Amendment 0001 - Solicitation 36C26225R0114 - Q and A.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 8

0001 12-11-2025 N/A

36C262

Department of Veterans Affairs

Network Contracting Office 22

4811 Airport Plaza Drive

Suite 600

Long Beach CA 90815

Department of Veterans Affairs

Network Contracting Office 22

4811 Airport Plaza Drive

Suite 600

Long Beach CA 90815

To all Offerors/Bidders 36C26225R0114

12-11-2025 X

X X

The following item is applicable to this amendment:

1. Provide answers to questions received in response to Solicitation 36C26225R0114.

Tashodra Rogers, Contracting Officer

Questions and Answers: Solicitation 36C26225R0114 VALBHS

10-Bed Transitional Housing and Supportive Services

1. Question: Please confirm whether contractors must have a fully operational site at proposal submission, or whether site control plus a 90-day corrective window is sufficient to meet readiness requirements.

Answer: Per the solicitation, the contractor shall demonstrate site control at the time of proposal submission. In the event of corrective action, the contractor shall refer to

“Table 1: Tasks and Task Timelines”.

2. Question: For a 10-bed program, is the contractor required to provide 1 ADA-compliant bed, or does the ADA bed requirement begin at 21 beds?

Answer: Please see Page 9, Section 4.8.2 - There must be 1 ADA compliant bed for

1- 21 beds and 2 ADA beds for 21-40 beds at a minimum. Veterans must not be segregated from the rest of the facility due to disability.

3. Question: When using an interagency agreement for ADA compliance, must the partner organization be formally contracted at proposal submission, or only before the initial inspection?

Answer: Must be formally contracted at the time of proposal submission.

4. Question: If a contractor proposes more than one eligible facility, will the VA allow designation of a primary and secondary facility?

Answer: Yes, the VA will allow designation of the primary and secondary facility.

5. Question: May the Clinical Director also serve in another organizational leadership role (e.g., Program Manager), provided all qualification requirements are met?

Answer: Yes, please refer to page 25, section 13.6.1.1. & 13.6.1.8.

6. Question: Please confirm that overnight staffing may be provided by a behavioral health technician rather than a case manager, if they meet CPR and other required competencies.

Answer: Yes, please refer to page 25, section 13.6.1.3. & 13.6.1.4.

7. Question: For a 10-bed program, will VA accept one full-time case manager, or is additional redundancy required?

Answer: Yes, please refer to page 25, section 13.6.1.2.

8. Question: Please clarify the minimum number of daily/weekly therapeutic groups or structured activities required to comply with the SOW.

Answer: Please refer to page 27, section 13.6.1.16.1. & 13.6.1.16.2.

9. Question: Will the VA accept rideshare transportation solutions (e.g., Uber Health, Lyft Concierge) to meet required transportation needs?

Answer: Please refer to page 13, 7.3.3.6.

10. Question: Must meals be prepared on-site, or may meals be catered/off-site prepared if FDA/USDA standards are met?

Answer: Please refer to page 12, section 7.3.3.2. & 7.3.3.2.1., and page 30 section

18.

11. Question: Will VA permit temporary use of secure Wi-Fi hotspots if broadband installation is pending but scheduled?

Answer: Please refer to page 13, section 7.3.3.4.

12. Question: Will VA provide a standardized daily census reporting template?

Answer: Please refer to page 21, section 12.2.

13. Question: Should SQUARES access be obtained immediately after award, or will the

VA facilitate access and training beforehand?

Answer: Please refer to page 18, section 9.2.3.

14. Question: Is the contractor required to enter data into HOMES, or only maintain clinical records and provide them to the VA Liaison?

Answer: Please refer to page 23, section 12.10.

15. Question: Does the 72-hour authorized absence allowance reset on the 1st of each month, or is it calculated on a rolling 30-day basis?

Answer: Please refer to page 21, section 11.4.1.

16. Question: Does per diem billing begin on the physical admission date or on the VA

Liaison’s approval date?

Answer: Please refer to page 18 section 9.2.2.

17. Question: Does VA reimburse per diem for partial-day stays when admission and discharge occur on the same day?

Answer: Please refer to page 20 section 11.4.

18. Question: Is the 20-mile requirement measured by driving distance, straight-line distance, or ZIP-code mapping?

Answer: Please see Section 1.1.

19. Question: What is the anticipated average monthly census for the 10-bed program based on historical VALBHS usage?

Answer: This information is unavailable.

20. Question: If a facility provides gender-segregated sleeping rooms but shared common spaces, does this satisfy the safety and privacy requirement for female

Veterans?

Answer: Please refer to pages 9 and 10, section 4.8.3.

21. Question: For Attachment D.2, must references reflect only HCHV transitional housing experience, or may similar homeless Veteran housing contracts be used?

Answer: Please see Page 65, Section 2 Evaluation Factors and Criteria, a. FACTOR

1 – Experience.

22. Question: Should the Price Worksheet be submitted in Excel format, PDF format, or both?

Answer: For the Price Worksheet, please submit in either PDF format or Excel format.

23. Question: Is proof of site control (lease/deed) required at proposal submission, or only prior to initial inspection?

Answer: Please see Page 63, Section “g”.

24. Question: Should resumes for key personnel be included within the technical volume or submitted as separate attachments?

Answer: Resumes are not required at the time of proposal submittal.

25. Question: Due to extremely high regional facility costs, will VA consider providing a Government-furnished facility or VA-owned space for use under this contract?

Answer: Please see Page 8, Section 4.1.

26. Question: Given the significant cost burden for ADA upgrades, fire/life safety compliance, staffing, and programming, will VA consider upward per-diem rate adjustments during performance if actual costs exceed anticipated levels?

Answer: Per the solicitation, this is an indefinite delivery, indefinite quantity, (IDIQ) contract with fixed-priced line items. Prices in this schedule represent an all-inclusive rate including labor, incidental costs, overhead, and insurance premium payments for applicable insurance coverage. Costs not incorporated into the contractor’s price will not be reimbursed by the Government.

27. Question: If required facility modifications are cost-prohibitive, is there a mechanism for requesting modification, cost-share, or other financial support from the VA?

Answer: All equipment required by the Contractor will be provided at their expense.

28. Question: Please clarify the exact level of clinical treatment required. Is the contractor responsible for providing clinical therapy, SUD treatment, and crisis counseling, or only case management and supportive services?

Answer: Please refer to page 12, section 7.3.3.8.

29. Question: Is the contractor required to employ medical personnel (e.g., RN, LVN, psychiatrist) on-site, or will VA provide all medical/psychiatric care?

Answer: This requirement does not call for medical personnel.

30. Question: Must contractor staff supervise medication administration, or simply provide secure storage and allow Veteran self-management per CARF/VA policy?

Answer: Please refer to pages 13-14, section 7.3.3.7. and 7.3.3.7.1.

31. Question: Does “appropriate intervention” during a crisis require: de-escalation and 911 activation, licensed clinical crisis counseling, or medical/psychiatric evaluation capabilities?

Answer: Please refer to page 15, section 7.3.3.8.8.

32. Question: Must therapeutic groups be led by licensed clinicians, or may paraprofessionals or peer-support specialists facilitate them?

Answer: Please refer to page 28, all of section 17.

33. Question: Is the contractor required to provide on-site SUD treatment (ASAM-level services), or may all SUD clinical treatment be referred to the VA?

Answer: Please refer to page 12, section 7.3.1.

34. Question: The SOW uses the term “treatment” in several sections, including ISP planning and assessments. If no direct clinical treatment is expected from the contractor, what specific medical or clinical services—if any—is the contractor required to provide on-site?

Answer: please refer to page 11, all of section 7.

35. Question: SOW 4.8.3 requires gender-specific bathroom and sleeping areas. Can the VA provide expected or historical gender distribution (male vs. female placements) to support facility layout and safety planning?

Answer: This information is unavailable.

36. Question: Since VA will not pay for spouses, partners, minors, or dependents, can the VA confirm that only individual Veterans will reside at the facility and no family members will be housed under this program?

Answer: Please refer to page 21, section 11.2.

37. Question: The SOW indicates that the goal is rapid placement into transitional or permanent housing. Does VA Long Beach have adequate permanent housing resources (HUD-VASH, SSVF, vouchers, etc.) to support timely placement, or should the contractor assume responsibility for sourcing most permanent housing options independently?

Answer: Please refer to page 14, section 7.3.3.8.4.

38. Question: Can the requirement for a full time licensed supervisor be adjusted to 20 hours a week?

Answer: Per the solicitation, provider staff shall be available by phone 24 hours daily, seven (7) days a week to provide consultation during working business hours to all staff on site as well as afterhours hours to provide ongoing supervision of case to case management personnel.

39. Question: Is there flexibility with the catchment area? (i.e., a facility in San Pedro which within the 20 mile requirement)

Answer: Per the solicitation, the facility shall be located within the city of Long

Beach, CA or located within twenty (20) miles in Orange County (OC), CA lines, in any geographical direction from the VALBHS, 5901 East 7th Street Long Beach CA

90802.

40. Question: Please clarify the number of beds to be serviced. Staffing Plan states that the case manager "to carry a caseload maximum of 20 Veterans." Is there a possibility that the contract can go up to 20 beds? If so, will the funded amount be adjusted?

Answer: This solicitation is for a 10-Bed, VALBHS - HCHV Transitional Housing and Supportive Services program.

41. Question: Would you consider ILF‑style supportive living services under this solicitation?

Answer: Most facilities VALB has worked with in the past already are setup in a ILF-style supportive living.