections are applicable to the project?
Disregard “forced entry and ballistic resistant doors.
Reference 10 14 00 SIGNAGE
Other than temporary signage it does not appear that permanent signage was included in the drawing set.
Can the VA clarify who is responsible for room signage, and if it’s the GC, can the VA please provide the design details that would be applicable?
The VA will be responsible for room signage.
Reference 10 26 00 WALL AND DOOR PROTECTION
Other than door protection included in the door hardware spec, it does not appear that any other wall protection was included in the drawing set.
Can the VA clarify who is responsible for wall protection, and if it’s the GC can the VA please provide the design details that would be applicable?
Please refer to the specifications and drawings.
Reference Section 23 21 13
Can the VA clarify if Pro-Press can be used for the CHWS piping?
Pro-press type fittings are not allowed.
| Cable tray sizes are not shown in the prints. Who is responsible for sizing the cable trays? The electrical contractor, the low voltage contractor, or the engineer? |
| Drawing ET1-101 (Overall plan) shows the cable tray sizing chart and is the LV contractor’s responsibility for sizing. |
| General - Is there enough space to add the new cable tray to the existing space over the corridor hard ceilings? |
| The drawings are diagrammatical, the contractor would need to field verify and coordinate with existing utilities. |
| General - Will the work area be occupied during the ceiling removal and cable tray installation? |
| Contractor shall phase and schedule as required to ensure all safety requirements are followed and no impact to clinic operations during normal hours. |
| General - Grounding. Prints call for run new ground #4 to service entrance Main ground bar located in the main electrical room. Is there any information on the existing grounding system and possible routes? |
| Contractor would need to field verify the existing grounding system and routing. |
| General - Ceiling Devices. General notes call for removal of existing ceiling devices in demolition areas. Are as built prints available to know how many and types of devices need to be removed and reinstalled? |
| Refer to attached drawings. |
| General - In areas where the ceilings are to be removed, is it required to do a functional test of existing devices prior to removing them? |
| Yes the VA expects that the existing devices are all operable upon completion. |
| General - EMT fittings, could you please confirm if for interior applications all fittings are required to be Rain Tight per specs 26 05 33 2.1 Material 2 C? |
| Interior applications for all fittings do not need to be rain tight. |
| General - What is the minimum conduit for Data drops in Walls? |
| Minimum 1-1/2” |
| General - Could you please provide Electrical Panel manufacturers and breaker types to match existing? |
| Square D are the existing panels. |
| Division 27 - Clarify all WAPs receive (2) category cables per device? |
| (2) Cat cables per devices. |
| Division 27 – Other than the PACS and CCTV system Cisco switches required for this project, who is responsible for the balance of OIT’s new Cisco Ethernet Network Switches? |
| OIT will provide. |
| Division 28 - Is the current security contractor (Convergent) demoing any existing card readers or cameras as part of an existing project or will all these be installed new under that same project? |
| Anticipate Viera access control switchover to Lenel system 2rd quarter FY 2025. |
| Division 28 - Is the plan to put both CCTV and access control panels on the same switch or will these be separate CISCO switches? |
| Contractor is responsible to provide separate switches. |
| Division 28 - There is no mention of a new NVR for the cameras. Are we assuming that this is provided by others or using an existing one? |
| Contractor is responsible to provide NVR. |
| Division 28 - If the current security contractor is to provide them, do they need to be CISCO? Managed? Require redundant power? Specific software? |
| If this is for Network switches ? Cisco managed switches. ICS Network Engineer to manage. Yes second power supply is required. All power on emergency circuit and (2) UPS systems. (2) power supplies each switch.. |
| Division 28 - Please clarify if the fire alarm (electronic FAS) is part of the scope of work. And if so, what manufacturer is it and who is the preferred vendor that has the fire alarm program. Please provide drawings. |
| Refer to construction drawings. Existing FA system is Simplex 4100. |
| Is there enough space to add the new cable tray to the existing space over the “drop ceilings”? Hospitals ceiling areas are normally full. |
| Provide new. The drawings are diagrammatical, the contractor would need to field verify and coordinate with existing utilities. |
| Will the work area be occupied during the ceiling removal, cable tray installation, and data drops? |
| Contractor shall phase and schedule as required to ensure all safety requirements are followed and no impact to clinic operations during normal hours. |
| If occupied, can a bank of rooms/corridor be sectioned off and made unoccupied. If so, please provide a phasing plan and description of the number of rooms allowed at a time. As this will greatly impact the cost and schedule of performance. |
| Contractor shall phase and schedule as required to ensure all safety requirements are followed and no impact to clinic operations during normal hours. |
| Grounding. Prints call for run new ground #4 to service entrance Main ground bar located in the main electrical room. Is there any information on the existing grounding system and possible routes? |
| Contractor would need to field verify the existing grounding system and routing. |
| Ceiling Devices. General notes call for removal of existing ceiling devices in demolition areas. Are as-built prints available to know how many and types of devices need to be removed and reinstalled? |
| Refer to attached drawings |
| What is the minimum conduit size for the CAT 6A data drops in Walls? |
| Minimum 1-1/2” |
| Please provide Mechanical As-Built drawings for all locations for the purpose of negative air exhaust. |
| Refer to attached drawings |
Division 28:
1. Is the current security contractor Convergent demoing any existing card readers or cameras as part of an existing project or will all these be installed new under that same project?
2. Who is supplying the network switches for the security systems? Is the plan to put both CCTV and access control panels on the same switch?
3. There is no mention of a new NVR for the cameras. Are we assuming that this is provided by others or using an existing one?
4. If the current security contractor is to provide them, do they need to be Cisco? Managed? Require redundant power? Specific software?
Please clarify if the fire alarm is in this scope of work. And if so, what manufacturer is it and who is the preferred vendor that has the fire alarm program. Please provide drawings.
Coordinate with COR and see the local OVAHCS Physical Security Systems Technical Specifications. Refer to RFI 32, 33,100, 101 and design drawings
| Will this project be required to have two persons on the project at all times, such as a Superintendent and an on-site CQC Manager with either person performing the role of SSHO? Can a single qualified superintendent share these duties of QC and SSHO? |
| Refer to RFI # 20 |
| Please confirm that the project is to be completed during normal working hours, not nights and weekends? |
| Refer to RFI # 1 |
| Can both new exterior TR rooms be constructed at the same time? |
| Yes, as long as there is no disruption to clinic activities or operations. |
| Can a qualified construction superintendent perform the Superintendent/QC/SSHO roles simultaneously? |
| Refer to RFI # 20 |
| If no to the question above, will the SSHO need to be full-time for this project? |
| Yes. |
| Will contractor be provided a designated laydown area for material storage onsite? |
| Refer to SOW, limited storage is permissible on site. |
| Please provide the required outage request lead-time and process for service shutdown related MEP? |
| Please refer to the General Requirements section of the specifications. |
| Can you please provide the latest Asbestos & Mold survey / inspection of the work areas. |
| See attached report titled “Viera Asbestos Report 2016”. |
| If during the mold remediation it is found that additional areas are affected by mold; would this be consider an unforeseen situation and can be part of a potential additional request for compensation? |
| If it is not identified in the survey or required by the contract scope, this would require a contract modification. |
| Would the VA be okay to use Procore as a project record system for all project documents (Submittals, RFIs, daily reports, Correspondences, etc.) |
| Procore acceptable. |
| Please clarify if a superintendent can be a dual hat to cover the requirements of SSHO? |
| Refer to RFI # 20 |
| If no to the question above, will the SSHO need to be full-time for this project? |
| Refer to RFI # 117 |
| Please clarify if a superintendent can be a dual hat to cover the requirements of QA/QC? |
| Refer to RFI # 20 |
| If no to the question above, will the QA/QC need to be full time for this project? |
| Refer to RFI # 117 |
| Can a superintendent be a triple hat to cover the requirements of SSHO and QA/QC? |
| Refer to RFI # 20 |
| Please confirm the issued drawing set is the latest and complete set. |
| Drawings are approved for construction |
| Please confirm the current design documents meet current VA TIL guidelines. |
| Yes, meets the guidelines that were in place when designed. |
| Is the use of temporary plastic wall panels (such as EdgeGuard panels) acceptable? |
| If system meets all requirements |
| Are there any areas that require a VA “terminal” clean? Who is responsible for the “terminal” clean of the project area? |
| All areas impacted |
| Reference electrical drawings. Can the VA provide the feeder schedule for all new Electrical power conduits and cabling sizes? |
| Please see sheet ET1-600 for Feeder Schedule. |
| Will there be any restrictions as to how many electrical closets and/or TRs will the VA allow access to the GC at any one time? |
| None that are foreseeable however project phasing and scheduling to be determined after award. |
| For the TR Rooms, do floorplan views or elevation views take precedent? |
| Both are equally important. |
| Do installers need to be cleared by the VA prior to entering the IT rooms? If so, what are the requirements to be allowed to enter IT rooms? |
| Contractor shall comply with all badging and security requirements, Access to TRs require successful completion of background checks, training, and compliance with all requirements. |
| Please clarify if 10/100/1000 mb per port be sufficient? |
| Refer to VA TIL and OIT specifications. |
| Please identify what speeds are required for the uplink ports – gigabit or 10 gig? |
| Refer to VA TIL and OIT specifications. |
| Please identify if the network switches are to be managed or unmanaged? |
| Refer to RFI 99 and See the local OVAHCS Physical Security Systems Technical Specifications. |
| Please clarify if the network switches are to be hardened or industrial? |
| Refer to RFI 99 and see the local OVAHCS Physical Security Systems Technical Specifications |
| Please confirm Cisco “managed” Network Switches are VA provided (excluding those provided for PACS and CCTV Systems)? |
| Refer to RFI 99 |
| How many days does the VA require for VA-installed equipment? |
| Project scheduling and phasing to be determined after award. |
| Please clarify how many ports of POE are required per switch‐ 2,4,16,24 or 48? |
| 48 |
| Will the integration with Video and Access be software based or will it be a physical connection through device inputs/outputs? |
| Physical connection / Software. The CCTV and Access Control are fully integrated. |
| Are there any ongoing or planned projects that the general contractor will need to coordinate with? (For example, access control replacement project, or renovations)? |
| Access control switchover to Lenel switchover anticipated 3rd quarter FY 2025. |
| Will the ePACS be changed to LENEL before, during, or after the kick‐off of the EHRM project? |
| Please refer to the most up to date drawings and within coordination of the COR. |
| Will the camera(s) added be integrated into the access control for alarm verification under the EHRM project? |
| Contractor will be responsible for integration of the cameras. |
| How many ports should each new patch panel be required to support (24-port or 48-port)? |
| 48 |
| Is the coordination of the SOW by IT and/or Electrical Room or by areas? |
| Project scheduling and phasing to be determined after award. |
| Will the VA provide specialized keys and fobs or would we need a VA escort all the times? |
| Access to restricted areas will be arranged by VA. |
| If there is any unforeseen situation in a certain IT Room, will the GC be able to start the next phase while the issue is resolved? Or will the project stop? |
| Project scheduling and phasing to be determined after award. Interior courtyards will be closed during construction, all other areas will be occupied. |
| The installation of the new UPSs and PDUs will be during regular or after hours? |
| Refer to RFI # 1 |
| Are there existing as‐builts of the Physical Access Control System (PACS)? |
| Not available |
| Are there existing as‐builts of the CCTV System? |
| Not available |
| Can the contractor work in multiple TR “zones” concurrently? |
| Project scheduling and phasing to be determined after award. |
| In the existing electrical / TR rooms that will be remaining after we remove all cabling, will existing room finishes such as flooring remain? Is there expectancy to replace or repair any finishes within these abandoned electrical/TR Rooms? |
| The room will remain. The GC will be required to patch holes or penetration the he/she creates from the removal or installation for this contract. |
| The OVAHCS is undergoing an ePACS upgrade to LENEL at each work site. To not require dependency on third party contactors who have no obligation to the project or to assist awardees in a successful and on time completion of the Viera CBOC EHRM, should each new TR receive a new controller independent of the aforementioned project and configured on the ICS network. |
| Yes, if required after upgrade. |
| Does the VA require new ICS Switches in each new and existing TR? If yes, how many, and how many ports? |
| Assuming that the ICS means the building wide surveillance network system, it’s the intend for the contactor to include network switches as shown per the design drawings and in compliance with the local OVAHCS Physical Security Systems Technical Specifications. |
| Does the VA require any additional storage for this project? If yes, how much? |
| The VA does require additional storage for this project as it relates to the NVR. |
| Does the VA require any additional VSS Licenses for this project? If yes, what are they? |
| Required for the new devices Contractor. See the local OVAHCS Physical Security Systems Technical Specifications. |
| Will the VA be providing any OFCI equipment for ESS portion of this project? |
| Coordinate with COR and see the local OVAHCS Physical Security Systems Technical Specifications. No. |
| The project requires the use of electrified cabinet locks for all lockable equipment cabinets. Is there a model number that the VA prefers, and should this device have a key override? |
| See TIL and OIT requirements and the local OVAHCS Physical Security Systems Technical Specifications. |
| The project requires the tie in of TR room motion detectors to the PACS for monitoring. Do these motions exist currently in existing TR’s now or will they need to be added? |
| They would need to be added in existing rooms. |
| Are there any physical security requirements for the up and over protection, such as wire mesh? |
| Wire Mesh is acceptable. |
| Division 27 Telecom: Is it the intent to reuse the existing locations for new drops? |
| The intent for new data drops adjacent to the existing is to maintain the existing until new TR’s are fully functional. Eliminating down time. |
| Division 27 Telecom: Are new data drops to be installed surface mount or in existing wall? |
| In existing wall. |
| How many cables are to be run to each WAP location? |
| 2 |
| Are the riser fiber required to be in conduit? |
| Yes that is the intent. |
| Can the contractor utilize armored fiber instead of conduit for the risers? |
| Please utilize conduit. |
| These Wireless Access Points are shown on plans at various locations in different buildings. Please confirm wither these are new or existing to remains? Because no tag has been found regarding these. |
| Some are new (indicated with a N) and some are existing (indicated with an E). See sheet ET1-100. |
| Division 26 Electrical Questions: What size conduit do you require for the stub ups 1. (Low Voltage) 2. (Electrical)? |
| Refer to drawing specifications. |
| Division 26 Electrical Questions: Storage area for materials is limited, and we were shown an area with existing job trailer resides, need to know if we can store on site in this location, and if not, then where? |
| Clinic NW rear parking area. |
Drawings for CCTV cameras & Bid spec documents do not specify what Camera system is currently in place for this project, please answer the following questions:
a. WHO is the manufacturer of the current video management system?
b. On what existing software version is the current video management system operating?
c. Are we expected to support version upgrades as part of this contract?
d. Are there sufficient existing Camera Licenses to support the new cameras?
e. Are the cameras to be 2MP pan/tilt/zoom or fixed dome?
f. Is there a current vendor/installer of this system that we can contact?
g. Is there a main Video Server or are NVR’s in use?
h. What is the preferred camera brand, megapixel, stationary, PTZ, VF?
i. Will the VA provide all Network switches?
j. Is there an existing SSA in place for VIDEO, and who is vendor servicing SSA?
Is there an existing interface between VIDEO & Access Control See the local OVAHCS Physical Security Systems Technical Specifications for devices and equipment specs. Current vendor/installer will be required to coordinate with the COR as there are some existing systems and some that may need to be added and compatible to the existing systems. The existing basis of design system is PELCO VideoXpert Enterprise.
Drawings for card reader/pin pad, & Bid spec documents specify LENEL:
a. Who is the desired manufacturer of the card Readers to be installed?
b. What is the existing software version of the access control system operating?
c. Are we expected to support version updates as part of this contract?
d. Are there sufficient Access Control Software licenses to support the new doors?
e. Is there any existing integration between the access control and CCTV systems?
f. IF so, what is the base platform (Access Control or Video) that operate both?
g. Is there a current vendor/installer of this system that we can contact?
h. Is there an existing SSA in place for Access Control, and who is vendor servicing SSA?
i. Are there existing software licenses available from the VA that can be used for new reader / Controllers?
j. Does new access control need to be FICAM Compliant? Is there a current FICAM License?
k. Is CESIP Certification required?
Is there an existing interface between Access Control & Video See the local OVAHCS Physical Security Systems Technical Specifications for devices and equipment specs. Current vendor/installer will be required to coordinate with the COR as there are some existing systems and some that may need to be added and compatible to the existing systems. The existing basis of design system is LENELS2.
| Will the contractor be required to use a HEPA CART while working above the ceiling in locations where there are patients? |
| Refer to RFI # 49 |
| If j-hooks are required for primary pathways, who is responsible for surveying above ceiling and identifying hook sizes and quantities? |
| Contractor’s responsible to field verify and survey existing conditions. |
| Will Hilti Speed Sleeves or other firestop rated assemblies be required to abide by the 40% fill ratio, or can the quantity of cables adhere to manufacturer recommendations as identified by BICSI. For instance, a 4” Hilti Speed Sleeve has a recommendation to fill 100%, however, an EMT sleeve is subject to 40% fill ratio. |
| Hilti Sleeves or other firestop rated assemblies. |
| Is the low voltage contractor to provide a cable allowance to support any cables not currently identified? Most EHRM projects carry a 10-15% allowance. |
| Yes |
| Is wire tray for Cat 6A cable existing or to be new? |
| New |
| Is innerduct or maxcell required for interior fiber optic pathways, if so, what size and quantity? |
| Since the side A 4 inch conduit and the different side B 4 inch conduit are intended to be provided for each diverse route of each side A and side B fiber, it is expected that the conduit do not need additional inner ducts. For clarity, diverse route is a path separate from each other within the facility. Refer to sheet ET1-102 for additional details. |
| Is an RCDD required for Division 27? |
| Yes |
| If each channel receives its own UPS, are Zone IT Zone PDUs required? |
| Yes, please see ET1-501. |
| Does each channel rack receive two vertical PDUs? |
| Yes, please see ET1-501. |
| Does each channel rack receive a 5kW UPS? |
| Yes, please see ET1-501. |
| Will there be any BICSI RCDD Stamped Drawings for this Project? There are 2 sets of drawing currently and none are stamped by an RCDD, and None of the drawings are only Telecom/Technology Drawings. |
| Yes, the current set found on Sam.gov are stamped. |
| Will there be a set of technology Drawings issued for this Project? |
| Yes, the current set found on Sam.gov. |
| In reading the instructions, for Demolition it states that removal of cable tray includes the removal of data cables, and the drawings show the cables remaining, so which is it? Is there demolition of cables in the Buildings with cable tray removal? |
| The intent for new data drops adjacent to the existing is to maintain the existing until new TR’s are fully functional. Eliminating down time. Once the TR’s are fully functional, then removal of cable trays/cables may start. |
| Are the existing Data Drops to be removed after cutover of the new data drops? |
| Yes. |
Reference AE1-100, GENERAL NOTES “C” The note specifies “PERFORM WORK IN ACCORDANCE WITH VHA DIRECTIVE 2004-012 and VHA DIRECTIVE 7701 OCCUPATIONAL SAFETY AND HEALTH (OSH).” Question: Can the VA provide the references directives prior to bid?
The directive is on the VA TIL web site.
Reference AE1-100, GENERAL NOTES “B” The note specifies “COORDINATE STAGING AREA WITH COR, AND FIND INTERIOR COVERED STORAGE ON SITE FOR MATERIALS THAT MUST BE PROTECTED FROM ELEMENTS - COORDINATE WITH COR.”
Question: Can the VA provide the interior location for where the onsite materials can be stored?
Covered interior storage is not available at Viera VA Clinic.
Reference AE1-100, GENERAL NOTES “F” The note specifies “CONTRACTOR SHALL PERFORM ALL WORK AND PROVIDE ALL MATERIALS IN ACCORDANCE WITH VA MASTER CONSTRUCTION SPECIFICATIONS, WHICH CAN BE FOUND AT HTTP://WWW.CFM.VA.GOV/TIL/.”
Question: Can the VA clarify this statement since specification on the TIL are unedited and not tailored to a specific project. Are we to follow the specifications provided in the solicitation or sections unedited on the TIL?
The GC shall bid on the project with the bidding documents.
Reference AE1-100, GENERAL PHASING NOTES The various notes discuss storage, coordination, however no specific phasing requirements.
Question: Is there any specific phasing required for the project, if so please clarify?
The GC shall provide a detailed phasing plan that describes his/her means/methods and understanding of the project. The plans provide generic phasing info to assist with the project phasing but ultimately the GC capabilities, understanding, and willingness to work with the VA will be discussed.
Reference AE1-101 GENERAL NOTES “4” The note specifies “WHEREVER OPENINGS ARE CUT THROUGH FIRE RATED PARTITIONS, IT SHALL BE THE RESPONSIBILITY OF THE CONTRACTOR FOR WHOM THE HOLE IS CUT TO PATCH AND REPAIR ANYOPENING TO MAINTAIN THE INTEGRITY OF THE FIRE RATING.”
Question: Can the VA provide the current life safety drawings that include the rated walls/partitions, ceilings etc.?
See attached drawings.
Reference AE1-101 GENERAL NOTES “10” The note specifies “VERIFY HEIGHTS AND LOCATIONS OF ACCESS PANELS (AP) AND COORDINATE TYPES WITHTRADES WHICH REQUIRE THEM.”
Question: The drawings do not indicate any current or required new locations of access panels; can the VA provide clarification on existing and new panel requirements?
No specific access panels identified and / or required.
Reference AE1-101 GENERAL NOTES “14” This note states: “CONTRACTOR SHALL EVALUATE INTEGRITY OF ALL PARTITIONS INDICATED BY SYMBOLS ON THE LIFE SAFETY PLAN(S) WITHIN THE PROJECT SCOPE AND UPGRADE AS REQUIRED.”
Questions: Where are the LS plans? Also, what is the intent of this statement. “ALL partitions” this appears to be an open-ended statement. Can the VA please clarify and provide the LS drawings?
See attached drawings.
Reference AE1-101, INFO DESK A101A Question: There are 2 existing data drops shown at the desk. How are these cables being routed to the desk, IE under slab conduit for example? If so, how would the contractor install a new drop next to the existing if the conduit is in or below the concrete slab?
Utilize existing raceway. As the existing cabling is removed the space will inherently become available.
Reference AE1-101, Room E102 Question: There are 2 data drops shown in this room, neither are shown on a wall. Are these wall drops, floor drops? Can the VA please clarify the actual locations of each of them and if not wall WAO please provide the correct symbol?
The data drops shown in the middle of the room is a wall drop.
Reference AE1-101, Room E103 Question: There is 1 data drop shown in this room, that is not shown on a wall. Is this a wall drop, floor drop? Can the VA please clarify the actual location of the drop and if not wall WAO please provide the correct symbol?
The data drops shown in the middle of the room is a wall drop.
Reference AE1-101, Room E132 Question: There is 1 data drop shown in this room, that…
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