36C26220R0093 0003 VISN 22 Eyeglass amendment.docx

36C26220R0093 Amendment 0003 VISN 22 Eyeglasses

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

06-18-2020

None Y 00262 Department of Veterans Affairs Network Contracting Office 22 4811 Airport Plaza Drive Suite 600 Long Beach CA 90815

00262 Department of Veterans Affairs Network Contracting Office 22 4811 Airport Plaza Drive Suite 600 Long Beach CA 90815 To all Offerors/Bidders

36C26220R0093 06-18-2020

X

This amendment provides for the following:

(1) Questions and Answers are attached.

(2) Revised Schedule of Supplies and Price Worksheet.

All terms and conditions shall remain the same in accordance of the solictation.

Chelsea Black Contracting Officer

CONTINUATION PAGE

Question 1: We noticed the changes that were made to the price worksheet and schedule of supplies as it relates to plastic and glass lenses. As per other VISN eyeglass solicitations it would be customary to have glass listed as a separate material/line item along with plastic and poly instead of as an add-on and as such the change that was made in the revised documents is correct. However, Trivex is typically an add-on and for the purpose of allowing everyone to price it fairly it would be considered an add-on to a base plastic lens. It should not be a separate material/line item along with plastic, poly, and glass as it is currently listed in the revised documents.

Answer: The Schedule of Supplies and Price Worksheet have been changed to reflect that Trivex is an add-on to a base plastic lens. Eyeglasses with glass lenses will remain listed as a separate contract line items as shown in Amendment A0002. A revised Schedule of Supplies and Price Worksheet are included in this Amendment.

Question 2: In addition, the new quantities provided for glass and Trivex are abnormally high. In the previous versions glass was listed as an add-on with an estimated quantity of 1000. Glass is now listed as a separate line item/material with, for example, a quantity of 20,000 in the single vision category. Glass is not very popular these days and in reality the quantity should be less than 100. Trivex, as an add-on, should also have much smaller quantities than what is currently listed and is likely less than what it currently listed for 1.60 and 1.67.

Answer: Thank you for bringing this to our attention. VA has determined that there was an error in the Schedule of Supplies and Price Worksheet published in Amendment A0002. Revised estimates for the number of eyeglasses with glass lenses, and the number of Trivex lens add-ons are shown in the revised Schedule of Supplies and Price Worksheet included with this Amendment.

Question 3: Lastly, could you please explain how eyeglass orders are currently being transmitted from the VA opticians to the contracted manufacturer? Is this process automated via an electronic ordering platform or are orders being manually created and submitted via fax? Is 4-Sight being utilized by the purchasing agents for the submission of PO's and payment?

Answer: The requirements for transmitting eyeglass orders for this procurement can be found in Section B.3, Subsections 5 (Ordering), 6 (Deliveries), and 7 (Invoices) of the solicitation. VA declines to provide information regarding other procurements. Offerors must meet the requirements specified in the solicitation for this procurement.

Question 4: In addition to the questions below that we submitted to you earlier today can you please also clarify the quantity of eyeglasses that VISN 22 furnishes to veterans annually? In the solicitation it is stated in section B.3 that this number is 74,103 but in the original price worksheet when line items 0001 to 0004 are added together this amount if 156,100.

Answer: Thank you for bringing this to our attention. VA has determined that there was an error in the Schedule of Supplies and Price Worksheet published in Amendment A0002. Revised estimates for the number of eyeglasses with glass lenses, and the number of Trivex lens add-ons are shown in the revised Schedule of Supplies and Price Worksheet included with this Amendment.

Question 5: Please consider extending the bid by a few days to give us more time to get the samples together, etc.

Answer: The solicitation will not be extended. Proposals are due: June 22, 2020, 12:00 PM PDT.

See attached document: 36C26220R0093- Schedule of Supplies Eyeglasses Updated.

See attached document: 36C26220R0093 PRICE WORK SHEET Estimated quantities Eyeglasses.

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