S02 - Attachment 2 QUOTE SUBMISSION.docx

QUOTE SUBMISSION

PROPOSED CONTRACTORS PREPARATION COSTS: The Contracting Officer is the only individual legally authorized to commit the Government to the expenditure of public funds in connection with this procurement. The RFQ does not commit the Government to pay any costs for the preparation and submission of an offer in response to this RFQ.

DUE DATE AND SUBMISSION INSTRUCTIONS FOR RFP:

GENERAL INFORMATION: The Department of Veterans Affairs (VA), Veterans Health Administration (VHA), Program Contracting Activity – Central (PCAC) is issuing this Request for Quote (RFQ) to solicit vendors for the purpose of entering into a single award contract. This solicitation is set-aside for service-disabled veteran-owned small businesses (SDVOSB).

TECHNICAL QUESTIONS: Any technical questions regarding this RFQ should be directed to the Contracting Officer (CO) in writing by e-mail to Clement Udeani at Clement.Udeani@va.gov.

The due date for questions concerning the RFQ will be July 8, 2020 at 1:00 pm EST. Questions received after this time may not be accepted.

As soon as an Offeror is aware of any problems or ambiguities in interpreting the specifications, terms or conditions, instructions or evaluation criteria of this solicitation, the Contract Specialist shall be immediately notified. Pertinent questions will be answered via amendment and provided to all Offerors via posting on betasam.gov by July 14, 2020 at 1:00PM EST.

The Offeror’s proposal shall be submitted electronically via email to Clement Udeani at Clement.Udeani@va.gov by July 17 2020 at 1:00 PM EST.

PROPOSAL FILE. Offeror’s responses shall be submitted in accordance with the following instructions:

a. Format. The submission shall be clearly indexed and logically assembled. Each section shall be clearly identified and shall begin at the top of a page. All pages shall be appropriately numbered and identified by the complete company name, date and solicitation number in the header and/or footer. The proposal page limitations are applicable to this procurement. The maximum page count for the Offeror’s proposal shall be 30 pages*. All files will be submitted as either a Microsoft Excel (.XLS) file or an Acrobat (PDF) file or compatible as indicated in the table. Page size shall be no greater than 8 1/2" x 11" with printing on one side, only. The top, bottom, left and right margins shall be a minimum of one inch (1”) each. Font size shall be no smaller than 12-point. Arial or Times New Roman fonts are required. Characters shall be set at no less than normal spacing and 100% scale. Tables and illustrations may use a reduced font size not less than 8-point and may be landscape. Line spacing shall be set at no less than single space. Each paragraph shall be separated by at least one blank line. Page numbers, company logos, and headers and footers may be within the page margins ONLY and are not bound by the 12-point font requirement. Footnotes to text shall not be used. All proprietary information shall be clearly and properly marked. If the Offeror submits annexes, documentation, attachments or the like, not specifically required by this solicitation, such will count against the Offeror’s page limitations unless otherwise indicated. Pages in violation of these instructions, either by exceeding the margin, font or spacing restrictions or by exceeding the total page limit will not be evaluated. Pages not evaluated due to violation of the margin, font or spacing restrictions will not count against the page limitations. The page count will be determined by counting the pages in the order they come up in the print layout view.

b. File Packaging. All of the proposal files may be compressed (zipped) into one file entitled “proposal.zip” using WinZip version 6.2 or later version or the proposal files may be submitted individually.

c. Content Requirements. All information shall be confined to the appropriate file. The Offeror shall confine submissions to essential matters, sufficient to define the proposal and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each proposal.

*Multiple files for this Volume may be Titles as follows: OsubmittalB.pdf OSubmittalC.pdf

A Cover Page, Table of Contents and/or a glossary of abbreviations or acronyms will not be included in the page count of the technical Volume. However, be advised that any and all information contained within any Table of Contents and/or glossary of abbreviations or acronyms submitted with an Offeror’s proposal will not be evaluated by the Government.

Written proposals shall be broken down in the following sections:

VOLUME I - TECHNICAL FACTOR

Each offeror must submit a written technical proposal for evaluation which must provide sufficient information to demonstrate the Offeror’s technical expertise and corporate capabilities to satisfactorily perform the work involved. Proposals shall clearly and completely address the appropriate technical areas of consideration described below in a format that follows the Performance Work Statement (PWS) tasks and/or deliverables. Information presented in the technical volume should clearly demonstrate that the Offeror is fully capable and prepared to perform the tasks described in the PWS as well as demonstrate the Offeror’s understanding of the requirements and associated problems. A technical proposal will be considered unacceptable if inadequate or insufficient information is submitted, and as a result may be excluded from further consideration.

Technical proposals must address each of the following sub-factors and their respective areas of consideration:

a. Technical Capability. Offerors should submit a narrative, along with any company policies or procedures that sufficiently address the following areas of consideration, as described below, which will be taken into account for the Agency’s technical proposal evaluation:

1) Offeror will provide a detailed narrative demonstrating their overall understanding of the scope related to all tasks of the Performance Work Statement (PWS) in addition to describing their approach to meeting all the tasks in the PWS to include any unique methodologies or approaches to accomplishing the work and how potential problems or risks that may occur during the performance of the tasks will be mitigated/managed.

2) A summary of the corporate expertise and knowledge of the prime contractor, all teammates (as applicable) and/or subcontractors (as applicable). Identify the relevance (similarities and differences) of your technical capabilities and corporate expertise with respect to the work efforts which relate to tasks cited in the PWS requirements, any approaches to completing the work, problems that occurred during performance and how these were mitigated/managed.

VOLUME II - PRICE FACTOR.

The price proposal shall consist of the following:

The Government will evaluate price proposal by adding the total of all line item prices. The total evaluated price will be that sum.

The Offeror shall provide a completed pricing schedule for each deliverable/task, and the basis of estimate for each task/deliverable. The basis of estimate (BOE) is a depiction of the level of effort required to provide each deliverable. The BOE shall provide sufficient price detail to support the proposed firm-fixed prices and to permit the Government to determine that the proposed firm-fixed price, labor mix and level of effort is fair and reasonable. The BOE shall include the labor categories and rates that were used in arriving at a firm-fixed price for each deliverable or task. The contractor shall explain the estimating processes and methodologies used in estimating the quantities of labor hours required for successful performance. It is up to the offeror to determine which labor categories to offer, and in what quantities are needed to support the prices provided. The total cost must match the amount provided in the Total Evaluated Price.

Offerors are advised that although the contract may specify travel and other direct cost requirements, the Government will not allow for the inclusion of any profit whatsoever on travel and Other Direct Costs (ODCs) but may allow any General and Administrative (G&A) or material handling charges if in accordance with your accounting procedures.

Price Rounding Issue - The Government requires Offerors to propose unit prices and total prices that are two (2) decimal places and requires the unit prices and total prices to be displayed as two (2) decimal places. Ensure that the two (2) digit unit price multiplied by the item quantity equals the two (2) digit total item price (there should be no rounding).

VOLUME III - SOLICITATION, OFFER AND AWARD DOCUMENTS AND CERTIFICATIONS / REPRESENTATIONS An authorized official of the firm shall sign the SF 1449 and all certifications requiring original signature. An Acrobat PDF file shall be created to capture the signatures for submission. This section shall contain the following:

1) Copy of signed Standard Form (SF) 1449 and any SF30 Solicitation Amendments to document acknowledgement.

2) Proposal Summary/Cover Sheet including:

A. Date submitted;

B. Contractor’s name C. Contractor technical lead contact information;

D. All subcontractor(s) (as applicable) and the description of their planned subcontracting effort (if applicable).

E. Reference to any unique terms or conditions, or any requests to deviate from standard PWS requirements and supporting rationale.

NOTE: Offerors are hereby advised that any Offeror-imposed terms and conditions and/or assumptions which deviate from the Government’s material terms and conditions established by the Solicitation, may render the Offeror’s proposal Unacceptable, and thus ineligible for award.

3) Certification of Understanding: The contractor shall provide a separate written document certifying that it understands the Performance Work Statement requirements, that it identified no ambiguities, and that it agrees to comply with all requirements without deviation or exception. If the Offeror does propose deviations or exceptions, or otherwise makes assumptions or adds new terms, conditions or clauses regarding this Performance Work Statement, the Offerors certification must explicitly state them. In the event of a conflict between the Performance Work Statement and the Offerors proposal, the Performance Work Statement shall take precedence unless the Government explicitly agrees with the deviation, exception, assumption, term, condition or clause in the resulting order document. The Offeror is cautioned that deviations, exceptions, assumptions or new terms, conditions, or clauses may result in a determination of proposal unacceptability, may preclude award to a contractor if award is made without discussions, or may otherwise affect a contractor’s competitive standing.

4) Certificate of Organizational Conflict of Interest: In accordance with Federal Acquisition Regulation (FAR) 9.5 and Veterans Affairs Acquisition Regulation (VAAR) 852.209-70, the Offeror shall provide a statement with its offer which describes, in a concise manner, all relevant facts concerning any past, present, or currently planned interest (financial, contractual, organizational, or otherwise) or actual or potential organizational conflicts of interest relating to the services to be provided under this solicitation. The Offeror shall also provide statements with its offer containing the same information for any consultants and subcontractors identified in its proposal and which will provide services under the solicitation. The Offeror may also provide relevant facts that show how its organizational and/or management system or other actions would avoid or mitigate any actual or potential organizational conflicts of interest.

5) Solicitation Provisions: Completed copies of FAR 52.209-5, Certification Regarding Responsibility Matters (APR 2010) and FAR 52.209-7, Information Regarding Responsibility Matters (APR 2010).

6) Service Contract Act Applicability: Offerors shall state if the Service Contract Act (SCA) is applicable to the labor categories necessary to perform the work encompassed in the Performance Work Statement. If the SCA applies, Offerors shall submit a wage determination by the Department of Labor. This wage determination can be obtained through http://www.wdol.gov/sca.aspx. If the SCA is not applicable, Offerors shall state that the SCA does not apply.

7) Vets 4212 Compliance.

8) Contract Teaming Arrangements/ Joint Ventures: All proposed Contract teaming arrangements (CTAs) and Joint Ventures (JV) shall submit one (1) copy of the fully executed agreement between the parties who have entered into the CTA/JV.