36C26125R0069_2.docx

36C26125R0069

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C26125R0069 X 08-18-2025 570-25-3-795-0594 570-25-502 36C261 Department of Veterans Affairs VA Sierra Pacific Network (VISN 21) Network Contracting Office (NCO) 21

Department of Veterans Affairs VA Sierra Pacific Network (VISN 21)

Rosario Chaidez 916-923-4548 A. Project Number: 570-25-502, Project Title: Replace Generators Controls System, Fresno VA Medical Center NAICS 236220 (Commercial and Institutional Building Construction - $45.0M) IAW FAR 36.204 - Disclosure of the Magnitude of construction is between $100,000.00 and $250,000.00

B. This is a firm-fixed price construction requirement. Offerors must be able to provide materials, labor, tools, equipment, transportation, supervision, project management, and administrative support for the installation and Replacement of the Generator Controls System for the Fresno VA Medical Center as stated in the Statement of Work (SOW), Specifications and all documents attached to this solicitation.

C. Place of Performance: VA Central California Health Care System (VACCHCS), 2615 E. Clinton Ave, Fresno, CA 93703-2223

D. Government intends to award a TOPR firm-fixed price without conducting discussions with offerors; however, the Government reserves the right to conduct discussion if later determined to be in the best interest of the Government. The basis of an award is price only and price related factors included in this request for proposal.

Offerors must be verified in the SBA's Dynamic Small Business Search as an SDVOSB to be eligible for consideration.

This requirement is set-aside for SDVOSBs that are VISN 21, MACC GROUP 2 Contract Holders.

E. The Period of Performance(POP) for this requirement is 365 calendar days from the Notice to Proceed (NTP).

F. See FAR Clause 52.236-27 and/or PowerPoint for Site Visit details and information.

G. Any Questions and/or Requests for Information (RFIs) must be submitted using the RFI form attached, and are due by August 29, 2025 by 4:30 PM (PT) to the Contract Specialist, Rosario Chaidez, via email at rosario.chaidez1@va.gov and Daniel.jhun@va.gov.

H. You are required to submit your proposal as specified date and time in block 13. You must include the Price Breakdown Worksheet (attached) with your submitted proposal.

I. Construction Wage Determination (WD) CA20250018 08/15/2025 is applicable for Fresno and applies to this requirement.

J. Offerors must fully complete, fill-in, sign, and return the certification for VAAR clause 852.219-75(JAN 2023) Deviation at the time offers are due.

H. This is a partial Brand Name Requirement, See Justification and Approval (JA) Document attached for Thompson Power Systems Equipment which is required.

X X 52.211-10 X 4:00pm

PDT

09-08-2025 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

36C261

FMS VA-9(101) Financial Services Center PO Box 149971 Austin

TX

78714-9971 1-866-372-1141 Daniel Jhun Contracting Officer

Table of Contents

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

REPLACE GENERATOR CONTROLS SYSTEM, FRESNO VA MEDICAL CENTER, FRESNO, CA, PROJECT NUMBER: 570-25-502.

Contract Period: Base POP Begin: Upon issuance of NTP POP End: 365 Days from NTP PRINCIPAL NAICS CODE: 236220 - Commercial and Institutional Building Construction PRODUCT/SERVICE CODE: Z2DZ - Repair or Alteration of Other Hospital Buildings

A.4 DELIVERY SCHEDULE

2615 E. Clinton Ave Fresno, CA 93703 2223

USA

559-225-6100 x 5996 Taneasha.Roberts@va.gov

Page 1 of

STATEMENT OF WORK

Place of Performance: Veterans Affairs Central California Health Care System (VACCHCS) 2615 E. Clinton Ave Fresno, CA 93703-2223 Part 1: Project Scope of Work Overview:

The Department of Veterans Affairs (VA), VACCHCS Fresno Facilities Maintenance Service, generator controls are outdated and beyond repair. To ensure generators are functioning properly all the generators control system will be in the mechanical yard.

Part 2: Period of Performance (PoP):

Period of performance (PoP) is 365 calendar days from Notice to Proceed (NTP).

Part 3: General Information and Requirements:

3.1 The contractor will provide operation and maintenance instructions, and manufacturer documentation at the completion of the project. Manufacturer documentation and maintenance schedule to be provided in close out documents.

3.2 The contractor will provide a one-year full parts and labor warranty on the newly installed parts in addition to the manufacturer’s warranty.

3.3 The contractor will provide all tools, equipment, and personal protective equipment necessary to complete this project as deemed by industry standards, this SOW, all attached specifications, applicable code requirements, and site policy.

3.4 The contractor will provide daily cleanup and securing of work site, including securing tools and equipment. Disposal of all waste and debris is at the contractor’s own expense.

3.5 The contractor will provide quality control of all work conducted and the individual appointed shall be competent and educated/experienced in the field of work this scope encompasses

3.6 All work will be coordinated with the COR assigned to this project and only commence once approved.

3.7 Construction Schedule: Normal work hours will be 8:00 am – 4:30 pm (PT), Monday-Friday excluding Official Federal Holidays, A contractor is not to work on Official Federal Holidays as listed on OPM.gov(https://www.opm.gov/policy-data-oversight/pay-leave/federal- holidays/#url=Overview ). The contractor if they need to perform work over the weekends (Saturdays and Sunday) or outside of work hours above that they will need to request authorization prior too performing any work from the COR/Engineer and final approval from the Contracting Officer. Any request to utility shutdowns must be requested in writing at a minimum of 21 days prior to the requested day of shutdown.

3.8 Codes and Standards: The Contractor will follow all applicable codes and standards to this type of work including but not limited to Health Care System Memorandums (HCSM), OSHA Guidelines, Lock-out-Tag-out, Rules of Station, NFPA, and etcetera.

Part 4: Detailed Project Scope of Work:

4.1 The contractor shall provide all supervision, administrative and technical support, labor, subcontractors, tools, transportation, materials, supplies and equipment.

4.2 The contractor will remove the existing equipment & enclosures.

4.3 Vendor will supply (QTY:5) PGC V2.2 controller upgrade C/W Firmware version v2.3.50 or greater, pre-programmed & loaded gen configuration programs, dual LAN redundancy capability and (QTY.5) DC-DC convertor & ENET Switch.

4.4 Vendor will supply (QTY:1) 17” Operator Display HMI PPC C/W Visual PGC tools version 1.1.72 or >, Microsoft Windows 10 OS c/w license, DC UPS back-up supply c/w filter, Pre-programmed & loaded site configuration, series 2400 HMI software c/w confirmed program.

4.5 Vendor will install (QTY:5) PGC4000 v2.2 controllers for (5) generators.

4.6 Vendor will install (QTY:1) new Panel PC HMI and test.

4.7 Vendor will perform tuning &operational testing of the new controller.

4.8 The vendor will update and provide as-built drawings if COR/Engineer determines its required, also, the vendor will provide copies of these as-built drawings copies, as stated in the specifications. Provide as-builts in both pdf and CAD formats.

4.9 Vendor to trouble shoot and repair Thomson Power Systems generator control system.

4.10 Vendor must be factory trained to work on Thomson Power System equipment and must provide original equipment manufacturer approved parts. Vendor shall isolate the following problems:

4.10.1 Repeated communications interruption between the PGC and generator 2.

4.10.2 Reoccurring PGC computer “lock-ups” requiring rebooting of PGC computer.

4.10.3 Inability to clear all alarms.

4.10.4 Reoccurring GPC “UPS Failure” alarm

4.11 In addition the vendor will perform the following:

4.11.1 Install required software upgrades related to the Thomson Power Systems generator control gear.

4.11.2 Perform a preventive maintenance inspection of all generator control system equipment. (Vendor will not be required to load test breakers).

4.11.3 Provide operators training for five (5) persons.

4.11.4 Use of Brand Name Thomson Power System Equipment, Installation, and Servicing must be provided, See JA document attached.

Part 5: Security Requirements:

5.1 Security Badge: Vendor shall notify VA police on arrival and obtain a temporary badge. The VA Issued Security badge shall be worn on the upper torso and be always visible.

5.2 Contractor’s Badge: Vendor employees, and representatives shall always have a company badge or identification visible.

5.3 Physical Security: The vendor shall be responsible for safeguarding their equipment while on government property government. Additionally, the contractor shall be responsible for any government equipment, information and property provided for vendor use. Vendor will NOT be provided a staging area for storage of tools, equipment, material, supplies, and other items. The Government will not be responsible for damage or loss of vendor’s property. Vendor is responsible to safeguard its property.

5.4 OI&T Security: Office of Information and Technology (OI&T) certification and accreditation requirements do not apply for this service contract and therefore a Security Accreditation Package is not required. At no time will the vendor be in contact or have access to VA sensitive information, OI&T systems, or the VA OI&T network.

Part 6: Applicable Performance Standards

6.1 All work will comply with

6.1.1 All VA Policies including and not limited to: VA Construction Safety and VA Infection Control Policies.

6.2 All persons including subcontractors must have completed the 30 Hour OSHA Construction Safety Training program.

6.3 Contractor will comply with the following VACCHCS requirements for electrical work:

6.3.1 All persons working on any electrical systems rated 50 volts or more will have the minimum qualification as a State Licensed Master Electrician or Registered Journeyman Electrician, all activities will follow the safe work practices in compliance with NFPA 70E Electrical Safety in the Workplace.

6.3.2 Contractor will comply with the VACCHCS Lock-Out Tag-Out Policy.

6.3.3 All feeder to panelboards, disconnects, or equipment are required to have torques markings.

6.3.4 VACCHCS requirements for live electrical work:

6.3.4.1 All request for live electrical work is to be submitted to the COR 21 days prior to the scheduled work. VACCHCS Chief of Engineering and Maintenance Supervisor review and approval is required prior to the commencement of any live electrical work.

6.3.4.2 Contractors completing the live electrical work shall use a minimum of a 40-cal suit.

6.4 The Contractor ill and CONSTRUCTION INFECTION CONTROL RISK ASSESSMENT / DUST CONTROL PRECAUTIONS including but not less than the following:

6.4.1 Walk off dust mats, inside and outside all entry / exit points to the workspace, changed not less than daily or more as required by the construction or COR.

6.4.2 No trash, used packaging, or construction spoils shall be stored on site. Remove each day using covered gondolas.

6.4.3 All work will be provided with one-year parts and labor warranty from date of acceptance by VA.

Part 7: VA Central California Health Care System Additional Requirements

7.1 Contractor will comply with the VACCHCS Smoking Policy.

7.2 Fire-seal all penetrations through any wall or floor with UL Listed fire-rated materials or assemblies manufactured for the purpose.

7.3 Deliveries, Parking, Elevators:

7.3.1 Deliveries only at the Warehouse Loading Dock Building 1, and coordinated with the COR. At time of delivery: provide vehicle information to the VA Police and remove the vehicle as soon as delivery is complete. Move materials in public corridors during low patient time and performed between 6 pm through midnight concluding by 6 AM on the following day.

7.3.2 No on-site parking in the VA patient parking lot. The existing VA parking is at capacity and reserved for patients must coordinate parking needs with COR/Resident Engineer.

7.3.3 Contractor will use Freight Elevators. Do not move materials and employees in passenger elevators unless written approval by COR.

7.4 No music radios. Two-way communications radios are allowed where broadcast frequency is approved by COR.

7.5 All work in the crawl spaces will be planned and carried out as OSHA Permit Required Confined Space.

7.6 Immediately stop work and notify the COR/Resident Engineer if asbestos is noticed or suspected in the area of work.

7.7 Before starting work the Contractor will give 21 days’ notice to the COR so that security arrangements can be provided for the employees. This notice is separate from any notices required for utility shutdown described later in this section.

7.8 No photography of VA premises is allowed without written permission of the COR.

7.9 VA reserves the right to close down or shut down the project site and ask Contractor’s employees to leave the premises in the event of an emergency, or operational requirement. The Contractor may return to the site only with the written approval of the COR.

7.10 The Contractor will provide weekly construction progress meetings with the COR for the entire period of performance of this SOW. The contractor is responsible for scheduling and arranging weekly progress meetings. The contractor will take meeting minutes of items/topics discussed at each progress meeting and distribute them within three (3) calendar days after each meeting. Final approval and acceptance of all meeting minutes will be by the COR/Resident Engineer.

7.11 Progress Meeting Minutes will reflect accurate, actual events that transpired during the meeting and will be updated if asked by the COR by the contractor if deemed to be inaccurate by the COR. The vendor will utilize an electronic virtual meeting software platform (e.g., Microsoft Teams or similar) as approved by the COR to arrange the progress meetings for the duration of the contract until the full SOW is completed. The COR can reduce or cancel the need for any progress meeting if they feel it's not needed for any weeks or on that day.

END OF STATEMENT OF WORK

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

1. a. Proposal materials consisting of specifications and contract forms may be obtained by General (prime) Contractors interested in submitting proposals directly to the Department of Veterans Affairs and by suppliers and subcontractors for their use in preparing sub-bids for general (prime) contractors from the Governmentwide Point of Entry (GPE) website at https://sam.gov/ under solicitation number 36C26125R0069. By registering at https://sam.gov/, all prime contractors, suppliers, and subcontractors will have access to download any specifications and amendments, etc.

b. A Bid Bond, Standard Form (SF) 24, is not required for this solicitation. The estimated magnitude of Construction is estimated to be between $100,000 and $250,000, per FAR 36.204. Therefore, a bid bond is not required. However, the offeror must provide either an Irrevocable Letter or Credit (ILC) or a Payment bond within 10 days of award IAW FAR clause 52.228-13.

1. c. Disclosure of the magnitude of construction: In accordance with (IAW) Federal Acquisition Regulations (FAR) 36.204, Disclosure of the magnitude of construction projects, the magnitude of construction for this project is between $100,000.00 and $250,000.00.

1. d. Liquidated Damages: Not Applicable to this solicitation

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

NCO 21 MACC

GROUP 2

TASK ORDER PROPOSAL REQUEST

Replace Generator Controls System

PLACE OF PERFORMANCE

VA Central California Health Care System 2615 E. Clinton Ave Fresno, CA 93703

NOTICE TO VETERANS INTEGRATED SERVICE NETWORK (VISN) 21

MULTIPLE AWARD CONSTRUCTION CONTRACT (MACC) HOLDERS

Description: THE RESULTING SOLICITATION IS A TASK ORDER PROPOSAL REQUEST. Proposals will only be requested and accepted from contractors who were awarded a Veterans Integrated Service Network (VISN) 21, Multiple-Award Construction Contract (MACC) from Network Contracting Office (NCO) 21.

Point of Contact: Rosario Chaidez, Contract Specialist, (916) 923-4548, Rosario.chaidez1@va.gov

Project Title: Replace Generator Controls System at the Fresno VA.

Project specifications and all associated project documents will be incorporated into the Task Order Bid Request, which shall be posted electronically through https://sam.gov

All questions regarding this notice shall be submitted via e-mail to: Rosario.chaidez1@va.gov and cc Daniel.jhun@va.gov.

The following firms are eligible for award of the resulting task order:

MACC GROUP 2

*Any offers received from contractors not mentioned above will not be accepted.

1.1 AVAILABILITY OF SOLICITATION DOCUMENTS:

All solicitation-related documents will be published to and only be accessible via https://sam.gov/ under the solicitation Notice ID number of this solicitation.

1.2 VISN 21 MACC GROUP 2 CONTACT HOLDERS, SMALL BUSINESS SET-ASIDE:

This procurement is set aside only for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) that are on the Indefinite Delivery/Indefinite Quantity (IDIQ) Design-Build/Design-Bid Build Service-Disabled Veteran Owned Small Business Multiple Award Construction Contract (SDVOSB MACC), VISN 21, current contract holders.

Any Offers received from other than VISN 21, MACC Group 2 current contract holders will not be considered.

The offeror MUST have an active UEI Sam.gov number and be current in System for Award Management (SAM). Offerors must be verified in the SBA Veteran Small Business Certification Program as an SDVOSB to be eligible for an award. The Contracting Officer (CO) will use the SBA Dynamic Small Business Search (DSBS) ( https://search.certifications.sba.gov/?goto=Keywords) to verify SDVOSB status until the Department of Veterans Affairs provides further guidance.

1. A proposal will be rejected and not considered for an award if the offeror's SDVOSB status cannot be verified in the SBA DSBS database at the time of proposal submission and prior to award. , SYSTEM FOR AWARD MANAGEMENT (SAM): Federal Acquisition Regulations require that federal contractors register in the System for Award Management (SAM) database at https://sam.gov/SAM/ and enter all mandatory information into the system. An award cannot be made until the contractor has been registered. Offerors must ensure that they are registered in SAM prior to submitting their proposal. (See FAR 4.1102).

1. System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Examples include 52.222-25, Affirmative Action Compliance, and paragraph (d) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services. Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

1.3 TECHNICAL QUESTIONS:

Questions of a technical nature or Requests For Information (RFIs) must be provided in writing and will be submitted by the prospective offerors to Rosario Chaidez, Contract Specialist. Questions should be submitted using the REQUEST FOR INFORMATION (RFI) form (attached) and then emailed to: Rosario.chaidez1@va.gov and copy Daniel.jhun@va.gov. The subject line should read: “Replace Generator Controls Fresno VA – Technical Questions for Company _____.” Oral questions of a technical nature are not acceptable.

THE CUT-OFF DATE AND TIME FOR RECEIPT OF TECHNICAL QUESTIONS IS FRIDAY, AUGUST 29, 2025, at 4:30 PM (PT).

1.4 AMENDMENTS:

Amendments to this solicitation will be posted at https://sam.gov/. Paper copies of the amendments will not be individually mailed. No other notification of amendments will be provided. Potential Offerors are advised that they are responsible for obtaining and acknowledging any amendments to the solicitation. Failure to acknowledge an amendment may result in your proposal being considered unacceptable.

1.5 PREPARATION OF PROPOSALS:

The Government will not pay for any costs incurred in the preparation and submission of proposals. Please include the Price Breakdown Worksheet (attached) with your proposal upon submission.

1.6 BACKGROUND INVESTIGATIONS AND SPECIAL AGREEMENT CHECKS:

All contractor employees are subject to the same level of investigation as VA employees who have access to VA Sensitive Information. The level of background investigation commensurate with the level of access needed to perform the statement of work is: Low Risk. This requirement is applicable to all subcontractor personnel requiring the same access. As per VA Directive 0710, costs of background investigations will be borne by the contractor.

1.7 REFERENCES TO VA ENGINEER, RESIDENT ENGINEER OR PROJECT MANAGER:

Any reference contained within the solicitation/contract specifications and/or drawings to the “VA Engineer,” “Resident Engineer,” or “Project Manager” or their abbreviations shall be replaced with “Contracting Officer’s Representative (COR).”

1.8 SELECTION PROCEDURES:

The basis for the award will be based on price only. The Government intends to award a firm fixed price (FFP) contract to the offeror that is responsive to the terms of the solicitation and is most advantageous to the Government, considering price only.

Price: All proposals must include the completed SF1442, any amendments signed, and a completed price breakdown worksheet. The offeror's proposed price will be evaluated for fair and reasonableness in accordance with FAR 15.404-1(b). The total evaluated price will be determined by the Offeror's price for all division items.

The contract resulting from this solicitation will be awarded to that responsible offeror, pursuant to FAR 9.104, whose offer, conforming to the solicitation, is determined to be the most advantageous to the Government, considering price only.

For contracts that meet the minimum CPARS threshold for an evaluation with a period of one year or less, the contracting officer will perform a single evaluation when the contract is complete. For contracts exceeding one year, the contracting officer will evaluate the contractor’s performance annually. Interim reports will be filed each year until the last year of the contract, when the final report will be completed. The report shall be assigned in CPARS to the contractor’s designated representative for comment.

All provisions, clauses, and other terms and conditions are in accordance with the aforementioned parent contract (VISN 21 MACC Group 2, IDIQ contract).

The proposals must set forth full, accurate and complete information as required by this solicitation. The Government will rely on such information in the award of the task order.

All proposals are due no later than the time and date as stated on the SF 1442, in Block 13, located on Page 1 of this solicitation.

Offerors must hold offers firm for acceptance for a minimum of 45 days. Offerors providing less than the minimum number of days for acceptance after the date offers are due may not be considered and may be rejected.

Special Notes:

1. Subject MACC TO RFP and any resultant MACC TO Award shall be awarded, performed, and administered in full compliance with all valid Executive Orders 11912, 13221, and any that of those for energy conservation and environmental protection.

2. In connection with MACC TO RFP and any resultant MACC TO Award, any in-house personnel, subcontractors, and outside associates or consultants shall be limited to individuals or firms that were specifically identified in the Contractor's accepted offer/proposal. The Contractor shall obtain the Contracting Officer's written approval before making any substitution for these designated in-house personnel, subcontractors, associates, or consultants. If the Contractor proposes a substitution, it shall submit the same type of information that was submitted in the accepted offer/proposal to the Contracting Officer for evaluation and approval. The level of qualifications and experience submitted in the accepted offer/proposal or that required by the Solicitation, whichever is greater, is the minimum standard for any substitution.

1.9 SITE VISIT INFORMATION

1) A site visit has been scheduled for Tuesday, August 26, 2025, 1:00 PM (PT). at Parking Lot E, by Bldg. 3 at the Fresno VA Medical Center. The primary point of contact is Rosario Chaidez via email at: Rosario.chaidez1@va.gov and Daniel Jhun, Daniel.jhun@va.gov.

2) A second visit to the site is not allowed. Please submit all questions in writing via email and must be submitted using the RFI form attached and are due by the specified date and time in this solicitation. Depending on the number of participants, the contractors may be separated into groups to go into the mechanical rooms to keep adequate spacing. This site visit is not mandatory; however, it is highly encouraged to attend. Please provide list of names who will be attending the site visit, prior to the site visit.

Any questions may be directed to Rosario Chaidez, Contract Specialist via e-mail to both Rosario.chaidez1@va.gov and copy Daniel.jhun@va.gov.

(END OF INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS)

2.1 52.236-27 SITE VISIT (CONSTRUCTION) (FEB 1995) ALTERNATE I (FEB 1995)

(a) The clauses at 52.236-2, Differing Site Conditions, and 52.236-3, Site Investigations and Conditions Affecting the Work, will be included in any contract awarded as a result of this solicitation. Accordingly, offerors or quoters are urged and expected to inspect the site where the work will be performed.

(b) An organized site visit has been scheduled for— 1:00 PM (PT), August 26, 2025, Parking Lot E, by Bldg. 3,

(c) Participants will meet at— 2615 E. Clinton Ave, Fresno, CA 93703 (End of Provision)

2.2 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

https://www.acquisition.gov/browse/index/far https://www.va.gov/oal/library/vaar/

(End of Provision)

2.3 VAAR 852.239-75 INFORMATION AND COMMUNICATION TECHNOLOGY ACCESSIBILITY NOTICE (FEB 2023)

(a) Any offeror responding to this solicitation must comply with established VA Information and Communication Technology (ICT) (formerly Electronic and Information (EIT)) accessibility standards. Information about Section 508 is available at http://www.section508.va.gov/.

(b) The Section 508 accessibility standards applicable to this solicitation are stated in the clause at 852.239–75, Information and Communication Technology Accessibility. In order to facilitate the Government’s determination whether proposed ICT supplies meet applicable Section 508 accessibility standards, offerors must submit appropriate VA Section 508 Checklists, in accordance with the checklist completion instructions. The purpose of the checklists is to assist VA acquisition and program officials in determining whether proposed ICT supplies, or information, documentation and services conform to applicable Section 508 accessibility standards. The checklists allow offerors or developers to self-evaluate their supplies and document—in detail—whether they conform to a specific Section 508 accessibility standard, and any underway remediation efforts addressing conformance issues.

(c) Respondents to this solicitation must identify any exception to Section 508 requirements. If an offeror claims its supplies or services meet applicable Section 508 accessibility standards, and it is later determined by the Government, i.e., after award of a contract or order, that supplies or services delivered do not conform to the described accessibility standards, remediation of the supplies or services to the level of conformance specified in the contract will be the responsibility of the Contractor at its expense.

(End of Provision)

REPRESENTATIONS AND CERTIFICATIONS

3.1 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (JAN 2025) (DEVIATION FEB 2025) (a)(1) The North American Industry Classification System (NAICS) code for this acquisition is 236220.

(2) The small business size standard is $45 Million.

(3) The small business size standard for a concern that submits an offer, other than on a construction or service acquisition, but proposes to furnish an end item that it did not itself manufacture, process, or produce is 500 employees, or 150 employees for information technology value-added resellers under NAICS code 541519, if the acquisition—

(i) Is set aside for small business and has a value above the simplified acquisition threshold;

(ii) Uses the HUBZone price evaluation preference regardless of dollar value, unless the offeror waives the price evaluation preference; or

(iii) Is an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value.

(b)(1) If the provision at 52.204-7, System for Award Management, is included in this solicitation, paragraph (d) of this provision applies.

(2) If the provision at 52.204-7, System for Award Management, is not included in this solicitation, and the Offeror has an active registration in the System for Award Management (SAM), the Offeror may choose to use paragraph (d) of this provision instead of completing the corresponding individual representations and certifications in the solicitation. The Offeror shall indicate which option applies by checking one of the following boxes:

[ ] (i) Paragraph (d) applies.

[ ] (ii) Paragraph (d) does not apply and the offeror has completed the individual representations and certifications in the solicitation.

(c)(1) The following representations or certifications in SAM are applicable to this solicitation as indicated:

(i) 52.203-2, Certificate of Independent Price Determination. This provision applies to solicitations when a firm-fixed-price contract or fixed-price contract with economic price adjustment is contemplated, unless—

(A) The acquisition is to be made under the simplified acquisition procedures in Part 13;

(B) The solicitation is a request for technical proposals under two-step sealed bidding procedures; or

(C) The solicitation is for utility services for which rates are set by law or regulation.

(ii) 52.203-11, Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions. This provision applies to solicitations expected to exceed $150,000.

(iii) 52.203-18, Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements—Representation. This provision applies to all solicitations.

(iv) 52.204-3, Taxpayer Identification. This provision applies to solicitations that do not include the provision at 52.204-7, System for Award Management.

(v) 52.204-5, Women-Owned Business (Other Than Small Business). This provision applies to solicitations that—

(A) Are not set aside for small business concerns;

(B) Exceed the simplified acquisition threshold; and

(C) Are for contracts that will be performed in the United States or its outlying areas.

(vi) 52.204-26, Covered Telecommunications Equipment or Services—Representation. This provision applies to all solicitations.

(vii) 52.209-2, Prohibition on Contracting with Inverted Domestic Corporations—Representation.

(viii) 52.209-5, Certification Regarding Responsibility Matters. This provision applies to solicitations where the contract value is expected to exceed the simplified acquisition threshold.

(ix) 52.209-11, Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law. This provision applies to all solicitations.

(x) 52.214-14, Place of Performance—Sealed Bidding. This provision applies to invitations for bids except those in which the place of performance is specified by the Government.

(xi) 52.215-6, Place of Performance. This provision applies to solicitations unless the place of performance is specified by the Government.

(xii) 52.219-1, Small Business Program Representations (Basic, Alternates I, and II). This provision applies to solicitations when the contract is for supplies to be delivered or services to be performed in the United States or its outlying areas, or when the contracting officer has applied part 19 in accordance with 19.000(b)(1)(ii).

(A) The basic provision applies when the solicitations are issued by other than DoD, NASA, and the Coast Guard.

(B) The provision with its Alternate I applies to solicitations issued by DoD, NASA, or the Coast Guard.

(C) The provision with its Alternate II applies to solicitations that will result in a multiple-award contract with more than one NAICS code assigned.

(xiii) 52.219-2, Equal Low Bids. This provision applies to solicitations when contracting by sealed bidding and the contract is for supplies to be delivered or services to be performed in the United States or its outlying areas, or when the contracting officer has applied part 19 in accordance with 19.000(b)(1)(ii).

(xiv) [Reserved].

(xv) [Reserved].

(xvi) 52.222-38, Compliance with Veterans' Employment Reporting Requirements. This provision applies to solicitations when it is anticipated the contract award will exceed the simplified acquisition threshold and the contract is not for acquisition of commercial products or commercial services.

(xvii) 52.223-1, Biobased Product Certification. This provision applies to solicitations that require the delivery or specify the use of biobased products in USDA-designated product categories; or include the clause at 52.223-2, Reporting of Biobased Products Under Service and Construction Contracts.

(xviii) 52.223-4, Recovered Material Certification. This provision applies to solicitations that are for, or specify the use of, EPA-designated items.

(xix) [Reserved].

(xx) 52.225-2, Buy American Certificate. This provision applies to solicitations containing the clause at 52.225-1.

(xxi) 52.225-4, Buy American—Free Trade Agreements—Israeli Trade Act Certificate. (Basic, Alternates II and III.) This provision applies to solicitations containing the clause at 52.225-3.

(A) If the acquisition value is less than $50,000, the basic provision applies.

(B) If the acquisition value is $50,000 or more but is less than $100,000, the provision with its Alternate II applies.

(C) If the acquisition value is $100,000 or more but is less than $102,280, the provision with its Alternate III applies.

(xxii) 52.225-6, Trade Agreements Certificate. This provision applies to solicitations containing the clause at 52.225-5.

(xxiii) 52.225-20, Prohibition on Conducting Restricted Business Operations in Sudan—Certification. This provision applies to all solicitations.

(xxiv) 52.225-25, Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran-Representation and Certifications. This provision applies to all solicitations.

(xxv) 52.226-2, Historically Black College or University and Minority Institution Representation. This provision applies to solicitations for research, studies, supplies, or services of the type normally acquired from higher educational institutions.

(A) Solicitations for research, studies, supplies, or services of the type normally acquired from higher educational institutions; and

(B) For DoD, NASA, and Coast Guard acquisitions, solicitations that contain the clause at 52.219-23, Notice of Price Evaluation Adjustment for Small Disadvantaged Business Concerns.

(2) The following representations or certifications are applicable as indicated by the Contracting Officer:

[X] (i) 52.204-17, Ownership or Control of Offeror.

[X] (ii) 52.204-20, Predecessor of Offeror.

[] (iii) 52.222-18, Certification Regarding Knowledge of Child Labor for Listed End Products.

[] (iv) 52.222-48, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment—Certification.

[] (v) 52.222-52, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services—Certification.

[] (vi) 52.227-6, Royalty Information.

[] (A) Basic.

[] (B) Alternate I.

[] (vii) 52.227-15, Representation of Limited Rights Data and Restricted Computer Software.

(d) The Offeror has completed the annual representations and certifications electronically in SAM accessed through https://www.sam.gov. After reviewing the SAM information, the Offeror verifies by submission of the offer that the representations and certifications currently posted electronically that apply to this solicitation as indicated in paragraph (c) of this provision have been entered or updated within the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), as of the date of this offer and are incorporated in this offer by reference (see FAR 4.1201); except for the changes identified below [offeror to insert changes, identifying change by clause number, title, date]. These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer.

Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted on SAM.

(End of Provision)

3.2 52.204-26 COVERED TELECOMMUNICATIONS EQUIPMENT OR SERVICES—REPRESENTATION (OCT 2020)

(a) Definitions. As used in this provision, “covered telecommunications equipment or services” and “reasonable inquiry” have the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for “covered telecommunications equipment or services”.

(c) Representations. (1) The Offeror represents that it [ ] does, [ ] does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument.

(2) After conducting a reasonable inquiry for purposes of this representation, the offeror represents that it [ ] does, [ ] does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services.

(End of Provision)

3.3 52.204-29 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT ORDERS—REPRESENTATION AND DISCLOSURES (DEC 2023)

(a) Definitions. As used in this provision, Covered article, FASCSA order, Intelligence community, National security system, Reasonable inquiry, Sensitive compartmented information, Sensitive compartmented information system, and Source have the meaning provided in the clause 52.204–30, Federal Acquisition Supply Chain Security Act Orders— Prohibition.

(b) Prohibition. Contractors are prohibited from providing or using as part of the performance of the contract any covered article, or any products or services produced or provided by a source, if the prohibition is set out in an applicable Federal Acquisition Supply Chain Security Act (FASCSA) order, as described in paragraph (b)(1) of FAR 52.204–30, Federal Acquisition Supply Chain Security Act Orders—Prohibition.

(c) Procedures. (1) The Offeror shall search for the phrase ‘‘FASCSA order’’ in the System for Award Management (SAM)(https://www.sam.gov) for any covered article, or any products or services produced or provided by a source, if there is an applicable FASCSA order described in paragraph (b)(1) of FAR 52.204–30, Federal Acquisition Supply Chain Security Act Orders—Prohibition.

(2) The Offeror shall review the solicitation for any FASCSA orders that are not in SAM, but are effective and do apply to the solicitation and resultant contract (see FAR 4.2303(c)(2)).

(3) FASCSA orders issued after the date of solicitation do not apply unless added by an amendment to the solicitation.

(d) Representation. By submission of this offer, the offeror represents that it has conducted a reasonable inquiry, and that the offeror does not propose to provide or use in response to this solicitation any covered article, or any products or services produced or provided by a source, if the covered article or the source is prohibited by an applicable FASCSA order in effect on the date the solicitation was issued, except as waived by the solicitation, or as disclosed in paragraph (e).

(e) Disclosures. The purpose for this disclosure is so the Government may decide whether to issue a waiver. For any covered article, or any products or services produced or provided by a source, if the covered article or the source is subject to an applicable FASCSA order, and the Offeror is unable to represent compliance, then the Offeror shall provide the following information as part of the offer:

(1) Name of the product or service provided to the Government;

(2) Name of the covered article or source subject to a FASCSA order;

(3) If applicable, name of the vendor, including the Commercial and Government Entity code and unique entity identifier (if known), that supplied the covered article or the product or service to the Offeror;

(4) Brand;

(5) Model number (original equipment manufacturer number, manufacturer part number, or wholesaler number);

(6) Item description;

(7) Reason why the applicable covered article or the product or service is being provided or used;

(f) Executive agency review of disclosures. The contracting officer will review disclosures provided in paragraph (e) to determine if any waiver may be sought. A contracting officer may choose not to pursue a waiver for covered articles or sources otherwise subject to a FASCSA order and may instead make an award to an offeror that does not require a waiver.

(End of Provision)

GENERAL CONDITIONS

4.1 52.204-30 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT ORDERS—PROHIBITION (DEC 2023)

(a) Definitions. As used in this clause— Covered article, as defined in 41 U.S.C. 4713(k), means—

(1) Information technology, as defined in 40 U.S.C.