RFQ 1449. 36C26326Q1078 Revised 0001 Gastroscopes Colonoscopes Iowa City VA.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

636-26-4-4154-0263

36C26326Q1078 09-06-2026

Joseph Bennett 319-688-3633 09-15-2026

05:00 PM CDT

36C263

DEPARTMENT OF VETERANS AFFAIRS

NETWORK CONTRACTING OFFICE 23

1303 5TH STREET, SUITE 300

CORALVILLE IA 52241

X

334510

1250 Employees

N/A

X

36C368

Department of Veterans Affairs

Iowa City VA Health Care System

601 Highway 6 West

Iowa City IA 52246

36C263

DEPARTMENT OF VETERANS AFFAIRS

NETWORK CONTRACTING OFFICE 23

1303 5TH STREET, SUITE 300

CORALVILLE IA 52241

DEPARTMENT OF VETERANS AFFAIRS

FMS-VA-2(101)

FINANCIAL SERVICES CENTER

See CONTRACT ADMINISTRATION DATA below

See CONTINUATION Page

Request for Quote for Gastroscope and Colonoscope Systems for the Iowa City VA Healthcare System

See Instructions to Offers on page 3 below.

NOTE: Clause 52.212-5 does not apply. Ignore all references to it.

See CONTINUATION Page

636-3660160-4154-820100-3131-0400K1043

X X

Joseph Bennett

VA-VHA-RPOC-2024-0088

36C26326Q1078

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 INSTRUCTIONS TO OFFERORS

B.2 CONTRACT ADMINISTRATION DATA

B.3 STATEMENT OF WORK

B.4 VA INFORMATION AND INFORMATION SYSTEM SECURITY AND PRIVACY

LANGUAGE

B.5 RECORDS MANAGEMENT OBLIGATIONS

B.6 PRICE/COST SCHEDULE

B.7 DELIVERY SCHEDULE

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (OCT 2025) (DEVIATION)

C.2 52.222-40 NOTIFICATION OF EMPLOYEE RIGHTS UNDER THE NATIONAL

LABOR RELATIONS ACT (NOV 2025) (DEVIATION)

C.3 52.222-90 ADDRESSING DEI DISCRIMINATION BY FEDERAL CONTRACTORS

(DEVIATION APR 2026)

C.4 52.240-91 SECURITY PROHIBITIONS AND EXCLUSIONS (NOV 2025)

(DEVIATION)

C.5 VAAR 852.211-76 LIQUIDATED DAMAGES - REIMBURSEMENT FOR DATA

BREACH COSTS (FEB 2023)

C.6 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (OCT 2025) (DEVIATION)

E.2 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

E.3 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.4 52.240-90 SECURITY PROHIBITIONS AND EXCLUSIONS REPRESENTATIONS

AND CERTIFICATIONS (NOV 2025) (DEVIATION)

E.5 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

E.6 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.7 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (OCT 2025) (DEVIATION)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 INSTRUCTIONS TO OFFERORS

All Instructions to Offerors added by the CO in addition to the standard 52.212-1 INSTRUCTIONS TO OFFERORS are here on this page. Read this entire page.

This solicitation is issued under Revolutionary FAR Overhaul, FAR 12 Simplified Acquisitions.

This RFQ is Unrestricted.

The Government intends to award without Discussions.

The Contract will be a Single Award, Firm Fixed Price, Purchase Order.

Offerors are required to be registered in SAM when submitting a quote and at time of award.

Late offers will be treated according to RFO 52.212-1.

The Government intends to evaluate all line items on a group basis and make a single award for

BAA/TAA applicability.

AUTHORIZED DISTRIBUTORS

Offeror must be an Authorized Distributor of the Original Equipment Manufacturer (OEM) or the Original Equipment Manufacturer. Authorized distributors shall include a letter from the OEM stating the offeror is an authorized of the OEM. The letter shall not be more than one year old.

TRADE AGREEMENT CERTIFICATE.

This RFQ includes RFO Clause 52.225-5 Trade Agreements (Nov 2023).

The Trade Agreements Certificate, 52.225-6 is attached. It must be completed and signed at the very bottom and included with offer.

Instructions:

a) List all supplies that are NOT manufactured/final assembled or “substantially changed” in the United States or a Trade Agreement Compliant Country in the table in paragraph (b) “Other End Products” of the Trade Agreement Certificate.

b) A company representative with the authority to do so shall: complete name, signature and date at the bottom. See yellow highlights.

HIPAA – BUSINESS ASSOCIATE AGREEMENT:

Does your firm have a completed Business Associate Agreement with the National VA or with the local Iowa City VA Healthcare System? If yes, include a copy with your offer. If not, a local Business Associate Agreement will be required. A copy is attached for your firm to review. It does not have to be completed and returned unless an award is made to your firm. Submission of an offer indicates your firm’s willingness to enter into a Business Associate with the VA at the point of award.

OFFER SHALL INCLUDE THE FOLLOWING:

In addition to providing information about your scope systems, their technology, their performance and capabilities, include the following information:

• Does your firm have a completed an Enterprise Risk Assessment (ERA) with the VA? Provide the ID number and date it was completed. You may be asked to provide a copy.

• Support. Describe how your firm supports the equipment and VA staff. Include scope replacements, repairs, loaners. Include how long it takes to receive a replacement/loaner scope and the process. Include any training/in-services your firm intends to include. Include how a request for replacement/loaner is made. Include how your firm provides updates to software/platforms. Include how your firm addresses networking/integration issues.

• The VA Gastroenterology Departments (Also called Gastro-intestinal or GI for short) are mandated to use Provation. All offers must be compatible with and interface seamlessly with Provation. Describe your proposed system’s ability to interface/network with Provation.

• Sterilization. Describe how your equipment is disinfected and sterilized. Include all processes and procedures the VA will need to use to disinfect and sterilize your proposed equipment.

Include all chemicals required.

• Delivery. Describe lead time for equipment to be delivered once an order is placed. Though your firm will be required to coordinate delivery and installation per the Statement of Work, include a brief description of how your firm generally manages delivery and installation. Include storage needs, general timeline and phases, and how your firm validates the equipment is working properly before moving to the next phase or part of the project.

TRAINING COURSES REQUIRED UPON AWARD:

If an award is made to your firm, there are VA INFORMATION SECURITY AND PRIVACY training courses required. They are described on page 16 in Section B.4 under paragraph 4. TRAINING – See bold print.

Submission of an offer indicates your firm’s willingness to have representatives/technicians complete these courses upon award.

SUBMISSION OF OFFERS:

All offers shall be received by the CO no later than 05:00 PM CT Tuesday September 15, 2026.

All offers shall be emailed to Joseph.Bennett@va.gov All Emails/correspondence shall include this RFQ number in the Subject Line: 36C26326Q1078.

DELIVERY:

Delivery is FOB Destination.

Installation is described in the Statement of Work.

Delivery within 60 days of award or propose your earliest date.

B.2 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: NCO 23 Contracting Officer Department of Veterans Affairs Network 23 Contracting Office 1303 5th St. Suite 300 Coralville, IA 52241

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or mailto:Joseph.Bennett@va.gov

[ ] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

[ ] a. Quarterly [ ] b. Semi-Annually [ X ] c. Other: Within 30 days of Receipt and Acceptance

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

In order to comply with the Improper Payment Elimination and Recovery Act of 2010 (IPERA), the VA has mandated electronic invoice submission to the Veterans Affairs Financial Services Center (FSC).

The VA Financial Service Center(FSC) has partnered with third-party contractor, Tungsten, to transition vendors from paper to electronic invoice submission. Please go to this website:

http://www.tungsten-network.com/US/en/veterans-affairs/ to begin submitting electronic invoices, free of charge.

Vendor e-Invoice Set-Up Information:

Please contact the phone numbers or email address listed below to begin submitting your electronic invoices to the VA Financial Services Center for payment processing, free of charge. If you have question about the e-invoicing program or Tungsten, please contact the FSC at the phone number or email address listed below:

Tungsten e-Invoice set-up information: 877-489-6135 Tungsten e-Invoice email: VA.Registration@Tungsten-Network.com FSC e-Invoice Contact Information: 877-353-9791 FSC e-Invoice email: vafsccshd@va.gov More information on the FSC electronic invoicing process can be found at http://www.fsc.va.gov/einvoice.asp.

FAR and VAAR Causes may be accessed at these links:

https://www.acquisition.gov/browsefar https://www.va.gov/oal/library/vaar/

5. ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

http://www.fsc.va.gov/einvoice.asp https://www.acquisition.gov/browsefar https://www.va.gov/oal/library/vaar/

B.3 STATEMENT OF WORK

SCOPE

The Iowa City VA Healthcare System (ICVAHCS) Gastroenterology Department has a requirement to refresh their upper and lower GI Endoscope Systems. The requirement is for fully functional upper and lower GI scope systems comprised of the most recent models and the latest generation of technology.

Contractor shall furnish and facilitate all labor, transportation, parts, test equipment, tools, travel, supervision, and expertise necessary to deliver and perform this contract. All components to make this system fully functional shall be included. This includes software, licensing, troubleshooting, testing, and training and support.

PERIOD OF PERFORMANCE:

90 days After Receipt of Order (ARO), or propose your firm’s best expedited timeline.

TYPE OF CONTRACT

This is a Firm-Fixed-Priced, one-time supply contract with no option year(s).

POINT-OF-CONTACT (POC)

This contract is assigned to a POC/s who will provide general instructions for delivery and installation. The POC is not authorized to grant permission(s) to change the scope of the project. The POC that is assigned to this contract will ensure that the supplies/services provided by this company are received based on the contractual terms and conditions. The POC/s will be named in the award letter.

SERVICES TO BE PROVIDED:

Vendor/Contractor will provide the necessary manpower, supervision, tools, software, hardware, transportation, parts, test equipment, expertise necessary to properly install their equipment including software licensing, digital keys, peripherals, and associated interfaces alongside

Biomed department.

Vendor/Contractor will provide the necessary manpower, supervision, tools, software, hardware, transportation, parts, test equipment, expertise and peripheries necessary to properly test the equipment for full functionality.

Vendor/Contractor will assist Biomed with migrating old data from previous units to new units if necessary.

Vendor/Contractor will provide all training required to operate software/hardware/equipment by staff/clinicians/providers and residents.

Vendor/Contractor will provide all training required to operate software/hardware/equipment to

Biomed department and Sterilization Department.

Upon completion of any work on equipment, thorough testing shall be completed and approved by the VA before acceptance is granted.

a. Warranty Requirements

Manufacturer’s Warranty.

b. Installation

Installation is required by the Contractor. Contractor will contact the Point-of-Contact and schedule with the Biomed department to schedule dates/times for installation within seven (7) business days from award.

The vendor shall deliver materials to the job site in original equipment manufacturer (OEM) original unopened containers, clearly labeled with the OEM’s name, equipment model and serial identification numbers, delivery order number, and VA purchase order number for ease of taking inventory of what is received and not requiring packages to be opened to receive them.

All on-site installation services shall be vendor-provided by technical staff, fully trained to service and install products, parts, and accessories as specified.

The vendor will be responsible for moving waste materials from job site(s).

The vendor shall provide the following documentation:

Hard and soft copy of operator’s manual Hard and soft copy of technical service manuals including troubleshooting guides, necessary diagnostic software and equipment, schematic diagrams, and parts lists Hard and soft copy of cleaning, sterilization, and reprocessing procedures

c. Training Requirements

The vendor shall provide technical training to ensure Biomed staff at the facility have the ability to support the equipment at an equivalent level of a vendor-provided fully trained service technician.

All costs and expenses for the contractor to provide the following technical training required shall be included with purchase and cover up to one year.

The vendor shall provide technical training to ensure sterile processing services (SPS) staff at each facility have the ability to service and support equipment at an equivalent level of a vendor provided fully trained sterilization technician.

The vendor shall provide clinical end user training to ensure clinical staff can properly utilize and operate equipment. The training should provide staff the knowledge and skill set at an equivalent level of a vendor-provided fully trained clinical staff. This shall include training of residents as need for each class of residents.

Certified instructors must provide user training for staff on day, evening, and night shifts at times to be determined by the facility.

All staff to be trained within 2 weeks of install. Training must be flexible based on day, evening, night, and weekend shifts. All times to be determined by the facility.

d. ID Badges / Smoking / Weapons

BADGES: All Contractor personnel are required to wear identification (ID) badges during the entire time they are on the VA grounds. Contractor ID badges name of the individual and the represented company depicted on it. Contractors shall carry acceptable form of ID on their person at all times. VA badges will also need to be worn while on VA grounds and should be obtained through the VA Police Dispatch Center. All badges shall be worn in an obvious, easy to see, manner.

SMOKING: Smoking is not permitted within or around the VA Healthcare System facilities.

WEAPONS are not permitted on VA property.

DELIVERABLES OR DELIVERY SCHEDULE

The vendor shall deliver the equipment via standard delivery with F.O.B. destination as scheduled.

The vendor shall coordinate delivery and storage with the POC.

The equipment shall be delivered to the following address:

CHANGES TO CONTRACT

All changes shall have prior authorization from a VA Contract Officer in the form of a written modification.

CONDITION OF EQUIPMENT

Equipment shall be the firm’s most recent generation/version of the type of equipment required.

Refurbished equipment is acceptable provided that the equipment was refurbished by the OEM or an OEM certified service and is compliant with all applicable regulations and the FDA.

Refurbished equipment shall be identified and shall be supported and warrantied as if it were new equipment.

All equipment shall be FDA compliant and compliant with any other applicable regulations.

EQUIPMENT COMPLIANCE

Equipment/software/hardware must be compliant with:

• DICOM, HL7, Highland Midware, Provation.

• The VA GI Clinics are required to use Provation. All proposed systems must interface seamlessly with Provation.

• The Operating Rooms utilize Karl Storz / Draeger Booms and visualization monitors. All proposed systems must interface seamlessly with the Karl Storz / Draeger system and the image capturing digital platform/software.

• All VA network and system requirements.

• Must be FDA compliant.

ENTERPRISE RISK ASSESSMENT(ERA).

The awardee will have completed an ERA at the point of award. If an ERA has not been completed, an ERA will need to be completed withing 60 days of award. If the ERA cannot be completed with 60 days of award, the contract may be terminated.

OPERATING ROOM TECHNOLOGY

Offerors are also to propose equipment that can interface with the equipment in the OR as described here:

In the OR, images leave the Scope and travel to an Olympus Tower. Images then leave the Tower and travel to a Karl Storz Image Processor and monitor for viewing. Images then travel back to the Tower and then to Provation and then to the electronic health record management system.

Support Program to cover 1(one) year.

• Will be a separate line item on quote, broken down into components and sub-line-items to describe coverage.

• Program for scope replacement: Replacement, Loaners, Repairs. (describe in detail).

• Cost for shipping shall be built into program cost. Shipping labels provided to VA.

• 24–48-hour turn-around time for loaners, replacement scopes.

• Support Program shall be a Separate line item on quote and broken down into specifics.

• A 24 hour phone support.

Licenses

• All Licenses paid for shall cover the first year at a minimum.

• Will be a separate line/s item on quote.

Upgrades

• The latest version of all upgradeable software/digital platforms will be installed by final acceptance. All new upgrades that are published and become ready for install AFTER award will be covered by the cost of the contract at award and will be installed by final acceptance. The VA will not modify the contract to procure an upgrade that comes online after award and before final acceptance.

• All upgrades for the first year shall be included in the price of the quote.

Cloud Support and Vendor Servers

• The VA will not be obligated to move to the Cloud during the life of this equipment. All upgrades that would be handled via the “Cloud” shall be made in a manner that does not require the Cloud for the life of the equipment.

• Cloud support will only be authorized when the VA determines it can be used with proper security. Cloud support will not be used without authorization and approval by the VA and only after the proper risk analysis is performed.

• The same applies to vendor servers.

TECHNICAL SPECIFICATIONS

General Equipment Name: Olympus Gastroscopes and Colonoscopes.

A. Brand Name or Equal to the following descriptions:

Video System Center:

• Must have conventional white light for normal imaging.

• Must support multiple light modalities and visual enhancements such as Narrow Band Imaging, Texture and Color enhancement Imaging, Red Dichromatic Imaging, Brightness Adjustment Imaging with Maintenance of Contrast.

• Must have texture and color enhancement imaging for brightness and color tone.

• Must be able to record images.

• Must have dual-focus optical lens capable of switching to near-focus during procedures.

• Analog signal output: VBS Composite.

• Digital signal outputs: 12G-SDI, 3G-SDI, HD-SDI, SD-SDI.

• Must have 2 or more of the following: DVI, HD-SDI, HDMI, Digital Port.

• Must be capable of storing multiple different user profiles.

• Patient data display must include patient ID, name, gender, age, DOB, and any comments from previous procedures.

Video Colonoscopes:

• Must have dual focus allowing to switch between normal and near focus during procedures.

• Must support multiple light modalities and visual enhancements such as Narrow Band Imaging, Texture and Color enhancement Imaging, Red Dichromatic Imaging, Brightness Adjustment Imaging with Maintenance of

• Contrast.

• Normal focus Field of View (FOV) consistent with commercial medical practice.

• Near focus FOV must be consistent with commercial medical practice.

• Direction of view must be forward viewing.

• Normal focus depth of field must be between… consistent with commercial medical practice.

• Near focus depth of field must be between… consistent with commercial medical practice.

• Distal end outer diameter consistent with commercial medical practice.

• Insertion tube outer diameter consistent with commercial medical practice.

• Total length consistent with commercial medical practice.

• Instrument channel inner diameter of… consistent with commercial medical practice.

• Degrees of up/down angulation consistent with commercial medical practice.

• Degrees right/left angulation consistent with commercial medical practice.

Slim Colonoscopes:

• Normal focus FOV must be consistent with commercial medical practice

• Near focus FOV must be consistent with commercial medical practice

• Direction of view must be forward viewing.

• Normal focus depth of view must be between… consistent with commercial medical practice

• Near focus depth of view must be between… consistent with commercial medical practice

• Minimum visible distance must be 3mm from the distal end or consistent with commercial medical practice

• Must have dual focus allowing to switch between normal and near focus during

• Must have real-time 3D visualization of scope configuration during insertion.

• Distal end outer diameter 11.8mm – slim profile designed for pediatric/diagnostic use or consistent with commercial medical practice.

• Insertion tube outer diameter consistent with commercial medical practice.

• Working length real-time 3D visualization of scope configuration during insertion

• Total length consistent with commercial medical practice.

• Instrument channel inner diameter of 3.2mm or consistent with commercial medical practice.

• Degrees up/down angulation consistent with commercial medical practice.

• Degrees right/left angulation consistent with commercial medical practice.

• Must have water jet ability to clean the lens without withdrawing the scope during

Gastrointestinal Videoscopes:

• FOV must be 140 degrees for normal focus and near focus or consistent with commercial medical practice.

• Direction of view must be forward viewing.

• Normal focus depth of view must be between… consistent with commercial medical practice.

• Near focus depth of view must be between… consistent with commercial medical practice.

• Minimum visible distance must be 3mm from the distal end or consistent with commercial medical practice.

• Must have dual focus allowing to switch between normal and near focus during procedures.

• Must support multiple light modalities and visual enhancements such as Narrow Band Imaging, Texture and Color enhancement Imaging, Red Dichromatic Imaging, Brightness Adjustment Imaging with Maintenance of Contrast.

• Working length consistent with commercial medical practice.

• Distal end outer diameter 9.9mm or consistent with commercial medical practice.

• Insertion tube outer diameter 9.6mm or consistent with commercial medical practice.

• Instrument channel inner diameter of 2.8mm to accommodate biopsy tools consistent with commercial medical practice.

• Degrees up angulation consistent with commercial medical practice.

• Degrees down angulation consistent with commercial medical practice.

• Degrees right/left angulation consistent with commercial medical practice.

• Must have water jet ability to clean the lens without withdrawing the scope during

B. Brand-Name or Equal to the following Olympus Line Items.

NOTE: The offeror is not required to match equipment line by line for this Brand-Name or Equal. Offerors are to provide the most equivalent/comparable components/systems to match the system that the VA requires.

• (5 each) CV-1500 VIDEO SYSTEM CENTER

• (22 each) Flexible Video Colonoscope CF-EZ1500DL

• (10 each) SLIM COLONOSCOPE W/ DUAL FOCUS NBI, PCF-HQ190L

• (1 each) SLIM COLONOSCOPE PCF-H190TL SLIM COLONO SH BEND RETROFLEX

• (18 each) Gastrointestinal Videoscope, GIF-EZ1500

• (6 each) Gastroscope GIF-XP190N ULTRA-SLIM SCOPE, 4-WAY, NBI

• (2 each) Duodenoscope TJF-Q190V (US)

• (1 each) GIF-1TH190 GIF-1TH190 EVIS EXERA III HIG

• (1 each) UHD 4K 32-INCH MONITOR, OEV321UH

• (6 each) Provation Trigger Cable 10ft

• (4 each) Provation p-emulator trigr cable

• (6 each) HDP3 MINI CONVERTER

• (6 each) 3GDA MINI-CONVERTER

• (12 each) AJA MEDICAL GRADE PSU - 5VDC, 5

• (6 each) K7505088 IEC TO JAPANESE/USA SOCKET ADA

• (5 each) MAJ-1945 DVI CABLE 3M

• (12 each) 12G-SDI CABLE 1.5M

B.4 VA INFORMATION AND INFORMATION SYSTEM SECURITY AND

PRIVACY LANGUAGE

NOTE: For Contracts that do not have an assigned COR, the term COR shall be replaced with

VA POC (VA Person of Contact).

1. GENERAL. This entire section applies to all acquisitions requiring any Information Security and Privacy language. Contractors, contractor personnel, subcontractors and subcontractor personnel will be subject to the same federal laws, regulations, standards, VA directives and handbooks, as VA personnel regarding information and information system security and privacy.

2. VA INFORMATION CUSTODIAL LANGUAGE. Intentionally deleted.

3. ACCESS TO VA INFORMATION AND VA INFORMATION SYSTEMS. Intentionally deleted.

4. TRAINING. Intentionally deleted.

5. SECURITY INCIDENT INVESTIGATION. Intentionally deleted.

6. INFORMATION SYSTEM DESIGN AND DEVELOPMENT. Intentionally deleted.

7. INFORMATION SYSTEM HOSTING, OPERATION, MAINTENANCE OR USE. Intentionally

Deleted.

8. SECURITY AND PRIVACY CONTROLS COMPLIANCE TESTING, ASSESSMENT AND

AUDITING. Intentionally deleted.

9. PRODUCT INTEGRITY, AUTHENTICITY, PROVENANCE, ANTI-COUNTERFEIT AND

ANTI-TAMPERING. Intentionally deleted.

10. VIRUSES, FIRMWARE AND MALWARE. Intentionally deleted.

11. CRYPTOGRAPHIC REQUIREMENT. Intentionally deleted.

12. PATCHING GOVERNANCE. Intentionally deleted.

13. SPECIALIZED DEVICES/SYSTEMS (MEDICAL DEVICES, SPECIAL PURPOSE

SYSTEMS, RESEARCH SCIENTIFIC COMPUTING). Intentionally deleted.

14 DATA CENTER PROVISIONS. Intentionally Deleted.

(END of VA INFORMATION AND INFORMATION SYSTEM SECURITY AND PRIVACY

LANGUAGE)

B.5 RECORDS MANAGEMENT OBLIGATIONS

NARA Records Management Language for Contracts (July 10, 2019) https://www.archives.gov/records-mgmt/policy/records-mgmt-language

RECORDS MANAGEMENT OBLIGATIONS FOR FEDERAL CONTRACTS

A. Applicability

This clause applies to all Contractors whose employees create, work with, or otherwise handle Federal records, as defined in Section B, regardless of the medium in which the record exists.

B. Definitions

“Federal record” as defined in 44 U.S.C. § 3301, includes all recorded information, regardless of form or characteristics, made or received by a Federal agency under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the United States Government or because of the informational value of data in them.

The term Federal record:

Includes VA records.

Does not include personal materials.

Applies to records created, received, or maintained by Contractors pursuant to their VA contract.

May include deliverables and documentation associated with deliverables.

C. Requirements

Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

https://www.archives.gov/records-mgmt/policy/records-mgmt-language

In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

Iowa City VA Medical Center and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of Iowa City VA Medical Center or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to Iowa City VA Medical Center. The agency must report promptly to NARA in accordance with 36 CFR 1230.

The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to Iowa City VA Medical Center control or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the [contract vehicle]. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and Iowa City VA Medical Center guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with Iowa City VA Medical Center policy.

The Contractor shall not create or maintain any records containing any non-public Iowa City VA Medical Center information that are not specifically tied to or authorized by the contract.

The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

The Iowa City VA Medical Center owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which Iowa City VA Medical Center shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227- 20.

Training. All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take Iowa City VA Medical Center provided records management training. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.

[Note: To the extent an agency requires contractors to complete records management training, the agency must provide the training to the contractor.]

D. Flowdown of Requirements to Subcontractors

The Contractor shall incorporate the substance of this clause, its terms and requirements including this paragraph, in all subcontracts under this [contract vehicle], and require written subcontractor acknowledgment of same.

Violation by a subcontractor of any provision set forth in this clause will be attributed to the Contractor.

B.6 PRICE/COST SCHEDULE

Offerors shall submit pricing in an organized easy to understand format that will be broken into

Line Items. Line Items will include:

Line Item number (CLIN number) Short Description

Part number Quantity Priced per unit Price per Line Item Grand Total at the end.

B.7 DELIVERY SCHEDULE

ITEM

NUMBER SHIPPING INFORMATION QUANTITY

DELIVERY

DATE

ALL SHIP TO: Department of Veterans

Affairs

Iowa City VA Health Care

System

601 Hwy 6 West

Iowa City, IA 52246

USA

ALL CLINS 90 Days ARO or propose the fastest delivery date your firm can perform

MARK FOR: Kevin Dodd

319-512-4500

Kevin.Dodd@va.gov

FOB: DESTINATION

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (OCT 2025) (DEVIATION)

(a) Definitions. The clause at Federal Acquisition Regulation (FAR) 52.202-1, Definitions, is incorporated by reference.

(b) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The

Government must exercise its post acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(c) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31

U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(d) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(e) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause FAR 52.233-1, Disputes, which is incorporated in this contract by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence. Examples of occurrences include acts of God or the public enemy, acts of the

Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. When an excusable delay occurs, the Contractor shall—

(1) Notify the Contracting Officer in writing as soon as possible;

(2) Remedy the delay as quickly as possible; and

(3) Notify the Contracting Officer when the occurrence is over.

(g) Invoice. The Government will handle invoices according to the Prompt Payment Act (31

U.S.C. 3903) and 5 CFR part 1315. The Contractor shall submit invoices to the address designated in the contract to receive invoices. An invoice must include the information required by 5 CFR part 1315.9(b).

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees, and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark, or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt

Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date that appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(4) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable;

(D) Contractor point of contact; and

(ii) Provide a copy of the remittance and supporting documentation to the Contracting

Officer.

(5) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the

Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by FAR part 33 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see FAR part 32).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a termination for cause.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on-

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures for interest credits prescribed in FAR part 32 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon—

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the

Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. The Government will send a cure notice to the Contractor, unless the reason for the termination is late delivery. In the event of termination for cause, the

Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered under this contract are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain

Federal contracts; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C.

chapter 87, Kickbacks; 49 U.S.C. 40118, Government-financed air transportation; and 41 U.S.C.

chapter 21 relating to procurement integrity.

(r) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Disputes, Payments, Invoice, Compliance with Laws Unique to Government

Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) Other contract clauses incorporated in the solicitation or contract;

(4) Addenda to this solicitation or contract,

(5) Solicitation provisions incorporated in the solicitation.

(6) Other paragraphs of this clause.

(7) Other documents, exhibits, and attachments; and

(8) The specification.

(s) Unauthorized obligations.

(1) Except as stated in paragraph (s)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service

(TOS), or similar legal instrument or agreement, that includes any clause requiring the

Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government-authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (s)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(t) Comptroller General examination of record. This paragraph applies if this contract was awarded using other than sealed bid procedures and is in excess of the simplified acquisition threshold on the date of award of this contract.

(1) The Comptroller General of the United States, or an authorized representative of the

Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices, at all reasonable times, the records, materials, and other evidence for examination, audit, or reproduction, until 3 years…