36C26126R0008 Elevators NorCal- Rev1.docx

NEW COMMUNITY

PROJECT 612A4-22-001

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C26126R0008

X 11-26-2025

612A4-22-001

612MCP

Department of Veterans Affairs VA Sierra Pacific Network (VISN 21) Network Contracting Office (NCO) 21 3237 Peacekeeper Way, Bldg 209 McClellan Park CA 95652 Jose Hernandez Contracting Officer jose.hernandez1@va.gov

Jose Hernandez 916-923-4519

Project # 612A4-22-001 - Replace Elevators Throughout VANCHCS NAICS Code is 238290 – Other Building Equipment Contractors Small Business size standard is $22M Wage determination CA20250018 applies to this requirement

IAW VAAR 836.204: Disclosure of magnitude is Between $2,000,000 and $5,000,000

Payment and performance bonds are required

This requirement is 100% SDVOSB set aside

All documentation must be submitted electronically to jose.hernandez1@va.gov

A Site Visit is schedule for Friday, December 12, 2025 at 9:00 AM Meeting Location: Building 21, 150 Muir Road, Martinez, CA 94553

RFIS are due on: December 19, 2025 at 2:00 PM PST

1 Electronic

10:00 AM

PST

01-02-2026

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

612MCP

Department of Veterans Affairs

Network Contracting Office (NCO) 21 3237 Peacekeeper Way, Bldg 209 McClellan CA 95652

Department of Veterans Affairs FMS VA-9(101) Financial Services Center

PO Box 149971 Austin TX 78714-9971

Table of Contents

Scope Of Work (SOW) - Replace Elevators Throughout VANCHCS Project # 612A4-22-001

1. GENERAL INTENT

A. The purpose of this project is to replace elevators throughout Veteran Affairs Northern California Health Care System (VANCHCS) with reliable, safe, and New Modernized Elevator Systems. There exists a total of five (5) elevators scoped for replacement. Elevators will be replaced in groups listed as packages and CLINs to the contract.

B. The scope of this project covers the following VANCHCS campuses – Martinez and Mare Island

C. The Contractor shall furnish:

1. Construction: all labor, materials, supervision, and administration for the construction phase of this contract.

D. This project is a part of four VANCHCS locations based on the following packages and are not in any order for execution.

1.

a. Martinez Building 19 (Elevator P1)

b. Martinez Building 19 (Elevator S2) 2.

a. Martinez Building 21 (Elevator 1) 3.

a. Mare Island Building 201 (Elevator 1)

b. Mare Island Building 201 (Elevator 2)

2. PROJECT SCOPE

A. The Contractor shall provide five (5) New fully functional and complete Elevator Systems for the VANCHCS campus in accordance with the attached drawings; B19_B21_B201 Elevator Drawing Package and Specifications: Specification_Replace Elevators B19_B21_B201 B. The period of performance for each Clinic Package is 360 calendar days after Notice to Proceed (NTP).

C. The Contractor shall ensure that no more than one (1) Elevator in each building is non-operational at any given time. The Contractor shall work seven (7) days a week on two shifts or extended long shifts to complete B21 Elevator that only has one elevator. It is critical to complete this elevator as fast as possible.

D. The Contractor shall replace and upgrade all Electrical Power System’s components and upgrade deficiencies to comply with latest edition of NFPA70, NFPA72, NFPA99, NFPA101, NEC and all Federal, State, and Local Regulation.

E. All new communication lines shall be CAT6A Plenum rated.

F. The contractor shall provide a detailed phasing plan of construction activities prior to the start of work to avoid disruption to VA services.

1. Prior to commencing work, the Contractor shall provide a written test plan that includes proposed dates and time elements, recommended processes meetings with the VA and The Joint Commission (JTC) standards, detailed certification processes and report, and continuity of all system requirements.

2. For sites that have multiple Elevators, only one (1) Elevator can be down servicing each specific area at any specific time. Coordination with the COR is required to allow for more than one (1) elevator to be down.

3. For sites that have only one (1) elevator servicing the building the total time the Elevator can be down is twentyone (21) calendar days. Additionally, the elevator replacement stage is from decommissioning of existing elevators to full acceptance of new and fully operational elevators.

4. See table below for elevator replacement items.

J. The Contractor shall provide a 3rd party Senior elevator inspector to be approved by the VA. The inspector shall be a safety engineer and shall have at minimum 4 years of experience inspecting elevators for installation approval and safety inspection experience and be familiar with VA elevator specifications and installations.

K. The Contractor is responsible to for appointing an individual, company or firm to act as the Commissioning Agent.

L. The Contractor shall assign a Commissioning Manager to manage commissioning activities of the Contractor, and subcontractors.

M. The Contractor shall re-route all conduit and feeds as necessary to accommodate the installation for new equipment, due to size and/or functionality.

N. All load transfers and outages shall occur at night or over the weekends and should be priced in this manner.

O. Site Utilities

1. The Contractor shall provide new electrical connections and coordinate electrical shutdowns to be tied into VA systems

2. Cabling shall be properly bundled, labeled, through conduits on both ends

3. All data cabling shall be Plenum CAT6A shielded

4. The contractor shall install all necessary signal wiring and cabling

5. The Contractor shall provide UPS back-up for emergency/power loss situations.

P. Construction work is to be during normal hours, 7:30AM to 4:00PM. Any work where noise exposure equals or exceeds 85 dBA is to be accomplished on weekends and/or after working hours. Exceptions to working hours will be B21 Elevator and plans developed by the contractor working extended shifts or double shifts as well as working seven days a week.

Q. All outages are after normal business hours. Submit outage notice twenty-21 (21) Calendar days in advance of the outage date for approval.

R. Any permitting and monitoring requirements for this project shall be developed and managed by the Contractor.

S. Removal of existing systems/components/cabling shall be uninstalled and removed from each VA campus location. Un-used systems/components/cabling shall be removed to clean up space where available. Coordinate with the COR for removal of un-used systems.

T. Interior finishes are varia fossil leak random resin panels installed with a 1” offset from the elevator cab rear wall. Cab finishes are to be stainless steel satin on all walls with 6 LED downlights on stainless steel ceiling. Handrails only needed at side walls and not back wall in stainless steel satin. Matching approved submittal for past project is referenced in Exhibit C.

U. All elevators shall utilize Worm Gears and utilize motion control engineering (MCE) controllers.

V. Specific Specification 14 24 10 SOW Highlight: Provisions shall be made for calling elevator(s) to floors served by the elevator on an emergency basis, operating independently from the dispatch signals and landing call signals.

W. Specific Specification 14 24 10 SOW Highlight: The control system for Elevator(s) shall provide for the operation of at least one car per elevator group on emergency power upon failure of the normal power supply.

X. Specific Specification 14 24 10 SOW Highlight: Auxiliary equipment on elevator controllers, wiring between associated elevator controllers and wiring between elevator controllers and remote selector panel as required to permit the elevators to operate as detailed, shall be provided by the Elevator Contractor.

Y. Specific Specification 14 24 10 SOW Highlight: Upon loss of normal power supply there shall be a delay before transferring to emergency power of 10 seconds minimum to 45 seconds maximum, the delay shall be accomplished through an adjustable timing device. Not more than one elevator two elevators at a time in each group shall be automatically selected and returned to the main floor, at contract speed, cycle its car and hoist way doors and shut down, with "Door Open" button remaining operable.

RECORDS MANAGEMENT OBLIGATIONS

A. Applicability This clause applies to all Contractors whose employees create, work with, or otherwise handle Federal records, as defined in Section B, regardless of the medium in which the record exists.

B. Definitions “Federal record” as defined in 44 U.S.C. § 3301, includes all recorded information, regardless of form or characteristics, made or received by a Federal agency under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the United States Government or because of the informational value of data in them.

The term Federal record:

1. includes VHA records.

2. does not include personal materials.

3. applies to records created, received, or maintained by Contractors pursuant to their VHA contract.

4. may include deliverables and documentation associated with deliverables.

C. Requirements

1. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

2. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

3. In accordance with 36 CFR 1222.32, the Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

4. VHA and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of VHA or destroyed except in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage, or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, the Contractor must report to VHA. The agency must report promptly to NARA in accordance with 36 CFR 1230.

5. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records, or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records, and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records, and/or equipment is no longer required, it shall be returned to VHA control or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand-carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the [contract vehicle]. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

6. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material, and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and VHA guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

7. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with VHA policy.

8. The Contractor shall not create or maintain any records containing any non-public VHA information that is not specifically tied to or authorized by the contract.

9. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

10. The VHA owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which VHA shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.

11. Training. All Contractor employees assigned to this contract who create, work with or otherwise handle records are required to take VHA-provided records management training. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.

[Note: To the extent an agency requires contractors to complete records management training, the agency must provide the training to the contractor.] D. Flow down of requirements to subcontractors

1. The Contractor shall incorporate the substance of this clause, its terms, and requirements including this paragraph, in all subcontracts under this [contract vehicle], and require written subcontractor acknowledgment of same.

2. Violation by a subcontractor of any provision set forth in this clause will be attributed to the Contractor.

4. ATTACHMENTS

1- Specification_Replace Elevators B19_B21_B201 2- B19_B21_B201 Elevator Drawing Package

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

2.1 AVAILABILITY OF SOLICITATION DOCUMENTS:

All solicitation related documents will be published to: SAM.gov.

2.2 SDVOSB SET-ASIDE:

This procurement is 100% set-aside for Service-Disabled Veteran-Owned Small Business concerns. Offers received from other than Service-Disabled Veteran-Owned Small Business concerns will not be considered. All Service-Disabled Veteran-Owned Small Businesses must be listed as “verified” by the VA’s Veteran Small Business Certification (VetCert) website https://search.certifications.sba.gov/. Offerors must be verified and visible in the Veteran Small Business Certification (VetCert) database at TIME OF SUBMISSION OF OFFERS AND AT TIME OF AWARD. Failure to be visible and verified in at submission of offers and at time of award will result in the offeror’s proposal being deemed unacceptable and ineligible for award.

2.3 TECHNICAL QUESTIONS:

Questions of a technical nature must be provided in writing and shall be submitted by the prospective offerors to Jose Hernandez. Questions shall be submitted only via e-mail to: Jose.hernandez1@va.gov The subject line must read: 612A4-22-001 | Replace Elevators Throughout VANCHCS (B19, B21 and B201), Martinez and Mare Island - Technical Questions. Oral questions of a technical nature are not acceptable.

2.4 AMENDMENTS:

Amendments to this solicitation will be posted at SAM .gov https://sam.gov/content/home Paper copies of the amendments will NOT be individually mailed. No other notification of amendments will be provided. Potential offerors are advised that they are responsible for obtaining and acknowledging any amendments to the solicitation. Failure to acknowledge an amendment may result in your proposal being considered unacceptable.

2.5 PREPARATION OF PROPOSALS:

The Government will not pay for any costs incurred in preparation and submission of proposals.

2.6 SELECTION PROCEDURES:

This solicitation is issued as a Request for Proposal (RFP). The Government intends to award a contract resulting from this solicitation to the responsible Offeror whose proposal represents the best value to the Government. It is the intent of the Government to award without discussions; however, the Government reserves the right to conduct discussions if necessary. If discussions are deemed necessary to maximize the Government’s ability to obtain the best value. A responsible determination will be made in accordance with FAR 9.1, Responsible Prospective Contractors.

Evaluations will be based on the following evaluation factors:

1- Volume 1: Technical Proposal Factor 1: Specialized Experience Factor 2: Technical Approach Factor 3: Key Personnel Factor 4: Past Performance

Volume 2: Price Proposal Volume 3: Administrative

2.7 PROPOSAL REQUIREMENTS:

A. GENERAL:

1. Proposals shall be based on solicitation document issued for RFP number 36C26126R0008. Proposals will be in the format stipulated in this document.

2. Proposals shall be received on or before the date and time specified in Block 13 of the SF 1442. There will be no public opening of the proposals.

3. Proposal Submission:

i. Submit proposals via e-mail to: jose.hernandez1@va.gov

ii. Emails are limited to five (5) MB.

iii. Only e-mail proposals will be accepted. Hard-copy proposals will not be accepted.

4. Bid Bond

i. The bid bond shall be submitted as part of the electronic proposal submission. An original hard copy of the bid bond may be requested by the VA, after the award selection.

ii. Failure to furnish the required bid guarantee on the proper SF 24 and for the proper amount, by the time specified in Block 13 of the SF 1442, shall result in rejection of the proposal. See FAR Provision 52.228-1, Bid Guarantee, contained in the solicitation.

5. Page size for all proposal documents will be 8.5 x 11 inches, with 1-inch margins around the page perimeter. Pages will be single spaced. Each page shall count as one (1) page. Proposals shall be submitted using Times New Roman, with font no smaller than 11 point with normal proportional spacing.

6. Page formatting restrictions do not apply to drawings, but each page does apply to the page count. Submission of the draft project schedule can be submitted utilizing larger paper of 11 x17 inches. Pages submitted in excess of the page count will not be evaluated.

PROPOSAL FORMAT AND EVALUATION:

1. Format: Proposals shall be based on solicitation documents and the instructions provided by the Contracting Officer. Technical (Non-Price) and Price sections of the Offerors proposals will be evaluated independently; therefore, the Offeror shall submit the proposal in three (3) Volumes (Volume I: Technical, Volume II: Price and Volume: III Administrative:). The contractor shall NOT include price information in Volume I, Technical. The three (3) volumes must be labeled with the Offeror's organization, business address, and VA Solicitation Number.

i. Volume I, including, all Non-Price factors (Specialized Experience, Technical Approach, Key Personnel and Past Performance) shall not exceed a total of Ten (10) pages.

ii. Volume II including price only shall not exceed a total of Five (5) pages following the formatting requirements stated in general proposal requirements.

iii. Volume III Administrative: Offerors shall include the following in Volume III. All of the below information must be provided. An Offeror may be considered unacceptable if these items are not provided in the proposal.

a. Offeror shall acknowledge all amendments, by providing the number and date, in section 19 of the SF 1442 or by signing and returning each SF 30.

b. Bid Bond (see FAR Provision 52.228-1, Bid Guarantee, contained in the solicitation).

c. Offeror shall complete Clause 852.219-75 - VA Notice of Limitations on Subcontracting-Certificate of Compliance for Construction (JAN 2023) (DEVIATION) and return with their proposal submission. Completed form will become part of the official award documentation.

d. Offeror shall include the Safety or Environmental Violations and Experience Modification Rating Information, including filling out Attachment: SAFETY - ENVIRONMENTAL RECORD AND EXPERIENCE MODIFICATION RATE.

All Offerors shall submit information pertaining to their past Safety and Environmental record. The information must contain a certification that the Offeror has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or any EPA violation(s) in the past three years. If such certification cannot be made, an Offeror shall explain why and submit as much information as possible regarding the circumstances of its past safety and environmental record, including the number of EPA violations and/or the number of serious, repeat, and/or willful OSHA violations, along with a detailed description of those violations.

All Offerors shall submit information regarding their current Experience Modification Rate (EMR). This information shall be obtained from the Offeror’s insurance carrier and be furnished on the insurance carrier’s letterhead. If an Offeror’s EMR is above 1.0, Offeror must submit a written explanation of the EMR from its insurance carrier furnished on the insurance carrier’s letterhead, describing the reasons for the elevated EMR and the anticipated date the EMR may be reduced to 1.0 or below.

Self-insured contractors or other contractors that cannot provide their EMR rating on insurance letterhead must obtain a rating from the National Council on Compensation Insurance, Inc. (NCCI) by completing/submitting form ERM-6 and providing the rating on letterhead from NCCI. Note: Self-insured contractors or other contractors that cannot provide EMR rating on insurance letterhead from the states or territories of CA, DE, MI, NJ, ND, OH, PA, WA, WY, and PR shall obtain their EMR rating from their state run worker’s compensation insurance rating bureau.

If the NCCI cannot issue an EMR because the Offeror lacks insurance history, Offeror shall submit a letter indicating so from its insurance carrier furnished on the insurance carrier’s letterhead and include a letter from the NCCI indicating that is has assigned Offeror a Unity Rating of 1.0.

The above information, along with other information obtained from Government systems, such as the OSHA and EPA online inspection history databases, will be used to make an initial Determination of Responsibility.

This requirement is applicable to all subcontracting tiers, and prospective prime contractors are responsible for determining the responsibility of their prospective subcontractors.

*If the EMR rating for the subcontracting tiers cannot be provided at time of proposal submission, the prime contractor shall acknowledge this and provide as a submittal with the insurance and bonding requirements.

Failure to provide the RFP Attachment: SAFETY - ENVIRONMENTAL RECORD AND EXPERIENCE MODIFICATION RATE containing the above information, may result in a determination that an Offeror is not responsible and therefore ineligible for award.

iv. The Offeror shall submit Volumes I, II, and III in electronic format as searchable PDF documents. The proposal, in its entirety, shall not exceed three emails (one for each volume) of 5MB each. Include page numbers and the company name in the header or footer of each page.

2. Evaluation Factors: Proposals shall address the following evaluation factors, which are cited below.

Volume I: Technical FACTOR 1: Specialized Experience Submission Requirements: Offerors are required to submit a comprehensive and complete technical proposal that demonstrates their ability to perform the work described in this solicitation and demonstrate a minimum of 5 years’ experience doing work of similar scope and complexity. Offerors shall exhibit relevant past experience by reporting written narratives for a minimum of three (3) but no more than five (5) relevant Elevator Installation projects between $2,000,000 and $10,000,000 in project cost. The submitted narratives shall explain the work involved in sufficient detail for the Government to evaluate the depth and breadth of experience represented in that project, along with an assessment of the technical capabilities utilized to accomplish the work. All projects submitted for consideration must be at least 75% construction progress complete or completed within 7 years preceding the date proposals are due.

Experience will be evaluated based on the Offeror’s demonstration of similar, relevant, and recent projects within the broad scope of this solicitation for services as described in this solicitation.

The projects must be similar in size, scope and complexity of that described in this solicitation to be considered relevant. For the purposes of this factor, “Relevant” is defined as experience with managing renovation/expansion projects that are similar to those as described in the Scope of Work “Recent” is defined as being completed within the past seven (7) years preceding the date proposals are due.

If the Offeror is a Joint Venture (JV), relevant experience should be submitted by that JV entity. If the JV does not have shared experience, projects shall be submitted for each JV partner relevant to their overall JV partnership. Offerors who fail to submit experience for all JV partners may be rated less favorably. The JV agreement shall be in this section.

If an Offeror is utilizing experience or past performance information from any entity that does not match the name, Unique Entity ID (UEI) of the Offeror exactly as stated on the SF 1442 (e.g. affiliates, subsidiaries, parent companies, sister companies, etc.) the proposal shall clearly demonstrate how that entity will have meaningful involvement in the performance of the contract and specifically address which resources are being committed to the contract. Failure to comply with this requirement or failure to adequately demonstrate meaningful involvement and commitment of resources on behalf of that entity may result in that experience information to be considered not relevant and may result in lower ratings.

Please note the Small Business Administration (SBA) definition of Joint Venture that must be met in order to submit as a JV entity: “A joint venture is formed for the sole purpose of pooling resources of separate businesses to successfully and cost-effectively support the mission of a government agency. It is considered a new legal entity that requires approval by the Small Business Administration (SBA), a separate federal identification number, and a new SAM user account.

FACTOR 2: Technical Approach Submission Requirements: Offerors shall submit a narrative not-to exceed five (5) pages addressing the Offeror’s approach to successful management of this contract, including a discussion on each of the following (the below items are not considered to be sub-factors):

(1) Demonstrate and clearly describe approach to subcontractor coordination, scheduling and oversight and approach to establishing and maintaining subcontractor and local community relationships.

(2) Submit a management plan and demonstrate the degree to which the management plan and team organization, including degree of prime participation, coordination, division of work, quality assurance, cost control, a preliminary schedule, sequence of work, estimated work crew size, and proposed equipment to meet the overall requirements of this contract.

FACTOR 3: Key Personnel Submission Requirements: Offerors are required to submit resumes that demonstrate their ability to perform the work described in this solicitation and demonstrate a minimum of five (5) years’ experience doing work of similar size, scope and complexity to that described in the solicitation to be considered relevant on projects that are at least 75% construction complete, for the following positions:

a. Project Manager

b. Superintendent

c. Safety Officer

* Offerors must submit proof of relevant certification (e.g., OSHA, Board of Certified Site Safety and Health Officers (BCSSHO), etc.) for the Safety Officer, OSHA 30-hour Construction Training Course is acceptable.

* Superintendent and Safety Officer may be dual-hatted, but experience shall be demonstrated separately for each position (i.e., if submitting the same person for both roles, that individual must have and demonstrate relevant experience on projects as both the Superintendent and Safety Officer separately). The superintended cannot be the QA/QC Officer.

FACTOR 4: Past Performance Submission Requirements: In accordance with FAR 42.1503(g), past performance will be evaluated using the Contractor Performance Assessment Reporting System (CPARS).

BEST VALUE DETERMINATION

This is a best value trade-off, competitive acquisition. Award will be made to the Offerors whose offers conform to the solicitation requirements, who are determined responsible in accordance with FAR Subpart 9.1 by possessing the financial and other capabilities to fulfill the requirements of the contract; and whose proposals are judged, by an integrated assessment of price and non-price evaluation factors, to be the most advantageous to the Government. The Government will use the best value tradeoff process in determining which Offerors represent best value in accordance with FAR 15.101-1.

EVALUATION CRITERIA

The evaluation criteria include following factors:

Volume 1: Technical Proposal Factor 1: Specialized Experience Factor 2: Technical Approach Factor 3: Key Personnel Factor 4: Past Performance

Volume 2: Price Proposal Volume 3: Administrative

RELATIVE IMPORTANCE OF EVALUATION FACTORS

It is in the best interests of the Government to consider tradeoffs between price and non-price related factors. The relative importance of all evaluation factors is that non-price Factors 1-4 are approximately equal to each other. When the proposal is evaluated as a whole, the non-price factors are more important than price.

The importance of price will increase if the Offerors’ technical proposals are considered essentially equal in terms of overall quality, or if price is so high as to significantly diminish the value of the technical proposal’s superiority to the Government. Proposals will be evaluated on the basis of the established criteria and award will be made to the responsible Offerors whose offer conforms to the solicitation and represents the best value to the Government in accordance with FAR 15.101-1, price and non-price factors considered.

BASIS OF EVALUATION

VOLUME I: TECHNICAL PROPOSAL

Factor 1 - Specialized Experience The basis of evaluation will focus on the Offeror’s demonstrated experience and depth of experience in performing relevant Elevator installation projects as defined in the solicitation submittal requirements. The assessment of the Offeror’s relevant experience will be used as a means of evaluating the capability of the Offeror to successfully meet the requirements of the RFP. The Government will only review a maximum of five (5) submitted projects under this Factor as stated in this section. Any projects submitted in excess of five (5) will not be considered.

The Government will evaluate the Offer’s Experience for strengths, weaknesses, and deficiencies. The standard for this factor is met when the Offeror:

(1) Submits minimum of three (3) but no more than five (5) relevant Elevator installation projects between $2,000,000 and $5,000,000 in project cost that collectively, meet the requirements outlined in the Statement of Work and this solicitation. All projects submitted for consideration must be at least 75% construction progress complete or completed within 7 years preceding the date proposals are due.

Offers that demonstrate a greater depth and breadth of recent and more relevant Elevator Installation experience in shall be rated more favorably.

FACTOR 2 – Technical Approach The basis of evaluation will be a subjective assessment of the Offeror’s approach to effectively managing this contract for the submission requirements under this Factor stated in Section 2.7.

The Government will evaluate the Offeror’s Technical Approach for strengths, weaknesses, and deficiencies. The standard for this factor is met when the offeror’s narrative adequately addresses each of the submission requirements.

More favorable ratings will be given to Offerors who demonstrate a sound management approach, ability to account for unique challenges associated with this contract, and identifies quantitative or qualitative benefits to the Government within their technical narrative.

Failure to address any one of the submission requirements may result in lower ratings.

Proposals providing only a generic acknowledgement of the requirements of this factor may also be given lower ratings.

Any narrative that exceeds the page limitation will be evaluated up to the first five (5) single-sided pages only; any information beyond this limit will not be evaluated and may be considered a failure to address requirements.

FACTOR 3 – Key Personnel The basis of evaluation will be an assessment of the offeror’s key personnel project experience.

In order to meet the requirements of this factor, all three (3) key personnel must demonstrate a minimum of five (5) years’ experience doing work of similar size, scope and complexity for the requirement on projects that are at least 75% construction complete. As a minimum, the Safety Officer must submit proof of relevant certification.

FACTOR 4 - Past Performance The basis of evaluation will be the degree to which past performance evaluations (to include PPQs if applicable) and all other past performance information reviewed by the government (i.e., CPARS, FAPIIS, eSRS, performance recognition documents, etc.) reflect a trend of satisfactory performance. Evaluation of this factor will be an assessment of the overall past performance record.

Offerors need not submit for this factor; but if they choose to, offerors shall submit past performance information on relevant projects that are at least 75% construction progress complete or completed within five (5) years preceding the date proposals are due on projects submitted under Factor 1, Specialized Experience. The Government may seek all relevant performance information on all Offerors in the competitive range through sources such as CPARS or other government databases and other sources that are available. The Government shall not be limited in its search for performance data.

In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available, the offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305(a)(2)(iv)). Therefore, the offeror shall be determined to have neutral past performance.

Volume II: Price Factor 1: Price Proposal Requirements (Volume II):

Submission Criteria: Carefully follow “Instructions, Conditions, and Notices to Offerors”. Standard form (SF) 1442 Solicitation, Offer and Award (Construction, Alteration, or Repair) and the Price Schedule when submitting price offers. Submit a bid guarantee as stipulated in the solicitation. Please note commercial bid bonds are not acceptable.

In addition to the pricing schedule, Offerors shall submit a complete Breakdown of the Division Pricing for all Line Items. The prices shall be Firm Fixed Price. The Offeror shall take care not to include remarks that take exception to the Government’s solicitation and attachments or pricing requirements or otherwise preclude the Government from evaluating the offer or render the offer as nonconforming or unacceptable.

If the Offeror communicates in its proposal any qualifications, exceptions, exclusions, or conditions to the proposed prices not provided for in the Offerors proposal documents, the Contracting Officer may reject the proposal and exclude the Offeror from discussions.

Evaluation Methodology: Price (Volume II - Price) the total evaluated price will be determined by the Offeror’s price of all items included in the attached Scope of Work.

B. FINAL PROPOSAL REVISIONS (section only applies if discussions are conducted):

1. If determined to be necessary, proposal revisions will be requested from the Offerors determined by the CO to be in the competitive range based on the selection criteria. Discussions may be conducted with those Offerors falling within the competitive range, after which proposal revisions will be requested. Proposal revisions will be submitted as per Section 2.7(A), above, except as noted below and will be due at a time and place to be determined.

Offerors submitting proposal revisions will not be requested to re-submit any documents which are unchanged from their initial proposals. Offerors will provide necessary changes to individual paragraphs, as briefly as possible, and include a table of contents, which indicates where within the initial proposal the additional information or changed documents would be placed. Proposal revisions shall include a completed SF 1442 that acknowledges receiving all amendments, by number and date, in section 19 of the SF 1442 or by signing and returning each SF 30. A new bid bond shall be submitted only if the final proposal revisions Offeror’s price proposal is greater than its initial price proposal.

2.8 SYSTEM FOR AWARD MANAGEMENT (SAM):

Federal Acquisition Regulations require that federal contractors register in the System for Award Management (SAM) database at http://www.sam.gov and enter all mandatory information into the system. Offerors are required to be registered in SAM at the time an offer is submitted in order to comply with the annual representations and certifications requirements. The Offeror shall be registered at time of proposal submission, and award.

2.9 REVIEW REQUIRED REGISTRATION WITH CONTRACTOR

PERFORMANCE ASSESSMENT SYSTEM (CPARS):

As prescribed in Federal Acquisition Regulation (FAR) Part 42.1502(e), the Department of Veterans Affairs (VA) evaluates contractor past performance on all construction contracts that exceed $750,000, and shares those evaluations with other Federal Government contract specialists and procurement officials. The FAR requires that the contractor be provided an opportunity to comment on past performance evaluations prior to each report closing. To fulfill this requirement VA uses an online database, CPARS, which is maintained by the Naval Seal Logistics Center in Portsmouth, Virginia. CPARS has connectivity with the Past Performance Information Retrieval System (PPIRS) database, which is available to all Federal agencies. PPIRS is the system used to collect and retrieve performance assessment reports used in source selection determinations and completed CPARS report cards transferred to PPIRS. CPARS also includes access to the federal awardee performance and integrity information system (FAPIIS). FAPIIS is a web-enabled application accessed via CPARS for contractor responsibility determination information.

Each contractor whose contract award is estimated to exceed $750,000 is required to register with CPARS database at the following web address: http://www.cpars.gov/. Help in registering can be obtained by contacting Customer Support Desk @ DSN: 684-1690 or COMM: 207- 438-1690. Registration should occur no later than thirty days after contract award, and must be kept current should there be any change to the contractor’s registered representative.

For contracts with a period of one year or less, the contracting officer will perform a single evaluation when the contract is complete. For contracts exceeding one year, the contracting officer will evaluate the contractor’s performance annually. Interim reports will be filed each year until the last year of the contract, when the final report will be completed. The report shall be assigned in CPARS to the contractor’s designated representative for comment. The contractor representative will have thirty days to submit any comments and re-assign the report to the VA contracting officer.

Failure to have a current registration in the CPARS database, or to re-assign the report to the VA contracting officer within those thirty days, will result in the Government’s evaluation being placed on file in the database with a statement that the contractor failed to respond.

2.10 BACKGROUND INVESTIGATIONS AND SPECIAL AGREEMENT CHECKS:

All contractor employees are subject to the same level of investigation as VA employees who have access to VA Sensitive Information. The level of background investigation commensurate with the level of access needed to perform the statement of work is: Low Risk. This requirement is applicable to all subcontractor personnel requiring the same access. Please be advised that the awardee will need to coordinate with the VA Medical Center concerning badging requirements.

2.11 REFERENCES TO VA ENGINEER, RESIDENT ENGINEER OR PROJECT MANAGER:

Any reference contained within the solicitation/contract specifications and/or drawings to the “VA Engineer,” “Resident Engineer,” or “Project Manager” or their abbreviations shall be replaced with “Contracting Officer’s Representative (COR)

2.1 52.216-1 TYPE OF CONTRACT (APR 1984)

The Government contemplates award of a Firm-Fixed-Price contract resulting from this solicitation.

(End of Provision)

2.2 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE OF THE WORK (MAY 2014) (a)(1) The offeror shall notify the Government if the offeror intends to…