36C26326Q0767 0001.docx

5. PROJECT NUMBER (if applicable)

CODE

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2. AMENDMENT/MODIFICATION NUMBER

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6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

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1. CONTRACT ID CODE

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Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO:

Specify authority)

THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

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Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

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15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

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Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

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ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 06-10-2026 36C263

DEPARTMENT OF VETERANS AFFAIRS

NETWORK CONTRACTING OFFICE 23

3600 30TH STREET, BUILDING 7M

DES MOINES IA 50310

36C263

DEPARTMENT OF VETERANS AFFAIRS

NETWORK CONTRACTING OFFICE 23

3600 30TH STREET, BUILDING 7M

DES MOINES IA 50310

To all Offerors/Bidders

36C26326Q0767

X X X See CONTINUATION Page

THE PURPOSE OF THIS AMENDMENT IS TO:

1.) ANSWER VENDOR TECHNICAL QUESTIONS. SEE VENDOR QUESTIONS IN BLACK AND RESPONSES IN RED BELOW.

2.) UPDATE THE STATEMENT OF WORK. UPDATES TO THE STATEMENT OF WORK ARE IN RED. CHANGES ARE CROSSED OUT.

3.) UPDATE ATTACHMENT A. THE CORRECTIONS ARE IN RED BELOW.

JOEY BLOOMER

CONTRACTING OFFICER

VA-VHA-RPOC-2025-0046

CONTINUATION PAGE

Q&A Generator Maintenance Services

1. Attachment A states: "Load bank test annually per requirements." The scope of work further specifies load bank testing at 25% load for 30 minutes, 50% load for 30 minutes, and 75% load for 1 hour.

The understanding is that the current solicitation references NFPA 110 (2012 edition), which requires load bank testing to begin at 50% load. Could you please clarify which edition of NFPA 110 is being adopted for this contract and confirm the intended load bank testing requirements?

Exercised annually with supplemental loads at not less than 50 percent of the EPS nameplate kW rating for 30 continuous minutes and at not less than 75 percent of the EPS nameplate kW rating for 1 continuous hour for a total test duration of not less than 1.5 continuous hours.

2. Additionally, NFPA 110 requires a 4-hour load bank test every 36 months when the generator does not meet the minimum loading requirements during monthly exercising. I am wondering if the "load bank test per requirements" language in Attachment A is intended to include this 4-hour load bank test.

If the 4-hour load bank test is required under this contract, could you please provide the date of the last completed 4-hour load bank test for each applicable generator so that we can accurately determine when the next test would be due and incorporate it into our scheduling and pricing?

Yes 4 hour required:

Ft Meade BLDG 113 DQCB-1641706 / Serial Number: K160128689, BLDG 145 DQDAA-1660802 / Serial Number: L160128689, BLDG 148 DSGAB- 1321187 / Serial Number: B130456361 all were completed 9/2025

Hot Springs BLDG 10 573RSL4033/ Serial Number: MT-0132187-0223, BLDG 12 433RSL4021/ Serial Number: LM-239579-0701, BLDG 18 230DFAB / Serial Number: A980673745, BLDG 66 125 DSGAB Engine Model: QSB7-G5 NR3 last completed 1/2025

3. Attachment B requires testing of the transfer switch, including verification of voltage drop from Source 2.

To properly perform this testing, our technician would need to either:

Transfer the switch to Source 2 (generator power) during testing, or Conduct the testing while the transfer switch is in bypass mode.

If the testing is performed while the switch is in bypass mode, the facility would not have backup power protection from the generator during the test period.

Could you please clarify whether transfer to Source 2 is permitted during testing, or if the preference is to perform the testing with the system in bypass mode?

Preference would be while in by-pass mode.

STATEMENT OF WORK

Semi-Annual VA BHHCS Emergency Generator Testing and Maintenance

1. SCOPE

Provide semi-annual preventive maintenance inspections and services on emergency generators at the VA medical Centers at Ft Meade and Hot Springs, South Dakota and VA clinic in Rapid City (if mobile units are in place there). The Fort Meade campus has a 12470-volt primary system that includes various secondary voltages and both normal and emergency power sources. Inspection reports from attachments A & B to be provided to facilities POC’s within 30 days of service.

2. CONTRACT POC’S FOR SCHEDULING WORK AND COORDINATION ARE AS FOLLOWS:

Fort Meade VAMC: Delane Erickson, Operations Supervisor, Phone: 605-720-7134 Hot Springs VAMC: Dan Cerveny, Maintenance Supervisor, Phone 605-745-2268

3. EQUIPMENT

Fort Meade Emergency Generator equipment included in the scope of work is as follows:

A. Bldg. 113 Emergency Generator – Manufacturer: Cummins/ 750 KW/ 480V Generator Model; DQCB-1641706 / Serial Number: K160128689 Engine Model: QSK23G7 / Serial Number: 85002334

B. Bldg. 148 Emergency Generator – Manufacturer: Cummins/ Onan/ 125 KW/ 480V Generator Model: DSGAB- 1321187 / Serial Number: B130456361 Engine Model: QSB7 – G5 NR3 / Serial Number: 73494119

C. Bldg. 145 Emergency Generator – Manufacturer: Cummins/ 250 KW / 208V Generator Model: DQDAA-1660802 / Serial Number: L160128689 Engine Model: QSL9-G7 / Serial Number: 74068824

D. Bldg. 137 Generator – Manufacturer: Cummins/ Onan/ 100 KW/ 208V Generator Model: DSGAA- 1321189 / Serial Number: B130456362 Engine Model: QSB7 – G5 NR3 / Serial Number: 73493506

E. Bldg. 160 Generator – Manufacturer: DMH/ 165 KW/ 480V Generator Model: 200CL3 / Serial Number: 94-45-74-1 Engine Model: LTA-1062/ Serial Number: 34737406

F. Bldg. 155 Main Station Generator – Manufacturer: Marathon / 2000KW / 12470V Generator Model: 1020FDH1242 / Serial Number: WA-6003864-0717 Engine Model: CD2000SX6T2 / Serial Number: 179811-1-1-1108

G. Bldg. T296 Fire Station Generator – Manufacturer: Cummins/ Onan/ 16.8KW/ 240V Generator Model; DSKCA-193329 / Serial Number: L090070761

3. Hot Springs VAMC Emergency Generator equipment included in the scope of work is as follows:

A. Bldg. 10 Emergency Generator – Manufacturer: Marathon MTU/ 250KW/ 480V Generator Model: 573RSL4033/ Serial Number: MT-0132187-0223 Engine Model: 10V1600 / Serial Number: 95010501432

B. Bldg. 12 Emergency Generator – Manufacturer: Generac/ 400KW/ 208V Generator Model: 433RSL4021/ Serial Number: LM-239579-0701 Engine Model: OA8829/ Serial Number: 8DC9-446846

C. Bldg. 18 Emergency Generator – Manufacturer: Onan/ 230KW/ 208V Generator Model: 230DFAB / Serial Number: A980673745 Engine Model: LTA10-G1 / Serial Number: 12079

F. Bld. 66 Emergency Generator – Manufacture: Cummins/ 125KW/ 208V Generator Model 125 DSGAB Engine Model: QSB7-G5 NR3

* Can be at any VA Medical Center locations:

A. Mobile MRI Emergency Generator – Manufacturer: Kubota Generator Model: V3800-T Serial Number: 2JS2095 45 KW / 480V B. Mobile CT Emergency Generator – Manufacturer: John Deere Generator Model: 4045 / 100K / 480V C. Mobile Morgue Trailer Emergency Generator – Manufacturer: Kubota Generator Model: GL11000-USA Serial Number: 10 KW / 240V

4. SEMI-ANNUAL INSPECTIONS

Semi-annual inspections shall be completed within October/November (Attachment A) and within May/June (Attachment B), and inspection reports shall be provided to the VAMC POC’s within 30 days of completion of work. Work shall be scheduled 7 days in advance of planned work to minimize disruption to the facility.

The scope of October/November inspections and testing shall include all work outlined in Attachment A. The scope of May/June Inspections will include all work outlined in Attachment B.

5. ANNUAL LOAD BANK TESTING

Annual load bank testing included in Attachment A shall be accomplished in accordance with NFPA 110 (99) Sec 6-4.2.2. The testing shall be documented, and supplemental loads included at 25 percent of the name plate rating for 30 minutes. Followed by 50 percent of the nameplate rating for 30 minutes. Followed by 75 percent for 1 hour. supplemental loads at not less than 50 percent of the EPS nameplate kW rating for 30 continuous minutes and at not less than 75 percent of the EPS nameplate kW rating for 1 continuous hour for a total test duration of not less than 1.5 continuous hours.

All emergency generators will be load-bank tested annually. The following generators require a 4 hr load bank every 36 months: Ft Meade BLDG 113: DQCB-1641706 / Serial Number: K160128689, BLDG 145: DQDAA-1660802 / Serial Number: L160128689, BLDG 148: DSGAB- 1321187 / Serial Number: B130456361 completed 3/2025 Hot Springs BLDG 10: 573RSL4033/ Serial Number: MT-0132187-0223, completed 10/2025 The Main station generator BLDG. 155 will be load-bank tested every other year starting with the first option year of the contract.

Automatic Transfer Switches will be included in the semi-annual test for the Emergency Power Supply System (EPSS). This would consist of a transfer without load while in bypass mode and resistance or amp drop reading depending on the state of the contacts.

6. CONTRACTOR RESPONSIBILITIES

All supplies, fluid testing, filters, fluids, parts, tools, and labor will be supplied by the Contractor.

Contractor is to diagnose other or larger problems and present quotes to the POC for approval, before additional work is conducted.

Fluid testing will need to be conducted by 3rd party tester semiannually, and the report shall made to POC/COR within 30 days of service.

The Contractor should provide priority for repairs to the BHHCS VA Emergency Generators and ATS Switches.

5. WORK HOURS

Planned maintenance and testing shall occur Monday through Friday, 8:00 AM to 4:00 PM, excluding federal holidays. If the work needs to be partly outside of standard VA business hours, to minimize patient impact, scheduling with the COR/POC will be required.

Emergency services shall be available with a four (4) hour response time.

6. CHECK-IN PROCEDURE

Technicians must report to the contract POC at their respective location prior to beginning work.

7. SITE ADDRESSES

The addresses of the VA Black Hills Health Care System is listed below.

Hot Springs VAMC is located at 500 5th Street, Hot Springs, South Dakota 57747 Fort Meade VAMC is located at 113 Comanche Road, Fort Meade, South Dakota 57741

8. REPAIRS

Any necessary repair/replacement parts or services created by testing of the equipment as part of this contract will be furnished/paid for by the facility and these repairs will be completed on an emergency basis.

This designation will require the Contractor to stand down during repairs and to continue testing as soon as practical after the repairs have been made.

During the time that the generator remains out of service, the Contractor will be required to connect and maintain their standby/backup generator and associated automatic connection equipment.

The backup emergency generators shall provide service until all emergency repairs have been completed, and the successful load bank testing procedures have reached a satisfactory conclusion.

The Contractor’s responsibility for additional rental outlays due to this requirement shall be limited to standby service.

Minor repairs shall include, but not be limited to such items as loose bolts, loose or broken lugs, wiring terminals, malfunctioning targets, dirty/high resistance connections, etc. and shall be corrected on site during testing if possible.

The POC/COR can authorize requests for non-emergency repairs if they are submitted in writing and do not exceed $2,500, executed through Government Purchase Card (GPC) transaction.

All requests for repairs shall be in writing with a detailed explanation, cost of parts, labor and all associated costs to complete repairs.

Any repair that exceeds the $2,500 threshold shall require Contracting Officer approval prior to the ordering of parts or execution of services. The Contractor shall submit their request for repair to the CO and POC/COR. The repair quote shall be a detailed explanation and breakdown of costs.

Authorized repairs shall be executed through a bilateral supplemental agreement on the contract between both parties if service costs exceed $2,500.

11. EMERGENCY REPAIRS

Contractor shall provide a four-hour response time for call back service from the time a call for service is made by the Contracting Officer, Facilities Management Officer, POC/COR, or their designees.

Contractor will be on site within this four-hour time frame, unless the situation isn’t considered an emergency, and another mutually agreed upon time will meet the government’s needs.

The Contractor must be able to properly troubleshoot and diagnose all aspects of emergency generators. The Contractor shall provide all labor, materials and equipment for the emergency callback services for all generators at the Hot Springs and Fort Meade (Sturgis) VA Medical Centers, if the supplied quote is selected, and in accordance with specifications included in this scope of work.

The Contractor shall submit a written plan of action to the Contracting Officer, or POC/COR, whenever unresolved problems occur three times on the same generator. Whenever the same problem recurs on the same generator three times, the VA requires an analysis of the corrective action required to resolve the problem.

When generator systems fail, and require emergency repairs, the technician’s Supervisor shall provide the BLACK HILLS HCS with a written statement and itemized quote assessing the generators system failure and that they have verified the generator system has been properly diagnosed and concur with the technician’s assessment.

The VA reserves the right to enlist a third-party expert to provide a 2nd opinion. It is the responsibility of the Contractor to reassess their proposed repairs and either reaffirm or correct their proposal based on the expert’s notes. The reassessment shall include at a minimum, a substantive analysis of the third-party expert’s points that contradict the Contractor’s original conclusion. This reassessment shall be submitted within 5 business days of receipt of the third-party expert’s opinion.

12. COORDINATION

The contractor shall be responsible for coordinating any necessary utility system shutdowns and returning these systems to operational mode. In addition, the contractor must notify VA Facilities Management Service COR before any systems are shut down and when these systems are put back into full service.

The contractor will not be permitted to leave any emergency generator system or component in a non-automatic connected mode or unattended mode during any portion of the testing.

Should such non-automatic circumstances exist the contractor must have the approval of the Chief, Facilities Management Service.

The contractor shall be responsible for any damage due to negligence to equipment that is created while performing the services required in this contract.

Equivalent loads used for testing shall be connected such that they can be automatically replaced with emergency loads in case of failure of the primary power source.

13. TRAINING, SECURITY AND NARA REQUIREMENTS

ALL Contractors on-site shall complete required training. Each contractor is required to print, review, and sign the attached TMS 20939 document. Contract owner/supervisor must send signed TMS 20939 documents to the contract COR.

6500.6 Appendix C Security and NARA PRIVACY-HIPAA CLAUSE

a. ALL Contractors on-site shall read and comply with attached 6500.6 Appendix C Security and NARA PRIVACY-HIPAA CLAUSE documents.

See Attachment C for Security and Attachment D For NARA.

ATTACMENT A

October/November – PREVENTIVE and MAINTENANCE INSPECTION REPORT EMERGENCY GENERATOR SETS - FORT MEADE AND HOT SPRINGS VA MEDICAL CENTERs

FORT MEADE AND HOT SPRINGS, SD

Equipment Location: _____________________________ Date of Inspection: ________________

Inspection Data Code X=Checked Okay A=Additional Work Required R=Required Adjustment or Repair C=Critical Repair Required N/A=Not Applicable

______ 1. Check and adjust as required, mechanical fasteners, mounts, braces, and safety devices.

______ 2. Inspect engine and generator mounts.

______ 3. Examine all duct work and louvers.

______ 4. Checked condition of hoses and tighten clamps.

______ 5. Check engine coolant pump and coolant leaks.

______ 6. Check engine antifreeze solution ______degrees.

______ 7. Check engine block heater.

______ 8. Check for fuel or oil leaks.

______ 9. Check and adjust drive belts.

______10. Check all fluid levels.

______ 11. Inspect engine condition.

______ 12. Check crankcase breather.

______ 13. Check governor sensitivity and droop.

______ 14. Lubricate all grease fittings.

______ 15. Inspect starter motor and check solenoid.

______ 16. Clean/inspect battery terminals, read gravity or perform a conductance test, and provide reading ___________

______ 17. Check battery charger for proper operation.

______ 18. Complete general inspection of exhaust system.

______ 19. Check for wet stacking.

______ 20. Check all safety shutdown and alarm circuits.

______ 21. Inspect generator condition.

______ 22. Inspect generator end bearing.

______ 23. Check condition of electrical wiring, secure in holder where broken or loose.

______ 24. Visual inspection of transfer switch and cleaning

______ 25. Check day tank operation.

______ 26. During exercise operation, check for any unusual vibration or noise.

______ 27. Blow out any accumulation of dust in generator and ATS with clean, dry Compressed air.

______ 28. Clean exterior of radiator.

_______29. +Take megger reading of main rotor winding and record ____________________

_______30. +Take megger reading of main stator winding and record ____________________

_______31. +Take megger reading of exciter rotor and record ________________________

_______32. *Change oil per manufacturer’s recommendations

_______33. Change fuel filter(s)

_______34. Change air filter(s)

_______35. Change oil filters(s)

_______36. Take oil sample and provide analysis report.

_______37. Take coolant sample and provide analysis report.

_______38. Take fuel sample and provide analysis report.

_______39. Load bank test annually per requirements and provide test report.

*Oil changes will be addressed and scheduled based on hour meter readings and will be addressed outside the scope of this contract. Contact FM.HS POC’s for approval before commencement of this work.

+ Meger testing is only required during the 4 hour load test every 36 months.

Comments: ____________________________________________________________________

Report Completed by: ______________________ Company: ____________________________

Submit report with recommendations, actions taken, etc. to Facility POC within 30 days of completion of inspection.