S05 - Vendor Questions - Bay Pines.pdf

Vendor Questions – Bay Pines RFQ – 36C77622Q0237

1. Question: Are there any drawings available to review now?

Answer: Yes, Detailed drawings will be available at time of award.

2. Question: Can we verify that the General Contractor will provide us this information before any user group meetings with end users and will allow us time to have these meetings prior to this required date?

Answer: Yes

3. Question: Provide the following information –

- Number of doors that will need cores installed

- Types and number of cores to be installed

Answer: Not Required – please see revised ATTACHMENT A - PWS

4. Question: Will there be construction cores installed in all the doors prior to the new cores? Answer: No

5. Question: Will we be provided with the correct core pullers for free by the general contractor? How many can we have? Will we have to document these cores? N/A

Answer: Not required - please see revised ATTACHMENT A - PWS

6. Question: 16.2.9 - can you provide the list of complex spaces anticipated Answer: Not required

7. Question: 16.2.10 Can you please provide the delivery date of DD1?

Answer: N/A project under construction

8. Question: Can you verify that the IOTA contractor will have the most current version of the REVIT drawings from the AE including MEP prior to the user group meetings so that we can meet the requirements of delivering to the AE specific design requests prior to

DD1?

Answer: REVIT is not available.

9. Question: Are you saying the IOTA contractor is to conduct a complete inventory of FF&E and create a report of recommended reuse? Does this include furniture, artwork also? Or is it to review the VA property book and make recommendations of reuse from that?

Answer: Yes

10. Question: Should we assume that all computers M1801 will be stored in the IOT Contractor Warehouse? The current list is over 700 PC’s. How do we anticipate when these will be delivered to the warehouse since we are not providing these packages which will affect the amount of space required thus cost? Also, please provide the dollar amount value of the IT equipment that will be stored in our warehouse so we can follow the contract requirement and insure correctly.

Answer: Not required – please see revised ATTACHMENT A – PWS

11. Question: Please provide the VA security requirements to store IT Equipment.

Answer: Not required – please see revised ATTACHMENT A - PWS

12. Question: How much space is required for IT Equipment Programming?

Answer: Not required – please see revised ATTACHMENT A – PWS.

13. Question: Should the IO Contractor assume; we will be responsible to move all stored IT equipment from our warehouse to the new facility?

Answer: Not required – please see revised ATTACHMENT A – PWS.

14. Question: Does the warehouse need to have work benches or tables to conduct the testing and assembly of the equipment done by VA BMET?

Answer: Not required

15. Question: Will the VA provide workspace for the IOT Contractor Team During the planning phase of the project?

Answer: Yes

16. Question: 17.3 Please define 250 VA Staff?

Answer: I do not know how to define this anymore than it is. Full time employee equivalent

FTEE

17. Question: Are the 800 boxes to store the personal files and supplies?

Answer: Government related files only.

18. Question: What amount of equipment should we plan on moving?

Answer: Minimal amount of equipment. Majority of equipment will be new.

19. Question: Will any potential reuse equipment require MEP sub contractor connection support and if so will that connection support be the responsibility of the IOTA contractor or will the GC provide?

Answer: No, this will not be the responsibility of the IOTA contractor

20. Question: 18.0 it states specifically delivery schedules as specified in the PWS however many of the deliverables that are required throughout the project are tied to CLINS that do not last the entire project.

Answer: Maintenance and updating are part of Project Management Services – Reference PWS Page 13 under “PWS Deliverable Updates” heading.

21. Question: Is there a loading dock in the renovated building? Or is there an attached/adjacent building? If in another building, will IOT&A contractor have access during normal business hours?

Reference: General Yes, a dock is available for use during business hours but will require coordination.

22. Question: Other Requested Submittals. Representations and Certifications. Would you allow for the bidders to insert a statement certifying that their Reps & Certs are completed and current on SAM.GOV rather than inserting them in their entirety?

Reference: Solicitation, E.2 Instructions to Offerors Answer: Please provide a completed copy of the representatives and certifications, as stated in Section E.2(F)5 – Other Requested Submittals.

23. Question: PWS states: Storage of IT equipment (PCs, monitors, phones, peripherals) must be in a designated area meeting VA Security requirement. If the VA has an OIT warehouse, these items are typically stored on their property to remain in their possession. Could you please verify that IT equipment will be stored in the contractor-leased warehouse?

Reference: PWS 17.2 Warehousing pg. 22

Answer: Not required

24. Question: PWS states: Provide space for Equipment labeling, testing, assembly. Physical tagging, assembly, and testing is generally done at the new site during installation. Is this relevant to this solicitation?

Reference: PWS 17.2 Warehousing pg. 22

25. Question: PWS states: Provide space for IT Equipment programming. This is typically completed by OIT at their facility due to networking requirements. Is this relevant to this solicitation?

Answer: Not required – Please see revised ATTACHMENT A – PWS.

26. Question: PWS states: Incoming medical equipment safety inspection, barcoding, and input into AEMS/MERS (Government asset management software used to track enterprise assets). Input into AEMS/MERS is done within the VA or remotely by the IOT&A contractor. Is this relevant to this solicitation?

27. Question: How much estimated equipment, if any, is being relocated? Or is this just personnel and belongings?

Reference: PWS 17.3 Answer: Minimal equipment and government files.

28. Question: Will more information be provided regarding the specific millwork requirements in Attachment C?

Answer: Yes – at time of award.

29. Question: Based on the signage items listed in Attachment C, is there an existing signage plan? Yes

30. Question: Reference: Section 16.3 Paragraph 1 refers to involving multiple departments and key organizational CONOPS; Section 16.3 Bullet 1 refers to Micro CONOPS as (Clinic Wide operations); while Deliverable 16.3.1 Micro CONOPS are described as “how each specific operational unit conducts business”. Can the VA clarify the definition and deliverable for the operational CONOPS for this project? Are both Macro (Clinic wide operations) and Micro (Unit specific operations) CONOPS are requirement of this proposal?

Answer: Mircro – “how each specific operational unity conducts business”. Macro CONOPS is NOT requirement for this proposal.

31. Question: Reference: 16.3.2 Transition CONOPS shall include a Day in the Life Plan, which describes the contractor’s plans for preparing Day in the Life Scenarios to help prepare employees to work in the newly activated space. Is supporting the execution of the Day in the Life Plan a requirement of this proposal, or only the creation of the scenario scripts?

Answer: Yes to both

32. Question: Reference: Attachment C – Project Contents List or PWS 3.0 Background “This project relocates the current non-PACT Primary Care”. Can the VA provide a detailed listing of departments/services that will be occupying/relocating to Building 1 as part of this project?

Answer: Primary care/med library/gym/food & nutrition

33. Question: In order to explain effectively, we are requesting to provide additional pages for the technical submission.

Reference: SECTION E - SOLICITATION PROVISIONS- F) Information to be Submitted:

Technical Submission - maximum 8 pages Answer: Please see Section E.2(F)2 – Technical Submission. Maximum 12 Pages

34. Question: Refers to the inventory of FF&E. This item is not mentioned anywhere else in the PWS. Will an inventory be required or provided by the VA?

Reference: 16.2.10 Design Submittal 1 "4) inventory of existing FF&E, recommended re-use report which includes data sheets for any selected re-use " Answer: Provided by VA

35. Question: Both Design Submittals 1 and 2 are due 3 months after contract award, is this correct?

Reference: 16.2.10 Design Submittal 1 and 16.2.11 Design Submittal 2 Answer: Yes

36. Question: Signage was listed in the PCRL, but not noted as a deliverable Reference: Signage Answer: Acquisition plan support only required.

37. Question: Are there floor plans or drawings available for the legacy facility Bldg 100?

Reference: Floor Plans Answer: Yes, will be made available at time of award.

38. Question: What date is BOD? The deliverable schedule references a "BOD" but there is no BOD identified in the Background paragraph or anywhere else in the PWS. Nor is one called out in the construction schedule.

Reference: 3.0 Background; 18.1 Deliverable Schedule items 17.4.2, 17.4.3, and 17.4.4 Answer: Estimated – October, 2023

39. Question: Approximately how far from Bldg 1 is Bldg 100?

Answer: 500 yards +

40. Question: Will floors 2-5 have any other functions operating in that space during Installation, Relocation and Activation or are/will those spaces completely vacant?

Answer: No & completely vacant

41. Question: What are the mailing addresses for both Bldg 1 and Bldg 100?

Answer: 10000 Bay Pines Blvd, Bay Pines FL 33744

42. Question: Is all exterior and interior work planned to be completed before the execution of installation, relocation, and activation? If not, will the exterior work create any restrictions or impediments to the IOT&A contractor?

Answer: Yes exterior work complete, interior work not completed with VC items.

43. Question: Given this facility was built in 1933, are there any historical restrictions or requirements that will affect the IOT&A contractor?

Answer: No

44. Question: How many floors/levels is building 100 and if more than a single level, are the personnel being relocated occupying multiple levels?

Answer: 1

45. Question: Is there a specific date during the month of April 2024 the VA would like for clinical services to begin?

Reference: 3.0 Background Answer: TBD

46. Question: In one sentence it says, "the contractor will upload all package documents produced as required by this section to the contracting office via FORCE". In another, it says "interior design team will ultimately submit the approved package through FORCE".

Which one will it be?

Reference: 17.1 Acquisition Packages Development Answer: Contractor will upload into FORCE

47. Question: How far in advance would the government like to have the Travel

Authorization Document for review and ultimate approval?

Reference: 11.0 Travel Answer: 1 month

48. Question: What is the government's typical experience in how long it takes to provide a non-government person access to their SharePoint Site? Is there a limit to how many IOT&A Contractor persons can be provided access to the SharePoint Site?

Reference: 16.1.10 SharePoint Site Answer: No limit & 1 month for access

49. Question: Are the days listed in this requirement business days or calendar days?

Reference: 16.1.11 Meeting Minutes and Meeting Agendas Answer: Calendar days

50. Question: "3) install cores per plan". Can the government confirm that they want the

IOT&A Contractor to actually execute the installation of the door cores since this is not typical due to security, accountability, and opportunity for duplication concerns?

Reference: 16.2.4 Master Key Plan Answer: Not required

51. Question: Do the AE drawings identify the required backing for wall-mounted items?

Reference: 16.2 Comprehensive Interior Design, FF&E, and Space Planning Services Answer: Yes

52. Question: For other than virtual reality, where does the government intend for these mockups to be established (ie, new facility, warehouse space, etc)?

Reference: 16.2.9 Mock-Up Services Answer: Bldg 20 auditorium

53. Question: "(The Government will be responsible for disposing of non-reusable equipment)". Can you please confirm that the IOT&A Contractor has no responsibility in this effort except for developing the plan and doesn't have to provide any labor, materials, warehousing, or equipment to actually execute the plan?

Reference: 16.2.12 Equipment Reuse and Disposal Plan Answer: IOTA contractor is not responsible for disposal

54. Question: Given current labor force challenges being experienced nationwide, do the number of days listed in the VA PALT Table remains valid?

Reference: 16.4 Acquisition Planning Services Answer: Yes

55. Question: How much space for IT equipment programming does the government anticipate needing?

Reference: 17.2 Warehousing and Warehousing Management Services Answer: Not required

56. Question: Does the government anticipate needing warehouse space for anything other than the newly purchased commodities?

Reference: 17.2 Warehousing and Warehousing Management Services Answer: No

57. Question: Will there be files requiring special handling requirements for either PII or

HIPPA?

58. Question: Does the government have an estimate of the linear feet of files needing to be relocated?

59. Question: Does the loading docks at the legacy facility (Bldg 100) and the newly renovated facility (Bldg One) have a loading dock with dock levelers?

60. Question: How much space approximately, in square feet, is available inside the loading dock doors for assembly, breakdown, short term storage, etc at both the legacy facility (Bldg 100) and the newly renovated facility (Bldg One) Answer: No space available

61. Question: How many elevators are available for the IOT&A Contractor to use in both the legacy facility (Bldg 100) and the newly renovated facility (Bldg One)?

Answer: 2

62. Question: How many loading docks are available for use at both the legacy facility (Bldg

100) and the newly renovated facility (Bldg One)?

Answer: 1

63. Question: What is the height and width of the loading opening from the lowest point to the finished floor level at both Bldg 100 and Bldg One?

Answer: 10’

64. Question: What are the height and width of the elevator openings and the length and width of the elevator box that the IOT&A Contractor will be given access to?

Reference: 17.3 Relocation or Reuse and Personnel Files Answer: 5’x7’

65. Question: How far in advance would the government like to have VA BMETs scheduled for technical inspections of equipment?

Reference: 17.4 Activation Services and Post Occupancy Support Answer: 2 months

66. Question: There is no reference to IM/IT requirements for this project. Are there any expectations for the contractor to install/Integrate IT systems, such as, medication distribution, Vital Signs monitoring, anesthesia machines, computers, phones, etc.

Reference: Equipment Planning

67. Question: No IT infrastructure equipment is listed in the Project Contents list (i.e., A0900, A0901, A0902, A0903, A0904, A0905, A0906, A0908, A0910, A0911, A0912, A0913, A0914, A0915, A0920, A0925) is the Communications room equipment to be procured by the GC?

Reference: Attachment C-Project Content List

68. Question: Will Medical Records be relocated? If so, what is the estimated linear feet of files to be relocated?

Reference: General Answer: TBD

69. Question: Is there an estimate of the amount of expendable supplies to be relocated?

70. Question: What, if any is the estimated reuse from any existing facilities? Or does the VA have a list of equipment to be reused?

71. Question: Will the IOT&A contractor be tasked with disposal of non-reused FF&E?

72. Question: The deliverables for the CONOPS section of the PWS indicate Day in the Life (DIL) plans. Will the IOT&A contractor be tasked with planning and conducting DIL simulations?

Reference: PWS 16.3 CONOPS

73. Question: The PWS states, “Develop a key plan and access control plan which should be based on security design requirements for access control: VA Handbook 0730.” This process is usually completed by VA Police and Engineering. Is it the VA’s intent that the IOT&A contractor perform this process concurrent to VA activities?

Reference: PWS pg 16, 16.2.4 Deliverables Comprehensive Interior Design and Space Planning Services

74. Question: Will the VA need our BMETs to test equipment when installed or will the clinic biomedical staff do this?

Reference: PWS 17.3