Exhibit Q - Response - RFIs - Bismarck CBOC.pdf

RFIs Response

A Police Room is noted in several locations throughout the RLP documents but no mention is made of inclusion of a Police Room in the program provided. Please provide direction on the inclusion or exclusion of a Police Room.

Negotiate after award

4 Please confirm there is no demand for a full-building back-up generator. No

For site planning purposes, is there a ratio of staff to patient parking spaces required? No specific ratio noted - Reference RLP - 100 Surface

Parking

There are conflicting statements regarding sustainability within the RLP. Section 3.06/S calls for two Green Globes for new construction while 3.06/T calls for LEED Certification for interiors. If new construction is proposed and the TI is being rolled into the shell rent rate this creates a duplicity of effort towards the same goal. Will the VA accept two Green Globes as the sole sustainability requirement for the entire project?

Removed from RLP

7 Will the VA consider providing a two-week time extension to the due date for this proposal? No

Would the Agency amend GSA TEMPLATE L100 Section 1.12 to read as below?

As of the Lease Award Date, the Government’s Percentage of Occupancy, as defined in the “Real Estate Tax Adjustment” paragraph of this Lease is XX percent. The Percentage of Occupancy is derived by dividing the total Government Space of XX RSF by the total Building space of XX RSF. The tax parcel number is XX.

No

Would the Agency amend GSA TEMPLATE L100 Section 1.13 to read as below?

The Real Estate Tax Base, as defined in the “Real Estate Tax Adjustment” paragraph of the Lease is $XX. Tax adjustments shall not occur until the tax year following lease commencement has passed.

Tax Base will be set after acceptance of space and one full tax year.

Would the Agency amend GSA TEMPLATE L100 Section 2.06 to include REAL ESTATE TAX ADJUSTMENT (OCT 2023)?

No

RLP – Bismarck CBOC : Section 3.06 (S) Would the Agency amend GSA TEMPLATE L100 Section 3.48 to reflect RLP Section 3.06 in reference to Green Globes for New Construction?

Removed from RLP, so it will be removed upon executed Lease award

Would the Agency amend GSA Template L100 Section 3.49 to include Green Globes for Sustainable Interiors & remove any reference to other two (2) in the current Template?

Removed from RLP, so it will be removed upon executed Lease award

Would the Agency amend the RLP Section 3.06 (T) to reference Green Globes for Sustainable Interiors to coincide with GSA Template L100 Section 3.49?

Removed from RLP, so it will be removed upon executed Lease award

Exhibit B.1 – Agency Specific Requirements: Section 5.10, item 9, line e, states that sliding exam doors to have an ADA thumb turn while section 5.10, item 12, line f, states that these doors are to have a card reader.

Which function is wanted at these doors as there is a cost difference in hardware?

Dual factor authentication with RTE button on PACT side with associated door security hardware is required

Exhibit B.1 – Agency Specific Requirements: Section 5.17, item 2, line m, states all wiring shall be solid copper, not stranded. Is stranded copper conductor acceptable for conductor sized larger than #12 AWG? Is MC cable allowed in concealed branch circuit wiring?

8 gauge and higher can be stranded

Exhibit B.1 – Agency Specific Requirements: Section 5.21, references quadruple receptacles as the typical receptacle. Is it acceptable to have duplex as the typical receptacle and provide as needed at specific locations (i.e. desks and equipment locations)?

Two is acceptable but will clinic will require 4 in certain areas as indicated

Exhibit B.1 – Agency Specific Requirements: Section 5.23, item 1, states each data outlet shall house 4 wire jacks for data. Are 2 outlets acceptable in lieu of 4?

Two is acceptable but will clinic will require 4 in certain areas as indicated

Are there cut sheets available of the Mobile MRI Unit, if identified that can be shared to help identify concrete pad size and utility requirements?

Added - Mobile MRI Unit Specifications as Exhibit P

19 Please confirm if an emergency generator is required. No

Please provide an anticipated award date for the project so our team can provide an estimated construction schedule.

9/30/2025

21 We are requesting a 3-week extension to the submission deadline. No

Exhibit A - GSA Form L100 - Bismarck CBOC 1.08A. TI Pricing was not included. Please provide the VA's TI budget and confirm that this is to not intended to be amortized and included in the lease rate.

TI pricing will be negotiated after award and 100% CDs.

Intent is Lump Sum

Exhibit A - GSA Form L100 - Bismarck CBOC 6.01A. Confirm based on the use of this clinic, the hours of operation are Monday through Friday, 8 am to 4:30 pm?

Hours may change but not by much. 24/7 access will be required.

Exhibit A - GSA Form L100 - Bismarck CBOC 6.12A. Painting and Flooring replacement cycles were not included. Confirm the Repainting cycle is to be every 5 years, along with Carpet replacement every 7 years.

This is negotiable, but we typically keep them both every 5 years

Exhibit A - GSA Form L100 - Bismarck CBOC 4.01D. The proposed design schedule in the L100 is extremely aggressive and does not account for the ability of the design team to break down the design into separate submission packages, such as early Civil and early Structural packages that will allow those critical path elements to continue while the design is refined. Will the VA entertain alternative schedule approaches?

The L100 schedule is negotiable after award.

RLP - Bismarck, ND. Confirm this RLP is a SDVOSB set aside as shown on sam.gov but not listed on the RLP. Yes, it is SDVOSB set aside as indicated in SAM.gov. The proper documentation is required and will be verified.

TIs will be lump sum, although this is an option, so please provide amortization rate on the 1364.

Exhibit B.1 Agency Specific Requirements Section 5.09/1/b notes a sample floor plan that is to be referenced.

However, we do not find a sample floor plan or bridging document included in the RLP Documents. Has a sample floor plan or block diagram been assembled, with end users input, to highlight adjacencies and preferred placement of departments? This facility is limited on PACT units but high in specialty clinic uses.

We want to be sure our fit out plan hits the objectives of the end users should such special requirements

1 Added - Sample floor plans as exhibit O

Several items in Exhibit B.1 Agency Specific Requirements, are noted to have final pricing established during DID’s. However, per the Request for Lease Proposal, all TI costs are being amortized into the core/shell rent rate which we are required to submit as part of our complete proposal, long before the lease is awarded and DID meetings occur. Will the changes made during DID meetings be reflected in a lease modification change order at the conclusion of the repricing of said changes?

Exhibit B.1 ASR paragraph 5.25.6. Please confirm whether emergency power, which may be a UPS system, is part of the Tenant Improvement cost.

No

Exhibit B.1 ASR paragraph 5.25.65.11.9.a. Please confirm whether Automatic Sliding Entrance doors are acceptable in lieu of Swing Doors with operators.

No sliding door allowed due to freezing issues

Exhibit B.1 ASR paragraph 7.01. Please clarify whether the requested Mailbox is intended to be in interior mailbox or exterior post-mounted mailbox.

External, meet the requirements of local USPS delivery

Exhibit B.1 ASR paragraph 5.39.11. This section states that each room should have its own thermostat and temperature control. A strict interpretation would require a dedicated terminal unit per room, which is not typical for outpatient clinic layouts and would result in unnecessary TI cost. Per the 2024 VA HVAC Design Manual Section 2.2.5, rooms with similar loads and occupancy may be grouped — up to four perimeter or six interior rooms — under a single terminal unit. Confirm if it is necessary to have individual room controls or if similar loads and occupancies can be combined per the HVAC design manual.

We agree this is an option in the design manual, however, the facility prefers each room have its own thermostat and terminal unit

31 Exhibit B.1 ASR paragraph 5.39.13. Please confirm that perimeter heating is part of TI or Shell. Shell

RLP paragraph 4.05 Evaluation Factor 2. Please clarify what type of Loading Dock or receiving area is desired?

We typically do not see full loading docks on this scale of a clinic.

No dock required

Exhibit B.1 ASR paragraph 5.50. Please confirm that acceptable window coverings must be roller-shades to achieve the "black-out" requirement listed.

Roller shade required

34 Exhibit C Security Requirements. Please confirm that no perimeter fence is required. No fence required

Exhibit B.2 Program for Design. The Program for Design includes a Fitness Room. Please confirm no Shower Room is required, as we do not see one in the Program for Design.

No shower required

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