36C26326Q0906 Combined Synopsis Solicitation.pdf

COMBINED SYNOPSIS SOLICITATION

VA RFQ 36C26326Q0906

for Triennial Electrical Breaker and Electrical Power Distribution System Testing

1. This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in Revolutionary FAR Overhaul (RFO), Part 12, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a separate solicitation will not be issued.

2. SOLICITATION NUMBER: 36C26326Q0906

3. This solicitation is issued as a Request for Quotation (RFQ).

4. The solicitation document and incorporated provisions and clauses are those in effect through Federal

Acquisition Circular FAC 2026-01 03/13/2026, and RFO Part 12.

5. This solicitation is 100% Set-Aside for SDVOSBs.

6. The associated NAICS code and small business size standard:

NAICS code: 541350

Size Standard: $11.5M

7. Description of Requirements:

Triennial Testing of Electrical Breakers and Electrical Power Distribution at the Iowa City VA Healthcare System, Medical Center in Iowa City, Iowa.

Includes Travel, Labor, Technicians and all equipment necessary to perform the SOW.

Deliverables include reports, documentation and CDs.

Work will be performed according to required standards and regulations.

8. Period of Performance.

Anticipated award date is August 1, 2026.

POP is TBD. Government intends to begin coordinating work and establishing a work schedule immediately after award which is anticipated to be August 1,2026. Work must be started and ongoing by September 30 and shall be complete by October 15, 2026.

Work will be performed at: Iowa City VA Healthcare System, 601 Highway 6 West, Iowa City, IA 52246

9. PROVISIONS, CLAUSES, STATEMENT OF WORK are included in the attached RFQ 1449 36C26326Q0906. Also see additional Attachments.

See Instruction to Offerors on page 3 of the 1449 (also below).

See 52.212-2 EVALUATION on page 50 of the 1449 (also below).

10. SITE VISIT, SUBMITTAL OF QUESTIONS & OFFERS.

SITE VISIT. Call Keith Bryant to be added to the list When: A site visit is scheduled for 01:00 PM CT, Tuesday, July 21, 2026.

Location: Iowa City VA Health Care System Medical Center 601 Highway 6 West, Iowa City, IA 52246.

Coordinator: Keith Bryant, Maintenance Supervisor Keith.Bryant@va.gov 319-631-4442

SUBMISSION OF QUESTIONS.

Questions are accepted up until 11:59 PM, CT, Wednesday, July 22, 2026 Questions shall be emailed to the Contract Officer at Joseph.Bennett@va.gov.

The SUBJECT LINE of the email must include: RFQ 36C26326Q0906 Questions can be summited immediately; there is no need to wait until July 22nd to submit them.

SUBMISSION OF OFFERS.

Offers must be received no later than 11:59 PM, CT, Monday, July 27, 2026.

Offers shall be emailed to: Joseph Bennett@va.gov The SUBJECT LINE of the email must include: RFQ 36C26326Q0906

INSTRUCTIONS TO OFFERORS:

1) IMPORTANT. All Instructions to Offerors added by the Contract Officer in addition to the standard language of Clause 52.212-1 INSTRUCTIONS TO OFFERORS, are here on this page. Read this entire page.

2) GENERAL INFORMATION.

100% Set-Aside for SDVOSBs.

Anticipated award date: By August 1, 2026.

Period of Performance: Government intends to begin coordinating work and establishing work schedule immediately after award which is anticipated to be August 1,2026. Work must be started and ongoing by September 30, and shall be complete by October 15, 2026.

This solicitation is issued under Revolutionary FAR Overhaul (RFO) Part 12 Simplified Acquisition Procedures.

The Government intends to award without discussions.

Partial offers are not being accepted.

The Contract will be: Single Award, Firm Fixed-Price, Purchase Order.

Late offers will not be accepted regardless of how late offers are addressed anywhere else in this solicitation.

Offerors are required to be registered in SAM when submitting a quote and at time of award.

The Service Contract Labor Standards Clause 52.222-41 applies and is included.

The Wage Determination is attached, and Clause 52.222-42 Statement of Equivalent Rates for Federal Hires is included in the solicitation.

3) SITE VISIT. Call Keith Bryant to be added to the list.

When: A site visit is scheduled for 01:00 PM CT, Tuesday, July 21, 2026.

Location: Iowa City VA Health Care System Medical Center 601 Highway 6 West, Iowa City, IA 52246.

Coordinator: Keith Bryant, Maintenance Supervisor Keith.Bryant@va.gov 319-631-4442

4) SUBMISSION OF QUESTIONS.

Questions are accepted up until 11:59 PM, CT, Wednesday, July 22, 2026 Questions shall be emailed to the Contract Officer at Joseph.Bennett@va.gov.

The SUBJECT LINE of the email must include: RFQ 36C26326Q0906

Questions can be summited immediately; there is no need to wait until June 16th to submit them.

5) SUBMISSION OF OFFERS.

Offers must be received no later than 11:59 PM, CT, Monday, July 27, 2026.

mailto:Keith.Bryant@va.gov mailto:Joseph.Bennett@va.gov

Offers shall be emailed to: Joseph Bennett@va.gov The SUBJECT LINE of the email must include: RFQ 36C26326Q0906

6) ATTACHMENTS.

Attachment A. Table of equipment to be inspected.

Attachment B. VHA Directive 1028.

Attachment C. 852.219-75 VA Notice of Limitations on Subcontracting.

Attachment D. Wage Determination 2015-4983 Rev 28 Attachment E. 52.219-1 Small Business Program Representations.

Attachment F. Boiler Plate Diagram Section C Attachment G. Feder Diagram Section D Attachment H. Feeder Diagram Section B Attachment I. Clinical Addition Riser Diagram

NOTE: Attachments F,G, H, I, are not as legible as we would like them to be and we apologize for that. Please review them as best you can and utilize the site vist.

7) SUBMITTALS.

a) SF 1449.

i) Offerors may fill in and sign this SF 1449 and submit it with their offer. To do so, sign and submit the whole document and fill in where highlighted in yellow - do not just sign and submit the first page. Or, if an Offeror chooses not to sign the SF 1449, they must include the following statement in their offer: “The terms and conditions contained in the Request for Quote are acceptable to be included in the award document without modification, deletion, or addition.”

iI) Any offeror that does not sign the 1449 and who does not include the statement in 7(a)(i) above, shall explain what section of the RFQ they do not agree to and why. Note: Rejection of any terms and conditions may result in exclusion from evaluation for award.

b) ATTACHMENT D. 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING.

i) Attachment D. must be properly completed and properly signed and submitted with the offer. See yellow highlights on attachment. The Limitations on Subcontracting will be properly enforced.

c) ATTACHMENT G. 52.219-1 SMALL BUSINESS PROGRAM REPRESENTATIONS.

i) Attachment C. Though this is an SDVOSB set-aside, check “is” or “is not” for all of the boxes highlighted in yellow and fill in the names and UEIs of any joint ventures that are applicable. Must submit with offer.

d) OFFEROR’S BREAKDOWN OF WORK TO BE PERFORMED.

i) If the offeror intends to use a subcontractor, the offer must include on a separate page, or in its own section, a short description of the work to be performed by the prime contractor and the work to be performed by the subcontractor. This shall be easy to find and easy to discern. A paragraph will suffice.

ii) If a subcontractor will not be used, the offer will include in an obvious manner a statement that the offeror will perform all of the work of the contract and that a subcontractor will not be used.

iii) If the personnel of the prime contractor will be working on location and alongside the personnel of the subcontractor to perform the work, the offer will include a short description of who’s doing what work. A paragraph will suffice.

e) NARRATIVE.

i) Offeror shall submit a narrative – on a separate page - and titled “Narrative.” The narrative shall be not less than ½ of a page and not more than 2 pages. The offer shall use the narrative to describe their method and approach to performing the Statement of Work (SOW).

mailto:Bennett@va.gov

ii) EQUIPMENT. Attach at the end of the narrative a separate section that identifies the specific equipment to be used in performance of the SOW.

f) QUALIFIED PERSONS

i) The offer shall provide a list of the personnel who will be performing this SOW.

ii) The offer shall demonstrate how these personnel are “Qualified Persons under NFPA 70B” to perform the work of the SOW. All claims of “certification” or “certified” shall be accompanied by proof of current and active certification with next expiration date. Offer may include resumes, descriptions of education, years of experience, list of similar projects performed.

g) PAST PERFORMANCE.

i) Provide a list of past performed contracts not to exceed 10(ten) that are of similar or same scope from within the last 5(five) years starting with the most recent. Provide the following for each contract:

Name of public agency or private organization State if work was performed by Prime or Subcontractor Contract number Building name and address of the work performed.

Period of Performance.

Dollar value of original (base) contract.

Description of work performed.

ii) This information shall be clearly presented, easy to find. We will not dig or hunt through the offer to find this information.

iii) Lack of Past Performance will not be counted against an offeror; it will be counted as neutral.

h) REFERENCES

i) List up to 5(five) references for contracts of same or similar scope performed in the last 3(three) years. Provide the following information for each reference:

Name of person to be contacted Phone number Email address Name of public agency or private organization State if work was performed by Prime or Subcontractor Contract number Building name and address of the work performed.

Period of Performance.

Dollar value of original (base) contract.

Description of work performed.

ii) References can be the same contracts as the past performance contracts requested above in paragraph (g).

iii) This information shall be clearly presented, easy to find and discern. We will not dig or hunt through the offer to find this information.

8) ADDITIONAL INSTRUCTIONS.

i) If you submit pricing separate from completing the SF 1449, the pricing must be clear and easy to understand.

ii) Offer shall be organized and easy to understand. Concepts and topics shall be presented clearly or separated if necessary.

9) EVALUATIONS.

See Provision 52.212-2 Evaluation – Commercial Products and Commercial Services.

*** End***

EVALUATIONS:

52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021) Tailored

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

This is a competitive solicitation that will be evaluated and awarded using comparative evaluation procedures authorized in RFO FAR Part 12.203(c)(2) Quotations. The contract will be awarded to the responsible offeror whose offer best meets the government’s needs.

Quotes will be evaluated by performing a direct comparison of one offer with another in a uniform manner to determine which quote provides the government with its needs, as identified in the RFQ. The government reserves the right to consider a response that offers more than the minimum and select that response if it provides a benefit to the government. The government has the discretion to accept other than the lowest priced offeror that provides additional benefits.

Evaluation Factors:

1) Completeness and organization of the offer including if Instructions to Offerors were followed.

2) Technical Capability – How well the offer demonstrates firm’s capability to perform the requirements described in the solicitation and statement of work.

3) Past performance will be evaluated by reviewing past contracts and references.

4) Price

Note: Past performance is also evaluated as part of the determination of responsibility.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party.

Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)