P01 - 19c SOW Final Study of SPS Space in Building 200.pdf

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REUSE STUDY AFTER SPS RELOCATION

Re-Use Options for Basement Floor Vacated SPS Area

The re-use of the SPS space is limited to its location in the basement and size at approximately 7,000 sf.

Based on observations and conversations with the VA facilities team, the following options are presented for future re-use of the SPS space if vacated as proposed in Options 3 and 9. These recommendations are based on observations and conversations with the VA facilities team, no large-scale assessment of clinic loads, growth needs, or master planning was part of the scope of this project. The following options are presented for future re-use:

1. Inpatient Pharmacy

2. Eye Clinic Consolidated with adjacent Ambulatory Surgery

3. Caregiver Support and Respite

4. Facility Central Locker, Lounge and Touchdown Space

Option 1 relocates Inpatient Pharmacy to the Basement Floor from the fi rst fl oor. This move would vacate critical space on the fi rst fl oor for patient facing care. Vertical circulation and adjacency to those areas serviced by Inpatient Pharmacy would be similar with this service if located in the basement. Based on the SEPS data input information provided by the VA, the new Inpatient Pharmacy would gain an additional

2,000 sf. The basement footprint would allow for a new Inpatient Pharmacy at 5,500 sf, and four conference rooms at 360 sf each. Inpatient Pharmacy SEPS program is provided in this section.

Option 2 relocates and consolidates the Eye Clinic next to Ambulatory Surgery where Ophthalmology provides procedures and surgeries. This relocation would consolidate the current clinic which is in two diff erent areas on the fi rst fl oor. This relocation is approximately the same size as the clinic spaces on the fi rst fl oor. The relocation would not increase clinic space. The program/spaces on the First Floor would be the basis for the program in the basement.

Option 3 is an option to create a central Caregiver Support and Respite Clinic. This is not a VA SEPS support clinic space for programming, nor a specifi c VA Space Planning Criteria Chapter. The program of spaces would be driven by leadership direction and stake holders need. This type of area would provide a central lounge for care giver respite, offi ces, touch down spaces for social workers, quiet rooms and group rooms for therapy and training sessions.

Option 4 is for facility lockers and central staff support spaces such as conference rooms and touchdown workstations. The central lockers and lounge would provide a place for logistics, EMS, Facilities, Nutrition, and other services to go for a break and to change before and after work. The space would also be provided with touchdown workstations, training, and conference rooms.

The recommendation of this study is to relocate Inpatient Pharmacy to provide future clinic growth opportunities on the fi rst fl oor to provide veteran care and increase the inpatient pharmacy space to support inpatient care.

Part 5 - Reuse Study After SPS Is Relocated

VA Space Allocation Plan -Basement Floor

Existing First Floor Space Allocation Plan

Edward Hines, Jr. VA Medical Center | 120

Part 5: Reuse Study

INPATIENT PHARMACY SEPS PROGRAM

VA Space Equipment and Planning System is based on 6 Inpatient

FTE Providers, a residency program and serving 483 Inpatient beds.

This does not include relocation of outpatient or oncology pharmacy spaces.

Department Net Area Gross Area Department NTG Factor

2 - PHARMACY SERVICE (268) 5,445 7,079 1.30

Total Departmental Net Area:

Total Departmental Gross Area:

Total Building Gross Area

5,445

7,079

9,556

Total Building NTG Factor

1.35

Privacy Act - FOR OFFICIAL USE ONLY

Program For Design Summary (16 Aug 2022 10:33AM

HINES SPS STUDY

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HINES VA, CHICAGO

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Part 5 - Reuse Study

EMS STAFF LOCKER AREA SEPS PROGRAM

VA Space Equipment and Planning System is based on 200 EMS FTE

Staff , and is for a locker and break area.

Department Net Area Gross Area Department NTG Factor

4 - ENVIRONMENTAL MANAGEMENT SERVICE (EMS) LOCKERS, LOUNGES, TOILETS

AND SHOWERS (410) 4,610 5,532 1.20

Total Departmental Net Area:

Total Departmental Gross Area:

Total Building Gross Area

4,610

5,532

7,468

Total Building NTG Factor

1.35

Privacy Act - FOR OFFICIAL USE ONLY

Program For Design Summary (16 Aug 2022 10:36AM

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EYE CLINIC SEPS PROGRAM

VA Space Equipment and Planning System is based on 20 FTE

Providers, a residency program and 800 Stop codes for 407.

Department Net Area Gross Area Department NTG Factor

3 - EYE CLINIC: OPHTHALMOLOGY AND OPTOMETRY SERVICES (233) 13,266 21,226 1.60

Total Departmental Net Area:

Total Departmental Gross Area:

Total Building Gross Area

13,266

21,226

28,655

Total Building NTG Factor

1.35

Privacy Act - FOR OFFICIAL USE ONLY

Program For Design Summary (16 Aug 2022 10:08AM

HINES SPS STUDY

SION

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Part 5 - Reuse Study

Edward Hines, Jr. VA Medical Center | 124

CAREGIVER SUPPORT AND RESPITE AREA SEPS PROGRAM

VA Space Equipment and Planning System does not recognize this as a authorized department. Program is based on assumptions of need.

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A/E SOW FOR FOLLOW-ON DESIGN

Concept Option 3

A) Mission

Engineering Service’s mission is the total oversight and management of the environment of care, as it pertains to the physical infrastructure and base plant operations at the Edward Hines VA Hospital.

Engineering support is for customers that include, but are not limited to, patients, visitors, clinic staff and administrative employees.

B) Goals

The goal of this project is to provide a complete design and Construction Period Services (construction administration, also referred to as CPS) to renovate, expand and update the Sterile Processing Services in its current location on the Basement Floor of Building 200. A major component of the renovation is the installation of new sterile processing equipment, support equipment and water treatment fi ltration system.

A/E shall coordinate with sterilizing equipment vendors and VA design team personnel, as required, to ensure proper facility and utility preparation to accommodate the equipment to be installed via a separate contract.

C) Current Conditions.

Edward Hines Jr. Veterans Aff airs Hospital provides surgery, ambulatory outpatient surgery, eye procedures, dental clinic, GI and GU procedures, pulmonary procedures, radiology and radiation therapy and support to two ICU units. These services are reliant upon SPS Services and the departments supporting infrastructure, programmed spaces, and functioning environments to keep up with demand and provide sterile equipment.

Building 200 was constructed in 1968. The project area to be renovated has not undergone any extensive upgrades or modernizations since that time. The current SPS Department area is too small and improperly confi gured for effi cient and regulatory compliant work operations. HVAC is inadequate and cannot be properly controlled and water treatment for the building supply being used by special sterilizing equipment requires treatment. The existing SPS department also does not have appropriate storage provisions for sterile storage, scope process, low temperature instrument processing and locker support space.

D) Justifi cation

The completion and successful operation of the new SPS Services Department will improve overall infection control and instrument care in Building 200. It will provide adequate space and utilities for new equipment and support appropriate and regulatory compliant workfl ows. The project will upgrade HVAC equipment, lighting, power distribution, safety equipment and accessibility. This project will correct the following FCA defi ciencies:

• Record No. 42259 for equipment that is graded “D”

• Record No. 161422 for fi nishes that are graded “D”

• Record No. 363893 for water infi ltration graded “D”

• Record No. 363898 for water infi ltration graded “D”

• Record No. 363216 for outdated/missing PIV access control graded “D”

This package intends to provide guidance for the award of a Task Order to the existing IDIQ design contract.

The primary objective is for the A/E to develop a design for an upgraded SPS Department to include new equipment installation, improved infection control workfl ows, workfl ow effi ciencies, and timely services to those clinics supported by SPS.

E) The objectives of this project are to:

Review the SPS Relocation Study prepared to assess design options for the relocation of the SPS Services department. Concept Option 3 is the selected concept and to be referenced for additional information in support of this scope of work.

Review the existing program outlined in the study and validate with the stake holders.

Incorporate users’ desired changes to the functional concept plan provided in the study. Perform a code and criteria review to ensure the fi nished design complies with currents codes and standards.

Accommodate new equipment, based on installation requirements provided by the equipment vendor.

Prepare phasing plans with ICRA requirements outlined to allow the continued, partial use of the space during construction operations. The SPS and Surgery Department shall remain operational through construction, with phased construction being required for the completion of work on the second fl oor.

All work conducted under this scope of work shall comply with the Department of Veterans Aff airs Master

Specifi cations and other Federal, State, and local requirements. The package shall cover all items as defi ned below.

F) Scope of Work

Under this Task Order contract, the A/E shall furnish multiple discipline architectural and engineering services for reports, planning and programming studies, investigations, testing, design concepts, design options, furniture design, construction drawings and specifi cations, review of shop drawings, samples, equipment, data, and other related documents. The A/E fi rm shall provide professional services necessary for:

CLIN 1 – Design of the new Sterile Processing Services Department. This item includes all work up to and including the completion of construction documents and bidding services.

Part 6 - A/E SOW for Follow-on Design

Edward Hines, Jr. VA Medical Center | 128

Part 6: A/E SOW

CLIN 2 – Construction Administration. This item includes all work items commencing from the post-

Award meeting, through the construction phase, and including the project close out and as-builts, also known as Construction Period Services (CPS).

Drawings, specifi cations, and cost estimates shall include all facets of work and trades necessary to facilitate award of a construction contract. Construction period services are to include site visits during construction as part of the scope.

The A/E shall collaborate with the EHVAH’s designated PDT in the Design Phase and all the way through the Construction Phase.

The A/E shall be solely responsible for the management and professional design, including all associated labor, equipment, materials, mailing costs, testing, and inspections to meet the requirements of the contract to deliver the following:

1. Activities required during the investigative phase, include but are not limited to:

• Review previous construction drawings.

• Perform fi eld investigations.

• Review conditions above acoustical ceilings and at access panels for drywall ceilings.

• Review roof conditions above second fl oor for expansion of second fl oor.

• Investigate fl oors above and below, as necessary, for possible piping obstacles, such as plumbing, ductwork, electrical, medical gases, and telecom.

• Perform fi eld investigations to identify defi ciencies in the current building systems.

2. Provide a progress schedule showing percent of work completed and weekly status updates throughout the project.

3. Provide an updated, detailed Construction Cost Estimate for each option, and at each progress submittal. The A/E shall notify the COR at any point if the working cost estimate exceeds the VA budgeted amount. Should that occur, the A/E shall make recommendations to bring the estimated cost within the budgeted amount.

4. The A/E shall complete the design package to include plans, details, sections, elevations, furniture design, equipment layout, shop drawings, construction drawings, edited specifi cations, site visit reports, a detailed construction estimate and all related information as required by the contract.

5. The A/E shall submit a QA/QC template for review. Template shall have a signature block for the QA/

QC reviewer. If a QA/QC template is not approved by the COR, then the A/E will utilize the checklist provided in Attachment 12 in coordination with the COR.

6. The A/E shall provide Construction Administration Services as a separate line cost in their proposal.

End-user Design Parameters: The design shall consist of several end-user design parameters that must be included with the design and will be used to measure the success of the overall project. The parameters include, but are not limited to the following:

• Accessibility: All rooms must either remain or be designed to be accessible.

• Functional Areas: This area will house the SPS Clinic, and will contain the following functions:

DECONTAMINATION AREA

Automated Cart Washer

Anteroom, Soiled Transition / Drop-off

Alcove, PPE

Decontamination Work Area

Storage Room, Water Treatment and Detergent

Housekeeping Aides Closet (HAC)

SCOPE PROCESSING AREA

Anteroom, Scope Processing

Alcove, PPE

Decontamination Room

Scope Processing Room

Scope Staging Room

PREPARATION AND ASSEMBLY AREA

Clean Workroom, Instrument Set Assembly

Storage, Sterile Processing Supplies

STERILIZATION AREA

Sterilization Area, Steam

Sterilization Area, Low Temp

Unloading / Cooling Area

Equipment, Clean Steam Generator

Cart Return Area

RECEIVING, STORAGE AND DISPATCH AREA

Vendor Drop-off / Pick-up Area

Dispatch Area

Workstation, Case Cart Dispatch

Housekeeping Aides Closet (HAC)

Case Cart Assembly Area

STAFF AND ADMINISTRATIVE AREA

Offi ce, Sterile Processing Service (SPS) Chief

Offi ce, (SPS) Assistant Chief

Workstation, Clerical

Training Room, Staff

Copier / Offi ce Supply Room

STAFF AND ADMINISTRATIVE AREA

Locker / Changing Room, Male

Locker / Changing Room, Female

Lounge, Staff

Toilet, Staff

Toilet / Shower, Male

Toilet / Shower, Female

Concept Option 8

A ) Mission

Engineering Service’s mission is the total oversight and management of the environment of care, as it pertains to the physical infrastructure and base plant operations at the Edward Hines VA Hospital.

Engineering support is for customers that include, but are not limited to, patients, visitors, clinic staff and administrative employees.

B) Goals

The goal of this project is to provide a complete design and Construction Period Services (construction administration, also referred to as CPS) to renovate, expand and update the Sterile Processing Services in its current location on the Basement Floor of Building 200. A major component of the renovation is the installation of new sterile processing equipment, support equipment and water treatment fi ltration system.

A/E shall coordinate with sterilizing equipment vendors and VA design team personnel, as required, to ensure proper facility and utility preparation to accommodate the equipment to be installed via a separate contract.

C) Current Conditions

Edward Hines Jr. Veterans Aff airs Hospital provides surgery, ambulatory outpatient surgery, eye procedures, dental clinic, GI and GU procedures, pulmonary procedures, radiology and radiation therapy and support to two ICU units. These services are reliant upon SPS Services and the departments supporting infrastructure, programmed spaces, and functioning environments to keep up with demand and provide sterile equipment.

Building 200 was constructed in 1968. The project area to be renovated has not undergone any extensive upgrades or modernizations since that time. The current SPS Department area is too small and improperly confi gured for effi cient and regulatory compliant work operations. HVAC is inadequate and cannot be properly controlled and water treatment for the building supply being used by special sterilizing equipment required treatment. The existing SPS department also does not have appropriate storage provisions for sterile storage, scope process, low temperature instrument processing and locker support space. The project also includes the foundation repairs to the east side of Building 200 and Ambulatory Surgery

Center renovation.

D) Justifi cation

The completion and successful operation of the new SPS Services Department will improve overall infection control and instrument care in Building 200. It will provide adequate space and utilities for new equipment and support appropriate and regulatory compliant workfl ows. The project will upgrade HVAC equipment, lighting, power distribution, safety equipment and accessibility. This project will correct the following FCA defi ciencies:

• Record No. 42259 for equipment that is graded “D”

• Record No. 161422 for fi nishes that are graded “D”

• Record No. 363893 for water infi ltration graded “D”

• Record No. 363898 for water infi ltration graded “D”

• Record No. 363216 for outdated/missing PIV access control graded “D”

This package intends to provide guidance for the award of a Task Order to the existing IDIQ design contract.

The primary objective is for the A/E to develop a design for an upgraded SPS Department to include new equipment installation, improved infection control workfl ows, workfl ow effi ciencies, and timely services to those clinics supported by SPS.

E) The objectives of this project are to:

Review the SPS Relocation Study prepared to assess design options for the relocation of the SPS Services department. Concept Option 8 is the selected concept and to be referenced for additional information in support of this scope of work.

Review the existing program outlined in the study and validate with the stake holders.

Incorporate users’ desired changes to the functional concept plan provided in the study. Perform a code and criteria review to ensure the fi nished design complies with currents codes and standards.

Accommodate new equipment, based on installation requirements provided by the equipment vendor.

Prepare phasing plans with ICRA outline to allow the continued, partial use of the space during construction operations. The departments shall remain operational through construction, and the Ambulatory Surgery

Care Center operational reduction of rooms to no less than four operational rooms at a time.

Investigate the foundation of the water infi ltration issue along the east basement wall in the ambulatory surgery center OR suite is required. The area is currently secured with restricted access.

All work conducted under this scope of work shall comply with the Department of Veterans Aff airs Master

Specifi cations and other Federal, State and local requirements. The package shall cover all items as defi ned below.

F) Scope of Work

Under this Task Order contract, the A/E shall furnish multiple discipline architectural and engineering services for reports, planning and programming studies, investigations, testing, design concepts, design options, furniture design, construction drawings and specifi cations, review of shop drawings, samples, equipment, data, and other related documents. The A/E fi rm shall provide professional services necessary for:

Edward Hines, Jr. VA Medical Center | 130

CLIN 1 – Design of the new Sterile Processing Services Department. This item includes all work up to and including the completion of construction documents and bidding services.

CLIN 2 – Construction Administration. This item includes all work items commencing from the post-Award meeting, through the construction phase, and including the project close out and as-builts. Also known as

Construction Period Services (CPS).

Drawings, specifi cations, and cost estimates shall include all facets of work and trades necessary to facilitate the award of a construction contract. Construction period services are to include site visits during construction as part of the scope.

The A/E shall collaborate with the EHVAH’s designated PDT in the Design Phase and all the way through the Construction Phase.

The A/E shall be solely responsible for the management and professional design, including all associated labor, equipment, materials, mailing costs, testing, and inspections to meet the requirements of the contract to deliver the following:

1. Activities required during the investigative phase, include but are not limited to:

• Review previous construction drawings.

• Perform fi eld investigations.

• Review conditions above acoustical ceilings and at access panels for drywall ceilings.

• Review conditions along east foundation wall.

• Investigate fl oors above and below, as necessary, for possible piping obstacles, such as plumbing, ductwork, electrical, medical gases, and telecom.

• Perform fi eld investigations to identify defi ciencies in the current building systems.

2. Provide a progress schedule showing percent of work completed and weekly status updates throughout the project.

3. Provide an updated, detailed Construction Cost Estimate for each option, and at each progress submittal. The A/E shall notify the COR at any point if the working cost estimate exceeds the VA budgeted amount. Should that occur, the A/E shall make recommendations to bring the estimated cost within the budgeted amount.

4. The A/E shall complete the design package to include plans, details, sections, elevations, furniture design, equipment layout, shop drawings, construction drawings, edited specifi cations, site visit reports, a detailed construction estimate and all related information as required by the contract.

5. The A/E shall submit a QA/QC template for review. Template shall have a signature block for the QA/

QC reviewer. If a QA/QC template is not approved by the COR, then the A/E will utilize the checklist provided in Attachment 12 in coordination with the COR.

6. The A/E shall provide Construction Administration Services as a separate line cost in their proposal.

End-user Design Parameters: The design shall consist of several end-user design parameters that must be included with the design and will be used to measure the success of the overall project. The parameters include, but are not limited to the following:

Accessibility: All rooms must either remain or be designed to be accessible.

Functional Areas: This area will house the SPS Clinic, and will contain the following functions:

DECONTAMINATION AREA

Automated Cart Washer

Anteroom, Soiled Transition / Drop-off

Alcove, PPE

Decontamination Work Area

Storage Room, Water Treatment and Detergent

Housekeeping Aides Closet (HAC)

SCOPE PROCESSING AREA

Anteroom, Scope Processing

Alcove, PPE

Decontamination Room

Scope Processing Room

Scope Staging Room

PREPARATION AND ASSEMBLY AREA

Clean Workroom, Instrument Set Assembly

Storage, Sterile Processing Supplies

STERILIZATION AREA

Sterilization Area, Steam

Sterilization Area, Low Temp

Unloading / Cooling Area

Equipment, Clean Steam Generator

Cart Return Area

RECEIVING, STORAGE AND DISPATCH AREA

Vendor Drop-off / Pick-up Area

Dispatch Area

Workstation, Case Cart Dispatch

Housekeeping Aides Closet (HAC)

Case Cart Assembly Area

STAFF AND ADMINISTRATIVE AREA

Offi ce, Sterile Processing Service (SPS) Chief

Offi ce, (SPS) Assistant Chief

Workstation, Clerical

Training Room, Staff

Copier / Offi ce Supply Room

STAFF AND ADMINISTRATIVE AREA

Locker / Changing Room, Male

Locker / Changing Room, Female

Lounge, Staff

Toilet, Staff

Concept Option 9

A) Mission

Engineering Service’s mission is the total oversight and management of the environment of care, as it pertains to the physical infrastructure and base plant operations at the Edward Hines VA Hospital.

Engineering support is for customers that include, but are not limited to, patients, visitors, clinic staff and administrative employees.

B) Goals

The goal of this project is to provide a complete design and Construction Period Services (construction administration, also referred to as CPS) to renovate, expand and update the Sterile Processing Services in its current location on the Basement Floor of Building 200. A major component of the renovation is the installation of new sterile processing equipment, support equipment and water treatment fi ltration system.

A/E shall coordinate with sterilizing equipment vendors and VA design team personnel, as required, to ensure proper facility and utility preparation to accommodate the equipment to be installed via a separate contract.

C) Current Conditions

Edward Hines Jr. Veterans Aff airs Hospital provides surgery, ambulatory outpatient surgery, eye procedures, dental clinic, GI and GU procedures, pulmonary procedures, radiology and radiation therapy and support to two ICU units. These services are reliant upon SPS Services and the departments supporting infrastructure, programmed spaces, and functioning environments to keep up with demand and provide sterile equipment.

Building 200 was constructed in 1968. The project area to be renovated has not undergone any extensive upgrades or modernizations since that time. The current SPS Department area is too small and improperly confi gured for effi cient and regulatory compliant work operations. HVAC is inadequate and cannot be properly controlled and water treatment for the building supply being used by special sterilizing equipment required treatment. The existing SPS department also does not have appropriate storage provisions for sterile storage, scope process, low temperature instrument processing and locker support space.

D) Justifi cation

The completion and successful operation of the new SPS Services Department will improve overall infection control and instrument care in Building 200. It will provide adequate space and utilities for new equipment and support appropriate and regulatory compliant workfl ows. The project will upgrade HVAC equipment, lighting, power distribution, safety equipment and accessibility. This project will correct the following FCA defi ciencies:

• Record No. 42259 for equipment that is graded “D”

• Record No. 161422 for fi nishes that are graded “D”

• Record No. 363893 for water infi ltration graded “D”

• Record No. 363898 for water infi ltration graded “D”

• Record No. 363216 for outdated/missing PIV access control graded “D”

This package intends to provide guidance for the award of a Task Order to the existing IDIQ design contract.

The primary objective is for the A/E to develop a design for a new expansion to Building 200 and new

SPS department on the second fl oor of the addition and include new equipment installation, improved infection control workfl ows, workfl ow effi ciencies, and timely services to those clinics supported by SPS.

The project includes site renovation of the drive and parking on the south side of Building 200.

E) The objectives of this project are to:

Review the SPS Relocation Study prepared to assess design options for the relocation of the SPS Services department. Concept Option 9 is the selected concept and to be referenced for additional information in support of this scope of work.

Review the existing program outlined in the study and validate with the stake holders.

Incorporate users’ desired changes to the functional concept plan provided in the study. Perform a code and criteria review to ensure the fi nished design complies with current codes and standards.

Accommodate new equipment, based on installation requirements provided by the equipment vendor.

Prepare phasing plans with ICRA requirements outlined to allow the continued, partial use of the space during construction operations. The SPS and Surgery Department shall remain operational through construction, with phased construction being required for the completion of work on the second fl oor.

All work conducted under this scope of work shall comply with the Department of Veterans Aff airs Master

Specifi cations and other Federal, State, and local requirements. The package shall cover all items as defi ned below.

F) Scope of Work

Under this Task Order contract, the A/E shall furnish multiple discipline architectural and engineering services for reports, planning and programming studies, investigations, testing, design concepts, design options, furniture design, construction drawings and specifi cations, review of shop drawings, samples, equipment, data, and other related documents. The A/E fi rm shall provide professional services necessary for:

Edward Hines, Jr. VA Medical Center | 132

CLIN 1 – Design of the new Sterile Processing Services Department. This item includes all work up to and including the completion of construction documents and bidding services.

CLIN 2 – Construction Administration. This item includes all work items commencing from the post-Award meeting, through the construction phase, and including the project close out and as-builts. Also known as

Construction Period Services (CPS).

Drawings, specifi cations, and cost estimates shall include all facets of work and trades necessary to facilitate award of a construction contract. Construction period services are to include site visits during construction as part of the scope.

The A/E shall collaborate with the EHVAH’s designated PDT in the Design Phase and all the way through the Construction Phase.

The A/E shall be solely responsible for the management and professional design, including all associated labor, equipment, materials, mailing costs, testing, and inspections to meet the requirements of the contract to deliver the following:

1. Activities required during the investigative phase, include but are not limited to:

• Review previous construction drawings.

• Perform fi eld investigations.

• Review conditions above acoustical ceilings and at access panels for drywall ceilings.

• Review utilities and site conditions for Building 200 expansion and drive modifi cations.

• Investigate fl oors above and below, as necessary, for possible piping obstacles, such as plumbing, ductwork, electrical, medical gases, and telecom.

2. Perform fi eld investigations to identify defi ciencies in the current building systems.

3. Provide a progress schedule showing percent of work completed and weekly status updates throughout the project.

4. Provide an updated, detailed Construction Cost Estimate for each option, and at each progress submittal. The A/E shall notify the COR at any point if the working cost estimate exceeds the VA budgeted amount. Should that occur, the A/E shall make recommendations to bring the estimated cost within the budgeted amount.

5. The A/E shall complete the design package to include plans, details, sections, elevations, furniture design, equipment layout, shop drawings, construction drawings, edited specifi cations, site visit reports, a detailed construction estimate and all related information as required by the contract.

6. The A/E shall submit a QA/QC template for review. Template shall have a signature block for the QA/

QC reviewer. If a QA/QC template is not approved by the COR, then the A/E will utilize the checklist provided in Attachment 12 in coordination with the COR.

7. The A/E shall provide Construction Administration Services as a separate line cost in their proposal.

End-user Design Parameters: The design shall consist of several end-user design parameters that must be included with the design and will be used to measure the success of the overall project. The parameters include, but are not limited to the following:

Accessibility: All rooms must either remain or be designed to be accessible.

Functional Areas: This area will house the SPS Clinic, and will contain the following functions:

DECONTAMINATION AREA

Automated Cart Washer

Anteroom, Soiled Transition / Drop-off

Alcove, PPE

Decontamination Work Area

Storage Room, Water Treatment and Detergent

Housekeeping Aides Closet (HAC)

SCOPE PROCESSING AREA

Anteroom, Scope Processing

Alcove, PPE

Decontamination Room

Scope Processing Room

Scope Staging Room

PREPARATION AND ASSEMBLY AREA

Clean Workroom, Instrument Set Assembly

Storage, Sterile Processing Supplies

STERILIZATION AREA

Sterilization Area, Steam

Sterilization Area, Low Temp

Unloading / Cooling Area

Equipment, Clean Steam Generator

Cart Return Area

RECEIVING, STORAGE AND DISPATCH AREA

Vendor Drop-off / Pick-up Area

Dispatch Area

Workstation, Case Cart Dispatch

Housekeeping Aides Closet (HAC)

Case Cart Assembly Area

STAFF AND ADMINISTRATIVE AREA

Offi ce, Sterile Processing Service (SPS) Chief

Offi ce, (SPS) Assistant Chief

Workstation, Clerical

Training Room, Staff

Copier / Offi ce Supply Room

STAFF AND ADMINISTRATIVE AREA

Locker / Changing Room, Male

Locker / Changing Room, Female

Lounge, Staff

Toilet, Staff

APPENDIX

A P

P E

N D

IX

Appendix A : VA SEPS Equipment List

Room

Code

Room Name Room

Area

JSN Content Name

CSDE1 4 - Decontamination Work Area 690 A1010 Telecommunication Outlet

CSDE1 4 - Decontamination Work Area 690 A1014 Telephone, Wall Mounted, 1 Line, With Speaker

CSDE1 4 - Decontamination Work Area 690 A1195 Counter, Cleanup, With 2 or 3 Sinks

CSCR1 2 - Anteroom, Soiled Transition / Drop-off 180 A5075 Dispenser, Soap, Disposable

CSDE1 4 - Decontamination Work Area 690 A5075 Dispenser, Soap, Disposable

JANC2 7 - Housekeeping Aides Closet (HAC) 60 A5075 Dispenser, Soap, Disposable

CSCR1 2 - Anteroom, Soiled Transition / Drop-off 180 A5077 Dispenser, Hand Sanitizer, Hands-Free

CSDE1 4 - Decontamination Work Area 690 A5077 Dispenser, Hand Sanitizer, Hands-Free

CSCR1 2 - Anteroom, Soiled Transition / Drop-off 180 A5080 Dispenser, Paper Towel, SS, Surface Mounted

CSDE1 4 - Decontamination Work Area 690 A5080 Dispenser, Paper Towel, SS, Surface Mounted

JANC2 7 - Housekeeping Aides Closet (HAC) 60 A5080 Dispenser, Paper Towel, SS, Surface Mounted

CSCR1 2 - Anteroom, Soiled Transition / Drop-off 180 A5106 Waste Disposal Unit, Sharps w/Glove Dispenser

CSDE1 4 - Decontamination Work Area 690 A5106 Waste Disposal Unit, Sharps w/Glove Dispenser

JANC2 7 - Housekeeping Aides Closet (HAC) 60 A5135 Shelf, Utility W/ Mop/Broom Holders, SS, Surf Mntd

CSPE1 3 - Alcove, PPE 60 A5145 Hook, Garment, Double, SS, Surface Mounted

CSPE1 3 - Alcove, PPE 60 A5160 Shelf, 8” Depth, SS, Surface Mounted

CSDE1 4 - Decontamination Work Area 690 A5212 Bracket, Television, Wall-Mounted, Tilt/Angle

CSDE1 4 - Decontamination Work Area 690 CT050 Countertop, Stainless Steel

JANC2 7 - Housekeeping Aides Closet (HAC) 60 F0505 Bucket, Mop, With Wringer, 26 Quart

CSCR1 2 - Anteroom, Soiled Transition / Drop-off 180 F0510 Cart, Linen, Soiled

CSCR1 2 - Anteroom, Soiled Transition / Drop-off 180 F2010 Basket, Wastepaper, Step-On

CSCR1 2 - Anteroom, Soiled Transition / Drop-off 180 F2020 Can, Trash, 44 Gallon

CSDE1 4 - Decontamination Work Area 690 F2020 Can, Trash, 44 Gallon

CSPE1 3 - Alcove, PPE 60 F2020 Can, Trash, 44 Gallon

CSDE1 4 - Decontamination Work Area 690 F2700 Reader, Bar Code, Hand Held, With Interface

CSDE1 4 - Decontamination Work Area 690 F3200 Clock, Battery, 12” Diameter

CSWT1 6 - Storage Room, Water Treatment and Detergent 180 K2020 Dispenser, Detergent, Automatic

CSDE1 4 - Decontamination Work Area 690 K6300 Sink, Cook’s, 1 Compartment

CSDE1 4 - Decontamination Work Area 690 M0512 Television, HDTV, Large Screen, 60”

CSDE1 4 - Decontamination Work Area 690 M1801 Computer, Microprocessing, w/Flat Panel Monitor

CSDE1 4 - Decontamination Work Area 690 M1803 Workstation, Computer, Wall Mounted, Adjustable

CSPE1 3 - Alcove, PPE 60 M2035 Rack, Storage, Mobile, Wire, CRS

JANC2 7 - Housekeeping Aides Closet (HAC) 60 M2080 Shelving, Storage, Solid, CRS, w/Adjustable Shelves

JANC2 7 - Housekeeping Aides Closet (HAC) 60 M2600 Vacuum, Wet/Dry, HEPA Filtration

CSCR1 2 - Anteroom, Soiled Transition / Drop-off 180 M3072 Frame, Infectious Waste Bag w/Lid

CSDE1 4 - Decontamination Work Area 690 M3072 Frame, Infectious Waste Bag w/Lid

CSWT1 6 - Storage Room, Water Treatment and Detergent 180 M4871 System, Reverse Osmosis, Water

CSCR1 2 - Anteroom, Soiled Transition / Drop-off 180 P2000 Eyewash, Wall Mounted, Hands-Free

CSDE1 4 - Decontamination Work Area 690 P2000 Eyewash, Wall Mounted, Hands-Free

JANC2 7 - Housekeeping Aides Closet (HAC) 60 P2000 Eyewash, Wall Mounted, Hands-Free

CSCR1 2 - Anteroom, Soiled Transition / Drop-off 180 P2450 Valve, Mixing, Thermostatic

CSDE1 4 - Decontamination Work Area 690 P2451 Valve, Mixing, Thermostatic, Eyewash

JANC2 7 - Housekeeping Aides Closet (HAC) 60 P2451 Valve, Mixing, Thermostatic, Eyewash

CSCR1 2 - Anteroom, Soiled Transition / Drop-off 180 P3100 Lavatory, Vitreous China, Slab Type

CSDE1 4 - Decontamination Work Area 690 P3200 Lavatory, Vitreous China, Slab Type w/Sens Op Fauc

JANC2 7 - Housekeeping Aides Closet (HAC) 60 P4700 Sink, Mop, Molded Stone

CSDE1 4 - Decontamination Work Area 690 S0940 Washer/Disinfector,STM,1DO,RSCD1WLL,26X24X24 Cham

CSDE1 4 - Decontamination Work Area 690 S1905 Window, Sliding Service

CSDE1 4 - Decontamination Work Area 690 S2635 Cleaner, Ultrasonic, SNGL Chamber, CAB, F/S

CWSH2 1 - Automated Cart Washer 180 S3185 Washer, Cart & Utensil, 2 DO, PIT MNTD, RCSD 2 WLL

CWSH2 5 - Automated Cart Washer 180 S3185 Washer, Cart & Utensil, 2 DO, PIT MNTD, RCSD 2 WLL

CSAR1 1 - Anteroom, Scope Processing 60 A1010 Telecommunication Outlet

CSAR1 1 - Anteroom, Scope Processing 60 A1014 Telephone, Wall Mounted, 1 Line, With Speaker

CSAR1 1 - Anteroom, Scope Processing 60 A1066 Mirror, Float Glass, With SS Frame

CSSD1 3 - Decontamination Room 200 A1195 Counter, Cleanup, With 2 or 3 Sinks

CSAR1 1 - Anteroom, Scope Processing 60 A5075 Dispenser, Soap, Disposable

CSSD1 3 - Decontamination Room 200 A5075 Dispenser, Soap, Disposable

CSSP1 4 - Scope Processing Room 265 A5075 Dispenser, Soap, Disposable

CSAR1 1 - Anteroom, Scope Processing 60 A5077 Dispenser, Hand Sanitizer, Hands-Free

CSSD1 3 - Decontamination Room 200 A5077 Dispenser, Hand Sanitizer, Hands-Free

CSSP1 4 - Scope Processing Room 265 A5077 Dispenser, Hand Sanitizer, Hands-Free

CSAR1 1 - Anteroom, Scope Processing 60 A5080 Dispenser, Paper Towel, SS, Surface Mounted

CSSD1 3 - Decontamination Room 200 A5080 Dispenser, Paper Towel, SS, Surface Mounted

CSSP1 4 - Scope Processing Room 265 A5080 Dispenser, Paper Towel, SS, Surface Mounted

CSSD1 3 - Decontamination Room 200 A5106 Waste Disposal Unit, Sharps w/Glove Dispenser

CSPE1 2 - Alcove, PPE 60 A5145 Hook, Garment, Double, SS, Surface Mounted

CSPE1 2 - Alcove, PPE 60 A5160 Shelf, 8” Depth, SS, Surface Mounted

CSAR1 1 - Anteroom, Scope Processing 60 CT050 Countertop, Stainless Steel

CSSD1 3 - Decontamination Room 200 CT050 Countertop, Stainless Steel

CSSP1 4 - Scope Processing Room 265 CT050 Countertop, Stainless Steel

CSSD1 3 - Decontamination Room 200 F0540 Cart, Scope, Transport

CSSP1 4 - Scope Processing Room 265 F0540 Cart, Scope, Transport

CSST1 5 - Scope Staging Room 60 F0540 Cart, Scope, Transport

CSAR1 1 - Anteroom, Scope Processing 60 F2010 Basket, Wastepaper, Step-On

CSSP1 4 - Scope Processing Room 265 F2010 Basket, Wastepaper, Step-On

CSPE1 2 - Alcove, PPE 60 F2020 Can, Trash, 44 Gallon

CSSD1 3 - Decontamination Room 200 F3200 Clock, Battery, 12” Diameter

CSSP1 4 - Scope Processing Room 265 F3200 Clock, Battery, 12” Diameter

CSSD1 3 - Decontamination Room 200 M1801 Computer, Microprocessing, w/Flat Panel Monitor

CSSD1 3 - Decontamination Room 200 M1803 Workstation, Computer, Wall Mounted, Adjustable

Room

Code

Room Name Room

Area

JSN Content Name

Edward Hines, Jr. VA Medical Center | 136

CSPE1 2 - Alcove, PPE 60 M2035 Rack, Storage, Mobile, Wire, CRS

CSSD1 3 - Decontamination Room 200 M3072 Frame, Infectious Waste Bag w/Lid

CSST1 5 - Scope Staging Room 60 M3160 Cabinet, Storage, Hanging Scopes

CSSD1 3 - Decontamination Room 200 P2000 Eyewash, Wall Mounted, Hands-Free

CSSP1 4 - Scope Processing Room 265 P2000 Eyewash, Wall Mounted, Hands-Free

CSSD1 3 - Decontamination Room 200 P2451 Valve, Mixing, Thermostatic, Eyewash

CSSP1 4 - Scope Processing Room 265 P2451 Valve, Mixing, Thermostatic, Eyewash

CSAR1 1 - Anteroom, Scope Processing 60 P3100 Lavatory, Vitreous China, Slab Type

CSSD1 3 - Decontamination Room 200 P3100 Lavatory, Vitreous China, Slab Type

CSSP1 4 - Scope Processing Room 265 P3100 Lavatory, Vitreous China, Slab Type

CSSD1 3 - Decontamination Room 200 S1905 Window, Sliding Service

CSSP1 4 - Scope Processing Room 265 S2627 Washer, Fiber Scope

CSIA1 1 - Clean Workroom, Instrument Set Assembly 775 A1010 Telecommunication Outlet

CSIA1 1 - Clean Workroom, Instrument Set Assembly 775 A1014 Telephone, Wall Mounted, 1 Line, With Speaker

CSIA1 1 - Clean Workroom, Instrument Set Assembly 775 A5075 Dispenser, Soap, Disposable

CSIA1 1 - Clean Workroom, Instrument Set Assembly 775 A5077 Dispenser, Hand Sanitizer, Hands-Free

CSIA1 1 - Clean Workroom, Instrument Set Assembly 775 A5080 Dispenser, Paper Towel, SS, Surface Mounted

CSIA1 1 - Clean Workroom, Instrument Set Assembly 775 CT050 Countertop, Stainless Steel

CSIA1 1 - Clean Workroom, Instrument Set Assembly 775 F0230 Chair, Drafting, Rotary

CSIA1 1 - Clean Workroom, Instrument Set Assembly 775 F2700 Reader, Bar Code, Hand Held, With Interface

CSIA1 1 - Clean Workroom, Instrument Set Assembly 775 M1801 Computer, Microprocessing, w/Flat Panel Monitor

CSIA1 1 - Clean Workroom, Instrument Set Assembly 775 M1825 Printer, Computer

SRSP1 2 - Storage, Sterile Processing Supplies 60 M2055 Shelving, Storage, Wire, CRS, w/Adjustable Shelves

CSIA1 1 - Clean Workroom, Instrument Set Assembly 775 P3100 Lavatory, Vitreous China, Slab Type

CSIA1 1 - Clean Workroom, Instrument Set Assembly 775 S9610 Station, Utility / Rack

CHC01 5 - Cart Return Area 30 A1010 Telecommunication Outlet

CHC01 3 - Unloading / Cooling Area 120 A1010 Telecommunication Outlet

CSLT1 2 - Sterilization Area, Low Temp 180 A1010 Telecommunication Outlet

CSSS1 1 - Sterilization Area, Steam 260 A1010 Telecommunication Outlet

CSSS1 1 - Sterilization Area, Steam 260 A1014 Telephone, Wall Mounted, 1 Line, With Speaker

CSSS1 1 - Sterilization Area, Steam 260 A5160 Shelf, 8” Depth, SS, Surface Mounted

CSSS1 1 - Sterilization Area, Steam 260 CT050 Countertop, Stainless Steel

CSSS1 1 - Sterilization Area, Steam 260 M1801 Computer, Microprocessing, w/Flat Panel Monitor

CHC01 3 - Unloading / Cooling Area 120 M8910 Cart, Surgical Case

CHC01 5 - Cart Return Area 30 M8910 Cart, Surgical Case

CSSS1 1 - Sterilization Area, Steam 260 S0442 Sterilizer,Stm,VAC,2DO,RCSD 2WLL,24x36x48 Chamber

CSSS1 1 - Sterilization Area, Steam 260 S0495 Loading Car & Transfer Carriage, 24x36x48 Chamber

CSLT1 2 - Sterilization Area, Low Temp 180 S5505 Sterilizer, Hydrogen Peroxide Gas, 3.5 cu ft Cham

CHC01 2 - Dispatch Area 1100 A1010 Telecommunication Outlet

CSCQ1 5 - Case Cart Assembly Area 600 A1010 Telecommunication Outlet

OFA07 3 - Workstation, Case Cart Dispatch 56 A1010 Telecommunication Outlet

SRS01 1 - Vendor Drop-off / Pick-up Area 120 A1010 Telecommunication Outlet

SRS01 1 - Vendor Drop-off / Pick-up Area 120 A1014 Telephone, Wall Mounted, 1 Line, With Speaker

OFA07 3 - Workstation, Case Cart Dispatch 56 A1015 Telephone, Desk, Multiple Line

JANC2 4 - Housekeeping Aides Closet (HAC) 60 A5075 Dispenser, Soap, Disposable

JANC2 4 - Housekeeping Aides Closet (HAC) 60 A5080 Dispenser, Paper Towel, SS, Surface Mounted

JANC2 4 - Housekeeping Aides Closet (HAC) 60 A5135 Shelf, Utility W/ Mop/Broom Holders, SS, Surf Mntd

OFA07 3 - Workstation, Case Cart Dispatch 56 E0123 Workstation, Straight, Free Standing, 72” W

OFA07 3 - Workstation, Case Cart Dispatch 56 F0275 Chair, Swivel, High Back

OFA07 3 - Workstation, Case Cart Dispatch 56 F0420 Cabinet, Filing, Lateral, Half Height

JANC2 4 - Housekeeping Aides Closet (HAC) 60 F0505 Bucket, Mop, With Wringer, 26 Quart

OFA07 3 - Workstation, Case Cart Dispatch 56 F2000 Basket, Wastepaper, Fire Resistant

OFA07 3 - Workstation, Case Cart Dispatch 56 M1801 Computer, Microprocessing, w/Flat Panel Monitor

SRS01 1 - Vendor Drop-off / Pick-up Area 120 M2055 Shelving, Storage, Wire, CRS, w/Adjustable Shelves

JANC2 4 - Housekeeping Aides Closet (HAC) 60 M2080 Shelving, Storage, Solid, CRS, w/Adjustable Shelves

JANC2 4 - Housekeeping Aides Closet (HAC) 60 M2600 Vacuum, Wet/Dry, HEPA Filtration

CHC01 2 - Dispatch Area 1100 M8910 Cart, Surgical Case

CSCQ1 5 - Case Cart Assembly Area 600 M8910 Cart, Surgical Case

JANC2 4 - Housekeeping Aides Closet (HAC) 60 P2000 Eyewash, Wall Mounted, Hands-Free

JANC2 4 - Housekeeping Aides Closet (HAC) 60 P2451 Valve, Mixing, Thermostatic, Eyewash

JANC2 4 - Housekeeping Aides Closet (HAC) 60 P4700 Sink, Mop, Molded Stone

LR002 6 - Locker / Changing Room, Male 412 A1010 Telecommunication Outlet

LR002 7 - Locker / Changing Room, Female 412 A1010 Telecommunication Outlet

OFA07 3 - Workstation, Clerical 56 A1010 Telecommunication Outlet

OFA07 8 - Workstation, Clerical 56 A1010 Telecommunication Outlet

OFA07 9 - Workstation, Clerical 56 A1010 Telecommunication Outlet

OFA07 10 - Workstation, Clerical 56 A1010 Telecommunication Outlet

OFA07 11 - Workstation, Clerical 56 A1010 Telecommunication Outlet

OFA07 12 - Workstation, Clerical 56 A1010 Telecommunication Outlet

OFA07 13 - Workstation, Clerical 56 A1010 Telecommunication Outlet

OFA07 14 - Workstation, Clerical 56 A1010 Telecommunication Outlet

OFA07 15 - Workstation, Clerical 56 A1010 Telecommunication Outlet

OFA07 16 - Workstation, Clerical 56 A1010 Telecommunication Outlet

OFA07 17 - Workstation, Clerical 56 A1010 Telecommunication Outlet

OFA07 18 - Workstation, Clerical 56 A1010 Telecommunication Outlet

OFA09 1 - Offi ce, Sterile Processing Service (SPS) Chief 100 A1010 Telecommunication Outlet

OFA09 2 - Offi ce, Sterile Processing Service (SPS) Assistant Chief 100 A1010 Telecommunication Outlet

RPR01 5 - Copier / Offi ce Supply Room 100 A1010 Telecommunication Outlet

SL001 19 - Lounge, Staff 240 A1010 Telecommunication Outlet

LR002 7 - Locker / Changing Room, Female 412 A1012 Telephone, Wall Mounted, 1 Line

Room

Code

Room Name…