36C26324R0074_1.docx

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE

DOCUMENTS (

Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C26324R0074 X 04-22-2024 T o B e D etermined

(TBD)

438-24-2-3312-0006 438-23-350 36C263 Department of Veterans Affairs Network Contracting Office (NCO) 23 Fort Meade VA Medical Center 113 Comanche Road Fort Meade SD 57714 Department of Veterans Affairs Network Contracting Office (NCO) 23 Omaha VA Medical Center 111 South 18th Plaza, Suite C151/152 Omaha NE 68102-2077 Michael Warrick 402-996-3534 Project Number: 438-23-350, Upgrade Water Tower at VA Sioux Falls Health Care System in Sioux Falls, SD VA Contracting POC: Michael Warrick, Phone: 402-996-3534, Email: michael.warrick@va.gov

Contractor shall provide all tools, materials, equipment, labor, and supervision necessary in accordance with the construction documents for completion of the project. The purpose of this project is to update and repair to the water tower that services the VA Sioux Falls Health Care System. Also, if present removal of wet compartment ladder and if required replacement of three (3) each valves.

It is intended that an award will be made on the base bid item; however, if present or if required an award will be made on line items (options one and options two). Offerors must provide a price for each line item.

This solicitation is issued in accordance with Public Law 109-461, the Veterans Benefits, Healthcare Information and Technology Act of 2006, Sections 502 and 503, as a set-aside for Service-Disabled Veteran Owned Small Business (SDVOSB) concerns. Pursuant to 38 USC 8127(d), Veterans First Contracting Program, competition is restricted to SDVOSB construction firms, as there is an expectation that offers will be received by two (2) or more SDVOSB contractors under this solicitation. In accordance with VAAR 819.7003(b), at the time of submission of offers and prior to award of a contract, the offeror must represent to the Contracting Officer that it is a (1) SDVOSB eligible under VAAR 819.70; (2) small business concern under the NAICS code assigned to this acquisition; and

(3) listed as a verified SDVOSB in VetCert database at https://veterans.certify.sba.gov/.

The applicable NAICS Code for this acquisition is 237110 with a $45 Million small business size standard. The magnitude of construction is between $1,000,000 and $2,000,000.

There is only one organized site visit planned as identified in FAR 52.236-27(ALT I). See referenced clause for specific details. Interested parties are strongly encouraged to attend the site visit.

See Contracting Officer's Special Instructions to Offerors for more information regarding solicitation inquiries, request for information, clarifications, or questions.

All proposal submissions shall be submitted in electronic format via email to michael.warrick@va.gov. See RFP Proposal Preparation Instructions for further information.

The period of performance is 180 calendar days and will commence once the Notice to Proceed is provided.

X X 52.211-10 X Zero (0)

10:00 AM

CDT

05-28-2024 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)

41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

See Price Schedule Sheet on pages 6 and 7.

Offerors must provide a price for each Line-Item Number

Offerors must provide a Price Breakdown Sheet for each Line Item Number (see page 7)

438-3640162-3312-854200-3223 23NR3WA12

36C263 Department of Veterans Affairs Network Contracting Office (NCO) 23 Omaha VA Medical Center 111 South 18th Plaza, Suite C151/152 Omaha NE 68102-2077 Department of Veterans Affairs

FMS-VA-2(101)

Financial Services Center PO Box 149971 Austin TX 78714-9971 Calvin L. Courtney

VA-VHA-RPOC-2023-0034

Table of Contents

PRICE SCHEDULE SHEET

BASE ITEMS

TOTAL PRICE

LIN – Line-Item Number

PRICE SCHEDULE BREAKDOWN SHEET

Price Schedule Breakdown Sheet

Contractor:

Misc.

Divisions Subtotal

Profit and Overhead

Total

*** Complete and submit a Price Schedule Breakdown Sheet for each LIN on the Price Schedule Sheet for a total of three (3) Price Schedule Breakdowns Sheets. ***

Page 1 of

CONTRACTING OFFICER’S SPECIAL INSTRUCTIONS

1. INQUIRIES

Inquiries and all correspondence concerning this solicitation document should be submitted in writing to the Contract Specialist. YOU ARE INSTRUCTED SPECIFICALLY TO CONTACT ONLY THE CONTRACTING OFFICER ISSUING THE SOLICITATION ABOUT ANY ASPECT OF THIS REQUIREMENT PRIOR TO CONTRACT AWARD.

Written requests for information, clarifications or questions to solicitation documents shall be submitted to the Contract Specialist michael.warrick@va.gov no later than May 7, 2024, at 10:00 AM CST. No late questions will be accepted or answered after this deadline. Telephone inquiries will not be accepted.

All questions will be answered and/or responded to via an amendment after the closing date.

2. COPIES OF SOLICITATION DOCUMENTS AND AMENDMENTS

Copies of the solicitation and amendments are available by INTERNET ACCESS ONLY. All Request for Proposal (RFP) documents and any amendments to the RFP are made available through the https://SAM.Gov website at https://sam.gov under the solicitation number.

3. CONTRACTOR'S SIGNATURE:

In accordance with Federal Acquisition Regulations Part 4, contractual documents (e.g. bids, proposals, awards, modifications, etc.) shall be completed and signed by the Contractor as follows:

(a) Individuals. Signed by the individual.

(b) Individual doing business as a firm. Signed by that individual, and the signature shall be followed by the individual's typed, stamped, or printed name and the words, "an individual doing business as __________________ (insert name of firm)".

(c) Partnership. Signed in the partnership name. Prior to award, provide list of all partners and designate which partners have authority to bind the partnership.

(d) Corporations. Signed in the corporate name followed by the word "by" and the signature, and title of the person authorized to sign. Prior to award, provide list of individuals who have authority to bind the corporation.

(e) Joint Ventures. Signed by each participant in the joint venture in the manner prescribed in (a) through (d) above.

(f) Agents. When an agent is to sign the contract, other than as stated in paragraph (a) through (e) above, the agent's authorization to bind the principal must be established by evidence satisfactory to the contracting officer.

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RFP PROPOSAL PREPARATION INSTRUCTIONS

1. GENERAL INSTRUCTIONS

These instructions prescribe the format of proposals and the development and presentation of the proposal data. These instructions are designed to ensure the proper submission of information necessary to provide for comprehensive evaluation of proposals. Offerors shall carefully review this section prior to commencing proposal preparation and take the necessary measures to ensure that the information submitted is factual, accurate, and complete.

In order for a proposal to be considered, Offerors must strictly comply with all instructions outlined in this solicitation. Failure to furnish proposals that comply with the instructions, at the predetermined due date for submission, may result in elimination from consideration for award. Furthermore, all solicitation amendments (if any) must be acknowledged in accordance with FAR Clause 52.215-1 Instructions to Offerors-Competitive Acquisition.

The Offeror shall be held responsible for the validity of all information supplied in his/her proposal, including information provided by potential subcontractors. Should subsequent investigation disclose that the fact and conditions were not as stated, the proposal may be rejected and receive no further consideration.

2. PROPOSAL EXPENSES AND PRE-CONTRACT COSTS

This Request for Proposal (RFP) does not commit the Government to pay, as a direct charge, any costs incurred in the preparation and submission of a proposal.

3. ACCURACY IN PROPOSALS

Proposals must set forth full, accurate, and complete information as required by this RFP, (including attachments). The penalty for making false statements is prescribed in 18 U.S.C. 1001.

4. PROPOSAL SUBMISSION INSTRUCTIONS

Proposals must be submitted electronically via email and received no later than the time specified on the Standard Form (SF) 1442, Page 1, Item 13A. Official time will be established using the Naval Observatory Time Clock. See FAR 52.215-1 for rules concerning late proposals.

Electronic Correspondence that contains Proposal and Solicitation information shall be labeled in the Subject Line:

“Proposal for Solicitation Number: 36C26324R0074, For Official Use Only”

The Offeror shall submit Volumes I and II in electronic format via email to michael.warrick@va.gov. No hard copies of proposal information, to include bid bonds, will be accepted only digital copies. No fax submissions will be accepted. Include page numbers and company name in the header and/or footer of each page.

Volumes I and II will be evaluated independently. The offeror shall not include price information in Volume I. Offeror shall submit Volumes I and Volume II in two (2) separate pdf documents. Both Volumes I and II must include the Offeror's company name, UEI #, business address and VA Solicitation Number.

5. PROPOSAL FORMAT

A page is defined as each face of an 8.5 X 11-inch sheet of paper containing information. All information (except for document numbers, page numbers, etc.) shall be provided in an image area of 7 X 9 inches. Excess pages will not be evaluated. Smaller font size for graphics presented in a proposal is permitted if the information is legible to the human eye. Fonts other than Arial are permissible in the presentation of graphic material only.

All commitments made in the proposal may become a part of the resultant contract. The data submitted with each proposal should be complete and concise. Excessive reliance on promotional brochures is discouraged.

Each volume and section should stand alone and not be crossed referenced with other volumes and/or sections. Each volume will contain a “Table of Contents” for that volume. The “Table of Contents” will identify major areas, paragraphs and subparagraphs by number and title as well as by page number and volume locations. Tab indexing may be used to identify Sections as appropriate. Table of Contents and Tab indexes do not count toward page limitation.

Offerors may, at the discretion of the Government, be asked to provide information for clarification purposes regarding their proposals. Requests for such clarification information do not constitute discussions.

6. PROPOSAL CONTENT

Volume Number

I

Technical Proposal - Contains information for Factor 1 -Technical Excellence/Work Plan

Factor 2 - Project Team

Factor 3 - Schedule – Two schedules are required

PDF document submitted via email. Each document must be less than 8 MB and able to be viewed by receiving official.

II

PDF document submitted via email. Each Document must be less than 8 MB and able to be viewed by receiving official.

Volume I – Technical Proposal shall not exceed a total of 20 (twenty) pages in Microsoft Arial size 10 font and must include the below:

a. Title page

b. Table of contents, required, and Tab indexing, if appropriate; Shall not be counted in the page limit

c. Offeror's company name, UEI, business point of contact information including name, phone, and address and VA Solicitation Number

d. PDF file type that is less than 8 MB

e. Information for Factor 1 -Technical Excellence/Work Plan, Factor 2 - Project Team, and Factor 3 - Schedule – Two schedules are required.

f. Name and phone number of customers for projects given for relevant experience for this factor, short description of the project, award amount, and state what work fulfilled the relevant experience areas

g. Technical Proposals shall not include price or pricing information

Volume II – General Offer shall be submitted in Arial size 10 font with no page limit. Use graphic presentations where such use will contribute to the compactness and clarity of the proposal.

1. Title page

2. Table of contents, required, and Tab indexing, if appropriate

3. Offeror's company name, DUNS, business point of contact information including name, phone, and address and VA Solicitation Number

4. .Pdf file type that is less than 8 MB

5. Complete Standard Form 1442, blocks 14, 15, 16, 17, 19 (if applicable) 20A, 20B and 20C, and fill in the blanks in the Schedule. Incomplete proposals will be considered non-responsive.

6. Completed Price Schedule, including all deductive alternatives, and the duration of performance

7. Separate Price Break Down Schedules by division for all LINs

8. A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and agreement to furnish all items upon which prices are offered at the price set opposite each item

9. Acknowledgement of all amendments by completing section 19 of the SF 1442 and returning a signed copy of the amendment(s) or an acceptable method of amendment acknowledgement

10. Any Joint Venture documentation, if applicable

11. Copy of Bid Bond and Surety contact information; The offeror shall submit a bid guarantee in IAW FAR 52.228-1, Standard Form 24 – Bid Bond, that is 20% of the proposal amount not to exceed 3 million dollars.

7. PROPOSAL EVALUATION CRITERIA

This procurement will use a Request for Proposal (RFP) with the Lowest Price Technically Acceptable (LPTA) evaluation procedures using FAR Part 15.101 and 15.101-2.

In no case shall statements such as “we comply with the requirements of the contract” or its equivalent be acceptable to meet the requirements of this request for proposal. A proposal that merely reiterates or promises to accomplish the requirements of the RFP will be considered unacceptable.

For a proposal to be considered for award, there must be an “acceptable” rating in every non-price factor. The term “technical,” as used herein, refers to non-price factors. The non-price technical evaluation factors for this acquisition include the following:

Technical Evaluation Factors:

Factor 1 - Technical Excellence/Work Plan (Acceptable or Unacceptable)

a. Contractor shall submit a technical narrative description of how they intend to approach the project. The technical narrative shall not exceed twenty pages in length and may be in bulleted format, include photos, charts, and/or graphs.

b. In the technical narrative, the contractor shall address the following specific issues in the work plan:

1) High elevation/angle, and confined space safety plan

2) Identify all codes that will be used for disinfecting and returning to service a potable water storage tank.

3) Plan for bringing the water tower back into service to include:

1. Anticipated timeline for returning to service

2. Testing plan to meet all regulations for returning to service

3. Reporting plan to meet all reporting and record retention requirements

4. Emergency plan to adapt to loss of water flow to the hospital

4) Communication plan for coordinating with VA and all subs

c. Acceptability of technical approach will be judged based on sound construction practices, thorough description of major elements of work, and amount of detail provided to describe the flow of work.

Factor 2 - Project Team (Acceptable or Unacceptable)

a. Offeror shall submit a detailed listing or flow chart showing key members of their construction team. In addition, the Contractor shall provide a resume’ for each team member listed. At a minimum, the key members listed shall include; project manager, project superintendent, and site safety and health officer. Team members with direct experience in water tower construction, repair, and returning to service will be scored acceptable or unacceptable. Professional certifications relevant to the project subject matter shall be included.

b. Offeror shall submit a detailed listing of the subcontractors they are are planning to partner with for this project. Include project manager and superintendent as a minimum for each subcontractor. Provide resumes and/or past experience information for key subcontractor personnel. Subcontractors with direct experience in water tower construction, repair, and returning to service will be scored acceptable or unacceptable.

c. Identify certified lab that will be used to provide testing services for return to service requirements. Lab must be licensed in the State of South Dakota. Include proof of lab certification.

d. Project team documents submitted as part of the Contractor’s proposal shall become part of the contract following award. The Contractor shall maintain the integrity of the proposed team to the greatest extent possible. Team member substitutions shall be requested in writing and require approval by the Contracting Officer.

Factor 3 - Schedule – Two schedules are required (Acceptable or Unacceptable)

a. Offeror shall submit a 1.) Gantt chart that shows general tasks with start/finish dates and 2.) the plan to complete work within the 180 calendar days period of performance following the notice to proceed being issued and required pre-construction submittals approved. At a minimum, the schedule shall include the following tasks:

1) Submittals

2) Fence construction

3) All work being conducted prior to the water tower being disconnected from the facility

4) Any other utility outages required to complete the work

5) Mobilization

6) All major milestones

7) Critical path between each milestone

8) Initial tank refill

9) Required inspecting and testing requirement timeline

10) Return to service of the Water Tower

11) Demobilization/clean up

12) Reports and end of project deliverables

13) Contract end date

8. PRICE EVALUATION:

The offeror shall submit the completed Price Schedule that has pricing for all items, including alternate deductive items, and a project duration. A Price Schedule Break Down Sheet must also be included for each of the line items included in the solicitation for informational purposes only.

All line items, as well as the proposed contract duration, must be completed.

Price reasonableness will be established using any necessary price / cost analysis techniques in FAR 15.404-1, including but not limited to price competition information and the Independent Government Cost Estimate (IGCE), with any other pricing tools deemed necessary.

· The SSA's will award to the lowest price offeror among those determined to be technically acceptable for LIN 0001 (Base Bid), all work associated with the project, if the price does not exceed available funds.

· If the price for LIN 0002 - if present removal of wet compartment ladder.

· If the price for LIN 0003 – if required three (3) each valves warrant replacement.

An award cannot be made if the lowest priced, technically acceptable offeror’s proposal exceeds available funding or cost limitations, if applicable.

9. RESPONSIBILITY DETERMINATION

The Government also reserves the right to obtain additional information solely for the purpose of making a responsibility determination after receipt of proposals. Requests for responsibility information do not constitute discussions.

10. BASIS FOR AWARD

This is a competitive procurement using the lowest price technically acceptable source selection process. For this procurement, the Government intends to award one contract to the responsive, responsible contractor that has complied with the solicitation requirements and was found to be technically acceptable for all technical evaluation factors that has also submitted the lowest price offer found to be reasonable and within the Government’s funding limitations. The government shall evaluate the lowest offeror first and if found technically acceptable will not evaluate other proposals.

The Contracting Officer will conduct proposal compliance review for determination of basic proposal adequacy prior to providing the proposals to the board. Non-compliance with the RFP requirements may be grounds to eliminate the proposal from consideration for contract award.

The Government intends to award this requirement without discussions. However, the Government reserves the right to conduct discussions. If discussions are determined to be necessary, they shall be conducted in accordance with FAR 15.306.

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STATEMENT OF WORK

Statement of Work Project Number 438-23-350 Update Water Tower- Sioux Falls, SD

The VA Sioux Falls Health Care System (VASFHCS) requires updates and repairs to their water tower at the VA Healthcare System campus located at 2501 West 22nd Street, Sioux Falls, South Dakota 57105-5046.

The SFVAHCS requires services to update and repair the elevator water tower on its campus. Construction plans have been procured through a 3rd party licensed engineering company. This procurement effort is to engage a lead contractor to provide construction services and oversite to complete all the tasks as required by the construction documents and specifications.

A. Contractor Requirements/ Deliverables:

1. Provide all services required by the official construction drawings and specifications. The following bullet points are included for convenience only and represent only the major deliverables associated with this task. All sub-tasks required by the construction documents are also required to be done. It is the contractor’s responsibility to thoroughly examine all construction documents for accuracy and completeness.

a. Install a construction fence as noted on the drawings.

b. Dig to access the bypass valves on the north side of the tower. The approximate location of the valves is known but some explorative digging will be needed to locate the exact position and depth of the valves. Should the condition of the valves warrant replacement an additional line-item cost for replacing the three (3) valves should be included in the bid. The buried valves are annotated on the construction drawings.

c. Provide a written plan on procedures and tasks to take the elevated tank out of service.

d. Provide temporary water source for the facility during the entirety of the project. Basis of design for the temporary water bladders are included in the construction documents. It will be the responsibility to maintain by the prime contractor- all equipment associated with the temporary water supply system and provide all reports required by law and/or joint commission.

e. Take elevated tank out of service and maintain all water services to the facility as required by the construction documents.

f. Maintain and provide all required testing and/or treatment of the temporary water source.

g. Install 2 new manways on opposite sides of the shell.

h. Install a frost roof vent.

i. Replace old section of cast iron fill pipe and all associated leaded joints and fittings per the speciation’s and drawings.

j. Remove existing drainpipe.

k. Install landing platforms on the access ladder on the NW leg of the tower.

l. If present the wet compartment ladder an additional line-item cost for removing the one (1) wet compartment ladder should be included in the bid.

m. Install a tank mixing system.

n. Seal all pad foundations.

o. Remove old drain valve and install new valve inside the vault.

p. Install shroud. Shroud must be in place for all sandblasting and spray painting.

q. Repair and coat the interior of the tank.

r. Repair and paint the exterior of the tank as required by construction drawings (spot brush blasting with rusted or abraded areas being blasted to near white conditions

s. Convert the current navigation warning lights to an LED system.

t. Install new, permanent security fence.

u. Return all disturbed areas to original condition. Damaged grass will be replaced with sod

v. Provide a written plan to bring the water tower back into potable water service. The plan shall include references to the pertinent regulations, codes, and requirements governing the process of bringing a public potable water source into service.

w. Clean, disinfect, and bring the tower back online per the approved plan and following all applicable potable water and elevated storage tank sanitation and safety regulations

x. Provide the VA with all required certifications, testing results, and reports as required by law for the tank sanitation and chlorinating procedure.

2. The contractor will provide final schematic drawings/ P&ID’s of all systems installed within 10 business days of completion of installation of all equipment. The drawings will include all equipment installed to include the tie in points where the contractor connected to the VA provided utilities. The drawings will provide detail for all pipe sizes, valves, flow meters, probes, wells, and any other equipment that has been installed or modified. The provided drawings will be delivered electronically in both PDF and CAD (if requested) formats. All drawings will be the sole property of the VA Health Care System.

3. The contractor will provide full training to include operational and maintenance training on all changes made to the water tower to all necessary VA staff. The VA staff will include shift work employees. The contractor will provide training for each shift at the most convenient time for the VA, to be coordinated with the COR.

4. The contractor will provide technical documentation for all equipment installed including, but not limited to controllers, probes, valves, temperature probes, piping, tubing, etc. The technical documentation will provide recommended maintenance requirements and replacement part numbers or models/material of construction.

B. General Contractor Requirements:

1. The contractor shall work Monday through Friday except on federal holidays unless approved in advance by the Contracting Officer (CO) and COR.

2. All work shall be done between 8AM and 5PM unless otherwise approved in advance by the Contracting Officer (CO) and COR. The prime contractor will identify work that impacts normal daily operations including crane blockage, water interruption, utility interruption, traffic flow, dust, noise, and staff operations which will be allowed after normal working hours. Work that disrupts normal operations of the hospital will be completed during off hours. The contractor should plan, bid and be ready to do interrupting work during non-business hours.

3. The contractor shall follow all VA rules and regulations concerning infection control and staff safety as outlined by the general requirements during the project. Equipment damaged during construction shall be repaired and/or replaced at no additional cost to the VA.

4. It is the prime contractor’s responsibility to read and understand all requirements and specifications associated with this task. In addition, it is recommended that Specification Section 01 00 00 General Requirements be well understood. Specification Section 01 00 00 General Requirements is the site-specific specifications and will supersede specification in other sections unless the other sections are more restrictive.

5. The contractor shall give a minimum of 14 calendar days’ notice in writing prior to interrupting utilities. All utility outages shall be conducted during non-business hours to maximum extent possible. Requests with less than 14 calendar days’ notice may be refused with no adverse effects for the VA. No utility outages will be allowed without a minimum of 72 hours’ notice unless it is an emergency situation. The determination of emergency status is at the sole discretion of the COR or their representative. All utility outages must be coordinated through the COR. Any delays due to improper notification will be at no cost to the VA. The contractor will be required to make up time on the schedule at their expense.

6. The contractor is to provide a bid on all necessary equipment, labor, materials, licensing, lab testing, and reporting to safely complete all requirements of this project. It is the contractor’s responsibility to examine and understand all construction documents. Any discrepancies between documents should be addressed prior to the final bid submittal. Any discrepancies that are not addressed ahead of time will follow FAR regulations regarding discrepancy resolution.

7. The contractor is not to construct any item or install any material/equipment prior to having submittal approval from the project COR. Any item constructed or installed, by the contractor or sub-contractor, without prior approval, via the submittal process and/or modification process, does so at their own risk. Any unapproved/unauthorized work requiring change, prior to approval, shall be done at no cost to the government.

8. Field changes shall not be conducted without prior approval by the Contracting Officer.

9. The Contracting Officer is the only person with authority to authorize any changes that will impact the cost of the project or the overall schedule. Any communication from sources other than through the Contracting Officer’s modification process are not authorized and will be completed at the Contractor’s risk.

10. The contractor is expected to follow all safety requirements required by code and Joint Commission. The following items have been historical issues on campus and will be closely monitored for compliance:

a. Security- All areas of the construction area are to be kept secure at all times. All access will be locked down when no contractors are on site. The VA will provide access to the required work areas by issuing a limited number of keys. Keys are available to be checked out on an individual basis at the Engineering Building 17. See section 22 of this document for the key checkout procedure and requirements.

b. Smoking/Vaping/Chewing tobacco- The Sioux Falls VA Medical Center is a tobacco free campus in its entirety to include parking lots, grounds, and buildings. Smoking, Vaping, and chewing tobacco are not allowed. Anybody found smoking on site will be asked to leave the campus.

c. Repeat safety findings- The contactor is expected to keep their work site safe at all times. Any safety deficiencies shall be fixed immediately. Repeat safety violations can lead to project stoppage until a written plan is provided to the COR. Any lost time due to repeat safety findings will be at no cost to the VA. Time lost due to repeat safety violations will be made up at the contractor’s expense.

d. Construction management and overview- The project shall have a superintendent on site at all times when any work is being performed. The site safety and health officer (SSHO) must also be on site at all times when work is being performed. Work being performed without these individuals will be stopped until such time as the superintendent and SSHO are on site. Any stopped work due to lack of management or safety oversite will be at the contractor’s expense.

e. SSHO has no other duties- The SSHO assigned to this project shall only oversee safety. They cannot have “dual hat” duties such as superintendent, project manager, quality control, or any other duties. Refer to specification 01 35 26 for specific duties and training requirements to qualify as an SSHO.

11. The existing water tower has an access ladder with a center line fall protection system. THIS CENTER LINE FALL PROTECTION DOES NOT WORK. The system has not been used, inspected, or certified in a number of years. It is to be assumed as non-functional. The contractor and all subs accessing the ladder will be required to double hook up the ladder.

12. The Sioux Falls VA Medical Center is a tobacco free campus in its entirety to include parking lots, grounds, and buildings. Smoking, Vaping, and chewing tobacco are not allowed. Anybody found vaping or using tobacco products on site will be requested to leave the campus.

13. All work is to be conducted in accordance with current best practices, local, state, and federal codes. Areas of concern include but is not limited to potable water and chiller/cooling tower requirements.

14. The Contractor shall coordinate with the COR for any interim life safety concerns. A local interim life safety measure may be required before work adjacent to high risk/sensitive areas can begin. These areas can include but is not limited to oncology and chemotherapy units, dialysis, surgical units, Emergency department, and pulmonary therapy areas.

15. The contractor is required to provide proof of safety training for all personnel that will be on site. Proof of safety training is required prior to work beginning. Each person employed by the contractor, including sub-contractors, is to possess and provide proof of 10-hour OSHA training, at a minimum.

16. Contractors and all their subs shall not use VA parking lots as contractor parking. This includes storage of containers, trailers, or equipment. Supplies and tools may be unloaded for short periods of time with the COR’s permission. Parking will be patrolled by the VA Federal Police on site and tickets will be issued for non-compliance. Repeat violations can result in towing at the owner’s expense.

17. The prime contractor is expected to initiate and lead a project update meeting every 2 weeks at a time convenient to the VA. It is the contractor’s responsibility to prepare and provide an agenda at least 24 hours before each meeting and come prepared to discuss the current disposition of the project to include:

a. Safety

b. Schedule- Planned vs Actual progress

c. Outstanding requests made to the Government

d. Current status of project

e. Near future plans and scheduling

f. Upcoming events such as utility interruption, excavation, hot work, etc.

18. The prime contractor is expected provide meeting minutes at least 24 hours after each meeting be adjourned.

19. project SSHO shall provide a weekly written report of the previous week’s safety findings. The report shall include date and time identified, date and time corrected, identify mitigating plans to prevent future occurrences.

20. The project SSHO shall attend the weekly VA safety walkthrough of this project to discuss safety issues and correct any deficiencies if needed.

21. The job site will be kept clean and organized at all times. Garbage will be cleaned up immediately. Equipment is to be stored in an orderly, professional manner. The COR will have discretion and authority on acceptable job site conditions and regularly inspect the site conditions. Any deficiencies noted will be corrected within 24 hours.

22. The contractor will keep control of all weeds and vegetation on their job site. The Sioux Falls Municipal Code will be followed regarding nuisance vegetation. Any grass or weeds over 8” tall will be considered nuisance vegetation. Any weed classified as noxious by the State of South Dakota will be destroyed immediately upon discovery. Weeds considered noxious by the State of South Dakota include, but may not be limited to Canada Thistle, Russian Knapweed, hoary cress, and sow thistle. It is the contractor’s responsibility to know and comply with the State Noxious Weed regulations.

23. Security to the construction area will be enforced at all times. Security measures as needed may include, but are not limited to:

a. Locked doors

b. Shut and/or locked exterior gates

c. Secured material trailers

d. Barricades/fences/signal cones

e. Area indicating signs

24. Construction keys will be provided on an as needed basis. The COR will have a limited number of keys that can be checked out to the project superintendent. All keys must be signed for with responsibility taken to return all keys before the project is closed out and the final bill paid. Returned keys will receive a receipt of return when they are returned to the COR. For every key not returned at the end of the project, $150 will be assessed against the final invoice.

25. Document exchange services such as Submittal Exchange, ProCore, Sharepoint or equivalent will be provided and managed by the contractor at the contractor’s expense.

C. Asbestos and Lead Abatement

This water tower was stripped to white steel and recoated approximately 12 years ago so asbestos and lead are not anticipated other than the leaded fittings on the fill pipe to be replaced. Leaded fittings are not considered to require abatement and can be removed and disposed of at the contractor’s discretion.

However, if asbestos or lead is suspected all work on the suspected area will stop and the COR will be notified immediately.

D. Period of Performance Schedule (calendar days):

The Period of Performance (POP) shall be 180 calendar days from issuance of NTP.

E. Attachments:

NARA Records Management Contract Language

NARA RECORDS MANAGEMENT CONTRACT LANGUAGE:

1. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chapters 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

2. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.