36C26125R0044_1.docx

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C26125R0044 X 06-10-2025 593-25-2-5994-0006 593-24-302 36C261 Contracting Officer Department of Veterans Affairs Network Contracting Office 21 VA Southern Nevada Healthcare System

Offerors are authorized to send offer proposals via email. Offers should be emailed to christopher.whipple@va.gov and Cc daniel.jhun@va.gov.

Christopher Whipple 702-791-9000 A. Project 593-23-308. NAICS Code 236220, Commercial and Institutional Building Construction $45M. In accordance with (IAW) VAAR 836.204(f) Disclosure of the magnitude of construction projects between $2,000,000 to $5,000,000.

B. This requirement is IAW Federal Acquisition Regulation (FAR) parts 15 & 36. Offerors shall furnish all labor, material, transportation required engineering services, overhead, and profit to replace the roof for Building #1 at VA Southern Nevada Healthcare System (VASNHCS), per the Statement of Work (SOW), specifications, and drawings.

C. This requirement is a total set-aside for all eligible Service-Disabled Veteran Owned Small Business (SDOVSB).

D. Project completion date is 182 calendar days after the Notice to Proceed (NTP) is issued.

E. Place of performance is at VA Southern Nevada Healthcare System (VASNHCS), 6900 N. Pecos Rd, N. Las Vegas, NV 89086.

F. An offer guarantee is required in the form of a bid bond, which may be submitted electronically by the proposal due date/time to the Contract Specialist, Christopher Whipple by email at christopher.whipple@va.gov.

Note: Performance and payment bonds will be required by the successful offeror within ten (10) days of notice of award.

G. The Government intends to award one (1) firm-fixed priced construction contract without conducting discussions with offerors; however, the Government reserves the right to conduct discussions if later determined to be in the best interest of the Government. The Government may reject any or all offers if such action is in the public interest; and waive informalities and/or minor irregularities in offers received. ALL OFFERORS MUST HAVE CURRENT REGISTRATION ON SAM.GOV AND THE U.S. SMALL BUSINESS ADMINISTRATION (SBA)VETERAN SMALL BUSINESS CERTIFICATION (VETCERT) AND/OR THE DYNAMIC SMALL BUSINESS SEARCH WEBSITE AS AN CERTIFIED ELIGIBLE SDVOSB PRIOR TO RFP EVALUATION AND PRIOR TO AWARD.

H. Questions and/or Requests For Information (RFI) must be submitted using the RFI form attachment and are due No Later Than (NLT) 07-01-2025 at 14:00 P.M. PDT. to the Contract Specialist, Christopher Whipple, by email at christopher.whipple@va.gov, and Cc: daniel.jhun@va.gov.

I. All certified SDVOSB holders are afforded the opportunity to submit an offer for this RFP. All interested SDVOSB holders shall submit a proposal IAW the instructions and terms as stated in this solicitation.

J. A pre-proposal site visit is scheduled IAW the date and time listed in solicitation provision FAR 52.236-27 Alternate I (1995) Site Visit (Construction). Meet up location is the Administration Building #6 police counter/waiting area. VASNHCS, 6900 N. Pecos Rd., N. Las Vegas, NV 89086.

x x 52.211-10 X 14:00

PDT

07-17-2025 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

00261 Department of Veterans Affairs Network Contracting Office 21 Southern Nevada Healthcare System 6900 N. Pecos Road, Building 6 North Las Vegas

NV

89086 Department of Veterans Affairs Financial Services Center P.O. Box 149971 Austin

TX

78714-9971

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

03/14/2025 Construction Statement of Work (SOW) Replace Roof for Building 1 593-24-302

1. Introduction This Scope of Work (SOW) outlines the requirements and expectations for the "Replace Roof for Building 1" project at the VA Southern Nevada Healthcare System (VASNHS). The objective of this project is to address and resolve issues with the existing roof of Building 1, which has reached the end of its design life and has been compromised due to deterioration and water intrusion. The contractor shall furnish all labor, materials, equipment, and supervision necessary to complete the project in accordance with the provided drawings and specifications, effectively addressing the degradation and water intrusion resulting from the failure of the current roofing system.

2. Objective The objective of this project is to implement the design drawings in accordance with the 100% construction drawings and specifications to replace/repair the existing roof of Building 1. This includes ensuring the roof meets current VA standards and provides adequate protection against weather elements. The project will encompass any necessary repairs to the roof slope, installation, or repair of lightning protection systems. The Architectural/Engineering design team has provided comprehensive architectural and consultant design and assessment based on observations and surveys of existing conditions, as detailed in the provided construction documents. An Infrared (IR) roof scan survey and subsequent moisture penetration studies were completed to verify areas of the roof in need of full replacement.

3. Pre-Bid Visit

3.1 Bidders are strongly urged to conduct a site visit prior to submitting their bids to evaluate the extent of the required repairs. Coordination for the site visit should be arranged with the Contracting Specialist (CS) or the Contracting Officer.

3.2 Drones are prohibited and not permitted during the pre-bid site visit.

4. Period of Performance The period of performance for this project shall be no more than 182 calendar days from when the Notice to Proceed (NTP) letter is issued.

Account material lead times in the project period of performance.

The work will be accomplished in Medical Center Building 1 at VASNHS, located at 6900 North Pecos Road, North Las Vegas, NV 89086.

5. Project Requirements The contractor shall be responsible for performing the following tasks, including but not limited to:

5.1 Roof Replacement and Repairs

5.1.1 Replace the existing roof with new materials in the specified areas in accordance with the 100% construction drawings and specifications. Prepare the existing roof to meet the required manufacturer's 20-year warranty conditions before installation. Install roofing system that meets current VA standards and is in accordance with the construction documents.

5.1.2 Repair or install any additional lightning protection systems within the Statement of Work area, including addressing existing loose, detached, or broken lightning protection. The lightning protection system will then need to be recertified at the contractor's expense as stated in the construction documents.

5.1.3 The Contractor shall, at its own expense, replace or repair any equipment lines damaged during construction, including but not limited to connection lines, flex cables, and conduit, to ensure they are restored to working condition and recertified.

5.1.4 Address roof slope issues as specified in the construction documents.

5.1.5 Install/repair exterior duct insulation for the noted areas.

5.1.6 The Contractor shall conduct an Infrared Roof Moisture Survey. This survey shall be a ground-based, walk-over type survey performed in accordance with ASTM C1153 and as specified in section 07 01 50.91 of the Roof Restoration requirements.

5.2 Site Visit

5.2.1 All contracted personnel, including subcontractors whose employees require routine physical access, must request Non-Personal Identity Verification (PIV) access. This is in accordance with FAR 52.204-9, which mandates the inclusion of the clause for contracts requiring routine access to Federally controlled facilities. The expected timeframe to obtain PIV access is approximately 30 to 45 days. See section, 19. Non-PIV for more details.

5.2.2 The contractor shall perform a site visit to verify existing conditions, take measurements, and survey the construction area. The contractor shall coordinate with the VA Contracting Officer Representative (COR) to schedule the site visit. The site visit shall take place within seven (7) calendar days of the contractor receiving a NTP from the VA Contracting Officer. This site visit may be scheduled in conjunction with the Kick-off meeting.

5.2.2.1 During this visit, contractors are required to have the following items and documentation:

a) Appropriate fall protection harnesses and equipment that are not expired.

b) Safety vests.

c) Hardhats.

d) Closed-toe shoes.

e) Certifications of fall protection competence for each person.

f) An up-to-date contractor's safety policy manual.

Due to certain areas being inadequate to walk without fall protection, the VA safety officer will need to evaluate these required items before proceeding with the roof walk. Therefore, having these items and information is critical before the scheduled walk. Additionally, some parapet areas do not have direct access, so contractors are to bring their own ladders if needed, as the VA cannot provide ladders due to liability concerns.

5.2.3 Drones are not permitted on our property unless the contractor has obtained prior authorization from Nellis Air Force Base. The contractor must present this authorization to the COR, including any written approval and contact information of the approver from Nellis Air Force Base.

5.2.4 Contractors and subcontractors are prohibited from parking in patient parking areas. They must use parking lots I or J, located at the far southeast of the facility.

5.2.5 Laydown area to be provided upon award.

5.2.6 Contractors are responsible for implementing any and all necessary safety precautions for navigating near biohazard vents, active radio antennas, and any other hazards present within work area.

5.3 Coordination and Planning

5.3.1 The contractor shall coordinate all work with COR in accordance with the Specifications 01 00 00, General Requirements.

5.3.2 The Contractor shall take photographs of the area within the scope of work prior to the commencement of any activities. This precautionary measure will help identify and document any pre-existing damages to equipment or property, thereby mitigating potential disputes over damages that may arise during construction. These photographs should then be shared with the COR for archival purposes before the start of the work. The Contractor shall provide the photographs via their own File Transfer Protocol (FTP) site, ensuring that the folders are organized by the date the photos were taken and the specific location.

5.3.3 All existing equipment within the work area that requires temporary relocation or disconnection during the project must be identified before any relocation or disconnection efforts commence. Contractors shall coordinate with the COR to determine the new temporary location of the equipment. The COR will require fifteen (15) calendar days to have sufficient time to contact each relevant department to ensure there is no disruption to their services and to follow the proper shutdown procedures when temporarily relocating or disconnecting the equipment from the roof.

5.3.4 Coordinate the training and certification of the VA maintenance team with the vendor to ensure they are qualified to perform any necessary repairs on the new roof system. This training and certification are essential to comply with the 20-year warranty requirements.

5.3.4.1 During training, the contractor shall record a video of the training session for VA records. This is to ensure that VA personnel who are unable to attend the training can still benefit from it, and to provide a resource for future VA Maintenance employees.

5.3.5 Provide a Crane Pick/Lift Plan detailing the crane's location and the anticipated time impact. This plan must be approved by the VA Safety Officer and the COR. The COR will subsequently seek approval from various facility personnel.

5.3.6 Provide a scaffolding plan, including a detailed scaffolding certification procedure, and outline the contractor's methods for securing and restricting access to the scaffolding. By providing a comprehensive scaffolding plan, certification procedure, and access control measures, the contractor can ensure the safety and security of the scaffolding in compliance with the requirements set forth in the contract.

5.3.6.1 Scaffolding Plan:

a) Design and Layout: Provide detailed drawings and specifications of the scaffolding structure, including dimensions, materials, and load capacities.

b) Erection and Dismantling Procedures: Describe the step-by-step process for safely erecting and dismantling the scaffolding, including the sequence of operations and the personnel involved.

c) Inspection and Maintenance Schedule: Outline the schedule for regular inspections and maintenance of the scaffolding to ensure its continued safety and compliance with the standards issued by the Secretary of Labor at 29 CFR part 1926.

5.3.6.2 Scaffolding Certification Procedure:

a) Certification Requirements: Specify the qualifications and certifications required for personnel involved in the erection, inspection, and maintenance of the scaffolding.

b) Inspection Protocols: Detail the procedures for initial and periodic inspections, including the criteria for certification and the documentation required.

c) Compliance with Standards: Ensure that all scaffolding activities comply with relevant safety standards, such as those issued by the Secretary of Labor at 29 CFR part 1926 and 29 CFR part 1910.

5.3.6.3 Securing and Restricting Access to Scaffolding:

a) Access Control Measures: Describe the methods for controlling access to the scaffolding, such as the use of barriers, gates, and signage to prevent unauthorized entry.

b) Security Protocols: Outline the security measures in place to monitor and restrict access to the scaffolding, including the use of security personnel, surveillance systems, and access logs.

c) Safety Signage: Ensure that appropriate safety signs are posted around the scaffolding to warn of potential hazards and to provide instructions for safe access and use.

5.3.7 Comprehensive Work Plan

Prior to the start of work, the contractor shall develop and submit a comprehensive work plan detailing the procedures for the delivery, removal, and disposal of materials associated with the replace roofing project. The contractor is responsible for managing all debris generated during the project. They shall provide a dedicated dumpster for waste disposal and a separate recycling dumpster. Additionally, the contractor must furnish a copy of the bill of lading for the recycled materials.

5.3.7.1 Material Delivery:

a) Describe the methods and equipment to be used for transporting materials to the roof.

b) Specify the designated delivery times to minimize disruption to ongoing operations.

c) Outline safety measures to be implemented during the delivery process.

5.3.7.2 Material Removal:

a) Detail the procedures for removing old or unused materials from the roof.

b) Identify the equipment and methods to be used for safe and efficient removal.

c) Include a schedule for material removal that aligns with the project timeline.

5.3.7.3 Material Disposal:

a) Provide a plan for the disposal of waste materials in compliance with local, state, and federal regulations.

b) Specify the types of waste materials and the designated disposal sites.

c) Include measures for recycling or repurposing materials where applicable.

5.3.7.4 Deliverables:

a) A written Material Delivery, Removal, and Disposal Plan submitted to the Contracting Officer for approval prior to the commencement of work.

b) Regular updates on the implementation of the plan, including any deviations and corrective actions taken.

5.3.7.5 Compliance:

a) The contractor shall ensure that all activities related to material delivery, removal, and disposal are conducted in accordance with the approved plan and relevant regulations.

b) The contractor shall maintain a clean and safe work environment, promptly addressing any issues related to material handling.

5.3.8 Utility Shutdowns

5.3.8.1 Identify utility shutdowns that may impact the building.

5.3.8.2 If utility shutdowns will impact backup power systems, include portable generator systems to ensure the impact on building emergency power is unaffected.

5.3.8.3 The contractor shall coordinate all shutdowns at least fifteen (15) federal working days in advance with the Contracting Officer's Representative.

6. Meetings and Communication

6.1 Contractor shall schedule weekly project meetings.

6.2 Contractor to arrange meetings among its consultants, VA, and/or other agencies or parties required for the execution and completion of the project.

6.3 Contractor shall prepare meeting minutes for each formal meeting with the VA and submit such minutes within three (3) federal workdays.

6.4 Pre-Construction Meeting:

a) The contractor shall attend, in person, a Pre-Construction meeting at the Las Vegas VA Medical Center, Building 1, room 1H112. This meeting shall occur no later than seven (7) calendar days after contract award. The meeting will review the requirements of the Scope of Work (SOW) and discuss roles, responsibilities, expectations and deliverables for the project. The contractor shall also identify to the Government any issues or concerns they have with the Drawings and Specifications. The contractor shall coordinate with the Contracting Officer Representative (COR) via e-mail to establish the date and time of this meeting.

6.5. Weekly Construction Progress Meetings:

a) During construction, the contractor shall coordinate and attend weekly Construction Progress Meetings at the site and via Microsoft Teams.

b) The contractor shall coordinate and schedule the day and time of the weekly meeting with the VA COR.

c) The contractor shall provide meeting agenda, schedule updates/coordination, RFIs, Submittals, Quality Control, Safety, and other items needed no later than three (3) federal workdays before the meeting.

d) Contractor shall take meeting minutes and distribute those minutes to all attendees no later than three (3) federal workdays after the meeting. If necessary, the contractor will make corrections to the minutes and re-issue within three (3) federal workdays of receiving comments.

7. Submittals Prior to installation, the contractor shall submit shop drawings, product data, product samples, and product submittals per attached specifications 01 33 23 and submittal register. Contractor shall provide other submittal as required by this scope of work, specifications, and submittal register.

8. Government review of Submittals and RFIs

a) VA review period for all contractor submittals is fifteen (15) federal working days.

b) VA review period for all RFIs is ten (10) federal working days.

9. Punch List / Final Inspections A punch list inspection is a critical step in the project closeout process. It involves a detailed inspection of the completed work to identify any items that do not meet the contract specifications, standards, or quality requirements. The punch list is essentially a document that lists all the tasks, repairs, or adjustments that need to be completed before the project can be considered fully finished and accepted by the owner.

The contractor shall be responsible for performing the following tasks, including but not limited to:

1. Preparation of the Punch List:

· As the construction project nears completion, the contractor shall conduct a thorough inspection of the work performed along with the COR and A/E Team. This inspection should identify any items that are incomplete, defective, or not in compliance with the contract documents.

· The contractor shall document these items in a punch list, which is a detailed list of all the deficiencies that need to be addressed before the project can be considered complete.

2. Submission to the CO and COR:

· The contractor should submit the punch list to the contracting officer or the designated representative, such as the contracting officer representative. This submission should be done in a timely manner or at the discretion of the CO to allow for review and coordination of the necessary corrective actions.

3. Review and Verification:

· The CO or COR will review the punch list and may conduct their own inspection to verify the items listed. They may also identify additional deficiencies that need to be addressed.

· The CO or COR will then provide the contractor with an official punch list that includes all the items that need to be corrected.

4. Correction of Deficiencies:

· The contractor is responsible for correcting all the deficiencies listed on the punch list. This includes completing any unfinished work, repairing defective work, and ensuring that all work complies with the contract documents.

· The contractor should coordinate with the CO and COR to schedule inspections of the corrected items.

5. Final Inspection:

· Once the contractor believes that all punch list items have been addressed, they should request a final inspection from the CO and COR.

· The CO or the COR will conduct a final inspection to verify that all punch list items have been satisfactorily completed.

6. Final Acceptance:

· If the final inspection confirms that all punch list items have been addressed and the work meets the contract requirements, the CO will issue a notice of final acceptance.

· The contractor can then proceed with the final steps of contract closeout, including submission of final documentation and request for final payment.

It is important to note that the punch list process is governed by the terms and conditions of the contract, including any specific clauses related to inspections and acceptance. For example, FAR 52.246-12, "Inspection of Construction," outlines the government's rights to inspect and test the work to ensure compliance with contract requirements.

By following this process, the contractor can ensure that all work is completed to the satisfaction of the government and that the project can be successfully closed out.

10. Deliverables Prior to Start

10.1 Required submissions prior to the start of work include:

a) OSHA certificates

b) Non-Personal Identity Verification (PIV) access

c) Tuberculosis screening

d) Security plan

e) Comprehensive Work Plan

f) Safety plan

· site-specific, fall protection plan, weather protocol, etc.

g) Davis-Bacon Act compliance

h) Infection Control Risk Assessment (ICRA)

i) Pre-Installation Construction Risk Assessment (PICRA)

j) Interim Life Safety Measures (ILSM)

k) Scaffolding Plan

l) Crane Pick/Lift Plan

11. Hours of Work Work hours are 7:30am – 4:00pm, Monday thru Friday. All work performed shall be coordinated and scheduled thru the COR. Any work outside of work hours must be coordinated and approved through the COR and CO.

12. National holidays

When a holiday falls on a Sunday, the following Monday shall be observed as a legal holiday by U.S. Government agencies. When a holiday falls on a Saturday, the preceding Friday shall be observed as a legal holiday by U.S. Government agencies. Also included would be any other day specifically declared by the President of the United States as a National Holiday. Reference (Federal Holidays (opm.gov))

13. Schedules

13.1 Project Schedule:

The Contractor shall provide a detailed Critical Path Method (CPM) schedule anticipating the duration required for demolition, preparation, installation, and any other relevant activities. This schedule shall be prepared in accordance with the specifications outlined in section 01 32 16, Project Schedules. An electronic copy of the estimated schedule must be delivered to the Contracting Officer's Representative and the Contracting Officer within fourteen (14) calendar days of receiving the Notice to Proceed (NTP). The Contractor is responsible for maintaining this schedule and providing monthly updates via email to the COR and the CO as necessary.

13.2 3-Week Lookahead Schedule:

The Contractor shall present a 3-Week Lookahead schedule at each weekly Construction Progress meeting. This schedule must include the actual construction work completed in the previous week and the planned construction activities for the upcoming three weeks, covering a total period of four weeks.

14. Other pertinent information or special considerations

14.1 The contractor is responsible for ensuring all equipment used by the contractor on VASNHS properties has been inspected and is safe for use. The contractor’s personnel shall be licensed, certified, and trained as required to operate this equipment.

14.2 Information Technology Certification & Accreditation (C&A). The Contractor shall not connect any contractor-owned IT devices (such as a lap top computer or remote connection from a Contractor system) to a VA internal trusted network. Therefore, the C&A requirements do not apply, and a Security Accreditation Package is not required.

14.3 Inspection and Storage. The Contractor shall be responsible for the inspection and storage of contractor equipment and materials that will be used in the performance of this contract. The contractor shall coordinate with the VA COR to determine storage locations and laydown area(s). Storage container and dumpster shall be labeled (24” X 18” min with 3” high text) with Contractor’s information (Company Name, Superintendent and Phone number).

15. Risk control

15.1 The contractor shall ensure all construction materials and equipment are stored and secured in a manner to limit theft or damage by weather, other contractors, staff, patients, etc.

15.2 The work area shall be cleaned and made safe at end of each workday.

16. Quality assurance/quality control

16.1 To minimize errors and omissions, the contractor shall develop and implement a Quality Assurance/Quality Control (QA/QC) plan that demonstrates a comprehensive review and coordination effort for their proposed constructions. The Department of Veterans Affairs (VA) reserves the right to inspect all work performed to ensure compliance with the Statement of Work (SOW).

16.2 No later than fourteen (14) calendar days after receipt of Notice to Proceed (NTP), the contractor shall submit a QA/QC plan describing each task that will be taken during the construction and the name of the contractor team member responsible for QA/QC, for Contracting Officer (CO) approval. Each task shall be initialed and dated by the responsible contractor responsible team member.

16.3 The QA/QC personnel shall not perform any actual construction work. This restriction ensures that the QA/QC personnel maintain their objectivity and independence in overseeing the quality and compliance of the construction activities. By not engaging in the actual construction work, they can focus solely on their responsibilities related to quality assurance and quality control, thereby avoiding any potential conflicts of interest or divided attention that could compromise the integrity of their inspections and evaluations. This separation of duties is crucial for maintaining high standards of workmanship and ensuring that all construction activities adhere to the specified requirements and regulations.

17. Innovation Requirements indicated are not intended to limit innovative service delivery of the Contractor. The Government will consider variations from the Statement/Scope of Work (SOW), if the proposed change is within the schedule and budget limitations, meets the objectives for the project, and results in an improved outcome. The Government must approve all proposed changes to the SOW.

18. Security

18.1 No weapons are allowed on site or smoking.

18.2 The Certification & Accreditation (C&A) requirements do not apply, and that a Security Accreditation Package is not required.

18.3 Contractors shall not be allowed access to any VA personnel or VA patients Personal Health Information (PHI) or Personally Identifiable Information (PII) in the performance of the requirements of this SOW. Additionally, the contractor does not need and shall not be allowed access to VA sensitive information in the performance of the requirements of this SOW.

18.4 Contractors, contractor personnel, subcontractors and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding information and information system security.

18.5 All contractor’s and subcontractor’s personnel shall be subject to VA Directive 0735, Homeland Security Presidential Directive 12 (HSPD-12) Program, Federal laws, regulations, standards, and VA Handbooks similar to VA personnel regarding information and information system security.

18.6 All contractor’s and subcontractor’s personnel shall be subject to VA Directive 0735, Homeland Security Presidential Directive 12 (HSPD-12) Program, Federal laws, regulations, standards, and VA Handbooks like VA personnel regarding information and information system security.

19. Non-PIV

19.1 Non-Personal Identity Verification (PIV) Card requests shall be submitted to VA COR by the contractor.

a) VA Fingerprinting form

b) Declaration for Federal Employment (OF306) if there are any questions that.

c) Authorization for Release of Information (VA Form 0710)

d) Self-Certification of Continuous Service

e) Contractor Background Investigation Request

19.2 Non-PIV Card process may take 30-45 days, depending on the contractor’s personnel background check, Special Agreement Check (SAC). SAC is an automated records check conducted by the Federal Bureau of Investigation in collaboration with the Office of Personnel Management (OPM).

19.3 Non-PIV Card Applicant is subject to National Agency Check with written Inquiries (NACI) conducted by OPM. This investigation covers a period of 5 years and a review of current records in the OPM Security Investigation Index (SII), DOD Defense Central Investigations Index (DCII), FBI name check, and FBI fingerprint check as well as written inquiries from previous employers and references on the application for employment. It is used for Non- sensitive or Low Risk positions in VA.

19.4 All non-PIV documents must be completed and properly filled out electronically. Any sensitive information transmitted via email shall be encrypted to ensure security and confidentiality.

a) Each individual will receive a direct email to complete the Non-PIV Card process. Please ensure that your name matches exactly as it appears on your passport, or Real ID. Note that the name on your passport will take precedence over the Real ID.

19.5 PIV Sponsor/Manager will notify each applicant when to proceed for fingerprinting appointment.

19.6 Each applicant shall be fingerprinted at VA Southern Nevada Healthcare System’s PIV Office, located first floor in Building 6 (Administration Building), 6900 N. Pecos Road, N. Las Vegas, NV 89086. Each applicant shall sign in at the Security Desk. Any individual unable to have their fingerprints taken at the specified VA location may request to arrange for fingerprinting at their local VA hospital to complete this part of the process.

19.7 VA COR or PIV Sponsor/Manager will provide status of each applicant’s Non-PIV Card.

19.8 Non-PIV Card is essential for the construction start date, as contractor personnel without a Non-PIV Card may face restricted, limited, or no access to the job site. Coordinate with the COR to initiate the submission process for Non-PIV Card applications for each contractor and subcontractors whose employees require routine physical access.

19.9 When non-PIV cards are issued, each approved individual will receive a non-PIV badge inside the HR/PIV Office. After receiving their badge, each individual will proceed to the security desk, where VA Security will program their badge for physical access. This process will occur on the first floor of Building 6 (Administration Building), located at 6900 N. Pecos Road, North Las Vegas, NV 89086.

19.10 The Contractor shall account for all forms of Government-provided identification issued to the Contractor’s employees in connection with performance under this contract. The Contractor shall return such identification to the issuing agency at the earliest of any of the following, unless otherwise determined by the Government:

a) When no longer needed for contract performance.

b) Upon completion of the Contractor employee’s employment.

c) Upon contract completion or termination.

(End of Statement of Work)

Table of Contents

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

The objective of this project is to address and resolve issues with the existing roof of Building 1, which has reached the end of its design life and has been compromised due to deterioration and water intrusion. The contractor shall furnish all labor, materials, equipment, and supervision necessary to complete the project in accordance with the provided drawings and specifications, effectively addressing the degradation and water intrusion resulting from the failure of the current roofing system.

Contract Period: Base POP Begin:

POP End:

PRINCIPAL NAICS CODE: 236220 - Commercial and Institutional Building Construction PRODUCT/SERVICE CODE: Z1DA - Maintenance of Hospitals and Infirmaries

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

INSTRUCTION TO OFFERORS

INTRODUCTION

a) This Request for Proposal (RFP) is a solicitation for a firm-fixed price contract in accordance with (IAW) Federal Acquisition Regulation (FAR) parts 15 & 36. This procurement action is a total set-aside for Service-Disabled Veteran Owned Small Business (SDVOSB). An award will be made to the offeror with the lowest priced proposal that is responsive to the terms of the RFP. The Government will consider only price as the proposal selection criteria for the contract award. One (1) firm-fixed price construction contract will be awarded to a qualified SDVOSB offeror with the lowest priced proposal as a response to this solicitation.

b) The Government intends to generate an award without conducting discussions with offerors; however, the Government reserves the right to conduct discussions if later determined to be necessary by the Contracting Officer. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

c) This requirement is a total set-aside for SDVOSB.

d) The Wage Determination General Decision Number: NV20250038 05/02/2025 is applicable for this solicitation.

e) An offer guarantee is required in the form of a Bid Bond, which may be submitted electronically by the proposal due date/time to the Contract Specialist, Christopher Whipple, by email at christopher.whipple@va.gov and Cc daniel.jhun@va.gov Note: Performance and payment bonds will be required by the successful offeror within ten (10) days of Notice of Award.

f) Offeror shall be verified as a SDVOSB to be eligible for an award in the U.S. Small Business Administration Veteran Small Business Certification (VetCert) website https://veterans.certify.sba.gov/ and/or the Dynamic Small Business Search (DSBS) website https://dsbs.sba.gov/ in accordance with (IAW) VA Acquisition Regulation (VAAR) 819.7003 – Eligibility. A proposal will be rejected and will not be considered for an award if offeror’s SDVOSB/VOSB status cannot be verified at the time of submission of proposal and prior to award.

g) System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Examples include 52.222-25, Affirmative Action Compliance, and paragraph (d) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services. Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

h) Attachments (included with this solicitation):

SOW 03-14-2025

Drawings Specifications Price Breakdown

REQUEST FOR INFORMATION FORM

Wage Determination NV20250038 05-02-2025 Pre-Solicitation Site Visit Presentation

i) Any questions may be directed to Christopher Whipple at christopher.whipple@va.gov

PROPOSAL PACKAGE REQUIRED SUBMITTALS:

j) All proposals shall be submitted and include the following:

1. Price Proposal.

2. Bid Guarantee.

3. VAAR Clause 852.219-75 VA Notice of Limitations on Subcontracting- Certificate of Compliance for Services and Construction, must be completed and signed using the VAAR Clause version that is included in the solicitation.

k) Price Proposal part shall include completed SF1442, any amendments, price breakdown sheet (Attachment Price Breakdown). Ensure the following is included:

1. Completed SF1442 with total price proposal dollar amount entered in Block 17 of SF1442.

2. Completed Price Breakdown using the RFP form (Attachment Price Breakdown).

l) Bid Guarantee part shall include an electronic copy of the bid guarantee scanned in a manner that the raised seal is clearly visible. Hard copies of the Bid Guarantees with wet signatures will be requested as necessary.

m) VAAR Clause 852.219-75 Limitations on Subcontracting part shall include the attach signed certification from solicitation clause VAAR 852.219-75 VA Notice of Limitations on Subcontracting- Certificate of Compliance for Services and Construction. This clause fill-in is a formal certification and must be completed, signed, and returned with the offeror’s bid, quotation, and/or proposal using the VAAR Clause version that is included in this solicitation. The Government will not consider offers from offerors that do not provide the signed formal certification of VAAR 852.219-75 using the version that is included in this solicitation, and all such responses will be deemed ineligible for evaluation and award.

PROPOSAL SUBMISSION INSTRUCTIONS:

a) Offerors shall send one (1) electronic copy via (email shall be less than 10MB) that includes the 1. Price Proposal, 2. Bid Guarantee, and 3. Signed VAAR Clause 852.219-75 to arrive on or before the due date/time. The subject line of the email shall read: “RFP No. 36C26125R0044 – Project No. 593-24-302, Replace Roof Building #1” Send the email to christopher.whipple@va.gov and Cc: daniel.jhun@va.gov.

b) Faxed proposals are not permitted under any circumstances.

c) Offerors MUST include in the body of the email containing the proposals as follows:

1. Company Name

2. Replace Roof Building #1 VAMC Las Vegas, NV

3. RFP 36C26125R0044

d) Offerors may, at the discretion of the Government, be asked to provide information for clarification purposes regarding their proposals.

e) The offeror shall be held responsible for the validity of all information supplied in his/her proposal, including information provided by potential subcontractors. Should subsequent investigation disclose that the fact and conditions were not as stated, the proposal may be rejected and receive no further consideration.

f) All commitments made in the proposal may become a part of the resultant contract. The data submitted with each proposal should be complete and concise, but not overly elaborate.

g) Submit…