36C77624Q0204 0001.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

6/28/2024

36C776 Department of Veterans Affairs Program Contracting Activity Central

6100 Oak Tree Blvd, Suite 490 Independence OH 44131

36C776 Department of Veterans Affairs Program Contracting Activity Central

6100 Oak Tree Blvd, Suite 490 Independence OH 44131 To all Offerors/Bidders

36C77624Q0204 06-28-2024

X x

The purpose of this amendment is to post the majority of Questions and Answers. Remaining Questions and Answers to post in a follow-on amendment.

The solicitation is also extended. New end date of solicitation is Thursday, July 11, 2024 @ 10am Eastern.

Heidi J. Gallaher Contracting Officer

CONTINUATION PAGE

36C77624Q0204 Oklahoma City Surgical Intensive Care Unit & Operating Room Area IOT&A Solicitation Questions & Answers

***Performance Work Statement (PWS) has been updated to include the Construction Contract # 36C10F24C0002***

1. 16.1.2 It says our deliverables must not delay or conflict with the lessor/building contractor – is this negotiated item or mandated item? If mandated what is the remedy if the award date of this contract, existing project timelines, or other items yet to be discovered do not align so there will be schedule risks outside of our control?

Answer: Deliverable due dates can be updated via modification to align with the overall project schedule.

2. 16.1 If the general contractor dictates the timeline needed for all the MEP information, if there is not enough time to complete this effort in time based upon the very intensive needs during user group meetings and time required for a project such as this, what is the remedy?

Answer: IOT&A Contractor shall work to provide necessary information timely to limit any impact to the general contractor. If additional time is needed, per the Government’s schedule – the IOTA contractor, COR and CO will determination a potential need for contract modification.

3. 16.1 It says we cannot make any changes to the equipment that may affect the MEP without approval from CFM RE, CFM CO - will there be enough time to stay on schedule with this requirement? Often these approvals take a great deal of time which could affect the project schedule other deliverables?

Answer: IOT&A Contractor’s requests will be processed expediently so that impacts are minimized, preventing impact to other efforts for the project.

4. When will we be provided design documents and will we be provided them in REVIT? Along with the utility drawing layers? And prior to meeting with the end users?

Answer: All design documents from the general contractor (REVIT/CAD/PDF) will be provided upon their availability (once produced). Any documents already available will be provided as soon as the IOT&A contractor is on the project (post award).

5. Once we identify changes that are required to MEP and we submit and these changes are approved will we be provided with updated REVIT drawings showing these changes or will we be required to update our own drawings and will not receive any updated REVIT drawings from the AE?

Answer: IOT&A contractor can be provided any revised documents from the general contractor when they are provided to the government.

6. Will we be asked to send our REVIT drawings back to the government so these drawings can be shared with the AE so they will include our FF&E layouts in their drawings?

Answer: IOT&A contractor’s REVIT can be shared however any revisions to FF&E layouts by the general contractor is not contractual unless CFM’s Contracting Officer decides to issue a modification.

7. When we are provided with drawings does that mean the walls are not moving any longer? What happens if walls continue to move during our user group meetings and we are not provided with the latest information?

Answer: IOT&A contractor can be provided any revised documents from the general contractor when they are provided to the government.

8. Attachment B shows design must be complete NLT 8/25 – what date is the AE DD2 because all of our information from our user group meetings must be submitted prior to this date? Also, it has been our experience that the AE needs the information in time to incorporate our information into their DD2 design so what date will we need this information delivered to the AE. It says the site will tell us this date but what if the site does not give us enough time to complete our effort which often occurs because of the complexity of activation and especially a project such as this?

Answer: Further discussion to take place in regards to this question with PM, A/E, CO and owner (VA) after contract award. Any deliverables due dates may be modified depending on Government’s schedules.

9. Do you want us to add a percentage of the ROM pricing to allow for escalations so when the equipment is actually purchased it will be based on more realistic pricing instated of using current ROM pricing during the execution of this contract?

Answer: Industry standard is 3.5%. This can be determined after contract award.

10. Is it our responsibility to first validate the FF&E list meaning we would work with the end users to identify manufacturers of the listed FF&E, or will this be provided to use by the AE?

Answer: Further discussions to take place for this question in regards to proper coordination and approval process between contractor and end user after contract award.

11. Approved means we will finalize all the specifications of the validated FF&E is that accurate?

Answer: All specifications need to be finalized by the VA PM with A/E coordination.

12. When are hard copies of the drawings due? How many sets? What is the purpose of these drawings? Are these drawings per room or per floor? If the scale requirement is ¼ inch, should we assume this is per room? Are these drawings only for room typicals or for every room? If for room typicals is it every type of room or only specified rooms?

Answer: Due dates of hard copies and quantity of drawing sets will be shown on design schedule. Scale requirements will need to be discussed with A/E.

13. For the requirement to provide generic cut sheets Deliverable (1) for all JSNs should we default to MILSTD specifications for all cut sheets if no information is provided by the government? There are about 500 cut sheets in this project.

Answer: For cut sheet and specification standards and guidelines please refer to our VA Technical Information Library (TIL)

14. Are we to provide cut sheets for CC items and L_RE items?

Answer: Cut sheet for CC items are not required from the IOT&A contractor. Not sure what is meant by L_RE items?

15. The requirement for all Rooms contents list (attachment E) is really a roll up of the today number of pieces equipment of each JSN per acquisition code is that all that is required for this deliverable Number (3)? Also, can we update the JSN to be correct many are not accurate in the U category.

Answer: Updates and corrections to the Room contents list will be discussed with the site activation team after award.

16. For Item (2) Room by room should match the drawings and be reflected in the Contents Acquisition plan. Does this mean all rooms will need to be completely shown with FF&E or just typical rooms and then a total number of each room?

Answer: This question would need to be discussed in further detail after contract award between the site team, COR and other Government team.

17. It says the contractor assumes IOTA contractor is to include in their pricing the installation of all FFE except those items installed by the manufacturer/ vendor or general contractor. Often items that are marked as VC should be VV or vice versa. Is this statement nonnegotiable? If we submit our pricing up front without knowing the answer, can we price what we typically follow?

Answer: If there are any changes to the VV/VC items and responsibility of installation shifts to the IOTA contractor, a modification to the contract may be necessary.

18. 16.4.1 Will the government provide access to the ECAT list so we can make sure we do not submit packages that can be provided via ECAT?

Answer: During Acquisition Planning, the site team will coordinate a meeting between the IOTA contractor and the local NCO so that the local NCO can provide the IOTA contractor with any information needed in making an acquisition plan decision.

19. Are we pricing all optional tasks with our offer?

Answer: Yes

20. Are we to deliver to the COR a completed drawing showing locations for all FF&E per room typical?

Answer: Yes

21. RESERVED

22. In the equipment attachment T there are no “U” JSNs in the project so we should assume that means this list if not complete at all. Is the equipment list provided only the pfd equipment list provided via SEPS?

Answer: Part of contract requirements is to scrub the equipment list and update as needed (including JSNs). The attached equipment list is to be used as a baseline.

23. The PDF’s embedded in the solicitation Attachment T cannot be opened?

Answer: A few of the embedded PDFs in Attachment T are opening. If there are any embedded docs that won’t open that are relevant – they will be provided after contract award.

24. Is Attachment T – Room Contents tab from DD1?

Answer: No

25. Is there any relocation back into completed phases?

Answer: There is no requirement in this PWS for relocation services.

26. Will acquisition be done per phase or all at once which affects size of warehouse required?

Answer: Please see CLINs 007 and 008 for POPs of acquisition package development.

27. Attachment A - PWS, Page 23, Section 17.3, Paragraph 1 states: Contractor to provide post occupancy support post Day One to close out the activation project. Please advise the number of days post occupancy support should be available.

Answer: Post Occupancy support is from Day 1 through contract end. See CLIN 0012 for POP of Activation and Post Occupancy Support

28. Is the Contractor required to provide BMET’s to conduct equipment testing, or will the VA conduct its own testing?

Answer: IOTA Contractor to decide the appropriate labor mix to successfully complete the PWS requirements.

29. During construction, will storage space be required for reuse FF&E?

Answer: There is no reuse equipment

30. Is the Contractor responsible for any excessing/disposal activities?

Answer: No.

31. Is the Contractor responsible for removal of existing FF&E prior to construction activities beginning?

Answer: No.

32. PWS page 6, paragraph 12.0, Key Personnel: Please confirm that a Medical Equipment Planner is not required for this IOT&A contract.

Answer: See Section 12 Key Personnel for all required Key Personnel for this IOT&A contract.

33. S02 – 36C77624Q0204_1, page 37, Section 2, Technical Submission. Is there a template or example for the Basis of Estimate worksheet referenced, or is the Contractor to develop our own format for this information?

Answer: Vendors can use a copy of Attachment S (without pricing/labor rates) Or their own format. Regardless of format, the BoE must be included in the Technical portion of the quote.

34. Attachment A - PWS, Page 8, Section 16.1, Comprehensive Project Management Services states: “The Project Manager may be required to be onsite as required per contract and lead user group and IPT meetings, installation activities, and project closeout.” Please clarify what the Government’s expectation is in terms of onsite availability. Is it at the Contractor’s discretion when the PM needs to be onsite to support the referenced activities?

Answer: It is at the Contractor’s discretion, however there may be occasions where the COR requests for travel to specific meetings. It is the Contractor’s responsibility to make sure that personnel are onsite at the appropriate times to ensure requirements of the PWS are met.

35. Can non-reimbursable travel expenses required to perform the work be added as an ODC?

Answer: There are no non-reimbursable travel costs. All travel is cost-reimbursable and will be added as a CLIN at time of award.

36. Since all the IOT&A task areas are included (minus Relocation), would you consider increasing the Technical Submission page count to 18?

Answer: No

37. What are the IOT&A contractor’s responsibilities as related to OI&T items?

1. Are we providing planning support?

1. Are we developing purchase packets?

1. Are we storing at the warehouse?

1. If we are storing at the warehouse, what items specifically?

1. Are we responsible for installation?

1. Are we responsible for cable management?

1. Are we responsible for planning, developing packets, receiving, and deploying the telephones?

Answer: The IOTA contractor is not responsible for planning, purchasing, creating packages, storing, installing or deploying any OI&T equipment

38. Does the VA not plan to reuse any current FF&E; hence, the lack of the Relocation CLIN? Please confirm.

Answer: No reuse and no relocation of personnel or personnel files.

39. In Attachment T, please define what the requirements are for the IOT&A contractor for the following items (Plan? Develop packets? Store? Install?):

1. JSN A1012 Telephone, Wall Mounted (VV)

1. JSN A1014 Telephone, Wall Mounted with Speaker (CC)

1. JSN A1015 Telephone, Desk, Multiple Line (VV)

Answer: Yes to VV items, no to CC items

40. In Attachment T, JSN R5135 - Freezer, undercounter 5, cubic feet.

1. Please confirm that the IOT&A contractor is not accountable for the cost of the plumbing and electrical connections.

1. Please confirm that the GC is going to coordinate/contract/pay for the plumbing and electrical connections required for the freezer.

Answer: The GC will ensure utilities are available to operate equipment.

41. Pricing Worksheet, Attachment S, Tab Transition Fees, Optional Task for 17.4 - CLIN 0013 Staff Training & Orientation 8th Floor, but it doesn’t show that Deliverable requirement in any of the other CLINs for 7th floor. Are there training Requirements for 7th floor.

Answer: There is no requirement for staff training and orientation for the 7th floor.

42. 16.2.4 The Room-by-Room MEL, PWS Page 14 (captured using the SharePoint list, identifies all items listed by room. The MEL shall include reuse when applicable. 16.2.5, PWS Page 15, Space plans showing FF&E furniture and equipment placement. FF&E layouts are to be used for end-user/VA designer group meetings, to assist in the validation of the FF&E, and to facilitate outfitting as an installation guide. Items shall be color-coded on the drawings for easy identification (i.e., red for reuse, black for construction contractor provided and installed, green for manufacturer installed). There are several references to reuse equipment, is there any expected reuse of equipment for this project?

Answer: There is no reuse equipment for this project.

43. 16.3.5: Integrated Move Plan, PWS Page 17, CONTRACTOR MUST UTILIZE OCAMS ACTIVATION list BUILT INTO THE GOVERNMENT PROVIDED PROJECT SPECIFIC SHAREPOINT SITE The contractor shall use construction drawings to update the existing move plan on the Government SharePoint site. The contractor shall identify any special characteristics of the space. Can the Government provide more clarity as to the extent of relocation of equipment and staff for the new spaces?

Answer: There is no relocation of equipment and staff for the new space.

44. 16.3.2: Transition CONOPS, PWS Page 16 Can the Government provide more specificity regarding the contents of this deliverable?

Answer: Please see the Transition and PrePlanning Governance CONOPS description on page 16. Any additional information required may be discussed with the COR during CONOPS meetings and CONOPS development.

45. 16.3.4 Transition Plan, PWS Page 17 and 16.1.6. WBS, PWS Page 10 Can the Government provide more clarity and differentiation between these two requirements, as both have similar task requirements?

Answer: The Work breakdown schedule is a Project requirement tracking schedule, whereas the Transition and Preplanning governance CONOPS is a plan that provides detail transition activities from the current state to the requirement future state of the new facility. In this plan, the contractor shall make recommendations for improvement where constraints, impediments, or other problems are identified.

46. 35.3 Contractor Personnel Security Requirements and Responsibilities, PWS Page 38 Will the COR sponsor all IOTA personnel for PIV needed to complete this project effectively? Is there a limit of PIV’s associated with this project?

Answer: COR will sponsor all PIVs. Access will be approved for only those contractor employees who need VPN access. Not all contract employees with be approved for a PIV.

47. SCOPE, 4.0, pg. 2- Please confirm that IOT&A contractor will not physically move “Veterans/patients associated with the project”.

Answer: No movements of Veterans/patients

48. PWS 16.4.1 Room Contents and Acquisition Plan: Has the VA populated the MEL on the OCAMS SharePoint site or is it a clean sheet with the upload one by the contractor?

Answer: The OCAMS website has been loaded with the baseline contents.

49. Can the Government provide an estimate of the amount of reuse FF&E?

Answer: No reuse

50. Is there any expectation for the contractor to perform moving and/or relocation services?

Answer: No moving and/or relocation services

51. 3.0 Background - Notes there are 18 patient rooms. Attachments T & V indicate 17 patient rooms. Has there been an update to PRCL or drawings?

Answer: On the RFP drawings there are 17 patient sicu rooms on the 8th floor.

52. Part of the drawings seem to be cut off or incomplete. Will the VA provide updated or additional drawings for this RFP?

Answer: No indication in this question which drawings are cut off or incomplete, page #, etc. in order to provide complete information.

53. Is the IOT&A contractor required to have a BMET on site to perform activation services?

Answer: Its up to the IOTA contractor to provide the appropriate labor mix to complete PWS task requirements. Beyond the identified Key Personnel, it is up the contractor to identify appropriate labor to accomplish each task.

End of Document