36C26326Q1029 A0001.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 61

A0001 9/1/2026 unchanged

NA

36C263

DEPARTMENT OF VETERANS AFFAIRS

NETWORK CONTRACTING OFFICE 23

1303 5TH STREET, SUITE 300

CORALVILLE IA 52241

DEPARTMENT OF VETERANS AFFAIRS

NETWORK CONTRACTING OFFICE 23

1303 5TH STREET, SUITE 300

CORALVILLE IA 52241

36C26326Q1029

08-19-2026

X

X X

** HOUR & DATE for Receipt of Offers is EXTENDED to: 09-09-2026 12:00 CDT

See CONTINUATION Page unchanged x 1

The purpose of this amendment is to:

1.Respond to vendor questions. See Q&A on pages 2-9.

2.Update the PWS to add clarification to areas the Q&A raised concern. See pages 10-20 for updated PWS.

3.Update the price schedule. See pages 21-61 for updated price schedule.

4.Include FAR Clause 52.222-43 Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment(AUG 2018) (DEVIATION NOV 2025) as a reference into this RFQ.

5.Extend the RFQ to close on 9/09/2026 at 12pm CST.

6.All other terms and conditions remain unchanged.

Joshua Imdacha Contracting Officer

CONTINUATION PAGE

Q&A

Question VA Response

According to NFPA 72, sensitivity testing for smoke detectors should be conducted within one year after installation and then every two years thereafter. If the bid specifies annual testing, it may be a more stringent requirement than the NFPA standard

See revised PWS for updated work descriptions for annual and semiannual fire alarm inspection and testing related to sensitivity.

They list how many flow switches and tampers switches there are, but they do not give us an exact amount of WET, DRY, or Pre-action system.

See revised PWS table 2 for system breakout.

PWS Section 2 states that contractor personnel are to “park in the appropriate designated parking areas,” while PWS Section 3 states, “Parking anywhere on the SFVAHCS grounds/campus is not allowed. Contractors shall park on the public streets around the SFVAHCS.” Please reconcile these provisions. If on-campus parking is prohibited, where may the contractor stage service vehicles, air compressors, lifts, ladders, hose, and tools, and by what route is equipment to be moved from public streets into each building?

See revised PWS for updated parking descriptions.

PWS Section 8 requires daily out-briefings with a written report of that day’s findings. Is a standard daily field report acceptable, in what format, and to whom is it delivered? Or is a physical meeting required each day?

a. Based on the requested unit pricing for each device type, how do we factor in pricing for these requirements? We’ve not seen these services priced as an IDIQ, it’s usually a fixed fee for the entire service, and ancillary work such as meetings are included in that fixed fee price.

See revised PWS for updated daily reporting language.

Contractor shall determine how best to handle costs across the line items with the estimated quantities.

Please confirm whether each of the following, if encountered after award and not disclosed in the RFQ, will be treated as a compensable change rather than as contractor risk:

o Device quantities exceeding the “max estimated” quantities in Tables 1 and 2.

o Devices above hard or otherwise inaccessible ceilings, in concealed spaces, or behind finishes requiring the installation of access panels.

o Devices, risers, valves, or panels not identified on any list or drawing furnished by the Government.

o Fire alarm, NAC, amplifier, or releasing panels that are obsolete, unsupported by the manufacturer, or for which parts, software, or programming access cannot be obtained.

o Devices requiring an aerial lift, scaffolding, rope access, or other equipment beyond a 12-foot extension ladder.

o Asbestos-containing material, lead paint, or other regulated material encountered above ceilings, in attics, in tunnels, or in mechanical spaces.

o Permit-required confined spaces;

attics, crawl spaces, tunnels, valve pits, hoist ways.

o Areas that cannot be accessed within the scheduled window because of construction, patient care activity, infection control restrictions, or security.

o Areas or systems the Government directs to be tested outside the standard 8:00 a.m.–4:30 p.m.

window.

• The planned contract is an indefinite delivery indefinite quantity (IDIQ) contract in accordance with RFO FAR 16.504-2. Per RFO FAR 16.504-5 (b) an estimated maximum quantity is provided.

• The quantities are an estimated maximum to take potential future additions into account. Task orders will be placed for the current actual demand.

• Inaccessible devices need a formal quote to address where applicable. Resolution may include contractor compensated work via task order within the scope of the repair line item and VA work to completely resolve.

• Resolution may include contractor compensated work via task order within the scope of the repair line item and VA work to complete repair.

• Contractor shall note access as a deficiency. Contractor may use VHA owned aerial lift to support contract efforts. Resolution may include contractor compensated work via task order within the scope of the repair line item and VA work to complete repair.

• No known asbestos, lead, or other regulated material in inspection and/or testing areas.

• No known permit-required inspection and/or testing areas. If permits are required, the COR will assist with the paperwork.

• The VA will accommodate contractor’s team and timeline to complete inspections.

• See revised PWS for scheduling clarification.

PWS Section 8 states, “The COR or Technical Representative shall be contacted prior to any area being determined to be inaccessible or that a device/item can’t be found.” Please describe what happens after that notification: will the Government provide access, direct deferral and

Contractor shall document issues, discuss with the COR, and provide guidance how to fix where applicable. Resolution may include contractor compensated work via document the device as not tested, or direct the contractor to obtain access at its own cost, and how will the affected units be treated for payment?

task order within the scope of the repair line item and VA work to complete repair.

PWS Section 8 states that “any damage to the fire alarm or associated equipment caused by the contractor will be repaired by the Contractor at no additional cost.” Does “caused by the contractor” exclude the failure of pre-existing, aged, or corroded components during performance of a test the PWS mandates; for example, a main drain valve that will not reseat, a preaction solenoid that fails, or water damage arising from a required flow test?

See revised PWS for clarification related to damage.

For devices that cannot be reached with a standard 12-foot ladder, who is responsible for providing, transporting, erecting, and operating the required access equipment, and who bears the cost?

Contractor may use VHA owned aerial lift to support contract efforts.

PWS Section 4 requires the contractor to “provide all personnel needed to support tests including, but not limited to JCI, Kone, Overhead Door, etc.” Are Johnson Controls, Kone, and Overhead Door required to be part of our subcontracting team?

-Please elaborate on the specific scope of work elements required to be performed by these companies under this contract.

At the contractor’s option, provide applicable subject matter experts through their staff or subcontractor arrangements to support tests.

PWS Section 8 requires the contractor to “provide/document current sensitivity of each device” for smoke, duct smoke, and heat detectors, manual pull stations, and CO detectors both annually and semi-annually, and separately requires cleaning of all detectors and pull stations at the annual event while repeating “Clean all devices” under the semi-annual event. Please confirm each of the following:

o Manual pull stations, heat detectors, and CO detectors; any initiating device other than a smoke detector; have no sensitivity value, and the requirement therefore applies only to smoke and duct smoke detectors. Please clarify sensitivity testing only applies to the smoke detectors.

o The semi-annual event does not repeat sensitivity testing.

See revised PWS for updated language for sensitivity and cleaning.

Repeating it would require every smoke detector to be sensitivity tested twice per year, a major cost driver and a nuisance to VA operations that we do not believe is the intent. Please clarify sensitivity testing is only to be performed annually.

o Cleaning is required once per year at the annual event, and the semi-annual event is a visual inspection only. Please clarify cleaning is only performed annually.

CLIN 0022 prices 6,000 sprinklers annually for “visually inspect and clean all sprinklers in all buildings using compressed air or vacuum (must not touch sprinklers).” NFPA 25 requires an annual visual inspection of sprinklers from the floor level, with cleaning or replacement only of sprinklers found loaded, painted, corroded, or damaged.

o Is cleaning of all 6,000 sprinklers required annually, or only of sprinkler found deficient on the floor-level inspection?

o Is inspection from the floor level acceptable where NFPA 25 permits it?

o If cleaning of all 6,000 sprinklers is required, please provide the sprinkler count by building and by mounting height, and identify all areas requiring lifts or scaffolding. This single line item is the largest labor and access risk in the requirement and cannot be responsibly priced without that data.

o Contractor shall clean loaded sprinkler heads up to the awarded quantity.

o Yes or contractor may use VHA owned aerial lift to support contract efforts.

o Contractor may use VHA owned ariel lift to support contract efforts.

Please confirm the required main drain test frequencies and the number of locations at each frequency:

o PWS Section 8 (“main drains that lead into building only”) and Clarification Document Issue 16 (EP 9) limit the test to the building lead-in, while the review tool requires main drain tests “on

- Max estimated quantity remains at 18. See updated table 2 for building entrance main drain locations.

- Max estimated quantity remains at 18.

- The planned IDIQ takes future additions into account.

all risers.” Please confirm the building lead-in interpretation and identify the 18 locations shown in Table 2.

o CLIN 0042 prices a quarterly main drain test at 18 each, but PWS Section 8 limits the quarterly test to locations “where the sole water source is through a backflow preventer.” How many of the 18 locations meet that condition, and what is the backflow preventer make, model, and size at each?

o CLIN 0041 prices a semi-annual main drain test at 18 each. Semi-annual main drain testing is not a frequency required by NFPA 25, by the review tool, or by the Clarification Document. Please confirm this requirement and its basis, or delete the line item by amendment.

- Decline to provide pictures and specifications for each backflow preventor since this will not affect pricing.

- CLIN 20, 41, and 42 all include main drain tests.

The quantities are an estimated maximum to take future additions into account. Task orders will be placed for the current actual demand.

For the 15 standpipes: are they automatic or manual standpipe systems? Clarification Document Issue 2 states that five-year flow tests are required for automatic standpipes only, and that “most VHA facilities with standpipe systems have manual standpipe systems that are part of a combined sprinkler/standpipe system, and therefore do not require a flow test every five years.” If the SFVAHCS standpipes are manual, does the Government still require the flow test priced under CLIN 0024, and on what basis?

Yes, because they are Automatic (we have a fire pump)

CLIN 0023 prices “conduct internal condition assessment of fire sprinkler piping” as one each.

Is one each intended to cover the entire campus and all systems, or one per system or riser? Please state the number of systems to be assessed and their locations. If the ultrasonic assessment indicates obstruction, is the resulting obstruction investigation, flush, and internal inspection within this CLIN or a separate order?

-See revised PWS for clarification on internal inspections.

- Resolution of obstruction may include contractor compensated work via task order within the scope of the repair line item and VA work to complete repair.

PWS Section 8 designates the internal condition assessment and the standpipe flow tests as five-year activities to be performed in the base year, yet CLINs xx23 and xx24 appear in the base year and in all four option years. Please confirm whether these activities are required once in the

-Yes, 5-year activities are currently planned the first ordering period. They are also included in the following ordering periods in case the environment changes and those services might be needed during those periods.

base year only, with the option-year CLINs priced but not ordered, or annually in every period. This materially affects total evaluated price and the comparability of quotations.

PWS Section 8 requires activating a heat detector “to flow water” at both the annual and the semi-annual event for both preaction systems. Please confirm whether a full water-flow trip test is required twice per year for each system, or whether the semi-annual event is a device and valve inspection without discharge. If a full trip test with water is required, what is Room 199-5 used for, what is the protected occupancy of the Building 1 attic, who authorizes discharge, who performs drying and restoration, and who bears liability for consequential damage?

- See revised PWS for clarification for pre-action systems work.

Are the “semi-annual” and “quarterly” CLIN quantities the number of devices per event, or the total for all events in the year?

o CLIN 0025 prices 777 smoke detectors as “semi annual.” If a semi-annual activity occurs twice per year, is the offeror to price 777 units once, with the annual CLIN covering the other event, or 777 units per event?

o CLIN 0042 (main drains, 18 each) and CLIN 0043 (fire department connections, 14 each) each appear once, but a quarterly activity requires four events per year. PWS Section 7 identifies four site visits per year: annual in October, quarterly in January and July, semi-annual in April. Please confirm whether the October and April events also satisfy two of the four quarterly cycles.

-The semi-annual happens once per year (price

777) and the annual happens once per year (price 777).

- CLIN 20, 41, 42, and 43 include main drain tests and fire dept connections. The quantities are an estimated maximum to take future additions into account. Task orders will be placed for the current actual demand.

Does “Parts for repairs” include the labor to make the repairs? PWS Section 8 refers only to “all replacement parts or bill of materials.” If labor is included, at what rates? If it is not, please add labor CLINs; straight time, overtime, and holiday;

or state how repair labor will be priced and ordered.

See revised PWS for clarification for updated repairs language.

Where the TJC/CMS frequency, based on NFPA 72-2010 and NFPA 25-2011 as reflected in the Hospital Physical Environment Document List & Review Tool, differs from the VHA frequency

Reference VHA frequency as outlined in issue 16.

For supervisory pressure switches the frequency is based on the latest editions as reflected in Clarification Document Issue 16, which frequency governs performance and payment under this contract? Pressure supervisory devices (quarterly under the tool, annual under VHA) are the clearest example; main drain testing (all risers vs. building lead-in only) is another.

annual. Issue 21 outlines minimum and maximum time between events.

PWS Section 5 states that the final report is due “within 15 working days of completion of the work,” and also that “all reports, quotes, and other contract documents shall be delivered to the COR no later than 14 calendar days after completion.”

The QASP rates “Satisfactory” as reports provided within 14 calendar days and “Unsatisfactory” as beyond 14 calendar days.

Fifteen working days and 14 calendar days are materially different, and the shorter one is the one being scored. Which deadline governs? We request that the PWS and QASP be amended to a single consistent deadline.

See revised PWS which updates the schedule to match the QASP.

Who is responsible for interim life safety measures and fire watch when the contractor’s testing places a fire alarm system out of service for more than four to eight hours in 24 hours, or a sprinkler system out of service for more than ten hours in 24 hours; see PE.03.01.01 EP 8, PE.03.02.01 EP 2, and Clarification Document Issue 14? Does the Government perform the ILSM evaluation and furnish fire watch personnel, or must the contractor price them?

If the contractor must provide them, how is this to be priced against the device-level CLIN structure?

Since work is expected within an 8 hour work day an ILSM will not be required. The fire alarm must be operational before the contractor leaves for the day.

If a quotation includes assumptions, clarifications, or exceptions that respond to items left unresolved in this Q&A, will that render the quotation non-responsive under FAR 52.212-1(a)(6)?

Yes. If a question was not addressed it was determined to be adequately stated in the PWS.

Exceptions to the terms and conditions will result in a non-responsive offer.

VAAR 852.219‑75 limits payments to non‑certified firms to 50 percent of the amount paid to the prime, and VAAR 852.219‑73(e) measures compliance at the order level. The PWS requires substantial water‑based fire protection work that may be performed by a subcontractor.

How should offerors reconcile this with the per‑order limitation on subcontracting, and will the Government consider measuring compliance at the contract‑period level instead of the order level?

Under VAAR 852.219‑75, SDVOSB primes may not subcontract more than 50 percent of the amount paid by the Government to non‑SDVOSBs, and only work performed by similarly situated certified SDVOSBs counts toward the prime’s performance. VAAR 852.219‑73(e) and VAAR 819.7004 allow the Contracting Officer to measure compliance either by contract period or by each order, but for this requirement the Government will apply per‑order compliance. Therefore, if an order is heavily weighted toward the water‑based inspection scope, the prime must ensure a similarly situated certified SDVOSB subcontractor performs that work or otherwise structure performance so that each order meets the 50‑percent requirement. The Government does not intend to measure compliance across the entire contract period for this solicitation.

FAR 52.222-41 (Service Contract Labor Standards) is incorporated in Section C, but FAR 52.222-43 (Fair Labor Standards Act and Service Contract Labor Standards; Price Adjustment (Multiple Year and Option Contracts)) does not appear. Will the Government incorporate 52.222- 43 by amendment? Without it, offerors must absorb five years of wage determination revisions in firm-fixed unit prices, which will be reflected in higher quoted prices for the Government.

FAR 52.222-43 Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment(AUG 2018) (DEVIATION NOV 2025) is now included by reference

There have been many questions received regarding the estimated quantities in the price schedule.

These services are re-occurring and exact future demand may increase. Per RFO FAR 16.504-1 (c) a maximum unit quantity estimate is provided.

These maximum quantity estimates are provided per ordering period to inform vendor unit pricing.

Please refer to FAR clause 52.216-22 for details.

The total contract maximum is stated as total cost ceiling per flexibilities of RFO FAR 4.202- 5(a)(2)(i)

B.2 PERFORMANCE WORK STATEMENT – updated 9/1/2026

Fire Alarm and Fire Sprinkler System Inspection and Testing Service Contract Sioux Falls VA Health Care System (SFVAHCS)

1. SCOPE OF WORK:

The Contractor shall provide all materials, labor, equipment, travel, lodging, and all other resources required to perform the work indicated in the General Requirements section below.

This IDIQ contract covers Fire Alarm and Fire Sprinkler System Inspection and Testing Service. The Government may add new items that fall within the scope of this description during the contract period. Additions shall be made through contract modification and shall not exceed the maximum contract value. The Contractor shall provide proposals for added items upon request.

Also, below are the building numbers located on the campus at 2501 W. 22nd Street, Sioux Falls, SD and the Wagner CBOC in Wagner, SD.

Building 1: Admin/Mental Health, Building 5: Main Hospital, Building 7: Engineering Shops, Building 8: Laundry, Building 9: Grounds Maintenance, Building 11: Boiler Plant, Building 16: HBPC/Legal, Building 17: Engineering, Building 26: Electrical Switchgear, Building SBG 1: Generator, Building SBG 2: Generator, Building SBG 3: Generator, Building 28: Research, Building 38: Regional Office, Building 52: Integrative Health, Building 53: Outpatient Mental Health, Building 54: Hospice Cottage, Building T15: Labor Shop, Wagner CBOC, and the new Boiler Plant.

Contractor shall coordinate work schedule with the VATR. SFVAHCS Main Campus work hours are Monday through Friday 8:00 am to 4:30pm Central Standard Time (CST), except national holidays. Where mutually beneficial and does not increase costs, and coordinated at a minimum of 60 calendar days in advance. The VA may support work efforts outside of the 8:00 a.m.–4:30 p.m. window on a case by case basis. Any work resulting in hours outside of 8:00am to 4:30pm CST as a result of operational impacts shall occur at no additional expense to the government

2. GOVERNMENT RESPONSIBILITIES:

• The contractor will be provided with a means to gain access to the work areas.

• It is the responsibility of the Contractor’s personnel to park in the appropriate designated parking areas. Parking information is available from the SFVAHCS security office. The SFVAHCS shall not validate or make reimbursement for parking violations of the Contractor’s personnel under any circumstance. VA does not provide parking spaces at the work site; the Contractor must obtain parking at the work site if needed. It is the responsibility of the Contractor to park in the appropriate designated parking areas. VA shall not invalidate or make reimbursement for parking violations of the Contractor under any conditions.

• Will provide contractor VHA-Joint Commission Clarification Document, Hospital Physical Document List and Review Tool, and fire alarm system device lists.

3. BADGES AND PARKING

• All Contractor personnel are required to wear identification (I.D.) badges issued by the SFVAHCS Engineering office during the entire time they are on the SFVAHCS grounds.

• Parking anywhere on the SFVAHCS grounds/campus is prohibited. Contractors shall park on the public streets around the SFVAHCS. Contractors may unload vehicles and supplies on VA roads in support of work efforts before returning to public streets. The VA will work with contractors for staging, access, deliveries, and tools where necessary to support work.

• Personnel requirements: The Government reserves the right to accept or reject Contractor’s staff based on qualifications, conduct, and performance. Rejected personnel must be replaced within 24 hours.

• Any VA staff member may stop contractor’s work if any immediate danger to life and health item/activity is found during performance of services.

4. CONTRACTOR RESPONSIBILITIES:

• Contract holder shall be on campus during any subcontractor work.

• All work shall be completed in accordance with all applicable Federal, State and Local guidelines/specifications/design standards and in compliance with NFPA.

• The Contractor is responsible for safety during the performance of all work. The

Contractor shall perform all work in accordance with the latest Occupational Safety and Health Administration (OSHA) regulations. The Contractor shall coordinate their work with VA Safety through the COR. The Contractor shall be responsible for any damage to public or private property resulting from his/her activities and shall repair or otherwise make whole such damage at no cost to Owner. The Contractor shall provide a safety plan before beginning work.

• Immediately notify the COR and VA Safety Office in the event of an accident related to the performance of the work.

• Conform to the specific safety requirement established by this contract.

• Comply with the safety rules of the Government property that concern related activities not directly addressed in this contract.

• Take all reasonable steps and precautions to prevent accidents and preserve the life and health of contractor and Government personnel performing, or in any way coming in contact, with the performance of this contract.

• The Contracting Officer Representative (COR) may require additional safety precautions, which will be communicated in writing. The contractor must implement these measures within the timeframe specified.

• Inspection intervals are defined in Section 8.2 of this contract. Contractor must maintain adequate staffing to meet these intervals.

• Upon arrival to the SFVAHCS and before any inspections and testing commence, the contractor shall meet with the COR to establish PPE requirements for each workspace.

• Contractor shall provide all personnel needed to support tests including, but not limited to JCI, Kone, Overhead Door, etc.

• Contractor and/or Technicians must be overseen by a qualified individual. The qualified individual must meet all requirements applicable, including Federal, State, and Local regulations.

• The contractor shall commence work only when the Contracting Officer Representative (COR) has conducted a pre-job meeting. The contractor and all sub-contractors shall attend this meeting.

5. REPORTING REQUIREMENTS (Applicable to all work):

• The Contractor shall provide written documentation in the final report showing the NFPA Testing & Inspection Code References, Joint Commission (Hospital Physical Environment Document) Physical Environment Standard (PE) with EP standard reference followed to conduct the inspections and testing. The report shall be provided in the following manner:

• An overall report of all inspections and testing completed with references of the latest NFPA, Joint Commission (EP’s), and VHA standards and codes provided together in both Word and PDF format and approved by COR or Technical Representative.

• Individual reports for each PE standard with EP designated section in both Word and PDF format. Each section should be a complete report of that section's activities.

o Upon completion of the inspection, a final report shall be submitted within 14 calendar days of completion of the work. Deficiencies must be reported in a separate section, each accompanied by the relevant NFPA code, TJC, and EP reference. Recommendations and comments should be listed in an appendix.

• The report will include documentation of the maintenance, testing, and inspection activities performed for fire alarm and fire sprinkler systems.

• Contractor shall respond to VHA inquiries or questions via email and provide revised documents (if necessary) within three calendar days.

• Contractor shall respond to questions within one calendar day if found to be in error by inspection entities or VHA staff.

• All reports, quotes, and other contract documents shall be delivered to the COR no later than 14 calendar days after completion.

• All reports will have a reference to the most current version of NFPA and Joint Commission Clarification document section including relevant paragraphs.

• Each Joint Commission EP shall have separate reports in PDF and/or Excel format individual files named for the work completed. Coordinate report grouping with COR.

• Contractor shall email invoices to COR to sign and return prior to uploading them to Tungsten.

6. CONTRACTOR QUALIFICATIONS

Prime contract holder shall have required certifications:

• Minimum NICET Level IV certification and all other certifications

• NFPA 72

• NFPA 80

Subcontractor certifications:

• NFPA 25

• Minimum NICET Level II certification

Contractor personnel shall have a minimum of 2 years’ experience performing fire alarm and fire sprinkler inspections. Contractor shall provide example reports.

7. PERFORMANCE PERIOD

The annual inspection and testing will be completed in the month of October each year, quarterly inspections in January and July, and semi-annual inspections in April.

Work hours: 8:00 AM to 4:30 PM, Monday–Friday.

No work on Government holidays.

Requests for work outside standard hours must be submitted 12 hours in advance.

Period of performance (tentative):

Ordering Period 1: 10/01/2026-9/30/2027 Ordering Period 2: 10/01/2027-9/30/2028 Ordering Period 3: 10/01/2028-9/30/2029 Ordering Period 4: 10/01/2029-9/30/2030 Ordering Period 5: 10/01/2030-9/30/2031

8. GENERAL REQUIREMENTS

Below is a breakdown of the annual, semi-annual, quarterly, and 5 year inspection and testing requirements along with the tables listing the max estimated numbers of devices.

Device counts are max estimated due to ongoing construction. The contractor shall document and report any additional devices discovered during inspection. No blueprints are available for most of the fire alarm and fire suppression systems.

Annual/Semi-annual/Quarterly/5 year inspection and testing work shall be completed in accordance with the latest editions of NFPA 25, NFPA 72, NFPA 90A, NFPA 101 codes, Joint

Commission (Hospital Physical Environment Document) (EP), and VHA standards.

Any damage to the fire alarm or associated equipment (fans, elevators, generators, pumps, etc.) caused by the contractor will be repaired by the Contractor at no additional cost to the Government. Contractor shall cover costs related to negligence. Damage to walls, floors, and ceilings from equipment and or contractor staff. This does not apply to device failure due to operation of equipment, valves, for the purposes of testing.

The Contractor shall immediately notify the COR or Technical Representative of any safety hazard that might severely affect building occupants or facilities.

The COR or Technical Representative may elect to be present to witness any or all testing.

The Contractor shall coordinate with the COR or Technical Representative daily before proceeding with testing.

Daily out-briefings shall be scheduled through the COR or Technical Representative in person. Contractor shall submit a standard format written report electronically of any findings discovered during that day's inspection.

The COR or Technical Representative shall be contacted prior to any area being determined to be inaccessible or that a device/item can't be found.

• Annual Fire Alarm Inspection & Testing (See Table 1 for qtys) Annually - visually inspect and test all smoke detectors.

o Clean all devices.

o Sensitivity testing completed by VHA.

Annually - visually inspect and test all duct smoke detectors o Clean all devices.

o Sensitivity testing completed by VHA.

Annually - visually inspect and test all heat detectors, Annually - visually inspect and test all manual pull stations

Annually - visually inspect and test all CO detectors.

Annually - visually inspect and test all automatic smoke-detection shutdown devices for air-handling equipment. The Air Handling Unit (AHU) shutdown documented data shall include the AHU number, room number, detector number, and indicate whether the detector tripped, and whether the AHU shutdown.

Annually - visually inspect and test visual and audible signals, electromechanical releasing devices (door holders, closers, automatic door controls, etc.), and magnetic locks.

Annually - visually inspect and test five overhead rolling fire doors for proper operation and full closure. The contractor is responsible for providing/coordinating with the personnel required to test and reset doors back to normal position. Note:

Overhead doors are in Building 5 Room W01.

Annually - visually inspect and test the sliding window for proper operation and full closure in Building 5 Room B40.

Annually - visually inspect and test all microphones for annunciation throughout campus. Microphones are in all main fire alarm control panels (Bldg. 1 RM 037, Bldg.

5 RM E23, B97, & A02, Bldg. 11 RM 102, Bldg. 38 RM 123, Bldg. 53 RM 202 & 100, Bldg. 54 RM 205.

Annually - visually inspect and test city connections. Verify each building sends a fire alarm signal to the monitoring company within 90 seconds from fire alarm activation and document time sent and received and request alarm history from the monitoring company after all buildings have been tested to go along with testing documents that get submitted to the SFVAHCS.

Annually - visually inspect and test elevator recall, shunt trip, and fire hat functions on all elevators. The contractor is responsible for providing/coordinating with the elevator personnel needed for the operations of the elevator and resetting of the elevators after each test.

Annually - visually inspect and test all fire panels for supervisory, trouble, pre-alarm, and alarm signals annunciation, including Light Emitting Diodes (LEDs) and fuses, disable button functions, microphone functions, pager interface functions, and printer logging.

Annually - visually inspect and test all fire alarm control panel, NAC panel, and amplifier panel batteries for proper voltage and charge current and load test batteries if 3 years old or older.

Table 1: Fire Alarm Devices

Fire Alarm Devices Estimated Quantity

Smoke Detectors 777

Heat Detectors 75

Manual Pull Stations 249

CO Detectors 1

AHU Shutdowns 60

Visual and audible signals electromechanical releasing devices, and magnetic locks

Overhead Rolling Fire Doors 5

Fire Rated Sliding Window 1

Microphones 10

City Connections 15

Elevator Recalls 11

Fire Panels 18

Fire Alarm Control Panel Batteries 145 o Annual Fire Sprinkler Inspection & Testing (See Table 2 for qtys)

Annually - visually inspect and test all sprinkler water flow switches by running water and verifying indication/annunciation at the fire alarm control panel.

Annually - visually inspect and test fire sprinkler high/low pressure switches and verify indication/annunciation at the fire alarm control panel.

Annually - visually inspect and test pre-action sprinkler system for Room 199-5.

Activate heat detector in the room to flow water and verify water flow indication at the main fire alarm control panel.

Closed head system. Piping gets drained after each test. Contractor handles draining and drying.

Annually - visually inspect and test pre-action sprinkler system for the attic of Building 1. Test heat detector in Building 1 attic to trigger the solenoid to flow water and verify water flow indication at the main fire alarm control panel.

Closed head system. Piping gets drained after each test. Contractor handles draining and drying.

Annually - visually inspect and test all fire sprinkler tamper switches/valves by turning the valve and verifying indication/annunciation at the fire alarm control panel.

Annually - visually inspect and test main drains that lead into building only.

Annually - visually inspect and test fire pump under flow and fire pump supervisory signals for “pump running” and “pump power loss” annually.

Annually - visually inspect and clean all sprinkler heads in all buildings using compressed air or vacuum (must not touch sprinkler head). Verify that they are free of corrosion, foreign materials, paint, and physical damage.

Internal Condition Assessment of the Fire Sprinkler Piping.

• Line item is per observation point. May be one of the following:

o System valve or water control valve.

o Cross main – most remote end of remote cross main o Branch line near the most remote line at connection to cross main o Branch line near the most remote line at end of branch line o Branch line piping directly connected to the most remote low point drain.

• The internal condition assessment of the sprinkler system will be performed in accordance with the latest NFPA 25, Standard for the Inspection, Testing, and Maintenance of Water-Based Fire Protection Systems.

• The preferred method by the SFVAHCS for the internal condition assessment of the sprinkler system will be to use ultrasonic or similar technology.

• A complete report will include each of the 5 observation points listed above. For each multiple of 5 observation points, the contractor shall submit a report.

Visually inspect and conduct water-flow tests for all automatic standpipe systems.

Table 2: Fire Sprinkler Devices

Fire Sprinkler Devices Estimated Quantity

Flow Switches

(4 dry systems)

(2 preaction)

(Remaining wet system zones)

High & Low Pressure Switches 8

Pre-action Sprinkler Systems 199-5 1

Pre-action Sprinkler Systems Attic

BLDG 1

Tamper Switches 130

Main Drains at

Building entrances: 7, 1 (pre-action), 9, 8, T15, 53, 54 (zone 1), 54 (zone 2), 38, 1, and 5

Fire Department Connections 14

Fire Pumps 1

Sprinkler Heads 6000

Automatic Standpipes 15

Semi-Annual Fire Alarm Inspection & Testing (Table 1 for qtys) Semi Annually - visually inspect all smoke detectors.

Semi Annually - visually inspect all duct smoke detectors

Semi Annually - visually inspect all heat detectors

Semi Annually - visually inspect all manual pull stations

Semi Annually - visually inspect all CO detectors.

Semi-Annually - visually inspect visual and audible signals, electromechanical releasing devices (door holders, closers, automatic door controls, etc.), and magnetic locks.

Semi-Annually - visually inspect five overhead rolling fire doors. Note: Overhead doors are in Building 5 Room W01.

Semi-Annually - visually inspect the sliding window in Building 5 Room B40.

Semi-Annually - visually inspect all microphones throughout campus.

Microphones are located in all main fire alarm control panels (Bldg. 1 RM 037, Bldg. 5 RM E23, B97, & A02, Bldg. 11 RM 102, Bldg. 38 RM 123, Bldg. 53 RM 202 & 100, Bldg. 54 RM 205.

Semi-Annually - visually inspect all fire alarm control panels, NAC panels, and amplifier panels.

Semi-Annually - visually inspect and test all fire alarm control panel, NAC panel, and amplifier panel batteries for proper voltage and charge current and load test batteries if 3 years old or older.

Semi-Annual Fire Sprinkler Inspection & Testing (Table 2 for qtys) Semi-Annually - visually inspect and test all sprinkler water flow switches by running water and verifying indication/annunciation at the fire alarm control panel.

Semi-Annually - visually inspect and test fire sprinkler high/low pressure switches and verify indication/annunciation at the fire alarm control panel.

Semi-Annually - visually inspect and test pre-action sprinkler system for Room 199-5. Activate heat detector in the room to flow water and verify water flow indication at the main fire alarm control panel.

o Closed head system. Piping gets drained after each test. Contractor handles draining and drying.

Semi-Annually - visually inspect and test pre-action sprinkler system for the attic of Building 1. Test heat detector in Building 1 attic to trigger the solenoid to flow water and verify water flow indication at the main fire alarm control panel.

o Closed head system. Piping gets drained after each test. Contractor handles draining and drying.

Semi-Annually - visually inspect and test all fire sprinkler tamper switches/valves by turning the valve and verifying indication/annunciation at the fire alarm control panel.

Semi-Annually - visually inspect and test main drains that lead into building only.

Quarterly Fire Sprinkler Inspection & Testing (Table 2 for qtys)

Quarterly - visually inspect and test main drains where the sole water source is through a backflow preventer.

Quarterly - visually inspect all fire department connections.

• Service: Repairs to include labor and parts

If repairs resultant from inspections are identified, Contactor shall furnish the VATR with a written estimate of the cost to make necessary repairs.

Contractor shall also provide a comparison quote to the VATR for what that item would have cost for commercial pricing so Government has basis for making price fair and reasonableness determination, or as alternative, Contractor shall provide a quote provided to another federal agency for similar item for determination purposes.

For repairs, the Contractor shall provide all replacement parts, travel, per-diem, lodging, and bill of materials needed to keep systems operating. Parts may be repaired or replaced, as the contractor deems appropriate. No used parts will be used to repair this equipment.

9. ATTACHMENTS see section D of this RFQ VHA-Joint Commission Clarification Document SPG 2026 Final Doc Review Tool QASP-Fire Alarm

B.3 PRICE/COST SCHEDULE

Per RFO FAR 16.504-5 The Department of Veterans Affairs has set the maximum value for this IDIQ at $558,218.74 for the lifetime of this contract. The total of all orders placed against this IDIQ will not exceed $558,218.74.

The guaranteed minimum value of this contract is set at $30,000.00.

Estimated task orders will be placed at the beginning of each new fiscal year by the contracting officer in accordance with 52.216-18,52.216-19,52.216-22.

Estimated POP start 10/01/2026. POP dates for each line item will be updated upon award.

ITEM

NUMBER

DESCRIPTION OF

SERVICES

ESTIMATED

QUANTITY UNIT UNIT PRICE AMOUNT

777.00 EA __________________ __________________

annual - vis inspect and test smk Contract Period: Ordering Period 1 POP Begin: 10-01-2026 POP End: 09-30-2027 PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except Locksmiths) PRODUCT/SERVICE CODE: H112 - Quality Control - Fire Control Equipment

254.00 EA __________________ __________________

annual - vis inspect and test duct smk Contract Period: Ordering Period 1 POP Begin: 10-01-2026 POP End: 09-30-2027 PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except Locksmiths)

75.00 EA __________________ __________________

annual - vis inspect and test heat detect Contract Period: Ordering Period 1 POP Begin: 10-01-2026 POP End: 09-30-2027 PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except Locksmiths)

249.00 EA __________________ __________________

annual - vis inspect and test pull stations Contract Period: Ordering Period 1 POP Begin: 10-01-2026 POP End: 09-30-2027 PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except Locksmiths)

1.00 EA __________________ __________________

annual - vis inspect and test CO Contract Period: Ordering Period 1 POP Begin: 10-01-2026 POP End: 09-30-2027 PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except Locksmiths)

60.00 EA __________________ __________________

annual - vis inspect and test AHU shut downs Contract Period: Ordering Period 1 POP Begin: 10-01-2026 POP End: 09-30-2027 PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except Locksmiths)

1,051.00 EA __________________ __________________

annual - inspect and test visual and audble signals Contract Period: Ordering Period 1 POP Begin: 10-01-2026 POP End: 09-30-2027 PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except Locksmiths)

5.00 EA __________________ __________________

annaul - inspect and test overhead rolling fire doors Contract Period: Ordering Period 1 POP Begin: 10-01-2026 POP End: 09-30-2027 PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except Locksmiths) annual - inspect and test B40 sliding window Contract Period: Ordering Period 1 POP Begin: 10-01-2026 POP End: 09-30-2027 PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except Locksmiths)

10.00 EA __________________ __________________

annual - inspect and test all microphones Contract Period: Ordering Period 1 POP Begin: 10-01-2026 POP End: 09-30-2027

PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except Locksmiths)

15.00 EA __________________ __________________

annual - inspect and test city connections Contract Period: Ordering Period 1 POP Begin: 10-01-2026 POP End: 09-30-2027 PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except Locksmiths)

11.00 EA __________________ __________________

annual - inspect and test elevator recall Contract Period: Ordering Period 1 POP Begin: 10-01-2026 POP End: 09-30-2027 PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except Locksmiths)

18.00 EA __________________ __________________

annual - inspect and test fire panels Contract Period: Ordering Period 1 POP Begin: 10-01-2026 POP End: 09-30-2027 PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except Locksmiths)

145.00 EA __________________ __________________

annual - inpect and test fire alarm control panels batteries Contract Period: Ordering Period 1 POP Begin: 10-01-2026 POP End: 09-30-2027 PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except Locksmiths)

94.00 EA __________________ __________________

annual - inspect and test all sprinikler flow switches Contract Period: Ordering Period 1 POP Begin: 10-01-2026 POP End: 09-30-2027 PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except Locksmiths)

8.00 EA __________________ __________________

annual - inspect and test high/low pressure switches Contract Period: Ordering Period 1 POP Begin: 10-01-2026 POP End: 09-30-2027 PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except Locksmiths) annual - inspect and test preaction sprinkler 199-5 Contract Period: Ordering Period 1 POP Begin: 10-01-2026 POP End: 09-30-2027 PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except Locksmiths) annual - inspect and test preaction sprinkler attic building 1 Contract Period: Ordering Period 1 POP Begin: 10-01-2026 POP End: 09-30-2027 PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except Locksmiths)

130.00 EA __________________ __________________

annual - inspect and test fire sprinkler tamper switches Contract Period: Ordering Period 1 POP Begin: 10-01-2026 POP End: 09-30-2027 PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except Locksmiths) annual - inspect and test main drains Contract Period: Ordering Period 1 POP Begin: 10-01-2026 POP End: 09-30-2027 PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except Locksmiths) annual - inpect and test fire pump Contract Period: Ordering Period 1

6,000.00 EA __________________ __________________

annual - inspect and clean all sprinkler heads Contract Period: Ordering Period 1 POP Begin: 10-01-2026 POP End: 09-30-2027 PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except Locksmiths)

150.00 EA __________________ __________________

annual - conduct internal condition assessment of fire sprinkler piping.

Contract Period: Ordering Period 1 POP Begin: 10-01-2026 POP End: 09-30-2027 PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except Locksmiths) annual - inspect and test flow tests for all standpipe Contract Period: Ordering Period 1 POP Begin: 10-01-2026 POP End: 09-30-2027 PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except Locksmiths) semi annual - vis inspect smk Contract Period: Ordering Period 1 POP Begin: 10-01-2026 POP…