36C26125R0092.pdf

RFP 36C26125R0092

NCO 21 MACC

GROUP 2

TASK ORDER PROPOSAL REQUEST

Draft Name of Project: Building 100 Jones Hall Demolition - Mountain View

Place of Performance: VA Palo Alto Health Care System, 1776 Old Middlefield Way, Mountain View, CA 94043

NOTICE TO VETERANS INTEGRATED SERVICE NETWORK 21 (VISN 21)

MULTIPLE AWARD CONSTRUCTION CONTRACT (MACC) GROUP 2 HOLDERS

Description: THE SOLICITATION IS TASK ORDER PROPOSAL REQUEST. Proposals will only be requested and accepted from contractors who were awarded a Veterans Integrated Service Network 21 (VISN 21) Multiple-Award Construction Contract (MACC) Group 2 from

Network Contracting Office 21 (NCO 21).

Project specifications and all associated project documents are incorporated into this Task Order Proposal Request.

Point of Contact: Alison Weinstein, Contract Specialist, alison.weinstein@va.gov AND Jose A. Hernandez, Contracting Officer, jose.hernandez1@va.gov.

Site Visit: Site visits details and RFI and proposal due dates are on the continuation page of the solicitation.

mailto:alison.weinstein@va.gov mailto:jose.hernandez1@va.gov

Acierto, LLC Hawk Contracting Group, LLC 2053 North 2000 West 2400 E Main St. STE F OGDEN, UT 84404 Montrose, CO 81401

Bexar-Advanced Solutions Group, LLC Patriot Construction, Inc.

47 E Crestwood Road 4646 Qantas Lane, Ste B4 STE 2 Stockton, CA 95206 Kaysville, UT 84037

Saw-Greenland JV D Square Construction, LLC 760 Lynnhaven PKWY STE 210 530 E 27th St. Virginia Beach, VA 23452 Tucson, AZ 85713

Sergents Mechanical Systems Inc.

ESA South, Inc. 235 Quail CT 1681 Success Drive Santa Paula, CA 93060 Cantonment, FL 32533

Any proposals received from contractors not mentioned above will not be accepted.

MACC GROUP 2

1. SOLICITATION NUMBER 2. TYPE OF SOLICITATION 3. DATE ISSUED PAGE OF PAGES

4. CONTRACT NUMBER 5. REQUISITION/PURCHASE REQUEST NUMBER 6. PROJECT NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO

a. NAME b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014) STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within ____________ calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES NO

a. Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b. An offer guarantee is, is not required.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

3 38

36C26125R0092 X

10-15-2025

36C261-25-AP-4594

640-26-1-5286-0001

640-23-105

36C261

Department of Veterans Affairs Network Contract Office (NCO) 21

Department of Veterans Affairs Network Contract Office (NCO) 21

Alison Weinstein 650-582-9818

See continuation page for continuation of Block 10.

10 240

X X 52.211-10

X 240

1 8:00 AM PST

11-17-2025

X

14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO 10 U.S.C. 2304(c)( ) 41 U.S.C. 3304(a) ( )

26. ADMINISTERED BY 27. PAYMENT WILL BE MADE BY

PHONE: FAX:

28. NEGOTIATED AGREEMENT 29. AWARD Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code)

(Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

(Type or print)

(4 copies unless otherwise specified)

(Type or print) (Type or print)

(Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror)

(To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

36C261

Department of Veterans Affairs Network Contract Office (NCO) 21

Department of Veterans Affairs FMS-VA-2(101) Financial Services Center

PO Box 149971 Austin TX 78714-9971

SOLICITATION 36C26125R0092 BLOCK 10 CONTINUATION PAGE

1. Network Contract Office (NCO) 21 at Veterans Affairs Palo Alto Health Care System (VAPAHCS), at 1776 Old Middlefield Way, Mountain View, California, 94043, seeks a contractor to provide a complete demolition of Building 100 (Jones Hall) located at Mountain View campus. Contractor shall work with COR to minimize construction impact on VAPAHCS daily operations at Mountain View campus. The project number is 640-23-105.

2. Jones Hall is currently an abandoned structure and is in a deteriorated condition.

Before any demolition or redevelopment efforts can proceed, a comprehensive environmental abatement process must be undertaken. The identification, removal, and safe disposal of all toxic substances in compliance with federal and state regulations is required. Only after the successful completion of this abatement can the building be safely removed or repurposed, paving the way for future development that better serves the needs of the VA community.

3. This procurement has been 100% set aside for SDVOSB under the VISN 21 MACC Group 2.

4. An award will be made to the responsible offeror whose offer, conforming to the Request for Proposal (RFP), will be most advantageous to the government, considering Price Only.

5. The intent is to select a qualified contractor to provide all labor, materials, equipment, tools, and supervision required to provide full construction services to perform required activities for the demolition of Jones Hall at the VA Mountain View Center, including hazardous material abatement, demolition, site restoration, and post-demolition improvements.

6. All work shall be performed in compliance with federal, state, and local regulations, and in accordance with the project narrative and referenced standards. The contractor shall generally perform all on-site visitation or work between the hours of 8:00 AM and 4:30 PM, Monday through Friday (Federal Holidays excluded), unless otherwise approved by the contracting officer’s representative. The contractor may be required to perform all or part of work elements involving significant noise or vibrations affecting nearby areas outside of these normal work hours, to avoid impacting daily operations. For any activity that impacts the facility operation, contractor shall coordinate with the COR to perform such activities after hours or on the weekends.

7. The period of performance is approximately 240 calendar days after issuance of notice to proceed (NTP).

8. The applicable NAICS code is 236220, Commercial and Institutional Building Construction, Size Standard: $45.0 million.

9. A Service Contract Act wage determination is attached to this solicitation and will be incorporated by reference into this contract.

10. VAAR 852.219-75 VA NOTICE OF LIMITATIONS SUBCONTRACTING-

CERTIFICATE OF COMPLIANCE must be properly completed and returned with your proposal for the offer to be eligible for review. For the completion requirement, VAAR 852.219-75 imposes an obligation on the person executing the certification to enter the following information below the paragraph which begins with the word ‘Certification:’

1) Offeror’s Name: The name should match the actual legal name of the offeror as captured in SAM.gov. If the offeror’s name is ‘SDVOSB Craftsman, LLC,’ the full legal name of the entity must be entered in each separate section of the certification that contains the following brackets: [Insert Name of Offeror]. It is not sufficient for the offeror’s company name to be inserted at the bottom of the certification only. The offeror’s name must be entered in the brackets referenced above.

2) Printed Name and Title of Signee: Enter the printed name and job title of the signee.

3) Signature: The certification statement must be signed by an individual who is authorized to execute the certification on behalf of the offeror.

4) Date: The certification must be properly dated.

5) Company Name and Address: The certification must include the signee’s complete business name and address.

The formal certification must be completed, signed, and returned with the offeror’s proposal. The Government will not consider offers for award from offerors that do not provide the certification, and all such responses will be deemed ineligible for evaluation and award.

Offerors must be validated in Small Business Association (SBA) Small Business Search (SBS) and they are required to submit a completed, signed LOS certificate of compliance at the time proposals are due. Any offeror that fails to meet these requirements must be eliminated from the competition before proposals are evaluated.

11. The Buy American Act applies to this requirement.

12. Site Visit: A site visit will take place on Thursday, October 23, 2025, at 10:00 AM PST. The meeting place is outside Building 100, Jones Hall, 1776 Old Middlefield Way, Mountain View, California, 94043. Offerors are urged and expected to inspect the site where the work will be performed.

RFI due date: RFIs are due by Tuesday, October 28th at 8:00 AM PST. All RFIs must be received using the attached RFI Form, and each RFI must be individually numbered.

13. Offer due date: All offers must be received no later than Monday, November 17th, 2025, at 8:00 AM PST.

14. All offers must be emailed to alison.weinstein@va.gov AND jose.hernandez1@va.gov.

15. Bid, Performance, and Payment bonds apply to this requirement.

16. The disclosure of magnitudes per VAAR 836.204 is between $2,000,000 and $5,000,000.

17. Specifications are attached to this solicitation. Some specifications may reference other specifications. Those referenced specifications are available at the following website: https://vatilms.va.gov/vatilms/reports/VA%20Specs.

18. The stormwater pre-treatment calculations with exhibit are included as a reference only.

///////////////////////////////////////////////LAST ITEM////////////////////////////////////////////////// mailto:alison.weinstein@va.gov https://vatilms.va.gov/vatilms/reports/VA%20Specs

36C26125R0092

Table of Contents

PART I - THE SCHEDULE

SECTION A - SOLICITATION/CONTRACT FORM

A.1 SF 1442 SOLICITATION, OFFER, AND AWARD (Construction, Alteration, or Repair)

A.2 SF 1442 SOLICITATION, OFFER, AND AWARD (CONSTRUCTION,

ALTERATION, OR REPAIR)– BACK

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

A.4 DELIVERY SCHEDULE

1 PROJECT BACKGROUND

2 PROJECT PURPOSE AND DESCRIPTION

3 STATEMENT OF BID ITEMS

4 SPECIFICATIONS AND DRAWINGS

5 COMPLIANCE WITH CODES AND STANDARDS

6 ADDITIONAL CONSIDERATIONS

7 COORDINATION AND EXECUTION

8 RFIs and Change Orders

9 ATTACHMENTS

10 Period of Performance

11 ABBREVIATIONS AND ACRONYMS

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS .... Error!

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INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

REPRESENTATIONS AND CERTIFICATIONS

3.1 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (JAN 2025)

(DEVIATION FEB 2025)

3.2 52.204-29 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT ORDERS—

REPRESENTATION AND DISCLOSURES (DEC 2023)

3.3 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

3.4 52.228-17 INDIVIDUAL SURETY—PLEDGE OF ASSETS (BID GUARANTEE)

(FEB 2021)

3.5 52.252-5 AUTHORIZED DEVIATIONS IN PROVISIONS (NOV 2020)

GENERAL CONDITIONS

4.1 52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND

CERTIFICATIONS (DEC 2014)

4.2 52.219-14 LIMITATIONS ON SUBCONTRACTING (OCT 2022)

4.3 VAAR 852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (DEC 2022)

4.4 VAAR 852.204-70 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR

PERSONNEL (MAY 2020)

4.5 SUPPLEMENTAL INSURANCE REQUIREMENTS

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBE

R

DESCRIPTION OF

SUPPLIES/SERVIC

ES

QUANTIT

Y

UNI

T UNIT PRICE AMOUNT

1.00 JB ________________

This construction project will provide a complete demolition of building 100 Jones Hall located at Mountain View campus to include hazardous material abatement, demolition, site restoration, and post-demolition improvements. All work shall be performed in compliance with federal, state, and local regulations, and in accordance with the project narrative and referenced standards. Project number 640-23-105: Demolish Building 100 Jones Hall Mountain View PRINCIPAL NAICS CODE: 236220 - Commercial and Institutional Building Construction PRODUCT/SERVICE CODE: Y1JZ - Construction of Miscellaneous Buildings

GRAND TOTAL ________________

A.4 DELIVERY SCHEDULE

ITEM

NUMBER SHIPPING INFORMATION QUANTITY

DELIVERY

DATE

0001 SHIP TO: VA MEDICAL CENTER

Mountain View Campus 1776 Old Middlefield Way Building 100 Jones Hall Mountain View, CA 94043

UNITED STATES

1.00 240 days after

NTP

MARK FOR: Constantine Hanna 650.272.8259 constantine.hanna@va.gov

FOB: DESTINATION

STATEMENT OF WORK – DEMOLISH JONES HALL

STATEMENT OF WORK

PROJECT TYPE: NRM

DATE: May 07, 2025

PROJECT LOCATION: 1776 Old Middlefield Way, Mountain View, CA 94043

EXECUTIVE SUMMARY

A. PROJECT DESCRIPTION: This construction project will provide a complete demolition of building 100 Jones Hall located at Mountain View campus.

B. PROJECT CONSTRAINTS: The contractor must follow interim life safety plan, infection control measures, and egress plans during construction. The contractor must coordinate all utility shutdowns and “hot work” with the contracting officer’s representative. The contractor shall follow all applicable federal and local jurisdictions laws, standards, and code requirements when conducting the work.

Contractor shall work with COR to minimize construction impact on VAPAHCS daily operations at Mountain View campus.

Table of Contents

1 PROJECT BACKGROUND

2 PROJECT PURPOSE AND DESCRIPTION

3 STATEMENT OF BID ITEMS

4 SPECIFICATIONS AND DRAWINGS

5 COMPLIANCE WITH CODES AND STANDARDS

6 ADDITIONAL CONSIDERATIONS

7 COORDINATION AND EXECUTION

8 RFIs and Change Orders

9 ATTACHMENTS

10 Period of Performance

11 ABBREVIATIONS AND ACRONYMS

Contractors shall refer to the solicitation documents for the minimal submission requirements and instructions pertaining to this project. The contractor shall provide services during construction as outlined in this statement of work, as well as associated design documents, drawings, and specifications. These construction services shall be provided to the Veterans Affairs Palo Alto Healthcare System (VAPAHCS), located at 1776 Old Middlefield Way, Mountain View, CA 94043, all in accordance with this Statement Of Work (SOW) and applicable contract terms or conditions.

1 PROJECT BACKGROUND

Building 100 (Jones Hall) is located on the VA Mountain View campus, an area that also houses several active facilities, including those used by the Human Resources and Fiscal departments. Despite its central location, Building 100 is currently an abandoned structure and has long been deemed unfit for occupancy due to its deteriorated condition. Over time, the building has become structurally compromised and poses significant safety hazards.

In addition to these concerns, Building 100 contains hazardous materials, including but not limited to asbestos and lead-based components, which present serious environmental and health risks. Before any demolition or redevelopment efforts can proceed, a comprehensive environmental abatement process must be undertaken. This involves the identification, removal, and safe disposal of all toxic substances in compliance with federal and state regulations. Only after the successful completion of this abatement can the building be safely removed or repurposed, paving the way for future development that better serves the needs of the VA community.

2 PROJECT PURPOSE AND DESCRIPTION

The intent is to select a qualified contractor to provide all labor, materials, equipment, tools, and supervision required to provide full construction services to perform required activities for the demolition of Building 100 (Jones Hall) at the VA Mountain View Center, including hazardous material abatement, demolition, site restoration, and post-demolition improvements. All work shall be performed in compliance with federal, state, and local regulations, and in accordance with the project narrative and referenced standards.

3 STATEMENT OF BID ITEMS

Refer to the bid set documents for more details. Minimum requirements outlined below.

1. Site and Utilities

a. Site Assessment & Preparation

i. Conduct a comprehensive site inspection to identify hazards, utilities, and environmental issues.

ii. Coordinate and execute shutdowns and rerouting for underground utilities as needed.

iii. Disconnect and demo electrical feeder from B100 to the garage;

reconnect transformer to new service disconnect on the garage.

iv. Remove fiber connections from garage to B100.

v. Provide temporary utilities if necessary.

b. Environmental

i. Control ACM dust, noise, and air quality.

ii. Address hazardous materials (asbestos, lead) per regulations.

iii. Develop a soil erosion and sediment control plan.

c. Utilities

i. Replacement or repair of existing sanitary sewer and storm sewer systems, as needed.

ii. Replacement or repair of existing roads, as needed.

iii. Installation of a flow meter in the sanitary sewer line with a wireless system that reports directly to the local utility service.

iv. Installation of a monitoring device in the storm sewer line to identify pollutants of concern and their concentration level.

2. Permitting

a. Obtain all required abatement and disposal permits from CalEPA and CalOSHA.

b. Secure clearance from CalEPA, CalDPH, and CalOSHA for hazardous material abatement.

c. Maintain chain of custody forms for hazardous materials. To be provided as a submittal at the completion of abatement.

d. Coordinate with GEMS (Generator, E-manifest System) for hazardous waste tracking. Hazardous waste reports to be provided to VA.

e. Obtain landfill permits and maintain disposal documentation.

f. Implement wind monitoring and document dust emissions with photographic evidence as needed.

g. Ensure all regulatory compliance before commencing demolition.

3. Pre-Demolition Activities

a. Reroute or abandon utilities to maintain operational continuity where required.

b. Identify and plan for removal of hazardous materials (ACM, LBP, animal waste, etc.).

c. Document existing conditions of adjacent buildings and assess structural impact.

4. Protection of Adjacent Structures

a. Protect adjacent building elevations, windows, and HVAC systems with appropriate coverings and filtration.

b. Implement dust control measures (water misting, suppressants); no visible dust plumes allowed.

c. Clean and restore protected surfaces post-demolition, repairing any damage.

d. Protect existing Chinese elm trees and fire hydrants; coordinate transformer de-powering as needed.

5. Demolition of B100 Structure

a. Hazardous Material Abatement

i. Use specialty equipment with dust suppression for ACM, lead, and PCB-containing materials.

ii. Provide Tyvek suits, respirators, and enforce decontamination protocols for workers.

iii. Maintain logbooks for personnel entry/exit and aggressive onsite showering for decontamination.

iv. Segregate hazardous materials in lined dumpsters and ensure regulatory-compliant disposal.

v. Engage certified inspectors for clearance post-abatement.

b. Conventional Demolition

i. Sequence demolition from roof downward, prioritizing assembly hall, kitchen addition, and mechanical riser enclosure. Refer to bid set for more details.

ii. Ensure debris falls within the building slab area to prevent boundary breaches.

iii. Develop and implement a comprehensive waste management plan, including recycling and licensed disposal.

iv. Collect all wastewater in onsite retention basins; prevent contamination of drainage networks.

6. Demolition of B100 Foundation

a. Perform controlled demolition.

b. Limit free haul distance for debris to 100 feet.

7. Hazardous Materials Hauling

a. Package abated asbestos and other hazardous waste in lined, sealed, and labeled containers.

b. Transport via registered vehicles to approved disposal sites, maintaining detailed manifests and compliance documentation.

8. Hauling of Non-Hazardous Demolition Debris

a. Separate and load uncontaminated concrete and construction waste for recycling or reuse.

b. Transport debris to recycling centers or for contractor reuse, ensuring proper documentation.

9. Site Clearing and Grubbing

a. Remove all unwanted vegetation, underbrush, and topsoil as specified.

b. Dispose of all cleared materials appropriately.

c. Restore site with backfill, re-vegetation, and erosion control as needed.

10. Grading and Compaction

a. Excavate and balance site using onsite materials.

b. Import structural fill for slab areas.

c. Grade and compact landscape and detention areas to specified slopes and shoulders.

d. Install stormwater infrastructure to manage runoff and detention per design.

11. Site Improvements

a. Construct a new concrete slab sitting area with benches and picnic tables (furniture provided/installed by VA).

b. Install 6” concrete curbing in vehicular risk areas.

c. Utilize existing and new pole lighting as specified.

12. Plantings and Irrigation

a. Preserve six existing Chinese elm trees; install new shrub and tree plantings using a xeriscape approach. Damaged trees must be replaced in kind.

b. Apply rock and wood mulch for aesthetics and plant health.

c. Install drip irrigation for new plantings.

13. Demobilization

a. Systematically remove equipment, machinery, and temporary facilities.

b. Clean the site, remove debris, and reinforce safety measures.

c. Complete release of claims, obtain VA acceptance, and finalize invoicing.

All work must follow bid documents and be performed in accordance with applicable codes, standards, and regulatory requirements, and in a manner that ensures safety, environmental protection, and minimal disruption to adjacent operations.

4 SPECIFICATIONS AND DRAWINGS

4.1 The contractor may, at their own expense, create additional drawings and specifications for the purpose performing the work described in the contract, using electronic files furnished by the government. All available record drawings will be provided upon request to the Contractor. They should not however, be considered “as-built”. These drawing files are provided without warranty or obligation to its accuracy or information contained in the files. All information in the files shall be independently verified by the user. Any user shall agree to indemnify and hold the VA harmless from all claims, damages, losses and expenses, including but not limited to, attorney fees arising out of the use of the drawing files.

4.2 As-built Drawings. The contractor shall be responsible to provide marked-up as built drawings and deliver two approved completed sets of as-built drawings to the Contracting Officer’s Representative as per paragraph 1.13 of spec section 01 00 00.

5 COMPLIANCE WITH CODES AND STANDARDS

5.1 The contractor shall comply with all design drawings and specifications during the project, including applicable codes and standards described in the VA’s design guides and design manuals, and the VA’s standards for information technology. Also refer to 3.2 of this SOW for permitting requirements.

6 ADDITIONAL CONSIDERATIONS

6.1 Restoration: See specification section 01 00 00 part 1.10 RESTORATION for requirements from contractor.

6.2 Submittal Register Schedule: The submittal register included within the project specifications lists individual submittal sections with schedule and submittal descriptions. Submittal register shall be submitted prior commencing construction work.

6.3 Utility shutdowns. The contractor shall coordinate all utility shutdowns with the contracting officer’s representative. Major utility shutdown will require 45 days advance notice to coordinate with facility. Minor utility shutdown will require 15 days advance notice to coordinate with facility.

6.4 Interim Life Safety Measures (ILSM). Contractor shall coordinate with the contracting officer’s representative, VA Safety Officer, VA Infection Control firm, to comply with any Interim Life Safety Measures required during construction.

Life Safety Measures will include the following, at a minimum;

6.4.1 Providing and maintaining compliant fire/smoke barriers and sprinklers or heat detectors as needed during construction.

6.4.2 Ensuring that the equipment staging or lay down areas, if applicable, comply with applicable VAPAHCS safety requirements. Any staging or lay down areas and construction fencing must be coordinated between the general contractor and contracting officer’s representative.

6.5 Infection Control Risk Assessment (ICRA) – Contractor to provide and maintain a minimum of a Class IV Infection Control precaution/procedure for the work duration as prescribed in the current VA Health Care System Memorandum

SAFE-18-63.

6.6 Security Considerations. At no time will the vendor be in contact or have access to VA sensitive information. Certification and accreditation (C&A) requirements do not apply, and a Security Accreditation Package is not required. VA sensitive information procedures will be followed per VA Handbook 6500.6. The Contractor will adhere to VAAR 852.239-70, Security Requirements for Information Technology Resources (Interim-October 2010).

6.7 Station Operations. The contractor shall generally perform all on-site visitation or work between the hours of 8:00 AM and 4:30 PM, Monday through Friday (Federal Holidays excluded), unless otherwise approved by the contracting officer’s representative. The contractor may be required to perform all or part of work elements involving significant noise or vibrations affecting nearby areas outside of these normal work hours, in order to avoid impacting daily operations.

6.8 For any activity that impacts the facility operation, contractor shall coordinate with the COR to perform such activities after hours or on the weekends.

7 COORDINATION AND EXECUTION

7.1 User Groups. The contractor will be required to work with the below user groups responsible for managing this project. The contractor is advised that only the contracting officer has authority to alter the contract once awarded, or to legally obligate the government pursuant to any changes in the scope of the project thereof.

7.1.1 Contracting Officer (CO): The CO shall be responsible for all contractual administration of this project. All transactions of a legal nature, including contractual agreements, amendments, change orders, etc. shall be approved and processed through the CO.

7.1.2 Contracting Officer’s Representative (COR): The COR shall be responsible for the construction management on behalf of the VA and will manage the project on a day-to-day basis to ensure that the project requirements are met from the notice to proceed through completion of the work and acceptance, according to project scope of work and construction documents or specifications.

7.2 Construction Administration

7.2.1 Project Schedule. After award of contract the contractor shall provide to the VA a detailed schedule of all project activities, including milestone dates and critical paths, as well as update such schedule if plans are modified during the project.

Overall project schedule shall be broken to activities in which each activity shall have less than 20 workdays duration. Master schedule shall be updated and submitted monthly to the COR. Contractor shall also provide 3 weeks look ahead schedule weekly to the COR by COB on Monday. No work is allowed until master schedule is approved by the COR.

7.2.2 Schedule of Values. The contractor shall provide a schedule of values, along with the project schedule, which is aligned with the various activities of work. This schedule of values, if approved, may be used by the contracting officer’s representative as a basis for evaluating reviewing progress performance and payments. Schedule of values shall be broken into details to be aligned with overall project schedule. Schedule of values shall have 10% of overall project cost designated for punch walk and project close out.

7.2.3 Observation and Site Visits. The contracting officer’s representative and/or designated representatives may require access in order to monitor, observe, and review all aspects of the project to ensure compliance with the construction documents and other regulatory requirements.

7.2.4 Project Meetings and Inspections. The contractor shall be required to attend or provide a designated representative for coordinated field observation inspections for progress evaluations and reports, and other site visits as needed, including punch list or pre-final and final inspections. Such inspections may occur on a monthly basis, or more frequently as needed. The contracting officer’s or other designated representatives may inspect all aspects of the project in order to complete written progress reports, including the performance of work activities in the project schedule or schedule of values, and verification of the contractor’s compliance with applicable safety, infection control, or interim life safety requirements. Contractor shall attend weekly owner, architect and contractor (OAC) meeting, and is responsible for providing meeting minutes and agenda for each meeting.

7.2.5 Submittals. The contractor will be responsible to furnish submittals in accordance with the design specifications and submittals register. The contractor shall submit shop drawings, schedules, manufacturer's literature and data, and certificates in electronic format. Physical samples shall be shipped directly to the AE for inspection, and one sample furnished to the contracting officer’s representative for approval. Further details are provided in the project specifications for shop drawings and submittals.

8 RFIs and Change Orders.

8.1.1 During construction the contractor may submit requests for additional information concerning the design or other aspects of the project; however, these must be submitted in writing. These must include, at a minimum, a description of or background information for the issue in question, as well as a complete impact assessment for any recommended changes. The contracting officer’s or designated AE representative will review, evaluate, and respond as required. Any proposed changes to the scope or deviations from the design documents may be submitted to the contracting officer’s representative for review and discussion, however any such changes to the contract or scope of the project must first be approved by the contracting officer in writing before implementation.

9 ATTACHMENTS

9.1 Enclosure 1 – Construction Drawings

Enclosure 2 – Construction Specifications

10 Period of Performance.

10.1.1 The period of performance for this contract is 240 days.

11 ABBREVIATIONS AND ACRONYMS

AE Architectural & Engineering Firm ASHRAE American Society of Heating, Refrigerating and Air-

Conditioning Engineers ASME American Society of Mechanical Engineers ASTM American Society for Testing and Materials CA Commissioning Agent CD Construction Documents CM Construction Manager CO Contracting Officer COR Contracting Officer’s Representative DD Design Development GC General Contractor ILSM Interim Life Safety Measures NEBB National Environmental Balancing Bureau NFPA National Fire Protection Association NTP Notice to Proceed O&M Operations and maintenance documents OAC Owner/Architect/Contractor OSHA Occupational Safety and Health Administration PSRDM Physical Security and Resiliency Design Manual SD Schematic Development SOW Statement of Work SSTV Security Surveillance Television TAB Testing, adjusting, and balancing VA Veterans Affairs VAPAHCS Veterans Affairs Palo Alto Health Care System

End of Section

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO

BIDDERS/OFFERORS

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Examples include 52.222-25, Affirmative Action Compliance, and paragraph (d) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services. Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

PROPOSAL SUBMISSION:

The following documents are to be included in the RFP submission:

One (1) original completed Proposal amount entered in block 17 of the SF1442 Offer page;

One (1) fully completed Supplemental Price Breakdown by Division Sheet

One (1) fully completed and signed SF 1442 Offer page, acknowledgment of all amendments either via entering data in block 19 of the SF1442 or completing blocks 15a, b, and c of the Amendment and attaching to the SF 1442 Offer page;

One (1) original completed/signed SF 24 Bid Bond (scanned PDF is acceptable for email, with original wet signature original due to the Contracting Officer within 3 calendar days after closing).

One (1) VAAR 852.219-75 Limitations on Sub-Contractors Certificate must be filled out.

An offer that fails to include a properly completed Limitations on Sub-Contractors Certificate by the time proposals are due will be rejected by the agency. The signature must be tendered by an individual who is authorized to execute the certification on behalf of the offeror.

1. Offeror’s Name: The name should match the actual legal name of the offeror as captured in SAM.gov. If the offeror’s name is ‘SDVOSB Craftsman, LLC,’ the full legal name of the entity must be entered in each separate section of the certification that contains the following brackets: [Insert Name of Offeror]. It is not sufficient for the offeror’s company name to be inserted at the bottom of the certification only. The offeror’s name must be entered in the brackets referenced above.

2. Printed Name and Title of Signee: Enter the printed name and job title of the signee.

3. Signature: The certification statement must be signed by an individual who is authorized to execute the certification on behalf of the offeror.

4. Date: The certification must be properly dated.

5. Company Name and Address: The certification must include the signee’s complete business name and address.

The formal certification must be completed, signed, and returned with the offeror’s bid, quotation, or proposal. The Government will not consider offers for award from offerors that do not provide the certification, and all such responses will be deemed ineligible for evaluation and award.

Offerors must be validated in Small Business Association (SBA) Small Business Search (SBS) and they are required to submit a completed, signed LOS certificate of compliance at the time bids, quotations, or proposals are due. Any offeror that fails to meet these requirements must be eliminated from the competition before proposals are evaluated.

Offerors are responsible for ensuring and verifying their price and all required documents are received at the email address designated in block 8 of the SF 1442 Solicitation and by the date and time specified in block 13A of the SF 1442 Solicitation (subject to amendment). Any exception to the terms and conditions of this request for proposal will result in a nonresponsive proposal.

OFFERS ARE TO BE SENT TO:

One (1) electronic copy via email of the price proposal are to be sent to arrive on or before the due date/time at the following email addresses:

Alison Weinstein, Contract Specialist, alison.weinstein@va.gov AND Jose A. Hernandez, Contracting Officer, jose.hernandez1@va.gov.

Solicitation number and title must be in the title of the email. Faxed proposals are not permitted under any circumstances.

PROPOSAL DUE DATE:

Monday, November 17th, 2025, at 8:00 AM PST.

INSTRUCTIONS TO OFFERORS:

Proposals received after Monday, November 17th, 2025, at 8:00 AM PST may be rejected.

Any exception to the terms and conditions of this RFP will result in a nonresponsive proposal.

Failure to provide a definitive price or conditioned price will result in a nonresponsive proposal.

Receipt of a proposal must be in accordance with terms and conditions of this RFP. Offerors must acknowledge (in writing only) amendments to this solicitation, otherwise a proposal may be determined nonresponsive.

The apparent successful offeror must be determined as “responsible” by the Contracting Officer in accordance with FAR Part 9, Contractor Qualifications.

REQUESTS FOR INFORMATION (RFI):

To obtain clarifications and/or additional information concerning the contract requirements or specifications, submit a written RFI utilizing the RFI Form included in this RFP, which is to be sent via email to Alison Weinstein, Contract Specialist, alison.weinstein@va.gov AND Jose A. Hernandez, Contracting Officer, jose.hernandez1@va.gov. See RFI form for specifics.

mailto:alison.weinstein@va.gov mailto:jose.hernandez1@va.gov

RFI responses will be responded to as necessary in amendment format, which will posted/e-mailed to all concerned.

Deadline for submission of RFIs: RFIs are due by Tuesday, October 28th at 8:00 AM PST.

All RFIs must be received using the attached RFI Form, and each RFI must be individually numbered. All RFIs must be received using the attached RFI Form, and each RFI must be individually numbered. No questions will be answered after this date/time unless determined to be in the best interest of the Government as determined by the Contracting Officer. Telephone requests for information will not be accepted or returned.

RFI CLARIFICATIONS:

To obtain clarifications and/or additional information concerning the contract requirements or specifications, submit a written RFI utilizing the RFI Form included in this RFP, which is to be sent via email to Alison Weinstein, Contract Specialist, alison.weinstein@va.gov AND Jose A. Hernandez, Contracting Officer, jose.hernandez1@va.gov. See RFI form for specifics.

RFI responses will be responded to as necessary in amendment format, which will posted/e-mailed to all concerned.

SITE VISIT:

Potential Offerors are strongly urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of performing construction services. Failure to inspect the site shall not constitute grounds for a claim after contract award.

See specific information regarding the project pre-offer site visit, which will be the only opportunity for potential Offerors to visit the site. All potential Offerors, subcontractors, and suppliers are strongly encouraged and expected to attend the pre-offer site visit. A site visit will take place on Thursday, October 23, 2025, at 10:00 AM PST. The meeting place is Veterans Affairs Palo Alto Health Care System (VAPAHCS), Building 100, Jones Hall, 1776 Old Middlefield Way, Mountain View, CA 94043.

BID GUARANTEE:

A bid guarantee is required in an amount not less than 20 percent of the bid price. Failure to furnish the required bid guarantee in the proper form and amount, by the time set for the opening of bids, will require rejection of the bid in all cases except those listed in FAR 28.101-4, and may be cause for rejection even then.

PERFORMANCE & PAYMENT BONDS:

In accordance with FAR 28.102-1 and Contract Clause 52.228-15, offerors are reminded that any award amount over $35,000 shall require a Payment Bond (or other acceptable protection – see clause FAR 52.228-13), and awards exceeding $150,000 shall require both Payment and Performance Bonds. All bonds are due no later than 10 calendar days after award.

WAGE DETERMINATION APPLICABLE TO THIS PROJECT:

See the associated Wage Determination in the associated MACC award.

LIQUIDATED DAMAGES: N/A

PRIVACY TRAINING:

All workers regardless of project length must take VA Privacy Training which will be coordinated after project award with the Contracting Officer’s Representative (COR).

TRAINING:

All employees of the general contractor and subcontractors shall have the 10-hour OSHA certified construction safety course and/or other relevant competency training, as determined by the COR with input from the ICRA (Infection Control Risk Assessment) team. The General Contractor’s Competent Person/Superintendent shall have completed the 30-hour OSHA certified construction safety course. Documentation of training shall be submitted to the Contracting Officer for review and approval prior to any work being performed. No ID badge will be issued to an employee who does not provide this documentation. There shall be no exceptions to this requirement.

PRIVACY AND CONFIDENTIALITY:

Contractors to the Department of Veteran Affairs may be unintentionally exposed to sensitive information. Information may be overheard, seen on documents or electronic devices, or observed that could potentially violate the privacy and confidentiality of our veterans, employees, volunteers, and their families. Regulations such as, but not limited to the Health Insurance Portability and Accountability Act of 1996 (HIPAA), Freedom of Information Act (FOIA) and Privacy Act of 1974 have been enacted to protect sensitive information from being improperly disclosed. Information should not be divulged or released to anyone unless specifically authorized by this contract or its’ attached documents in accordance with the contracted services. Failure to comply with applicable statutes and regulation can result in the termination of this contract and civil and criminal penalties, including fines and imprisonment.

All suspected or actual breeches of privacy and confidentiality should be reported immediately to the Contracting Officer, Contracting Officer’s Representative (COR) or the Facility Privacy Officer.

The C&A requirements do not apply, and a Security Accreditation Package is not required. If the contractor opts to use a computer or computer system for processing contract documents, the requirements of FIPS 140-2 for encryption of contract documents must be met.

PLANS/SPECIFICATIONS/DRAWINGS:

Drawings and specifications are attached in electronic format to this solicitation. Contractors are responsible for downloading and printing their own plan sets. The VA will not provide hard copies of the drawings and specifications to any Contractor. Contractors are responsible for ensuring that any construction document package used for their proposal is complete and up to date.

BRAND NAME OR EQUAL:

The RFP may include the salient characteristics of the “or equal” aspect for determination of what is equal to any cited brand name. See FAR 52.211-6 for “brand name or equal” information. Please note that, wherever a brand name is cited, contractor shall ensure, in any resultant contract, that any equal has the salient characteristics of the brand name. Lack of confirmation shall be grounds for Government inspection at any time and Government direction for replacement of materials or equipment by the Contractor at no increase in contract price or time.

SYSTEM FOR AWARD MANAGEMENT (SAM):

Federal Acquisition Regulations require that federal contractors register in the System for Award Management (SAM) database at http://www.sam.gov and enter all mandatory information into the system. Award cannot be made unless the contractor is registered. Contractors are encouraged to ensure that they are registered in SAM prior to submitting their proposal.

http://www.sam.gov/

ADDITIONAL VETERAN CERTIFICATION INFORMATION:

1. Eligibility of SDVOSBs continues to be governed by the Small Business Administration regulations, 13 CFR subparts 125.8 through 125.13, as well as the FAR, except where expressly directed otherwise by the VAAR, and 38 CFR verification regulations for SDVOSBs.

2. At the time of submission of offer, the offeror must represent to the contracting officer that it is a—

a. SDVOSB concern

b. Small business concern under the North American Industry Classification System

(NAICS) code assigned to the acquisition; and

c. Verified for eligibility in the dsbs.sba.gov database.

3. A joint venture may be considered an SDVOSB or VOSB concern. According to 13 CFR 128.402(a), to be eligible to submit an offer on a VOSB or SDVOSB contract,

1. The joint venture should be designated as a VOSB or SDVOSB joint venture in SAM with the VOSB or SDVOSB-certified joint venture partner identified, and

2. The VOSB or SDVOSB joint venture partner must be certified.

There is no regulatory requirement for the joint venture to be certified or designated by SBA. Review the regulation for additional eligibility criteria.

4. Any SDVOSB or VOSB concern (nonmanufacturer) must meet the requirements in FAR

19.102 to receive a benefit under this program.

RESPONSIBILITY REQUIREMENTS:

A responsibility check will be accomplished for the apparent awardee prior to award. Checks of the dsbs.sba.gov database (to insure apparently successful offeror is a verified Service- Disabled Veteran Owned Small Business), System for Award Management (SAM) database (Central Contractor Registration, Online Representations and Certifications, and Excluded Parties List System to ensure registrations are current, valid, and no debarment records exist).

Any information retrieved or received by the Government that would be cause for negative or unsatisfactory responsibility rating may result in the offeror being determined ineligible for award.

CONFORMANCE WITH ENVIRONMENTAL MANAGEMENT SYSTEMS:

The Contractor shall perform work under this contract consistent with the relevant policy and objectives identified in the agency, organizational, or facility Green Environmental Management System (GEMS) applicable for your contract. The Contractor shall perform work in a manner that conforms to all appropriate Environmental Management Programs and Operational Controls identified by the agency, organizational, or facility GEMS, and provide monitoring and measurement information as necessary for the organization to address environmental performance relative to the environmental, energy, and transportation management goals. In the event an environmental nonconformance or noncompliance associated with the contracted services is identified, the contractor shall take corrective and/or preventative actions. In the case of a noncompliance, the Contractor shall respond and take corrective action immediately.

In the case of a nonconformance, the Contractor shall respond and take corrective action based on the time schedule established by the facility GEMS Coordinator. In addition, the Contractor shall ensure that their employees are aware of the roles and responsibilities identified by the environmental management system and how these requirements affect their work performed under this contract.

All on-site contractor personnel shall complete yearly EPA sponsored environmental training specified for the type of work conducted on-site. Upon inclusion in the contract, the Contracting https://gcc02.safelinks.protection.outlook.com/?url=https://www.ecfr.gov/current/title-13/part-128%23p-128.402(a)&data=05%257C02%257CDouglas.WilsonJr@sba.gov%257C6c60359090604d96334d08ddd0402301%257C3c89fd8a7f684667aa1541ebf2208961%257C1%257C0%257C638895696084644630%257CUnknown%257CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ==%257C0%257C%257C%257C&sdata=ajL4fQRiMurq7JkzGUg3goH/6Q60kIhSiN16TQ5p82M=&reserved=0…