36C26125Q0538 0002 - Updated Price Schedule and Q-As.pdf

5. PROJECT NUMBER (if applicable)

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2. AMENDMENT/MODIFICATION NUMBER

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6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

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SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

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Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

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(If other than Item 6)

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(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 12

0002 07-23-2025

612MCP

Department of Veterans Affairs

Network Contracting Office (NCO) 21

McClellan CA 95652

612MCP

Department of Veterans Affairs

Network Contracting Office (NCO) 21

McClellan CA 95652

To all Offerors/Bidders

36C26125Q0538

X

X X

See CONTINUATION Page

X 1

Solicitation 36C26124Q0390 is amended as follows:

a. The purpose of this Amendment is to provide final questions/answers. Please provide your quote no later than

July 30, 2025, 3:00 PM PST.

Durell Salaz

Contracting Officer

CONTINUATION PAGE

B.2 PRICE/COST SCHEDULE

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

12.00 EA __________________ __________________

FIRE ALARM INSPECTION, TESTING, MAINTENANCE, AND

REPAIR SERVICES

Contract Period: Base

POP Begin: 08-14-2025

POP End: 08-13-2026

PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except

Locksmiths)

PRODUCT/SERVICE CODE: J063 - Maintenance, Repair, and

Rebuilding of Equipment - Alarm, Signal, and Security Detection Systems

MANUFACTURER PART NUMBER (MPN): NA

FIRE SPRINKLERS SYSTEMS AND FIRE SUPPRESSION SYSTEMS

INSPECTION, TESTING, MAINTENANCE, AND REPAIR SERVICES

Contract Period: Base

POP Begin: 08-14-2025

POP End: 08-13-2026

PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except

Locksmiths)

PRODUCT/SERVICE CODE: J063 - Maintenance, Repair, and

1.00 JB __________________ __________________

LIFE SAFETY SERVICE AND REPAIR (Not to Exceed (NTE)

$50,000.00) (Note: Quotes are required to be submitted to COR and must be Approved)

Contract Period: Base

POP Begin: 08-14-2025

POP End: 08-13-2026

PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except

Locksmiths)

PRODUCT/SERVICE CODE: J063 - Maintenance, Repair, and

JCI-NOTIFIER PROGRAMMING (Not to Exceed (NTE) $15,000.00)

Contract Period: Base

POP Begin: 08-14-2025

POP End: 08-13-2026

PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except

Locksmiths)

PRODUCT/SERVICE CODE: J063 - Maintenance, Repair, and

Rebuilding of Equipment - Alarm, Signal, and Security Detection Systems

FIRE ALARM one-time 6-year Fire/Smoke Damper Test Requirement

Contract Period: Base

POP Begin: 08-14-2025

POP End: 08-13-2026

PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except

Locksmiths)

PRODUCT/SERVICE CODE: J063 - Maintenance, Repair, and

FIRE ALARM one-time 5-year Internal Sprinkler System Requirement

Test

Contract Period: Base

POP Begin: 08-14-2025

POP End: 08-13-2026

PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except

Locksmiths)

PRODUCT/SERVICE CODE: J063 - Maintenance, Repair, and

REPAIR SERVICES

Contract Period: Option 1

POP Begin: 08-14-2026

POP End: 08-13-2027

PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except

Locksmiths)

PRODUCT/SERVICE CODE: J063 - Maintenance, Repair, and

INSPECTION, TESTING, MAINTENANCE, AND REPAIR SERVICES

Contract Period: Option 1

POP Begin: 08-14-2026

POP End: 08-13-2027

PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except

Locksmiths)

PRODUCT/SERVICE CODE: J063 - Maintenance, Repair, and

$50,000.00) (Note: Quotes are required to be submitted to COR and must be Approved)

Contract Period: Option 1

POP Begin: 08-14-2026

POP End: 08-13-2027

PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except

Locksmiths)

PRODUCT/SERVICE CODE: J063 - Maintenance, Repair, and

Contract Period: Option 1

POP Begin: 08-14-2026

POP End: 08-13-2027

PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except

Locksmiths)

PRODUCT/SERVICE CODE: J063 - Maintenance, Repair, and

REPAIR SERVICES

Contract Period: Option 2

POP Begin: 08-14-2027

POP End: 08-13-2028

PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except

Locksmiths)

PRODUCT/SERVICE CODE: J063 - Maintenance, Repair, and

INSPECTION, TESTING, MAINTENANCE, AND REPAIR SERVICES

Contract Period: Option 2

POP Begin: 08-14-2027

POP End: 08-13-2028

PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except

Locksmiths)

PRODUCT/SERVICE CODE: J063 - Maintenance, Repair, and

$50,000.00) (Note: Quotes are required to be submitted to COR and must be Approved)

Contract Period: Option 2

POP Begin: 08-14-2027

POP End: 08-13-2028

PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except

Locksmiths)

PRODUCT/SERVICE CODE: J063 - Maintenance, Repair, and

Contract Period: Option 2

POP Begin: 08-14-2027

POP End: 08-13-2028

PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except

Locksmiths)

PRODUCT/SERVICE CODE: J063 - Maintenance, Repair, and

REPAIR SERVICES

Contract Period: Option 3

POP Begin: 08-14-2028

POP End: 08-13-2029

PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except

Locksmiths)

PRODUCT/SERVICE CODE: J063 - Maintenance, Repair, and

INSPECTION, TESTING, MAINTENANCE, AND REPAIR SERVICES

Contract Period: Option 3

POP Begin: 08-14-2028

POP End: 08-13-2029

PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except

Locksmiths)

PRODUCT/SERVICE CODE: J063 - Maintenance, Repair, and

$50,000.00) (Note: Quotes are required to be submitted to COR and must be Approved)

Contract Period: Option 3

POP Begin: 08-14-2028

POP End: 08-13-2029

PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except

Locksmiths)

PRODUCT/SERVICE CODE: J063 - Maintenance, Repair, and

Contract Period: Option 3

POP Begin: 08-14-2028

POP End: 08-13-2029

PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except

Locksmiths)

PRODUCT/SERVICE CODE: J063 - Maintenance, Repair, and

REPAIR SERVICES

Contract Period: Option 4

POP Begin: 08-14-2029

POP End: 08-13-2030

PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except

Locksmiths)

PRODUCT/SERVICE CODE: J063 - Maintenance, Repair, and

INSPECTION, TESTING, MAINTENANCE, AND REPAIR SERVICES

Contract Period: Option 4

POP Begin: 08-14-2029

POP End: 08-13-2030

PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except

Locksmiths)

PRODUCT/SERVICE CODE: J063 - Maintenance, Repair, and

$50,000.00) (Note: Quotes are required to be submitted to COR and must be Approved)

Contract Period: Option 4

POP Begin: 08-14-2029

POP End: 08-13-2030

PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except

Locksmiths)

PRODUCT/SERVICE CODE: J063 - Maintenance, Repair, and

Contract Period: Option 4

POP Begin: 08-14-2029

POP End: 08-13-2030

PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except

Locksmiths)

PRODUCT/SERVICE CODE: J063 - Maintenance, Repair, and

GRAND TOTAL __________________

Summary:

PERIOD OF PERFORMANCE TOTAL

Base Period: 08/14/2025 – 08/13/2026 $

Option Period 1: 08/14/2026 – 08/13/2027 $

Option Period 2: 08/14/2027 – 08/13/2028 $

Option Period 3: 08/14/2028 – 08/13/2029 $

Option Period 4: 08/14/2029 – 08/13/2030 $

Grand Total Amount $

FINAL QUESTIONS TO RFQ 36C26125Q0538

1. Section 1.4.1 lists Buildings 15, 29, 33, T32, and T35 are included in the scope of work but not included on the testing schedule (Attachment 2) nor are there device counts (Attachment 8). Can you please confirm if these buildings are to be included, what the testing schedules are for these buildings, and what are the devices and quantities? 15, 29, 32, 35 – all battery-operated smoke detectors.

2. Buildings 31, T38, Lombard, and Burnett are on the testing schedule and device list but not in Section

1.4.1. Can you please confirm these buildings are part of the SOW? YES. Trailers 31, 33, and 38 no longer exist. Lombard and Burnett are a requirement. "The Contractor shall test all Fire

Alarm and Fire Suppression Systems, perform the one-time requirement of the 6-year

Fire/Smoke Dampers testing, and perform the one-time 5-year requirement of the Internal Fire

Sprinkler System test in the San Francisco VA Health Care System. “Please refer to corresponding EPs for further information”.

3. Can you please provide a specific list of the Elements of Performance (EPs) under that you are looking to have complete? There is a list of 28 items under EC.02.03.05 and we would like to clarify which of the EPs are required in this SOW. For example, EP 25 is for fire door inspections, based on attachment 5, it lists EP25, however the scope of work doesn’t mention performing fire door inspections, it only mentions ensuring the auxiliary function tied into the fire alarm system must be tested. Just the AUXILIARY DEVICES. Another example would be EP15 and EP16 for fire extinguisher inspections, they are not mentioned in the scope of work. Fire extinguishers are NOT

INCLUDED. We would like to clarify exactly which EPs are being requested within this scope of work. Typically, we see the EP’s cross out if they are not being requested. We will cross out those

EPs related to Fire Extinguishers. It is a different department that handles that.

4. Can you please confirm CLIN X003 is for labor and materials for service and repair? CLIN X003 is only for Life Safety Services outside the PWS of CLIN X001 for Inspection, Maintenance, Testing, AND Repair. CLIN X003 for example is for Fire Alarm Network Cards replacement, catastrophic corruption of a Fire Alarm Panel, Fiber lines damaged by rodents, a PIV is damaged by a vehicle, external FA sprinkler falls of from its support due to rust, etc. Miscellaneous life safety services as determined or as needed by the COR and/or Engineering Service Facilities

Management.

5. Also, can you please confirm this CLIN applies only to fire alarm repairs, as Section 1.4.3 states inspection and testing only of sprinkler and suppression equipment, but does state repairs of fire alarm equipment and devices. Section 2.3 states sprinkler and suppression repairs shall be provided under CLIN X003. It is unclear if sprinkler and suppression repairs are required for this scope of work. As stated, CLIN X002 includes Fire Sprinklers and Suppression Inspection, Maintenance, Testing AND Repairs for example a bad tamper switch, a bad water flow switch, tamper or waterflow switch not communicating to the main FA panel.

6. What other fire “suppression” systems are located onsite? Pre-action, FM200, etc.? Refer to last Fire

Suppression Annual Test reports.

a. Please provide additional information regarding the type and size of the equipment associated with other fire suppression systems. N/A

7. Can you please clarify the statement in Section 1.5.1 “The contractor shall provide unlimited service

(repair) calls? Does unlimited mean not to exceed the approved budget of $50,000 for CLIN X003?

CLIN X003 is only for Life Safety Services outside the CLIN X001 It has nothing to do with

CLIN x003… "Unlimited service (repair) calls" means there is no limit to the number of service and repair calls which may occur. Again, It has nothing to do with CLIN x003.

a. What is the proposed solution if additional repairs are needed after the $50,000 budget has been consumed? CLIN X003 for example is for Fire Alarm Network Cards replacement, catastrophic corruption of a Fire Alarm Panel, Fiber lines damaged by rodents, a PIV is damaged by a vehicle, external FA sprinkler falls of from its support due to rust, etc.

Quotes are required for these types of requests and require approval from the COR or PM or Fire Alarms Supervisor NTE 50k per contract year.

8. Can you please confirm CLIN 0006. The description lists the 5-year internal Sprinkler system.

a. However, does this also include standpipes? Or pre-action systems? The 5-year internal inspection is separate from the 5-year standpipe inspection. The 5-year internal must be done. The 5-year standpipe has already been done.

b. The 5-year report for D.6 Attachment 6 lists the 5-year inspections as being completed in 2024.

Do you want to have this work performed again in the base year if it’s not technically due until

2029? It will be due in 2029.

9. Can you please clarify the statement in Section 1.5.3 “All proprietary programming of existing

Notifier panels shall be performed under BASE YEAR.” What if programming is required in option years? It appears based on the Price/Cost Schedule that each option year is intended to have a $15,000

NTE for JCI-Notifier Programming. All proprietary programming shall be performed as needed.

All proprietary programming shall be done under CLIN x004 each year the contract is enforced. If no proprietary programming occurred during a contract year, we will de-obligate or rollover to the next option year.

10. Would the government consider increasing the NICET requirements identified in Section 1.5.4 from

Level I to Level II? NICET Level I certifications are provided to technicians with 6 months of experience. Typically for this scope of work a minimum of NICET Level II is required as those technicians have a minimum of 2 years’ experience and are more qualified and capable to perform the work being solicited. ALL SERVICE TECHNICIANS SHALL HAVE A NICET 1 OR

GREATER CERTIFICATION IN THE CORRESPONDING DISCIPLINE: FIRE ALARM

AND/OR FIRE SUPPRESSION. “PROVIDE COPY OF CERTIFICATIONS WHEN

SUBMITTING QUOTE. IN ADDITION, OFFERERS SHALL PROVIDE EVIDENCE OF

APPROPRIATE TRAINING AND CERTIFICATIONS OF ANY FIELD SERVICE

REPRESENTATIVE PROVIDING SERVICES UNDER THE TERMS OF THIS

CONTRACT”

a. Also, can you clarify which NICET subdisciplines are required? Given the scope of work includes fire alarm and fire sprinkler systems, we believe NICET certifications in fire alarm and water-based systems should both be required. See above

b. Can you please confirm if NICET certifications are required to be submitted with offerors quotes?

See above

c. Can you please confirm if NICET certifications are required to be held at the Prime and Sub levels? See above

11. Are offerors required to provide any pricing information for CLINS X003 and X004 such as hourly rates for labor? Or are we to leave it blank, or populate the NTE limits provided in the description?

CLIN X003 and X004 will require a quote from CONTRACTOR to include all required information- parts and labor. All pricing must always pass a Fair and Reasonable evaluation.

a. If hourly rates are to be provided, fire alarm and sprinkler technicians have different rates, and regular time vs overtime will also vary. Please clarify how we are to present these rates if required. No, BUT ALL pricing must always pass a Fair and Reasonable evaluation.

12. Section 2.2 states the Contractor is to meet on-site daily for 5 days during the four (4) test months.

According to the test schedule, there’s only two (2) test months, February and September. Is the intent to apply this requirement to the quarterly inspection work as well, or just the more significant semi-annual and annual inspections? EACH OF FOUR (4) TEST MONTHS. FOUR MEANS FOUR.

Contractors will check in and check out with the Fire Alarm Supervisor, and/or the COR, and/or the PM whenever on site to perform any type of work.

13. Section 7.2 requires during the above scheduled tests to inspect alarm valves and their associated strainers, filters, and restriction orifices and check valves to ensure all parts operate properly, move freely, and are in good condition. Please confirm this is exterior visual inspection of the equipment only as none of the referenced tests require the systems to be completely drained. To perform these internal inspections, the entire systems are required to be drained, which is not typically done quarterly, semi-annual, or annually as this is a 5-year inspection task to be performed only during base year in accordance with the Price/Cost Schedule.

14. Section 8.1 requires the contractor to create an excel database. Can you please confirm this is an existing database currently used which will be provided to the contractor upon award? Or is the contractor required to create this from scratch? The Contractor shall create an Excel database and provide current electronic and printed versions to the COR and/or Engineering Service

Management. List of materials, activities summaries.

15. Section 9 requires unlimited design assessment and contractor review input as well as on-site meetings. Can you please provide additional guidance on this requirement as offerors will not know how to budget for this unknown? Do you have anticipated projects and schedules for these projects?

Do you have previous data from the last 5-year contract as to how many hours of support this required from the Prime Contractor? Section 9 is clear; these support functions are unlimited.

There is no estimate as to the frequency or quantity because they cannot be predicted. This is

NOT a T&M contract, this is a turnkey support contract except for the sprinkler repairs and one-time tests noted. The Contractor is expected to provide a complete and comprehensive service to the Government as part of the privilege for serving the VA. The VA is constantly working to improve facilities and services on station, and questions or face-to-face meeting requirements can occur at any time.

16. Section 2.3 stipulates all inspections to be conducted in accordance with NFPA and Joint commission. This is not reflected in the schedule. Can you please clarify if we should adhere to

NFPA requirements/Standard EQ frequency document, or the VASF FA Suppression document provided in Attachment 2? “The Contractor shall conduct all testing in accordance with NFPA and Joint Commission requirements within stipulated time frames”

17. Section 4.1 please provide counts of devices not included on the device count document but noted in this section. No further information is available at this time.

a. Auxiliary field module devices

b. control field modules

c. initiating field devices

d. power supplies

e. voice evacuation panels

f. dampers

18. Section 4.4 please provide a comprehensive list of all interfaced equipment, including quantities and the buildings it’s located in. No further information is available at this time.

19. Section 4.5.4 Is the intent of the section to have maintenance inclusive of the inspection value? or will it be part of the service and repair? The Contractor is expected to provide a complete and comprehensive service to the Government as part of the privilege for serving the VA. For example, best practices for routine maintenance should always include tasks like lubricating a pump, tightening valve packing, wiping off a dirty gauge, etc. If any repairs are needed, these shall be reported, estimated and presented to the COR for review as specified herein.

20. Section 6 Fire pumps are noted here. No fire pumps are indicated in other areas of the bid package.

Please confirm the type/quantity of the fire pumps, and if they are included in this bid proposal.

a. Depending on the type, this may require additional testing. Please confirm type of fire pumps, and if we should adhere to NFPA, or this section.

b. Can you please confirm the hose valve counts referenced in 6.11? N/A

21. Section 6.4 Hood testing – please provide schedule and duration of the hood testing so that we can include in the estimate of this bid proposal. N/A

22. Section 6.5 Elevator testing – please clarify that the Contractor will schedule this with the VA and the

VA will ensure the appropriate support will be available from the elevator service company. "Testing of elevator recall must include verification of recall in conjunction with VA Facilities M&O staff and/or 3rd Party elevator personnel."

23. Can you please provide the make and model of the fire alarm panels in every building, copies of the last fire alarm annual report, Fire Alarm As-built drawings and a copy of the UL Certificate? No further information is available at this time.

24. Can you please confirm how the fire alarm systems are monitored (POTS or Cellular?) and who is currently monitoring the systems? Monitoring is N/A

25. Can you please provide the last annual sprinkler report and annual fire pump reports for the sprinkler systems? Copies of the last Fire Alarm Test reports are attached.

26. Can you please provide life safety drawings or other documentation identifying the location of fire/smoke dampers? See the last Damper Report

27. Can you please confirm the method for removing power to the fire/smoke dampers? No further information is available at this time

28. Can you confirm there is adequate access to the fire/smoke dampers and the contractor won’t be required to relocate equipment or materials to access? See last Damper report.

29. Is a containment cart needed during fire/smoke damper inspections? If so, in what buildings/areas?

Containment carts should not be included in your bid.

30. Will there be a lift rental needed for lobby areas or places with high ceilings for fire/smoke damper testing? NO Lift Rental should not be included in your bid.

31. What type of ceilings are throughout the facilities which require fire/smoke damper testing? Both grid and hard ceilings.

32. Do the buildings with fire/smoke dampers have smoke control systems? No further information is available at this time.

33. Can you please schedule a site visit for offerors to have the ability to observe the condition of the equipment to be inspected and tested as well as obtain information not available in the attached documents? N/A

34. Can you please provide a minimum of 5 business days following the release of answers to questions to allow enough time to review the documentation provided to develop cost competitive pricing?

RFQ has been revised and extended to give enough time to provide quotes.

END OF QUESTIONS AND ANSWERS