RFQ 36C26125Q0538 - Fire Suppression.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

662-25-2-6048-0038

36C26125Q0538 07-09-2025

Durell Salaz 916-923-4385 07-23-2025

1:00 PM PDT

612MCP

Department of Veterans Affairs

Network Contracting Office (NCO) 21

McClellan CA 95652

X 100

X

561621

$25 Million

N/A

**See Price Schedule**

612MCP

Department of Veterans Affairs

Network Contracting Office (NCO) 21

McClellan CA 95652

FMS VA-9(101) Financial Services Center

PO Box 149971

Austin TX 78714-9971

See CONTINUATION Page

This requirement is for Fire Suppression and Testing services for VA San Francisco Health Care System.

Base Period of Performance is 08/14/2025 - 08/13/2026

Option Year One: 08/14/2026 - 08/13/2027

Option Year Two: 08/14/2027 - 08/13/2028

Option Year Three: 08/14/2028 - 08/13/2029

Option Year Four: 08/14/2029 - 08/13/2030

The labor wage determination is subject to Service Contract

Act (SCA) Wage Determination

WD2015-5637 (WD-SAN FRANCISCO-SAN MATEO)

See CONTINUATION Page

662-3650162-6048-853200-2542 0100501X9

Ladonna Collins

Contracting Officer

36C26125Q0538

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 PRICE/COST SCHEDULE

B.3 PERFORMANCE WORK STATEMENT

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (NOV 2023)

C.2 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.3 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.4 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

C.5 52.228-5 INSURANCE—WORK ON A GOVERNMENT INSTALLATION (JAN 1997) . 28

C.6 SUPPLEMENTAL INSURANCE REQUIREMENTS

C.7 VAAR 852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (DEC 2022)

C.8 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

C.9 VAAR 852.204-70 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR

PERSONNEL (MAY 2020)

C.10 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED SERVICE-

DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023) (DEVIATION)

C.11 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023)

(DEVIATION)

C.12 VAAR 852.222-71 COMPLIANCE WITH EXECUTIVE ORDER 13899

(DEVIATION)(APR 2025)

C.13 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

C.14 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

C.15 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (JAN 2025) (DEVIATION FEB 2025)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

D.1 ATTACHMENT 1 – EXHIBIT A TJC LIFE SAFETY EC DOCUMENT LIST REVIEW

TOOL

D.2 ATTACHMENT 2 - EXHIBIT B VASF FA TEST AND DEVICE COUNT

D.3 ATTACHMENT 3 - EXHIBIT C VASF CORRECTED ACTION FORM

D.4 ATTACHMENT 4 - EXHIBIT D - DAMPER REPORT [2018]

D.5 ATTACHMENT 5 - STANDARD EP LIST AND FREQUENCY

D.6 ATTACHMENT 6 - 2024 SFVA STANDPIPE 5-YEAR BUILDING INSPECTIONS

D.7 ATTACHMENT 7 - DOL WAGE DETERMINATION 2015-5637 REV.29, DATED 05-21-

2025 - SAN FRANCISCO-SAN MATEO

D.8 ATTACHMENT 8 - VASF TEST AND DEVICE COUNT

D.9 ATTACHMENT 9 - PAST PERFORMANCE SURVEY

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (SEP 2023)

E.2 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

E.3 52.204-29 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT ORDERS—

REPRESENTATION AND DISCLOSURES (DEC 2023)

E.4 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

E.5 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

E.6 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.7 VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION

(OCT 2018)

E.8. VAAR 852.239-75 INFORMATION AND COMMUNICATION TECHNOLOGY

ACCESSIBILITY NOTICE (FEB 2023)

E.9 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021)

E.10 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (MAY 2024) (DEVIATION FEB 2025)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C261

Network Contracting Office (NCO) 21

5342 Dudley Blvd, Bldg. 98

McClellan, CA 95652

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[ ] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly [ ]

b. Semi-Annually [ ]

c. Other [X] Invoice Monthly in Arrears

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Invoicing: All invoices from the contractor shall be submitted electronically in accordance with VAAR

Clause 852.232-72 Electronic Submission of Payment Requests.

VA’s Electronic Invoice Presentment and Payment System – The FSC uses a third-party contractor, Tungsten, to transition vendors from paper to electronic invoice submission. Please go to this website:

http://www.tungsten-network.com/US/en/veterans-affairs/ to begin submitting electronic invoices, free of charge.

More information on the VA Financial Services Center is available at http://www.fsc.va.gov/einvoiuce.asp

Vendor e-Invoice Set-Up Inform

Please contact Tungsten at the phone number or email address listed below to begin submitting your electronic invoices to the VA Financial Services Center for payment processing, free of charge. If you have question about the e-invoicing program or Tungsten, please contact the FSC at the phone number or email address listed below:

• Tungsten e-Invoice Setup Information: 1-877-489-6135 http://www.tungsten-network.com/US/en/veterans-affairs/ http://www.fsc.va.gov/einvoiuce.asp

• Tungsten e-Invoice email: VA.Registration@Tungsten-Network.com

• FSC e-Invoice Contact Information: 1-877-353-9791

• FSC e-invoice email: vafsccshd@va.gov

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the

Solicitation numbered and dated as follows:

AMENDMENT NO DATE

mailto:VA.Registration@Tungsten-Network.com mailto:vafsccshd@va.gov

B.2 PRICE/COST SCHEDULE

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

12.00 EA __________________ __________________

FIRE ALARM INSPECTION, TESTING AND MAINTENANCE

Contract Period: Base

POP Begin: 08-14-2025

POP End: 08-13-2026

PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except

Locksmiths)

PRODUCT/SERVICE CODE: J063 - Maintenance, Repair, and

Rebuilding of Equipment - Alarm, Signal, and Security Detection Systems

MANUFACTURER PART NUMBER (MPN): NA

FIRE PROTECTION Systems Suppression and Sprinkler Inspection and

Testing

Contract Period: Base

POP Begin: 08-14-2025

POP End: 08-13-2026

PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except

Locksmiths)

PRODUCT/SERVICE CODE: J063 - Maintenance, Repair, and

1.00 JB __________________ __________________

LIFE SAFETY SERVICE AND REPAIR

(Not to Exceed (NTE) $50,000.00)

Contract Period: Base

POP Begin: 08-14-2025

POP End: 08-13-2026

PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except

Locksmiths)

PRODUCT/SERVICE CODE: J063 - Maintenance, Repair, and

JCI-NOTIFIER PROGRAMMING

(Not to Exceed (NTE) $15,000.00)

Contract Period: Base

POP Begin: 08-14-2025

POP End: 08-13-2026

PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except

Locksmiths)

PRODUCT/SERVICE CODE: J063 - Maintenance, Repair, and

FIRE ALARM one-time 6-year Fire/Smoke Damper Test Requirement

Contract Period: Base

POP Begin: 08-14-2025

POP End: 08-13-2026

PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except

Locksmiths)

PRODUCT/SERVICE CODE: J063 - Maintenance, Repair, and

FIRE ALARM one-time 5-year Internal Sprinkler System Requirement

Test

Contract Period: Base

POP Begin: 08-14-2025

POP End: 08-13-2026

PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except

Locksmiths)

PRODUCT/SERVICE CODE: J063 - Maintenance, Repair, and

Contract Period: Option 1

POP Begin: 08-14-2026

POP End: 08-13-2027

PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except

Locksmiths)

PRODUCT/SERVICE CODE: J063 - Maintenance, Repair, and

Testing

Contract Period: Option 1

POP Begin: 08-14-2026

POP End: 08-13-2027

PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except

Locksmiths)

PRODUCT/SERVICE CODE: J063 - Maintenance, Repair, and

(Not to Exceed (NTE) $50,000.00)

Contract Period: Option 1

POP Begin: 08-14-2026

POP End: 08-13-2027

PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except

Locksmiths)

PRODUCT/SERVICE CODE: J063 - Maintenance, Repair, and

Rebuilding of Equipment - Alarm, Signal, and Security Detection Systems

(Not to Exceed (NTE) $15,000.00)

Contract Period: Option 1

POP Begin: 08-14-2026

POP End: 08-13-2027

PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except

Locksmiths)

PRODUCT/SERVICE CODE: J063 - Maintenance, Repair, and

Contract Period: Option 2

POP Begin: 08-14-2027

POP End: 08-13-2028

PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except

Locksmiths)

PRODUCT/SERVICE CODE: J063 - Maintenance, Repair, and

Testing

Contract Period: Option 2

POP Begin: 08-14-2027

POP End: 08-13-2028

PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except

Locksmiths)

PRODUCT/SERVICE CODE: J063 - Maintenance, Repair, and

(Not to Exceed (NTE) $50,000.00)

Contract Period: Option 2

POP Begin: 08-14-2027

POP End: 08-13-2028

PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except

Locksmiths)

PRODUCT/SERVICE CODE: J063 - Maintenance, Repair, and

(Not to Exceed (NTE) $15,000.00)

Contract Period: Option 2

POP Begin: 08-14-2027

POP End: 08-13-2028

PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except

Locksmiths)

PRODUCT/SERVICE CODE: J063 - Maintenance, Repair, and

Contract Period: Option 3

POP Begin: 08-14-2028

POP End: 08-13-2029

PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except

Locksmiths)

PRODUCT/SERVICE CODE: J063 - Maintenance, Repair, and

Testing

Contract Period: Option 3

POP Begin: 08-14-2028

POP End: 08-13-2029

PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except

Locksmiths)

PRODUCT/SERVICE CODE: J063 - Maintenance, Repair, and

(Not to Exceed (NTE) $50,000.00)

Contract Period: Option 3

POP Begin: 08-14-2028

POP End: 08-13-2029

PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except

Locksmiths)

PRODUCT/SERVICE CODE: J063 - Maintenance, Repair, and

(Not to Exceed (NTE) $15,000.00)

Contract Period: Option 3

POP Begin: 08-14-2028

POP End: 08-13-2029

PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except

Locksmiths)

PRODUCT/SERVICE CODE: J063 - Maintenance, Repair, and

Contract Period: Option 4

POP Begin: 08-14-2029

POP End: 08-13-2030

PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except

Locksmiths)

PRODUCT/SERVICE CODE: J063 - Maintenance, Repair, and

Testing

Contract Period: Option 4

POP Begin: 08-14-2029

POP End: 08-13-2030

PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except

Locksmiths)

PRODUCT/SERVICE CODE: J063 - Maintenance, Repair, and

(Not to Exceed (NTE) $50,000.00)

Contract Period: Option 4

POP Begin: 08-14-2029

POP End: 08-13-2030

PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except

Locksmiths)

PRODUCT/SERVICE CODE: J063 - Maintenance, Repair, and

(Not to Exceed (NTE) $15,000.00)

Contract Period: Option 4

POP Begin: 08-14-2029

POP End: 08-13-2030

PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except

Locksmiths)

PRODUCT/SERVICE CODE: J063 - Maintenance, Repair, and

GRAND TOTAL __________________

Summary:

PERIOD OF PERFORMANCE TOTAL

Base Period: 08/14/2025 – 08/13/2026 $

Option Period 1: 08/14/2026 – 08/13/2027 $

Option Period 2: 08/14/2027 – 08/13/2028 $

Option Period 3: 08/14/2028 – 08/13/2029 $

Option Period 4: 08/14/2029 – 08/13/2030 $

Grand Total Amount $

B.3 PERFORMANCE WORK STATEMENT

1. GENERAL INFORMATION

1.1. General: This is a non-personal services contract to perform a variety of services related to the

Fire Alarm, Fire Sprinkler, Fire Suppression Systems and Fire Damper Testing at the VA San

Francisco Health Care System (VASFHCS).

1.2. Place of Performance:

VA Medical Center

4150 Clement Avenue

San Francisco CA 94121

Transitional Housing

1627 Lombard Street

San Francisco CA 94123

Transitional Housing

994 Burnet Street

San Francisco CA 94131

1.3. Hours of Operation:

1.3.1. The Contractor shall perform all scheduled maintenance services during regular business hours defined as 7:00 AM to 4:30 PM, Monday through Friday excluding Federal Holidays.

1.4. General Scope:

1.4.1. The Contractor shall test all Fire Alarm and Fire Suppression Systems, perform the one-time requirement of the 6-year Fire/Smoke Dampers testing, and perform the one-time 5-year requirement of the Internal Fire Sprinkler System test in the San Francisco VA Health Care

System. Facility wide Buildings include: 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 11, 12, 13, 15, 16, T-19, 22, T-24, 29, 30, 33, T35, T32, T37, 41, 42, 200, 203, 204, 205, 207, 208, Parking Garages:

209, 211, 212 and Building 210.

1.4.2. The Contractor shall test one fire alarm panel at transitional housing locations listed in

Section 1.2.

1.4.3. The Contractor shall furnish all labor, tools, and material necessary to provide inspection, testing, maintenance, and repair of fire alarm equipment and devices; inspection and testing only of sprinkler and suppression equipment. This shall include all non-emergency and emergency fire alarm service and repair work. All work shall be in accordance with National

Fire Protection Association (NFPA) 101 “Life Safety Code”, NFPA-72 “National Fire Alarm

Code”, NFPA- 99 “Health Care Facilities”, and NFPA-25, “Standard for Inspection, Testing and Maintenance of Water-based Fire Protection Systems” and The Joint Commission

(“TJC”) accreditation standards for hospitals and (TJC and “LTCI”) accreditation standards for Long-Term Care Facilities.

1.4.4. All ITM work performed, and documentation recorded shall be in accordance with The Joint

Commission Life Safety & Environment of Care Document List and Review Tool, EC.02.03.05 “Fire Protection and Suppression Testing and Inspection” as shown in Exhibit

A.

1.4.5. The ITM Price Structure shall include (4) separate Contract Line-Item Numbers (CLINs) as follows:

1.4.5.1. Fire Alarm System Inspection, Testing and Maintenance

1.4.5.2. Fire Protection System Inspection and Testing/ Fire Damper Testing

1.4.5.3. Miscellaneous Life Safety Services as determined or as needed by the Cor and/or

Engineering Service Facilities Management

1.4.5.4. JCI-Notifier Proprietary Programming as determined or as needed by the Cor and/or

Engineering Service Facilities Management

1.4.6. The ITM Price Structure shall include (2) separate Contract Line-Item Numbers (CLINs)

BASE YEAR ONLY as follows:

1.4.6.1. One-time 6-year Fire/Smoke Damper Test requirements during the BASE YEAR ONLY

1.4.6.2. One-time 5-Year Internal Sprinkler Test requirements during the BASE YEAR ONLY

1.5. Staffing, Service and Support:

1.5.1. The Contractor shall be required to provide a 24-hour/7 days per week emergency service coverage with a maximum on-site response time of four (4) hours. Additionally, the

Contractor shall provide unlimited service(repair) calls. If technical personnel do not answer the Contractor’s telephones, a technical maintenance representative shall respond by telephone to the Contracting Officer’s Representative (COR) or designated representative within one hour of a service call from the COR or designated representative. The COR shall provide a list of individuals authorized to make calls for service.

1.5.2. Offerors shall have field service representatives located in the local area in order to provide rapid responses to repair critical issues 24/7. Offerors shall have the required training and experience to work on the specific systems referenced in Section 2.0 “Contractor

Qualifications/Work Requirements.”

1.5.3. Any reference to “Training” shall include understanding of programming aspects of the systems. In the case of proprietary network communication cards in existing Notifier panels, the Contractor shall document issues requiring proprietary work and request approval by the

COR. All proprietary programming of existing Notifier panels shall be performed under

BASE YEAR.

1.5.4. Contractor’s service technicians shall be certified by the National Institute for Certification in

Engineering Technologies (NICET) Level 1 or greater. Provide copy of certification(s) when submitting quote. In addition, Offerors shall provide evidence of appropriate training and certification of any field service representatives (FSR) providing services under the terms of this contract on demand when requested by the COR or Engineering Services Management

(EMS).

1.6. Contract Term and Business Hours:

1.6.1. Contract term: (See Price Schedule)

1.6.2. Normal business hours are from 7:00 AM to 4:30 PM Monday through Friday excluding

Federal Holidays. Testing and routine repair work outside this time must be requested and approved by the COR.

1.7. Scheduling and Response

1.7.1. Requests for non-emergency work, which shall be defined as any equipment failure not requiring ILSM and/or Fire Watch, must be submitted to the COR and scheduled at a mutually acceptable time. Repair of non-emergency system problems shall be initiated not more than (5) working days following notification, and/or completed as soon as possible, including after normal business hours and on weekends if approved in advance by the COR.

“Initiated” shall mean the issue is identified, quantified, and a repair technician has been scheduled.

1.7.2. Requests for emergency service, which shall be defined as any equipment failure requiring

ILSM and/or Fire Watch, shall be “initiated” not more than (4) hours following notification, with work commencing not more than (1) calendar day following notification, and work shall continue until substantially complete. “Substantially complete” shall be defined as system is generally operating according to manufacturer’s guidelines and ILSM and/or Fire Watch is no longer necessary by mutual agreement of the Contractor and the COR, although follow up work may still be required to achieve full completion.

2. CONTRACTOR QUALIFICATIONS/ WORK REQUIREMENTS

2.1. The Offeror (‘the Contractor”) shall provide a primary dedicated, locally-based W-2 employee, and a back-up as necessary for scheduling and contract coverage, (collectively, ”the PM”) acceptable to the COR and VASF Engineering Service Management to supervise all activity as well as the necessary level of professional, technical, and administrative support required to facilitate the contract’s operation objectives within time limits established by NFPA, TJC, LTCI, and this contract.

2.1.1. The Contractor’s Program Manager (PM) shall personally supervise all work performed under this contract.

2.2. The PM shall meet with the COR on-site daily during at least one (1) full work week (five (5) consecutive workdays unless otherwise approved by the COR) for each of four (4) test months.

The PM shall conduct bi-monthly in-person review meetings with the COR to review all aspects of Contractor performance.

2.2.1. The Contractor’s PM shall meet with the COR on-site on any additional days when requested by the COR, according to a mutually agreeable schedule, to supervise inspections, testing, maintenance, repairs and/or installations of any type, as well as to review work plans, survey and assessment findings, documentation, corrective actions, and any other issue deemed necessary by the COR and VA San Francisco (VASF) Engineering Service Management.

2.3. The services to be provided by the Contractor under this agreement shall consist of Fire Alarm and Fire Suppression System Inspection and Testing at all sites listed in Section 1.2, and

Maintenance of the Fire Alarm systems only, and included in the pricing under CLIN 0001 and

CLIN 0002. Sprinkler and suppression repairs shall be provided under CLIN 0003 of the Price

Schedule. The Contractor shall conduct all testing in accordance with NFPA and Joint

Commission requirements within stipulated time frames, maintain on site documentation and reports for periodic inspections from outside entities, conduct the specified on-site in-person reviews of all activity and documentation, and furnish all materials associated with the required fire alarm inspection, testing and maintenance activities.

2.3.1. To be considered eligible for consideration, offerors shall have been engaged in maintaining and servicing the specified systems or their equivalent in complexity for a minimum of five

(5) years. The experience shall include the ability to legally perform programming functions.

2.3.2. This work will noy be more than 50% sub-contracted without advance written approval from the COR.

2.4. Offerors shall have all field service representatives in order to ensure rapid responses to repair critical issues 24/7. Offerors shall have the required training and experience to work on the specific systems referenced in Section 3.0 Performance Work Statement. Training shall include understanding of programming aspects of the systems as shown in 1.7.1 above.

2.5. Contractor’s service technicians shall be certified by the National Institute for Certification in

Engineering Technologies (NICET) Level 1 or greater. Provide certification when submitting proposals.

2.5.1. Offerors shall provide evidence of appropriate training and certification of any field service representatives providing services under the terms of this contract, when requested by the

COR.

2.5.2. The COR reserves the right to reject any and all personnel presented to perform work under this contract.

3. GOVERNMENT FURNISHED PROPERTY, EQUIPMENT AND SERVICES

3.1. The VA San Francisco Medical Center campus at 4150 Clement Street, San Francisco, CA 94121 currently has JCI/Simplex modified Notifier Fire Alarm Control Panels in all buildings except

#41, which has a Siemens MXL panel. The Transitional Housing sites both have Fire-Lite Fire

Alarm Control panels.

3.2. All inspection, testing and fire alarm maintenance, including all parts and labor for non-emergency and emergency service, shall be covered under Fire Alarm and Fire Sprinkler

/Suppression.

3.3. The Government will provide for the parts and labor for any repair work outside the scope of this contract, including but not limited to sprinkler/suppression work, which has a related Life Safety impact, at its discretion.

3.4. The Government will provide the parts and labor for any repair work requiring programming of the proprietary. The Contractor will be required to notify the Government and document when and why such repairs are needed. The contractor will also be required to inspect and ensure that the repaired equipment is operational and complete, to the satisfaction of the COR and/or

Engineering Service Management.

4. CONTRACTOR FURNISHED PROPERTY, EQUIPMENT AND SERVICES

4.1. Fire Alarm Systems: The Contractor shall provide labor to test and inspect the following VASF equipment:

4.1.1. Fire Alarm Voice Evacuation Panels, Supervisory

4.1.2. Auxiliary Field Module Devices

4.1.3. Control Field Modules, Indicating

4.1.4. Initiating Field Devices

4.1.5. Notification Field Devices

4.1.6. Manual Alarm Stations

4.1.7. Smoke Detectors

4.1.8. Heat Detectors

4.1.9. Duct Smoke Detectors

4.1.10. Water flow Devices

4.1.11. Tamper Switches

4.1.12. Power Supplies

4.1.13. Strobes

4.1.14. Speakers

4.1.15. Voice Evacuation

4.1.16. Batteries & Fire Alarm System components

4.1.17. Fire/Smoke Dampers

4.2. The Contractor shall provide all replacement parts required to keep the fire alarm systems performing within the manufacturer’s specifications. All parts must meet or exceed factory specifications to maintain compatibility with systems presently in place and with future performance/reliability upgrades. Parts or components that are not specific to the manufacturer/model of fire alarm system must meet current NFPA requirements. Removed parts replaced by the Contractor shall become the property of the Contractor.

4.3. The Contractor shall coordinate in advance all repairs anticipated to exceed eight (8) consecutive hours in duration and secure the required pre-approved Interim Life Safety Measure and notifications in communication with the COR and/or Engineering Service Management.

4.4. The contract shall include comprehensive scheduled testing and related maintenance activities.

Maintenance shall include adjustment, calibration, and cleaning of the fire alarm systems, i.e.

maintenance and component replacement of the control panel, field devices, UPS, batteries and testing of all interfaced equipment including but not limited to elevator recall, HVAC shutdown, smoke/fire door and damper releases, audible and visual signaling devices and extinguishing systems. Smoke detection devices shall be cleaned as needed utilizing manufacturer’s recommended procedures. Additionally, complete fire alarm system testing shall be performed per the schedule shown in Exhibit B.

4.5. Fire Protection (Sprinkler and Suppression) Systems:

4.5.1. The Contractor shall maintain the necessary manpower and supervision to properly execute comprehensive testing of fire protection systems to include all quarterly, semi-annual, and annual testing, of all fire sprinkler and suppression systems in accordance with the latest edition of NFPA 25, in addition to the current Joint Commission (TJC) LTCI, and VA standards as of December 2024. The Contractor shall also provide 1-business-day response coverage for repairs to confirm any fire alarm system issue and to help coordinate repair scheduling response as noted in Section 1.7 above. This contract covers fire protection system repairs on approval by the COR and/or Engineering Service Management.

4.5.2. The Contractor shall provide all replacement parts when approved as required to keep the systems performing within the manufacturer’s specifications. All parts must meet or exceed factory specifications to maintain compatibility with systems presently in place and with future performance/reliability upgrades. Parts or components that are not specific to the manufacturer/model of fire alarm system must meet current NFPA requirements. Removed parts replaced by the Contractor shall become the property of the Contractor.

4.5.3. The Contractor shall coordinate in advance all repairs anticipated to exceed eight (8) consecutive hours in duration and secure the required pre-approved Interim Life Safety

Measure and notifications in communication with the COR and/or Engineering Service

Management.

4.5.4. The contract shall include comprehensive scheduled testing and related maintenance activities. Maintenance shall include adjustment, calibration, and cleaning of the fire protection systems, i.e. approved maintenance and component replacement of the valves and gauges and testing coordination of all interfaced equipment including but not limited to fire alarm panels, horns/strobes, water flow switches, and tamper switches. Additionally, complete fire protection system testing shall be performed per the schedule shown in Exhibit

B.

4.6. The Joint Commission (TJC) Life Safety Environment of Care, Elements of Performance

4.6.1. The TJC describe time frames for completing certain tasks or functions:

4.6.2. The Joint Commission recognizes that it will not always be possible to meet the exact time frames cited in the requirements. For evaluation purposes, therefore, the following intervals are acceptable:

4.6.2.1. Intervals:

4.6.2.1.1. Every 36 months/every 3 years = 36 months from the last event, plus or minus 45 days.

4.6.2.1.2. Annually/every 12 months/once a year/every year = 1 year from the last event, plus or minus 30 days Every 6 months = 6 months from the last event, plus or minus 20 days.

4.6.2.1.3. Quarterly/every quarter = every 3 months, plus or minus 10 days

4.6.2.1.4. Monthly/30-day intervals/every month = 12 time a year, once per calendar month

4.6.2.1.5. Every week = once per calendar week

4.6.3. Inspections earlier than the criteria above are allowed but doing so then resets the next expected date, unless otherwise noted by the COR and/or Engineering Service Management.

5. TESTING

5.1. The Contractor shall adhere to VA San Francisco’s current testing schedule as shown in Exhibit

B and all tests will be scheduled with the COR and/or Engineering Service Management to ensure required intervals are met and notification is given to all occupants. The Contractor shall give ample notice of testing so that the VASF Engineering staff can identify potential issues and make necessary arrangements with other VA staff in areas to be tested.

5.2. The Contractor shall arrange with Engineering for shutdown or bypassing of only the necessary alarm devices and functions during testing and restoring them at the conclusion.

5.3. The Contractor shall contain all water during sprinkler testing to prevent damage. The Contractor shall be liable for any damage resulting from improper precautions to contain water during tests.

5.4. The Contractor shall schedule all tests with the COR and/or Engineering Service Management to ensure required intervals are met. At least two (2) weeks before the end of the current month, the contractor shall present the next month’s testing schedule in writing. The Contractor shall facilitate all departmental and 3rd Party contractor notifications required for any testing in coordination with the COR and/or Engineering Service Management.

5.5. The Contractor shall check in with the COR and/or Engineering Service Management at the start of each workday and check out at the end of each workday.

6. FIRE ALARM SYSTEMS

6.1. Complete system testing of the following shall be performed per the latest revision of National

Fire Protection Association (NFPA) seventy-two (72) requirements and standards of The Joint

Commission (TJC) for health care facilities at the given frequencies (to be superseded by changes to NFPA and TJC requirements), with the most stringent requirements taking precedence in the event of conflict between the referenced standards or this document:

6.1.1. Supervisory devices (fire pumps) Quarterly

6.1.2. Water flow and tamper switches Semi-annually

6.1.3. Duct smoke detectors (alarming and air handler shutdown) Annually

6.1.4. Smoke detector function and sensitivity Annually

6.1.5. Manual Pull stations Annually

6.1.6. Heat detectors Annually

6.1.7. Horns, bells, chimes, strobes Annually

6.1.8. Emergency paging systems Annually

6.1.9. Control equipment Annually

6.1.10. Batteries Quarterly

6.1.11. Sensory signal devices Semi-annually

6.1.12. Elevator recall Annually

6.1.13. Door releases Annually

6.2. Testing shall include physical verification of operation of all auxiliary devices (e.g., magnetic hold-opens release smoke/fire doors, roll-up smoke windows/doors close, magnetic locks in egress path unlock) in conjunction with VA Facilities Maintenance and Operations (M&O) staff when possible.

6.3. Testing of duct smoke detectors must include verification of shut down of appropriate air handling units as required. This may need to be coordinated with VA Facilities M&O staff.

6.4. Hood testing is performed under another contract, but the fire alarm contractor will need to be present and participate in the test by others to confirm that activation of the hood generates the appropriate alarm on the fire alarm panel. Hoods are inspected on second shift. This testing shall be included in the base contract pricing schedule.

6.5. Testing of elevator recall must include verification of recall in conjunction with VA Facilities

M&O staff and/or 3rd Party elevator personnel. This testing shall be included in the base contract pricing schedule.

7. FIRE PROTECTION SYSTEMS

7.1. Complete system testing of the following shall be performed per the latest revision of National

Fire Protection Association (NFPA) 25 requirements and standards of The Joint Commission

(TJC) for health care facilities at the given frequencies (to be superseded by changes to NFPA and TJC requirements), with the most stringent requirements taking precedence in the event of conflict between the referenced standards or this document:

7.1.1. Fire Pump Test (under flow) Annually

7.1.2. Tamper switches and water flow devices Semi-annually

7.1.3. Main drain tests on all risers Annually

7.1.4. Fire Department Connection Inspection Quarterly

7.2. In addition, during the above scheduled tests inspect alarm valves and their associated strainers, filters, and restriction orifices and check valves to ensure all parts operate properly, move freely and are in good condition.

8. CONTRACTOR DOCUMENTATION

8.1. The Contractor shall create an Excel database and provide current electronic and printed versions to the COR and/or Engineering Service Management. The total number of devices is approximately 2,062.

8.2. Records of the scheduled maintenance, testing (including documentation of testing of each individual device and panel with the date they were tested), test results, upgrades, repairs, and modifications shall be provided in paper and electronic form for documenting compliance with fire alarm testing requirements of The Joint Commission (TJC). The Contractor shall provide a list of devices and panels and their corresponding locations as part of their Excel database.

8.3. If during inspection and testing any system or portion thereof is found to be impaired or if any device fails to pass testing criteria, the Contractor will immediately contact the COR or

Contracting Officer (CO) via the Daily Report with telephone follow up and provide specific information as to the failed device.

8.4. These reports shall be equivalent to Siemens NFPA 72 or NFPA 25 “SYSTEM RECORD OF

INSPECTION AND TESTING” and include the specific service performed, problems found, parts replaced, name of service staff, date of service, identification number and location of devices/equipment serviced and shall be given to the COR and/or Engineering Service

8.5. The Contractor shall provide all Test documentation, including deficiencies, within ten (10) business days of completion of each testing phase: all Annual tests; all Semi-Annual tests; and all Quarterly tests for the VASF. The COR and/or Engineering Service Management shall keep all reports and other documentation on file.

8.6. Section 1.7 above shows required response timeframes. In general, the contractor has thirty (30) days to correct/repair all deficiencies. If any repairs take longer than thirty (30) days, the contractor shall inform and obtain approval from the COR and/or Engineering Service

Management, documenting the reason for extended time, and provide status updates at least each work week thereafter until complete.

8.7. Each problem that is documented in the fire alarm test report should correspond directly with a corrective action in the service report. California Code of Regulations - Title 19 Corrective

Action reports are required to be submitted for each, and every repair made. See Exhibit C.

8.8. In addition to written documentation of all tests on all fire protection devices/systems indicating passing or failure, the Contractor shall also place an NFPA/California Code of Regulations (CCR) compliant inspection label on all system risers at any location required by the code.

8.9. The notification will include the device identifiers which failed, the location and the test that was being performed.

8.10. Additionally, the Contractor shall ensure that the system failure is documented in the inspection report for that building.

8.11. All deficiencies will be given a common, unique identifier on all reports to facilitate VASF

Engineering Service Management tracking.

8.12. The contractor shall provide the COR and/or Engineering Service Management a daily report of all work, including routine inspections and repair service, at the end of each day that work has been performed at any of the locations covered by this contract. The Daily Report shall be submitted or sent to the COR on the same day as the testing listing all red or yellow deficiencies, specific location and description of the failed part, failure details, and impact.

8.12.1. Daily reports for testing can be in a separate report format, or in a standard email format.

The title or subject line shall include the contract or purchase order number and be presented as follows: “C03-36C26123P1397 VASF Fire Alarm-Protection Testing 2024-

09-15,” “C03-36C26123P1397 VASF Fire Alarm-Protection Testing 2024-09-16,” etc.

8.12.2. Daily reports for repairs can be in a separate report format, or in a standard email format.

The title or subject line shall include the contract or purchase order number and be presented as follows: “C03-36C26123P1397 VASF Fire Alarm-Protection Repairs 2024-

09-15,” “C03-36C26123P1397 VASF Fire Alarm-Protection Repairs 2024-09-16,” etc.

8.12.3. Daily reports for work outside of the contract (i.e. installation of new systems, etc.) can be in a separate report format, or in a standard email format. The title or subject line shall include the job or purchase order number and be presented as follows: “Q-41234 VASF

Fire Alarm-Protection Project 2024-09-15,” “Q-41234 VASF Fire Alarm-Protection

Project 2024-09-16,” etc.

9. DESIGN ASSESSMENT SERVICES

9.1. The Contractor shall provide unlimited design assessment and contractor review input for any project the SFVAHCS may undertake which impacts the fire alarm and/or fire protection systems.

This input shall be at the request and/or discretion of the COR and/or Engineering Service

9.2. This includes on-site meetings as required by the COR and/or Engineering Service Management with 3rd party contractors, consultants, engineers, and/or VA staff assigned to these projects.

9.3. The Contractor shall dispatch their designated PM and/or technicians at any time to perform system checks, performance verification and other support services for any such project, whenever called upon by the COR and/or Engineering Service Management.

9.4. All such meetings and responses shall be included in the base contract Pricing Schedule.

10. INVOICING

10.1. All invoices from the contractor shall be submitted electronically in accordance with VAAR

Clause 852.232-72 Electronic Submission of Payment Requests.

10.2. VA’s Electronic Invoice Presentment and Payment System – The FSC uses a third-party contractor, Tungsten, to transition vendors from paper to electronic invoice submission. Please go to this website: http://www.tungsten-network.com/US/en/veterans-affairs/ to begin submitting electronic invoices, free of charge.

10.3. More information on the VA Financial Services Center is available at http://www.fsc.va.gov/einvoice.asp.

10.4. Vendor e-Invoice Set-Up Information: Please contact Tungsten at the phone number or email address listed below to begin submitting your electronic invoices to the VA Financial Services

Center for payment processing, free of charge. If you have question about the e-invoicing program or Tungsten, please contact the FSC at the phone number or email address listed below:

Tungsten e-Invoice Setup Information: 1-877-489-6135 Tungsten e-Invoice email:

VA.Registration@Tungsten-Network.com FSC e-Invoice Contact Information: 1-877-353-9791

FSC e-invoice email: vafsccshd@va.gov

10.5. The Contractor shall submit invoices on a monthly basis in the arrears. Invoices will include

Contract number, Veterans Affair’s Purchase Order number, Order Date, Performance Period, and Description of Services.

10.6. The above information shall be listed on the invoices, provided Veterans Health Administration has identified the appropriate numbers on its Purchase Order and indicated on the Purchase Order that the above references need to be referenced on the invoice.

http://www.tungsten-network.com/US/en/veterans-affairs/ http://www.fsc.va.gov/einvoice.asp mailto:VA.Registration@Tungsten-Network.com mailto:vafsccshd@va.gov

10.7. The Contractor shall submit invoices to the address as indicated on the contract SF1449 item 18a and in Section B (4) on a monthly basis for work performed and expenses incurred the previous month not to exceed the negotiated price.

(END OF PERFORMANCE WORK STATEMENT)

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any

Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the

Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal

Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The

Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the

Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds

Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other

Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by

EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act

(31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the

Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C.