36C26124R0060_ Solicitation.docx

36C26124R0060

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C26124R0060 X 07-30-2024 570-24-4-688-0136 570-24-801 36C261 Department of Veterans Affairs VA Sierra Pacific Network (VISN 21) Network Contracting Office 21 3237 Peacekeeper Way, Bldg. 200, Ste 204 McClellan

CA

95652 Offers have been authorized and are to be sent by email to Rosario Chaidez at rosario.chaidez1@va.gov

Rosario Chaidez 916-923-4548 Project Title: Modernize Elevators P1, P2,S3, and S4, Bldg. 1, at the Fresno VA Medical Center Project Number: 570-24-801 Project Location: 2615 East Clinton Ave. Fresno, CA 93703

The awarded contractor must provide all materials, labor, tools, equipment, transportation, supervision, project management, administrative support, and specialized expertise to perform the work of Modernize Elevators P1,P2,S3, & S4 in Building 1 as cited in the Statement of Work, Drawings, and Specifications at the Fresno VA Medical Center.

NAICS Code: 238290 Other Building Equipment Contractors, Small Business Size Standard is: $22.0M The Government anticipates awarding a Firm Fixed Price (FFP) Contract

The magnitude of Construction is between $2,000,000.000 and $5,000,000.00 for the total contract value per VAAR 836.204 Disclosure of the magnitude of construction projects.

This contract is will be awarded in accordance with FAR Part 15 Contracting by Negotiation. This procurement is a Best Value Tradeoff selection process in accordance with FAR 15.101-1. Offerors are strongly encouraged to thoroughly read this entire request for proposal, including instructions to offerors and evaluation factors and process attached

Bid bonds, and Payment, and Performance Bonds are required.

The Prime Contractor must comply with subcontracting limitations as defined in 13 CFR 125.6 and provisions and clauses.

Davis-Bacon Act (DBA) Wage Decision No. CA202400018 dated 07/26/2024 is attached and applies to this project.

This procurement is set aside for eligible SDVOSBs all vendors must be registered in the SBA's Veteran Cert Portal and SAM.gov.

Although not mandatory, all firms are highly encouraged to attend the site visit. See FAR 52.236-27 or the PowerPoint attached for the organized site visit date, location, and time. Firms should assume masks may be required in certain patient sensitive areas of the VA hospital.

X X 52.211-10 X 10:00am

PDT

08-30-2024 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

36C261 Department of Veterans Affairs VA Sierra Pacific Network (VISN) 21 Network Contracting Office (NCO) 21 3237 Peacekeeper Way, Bldg 200 Suite 204 McClellan

CA

95652 Department of Veterans Affairs FMS VA-9(101) Financial Services Center PO Box 149971 Austin

TX

78714-9971 18773539791 Angela M. Oppenheimer Contracting Officer

Table of Contents

Statement of Work

Project # 570-24-801 Modernize Elevators P1, P2, S3 and S4, Building 1

1. GENERAL DESCRIPTION/SCOPE

The awarded contractor must provide all materials, labor, tools, equipment, transportation, supervision, project management, administrative support, and specialized expertise to perform the work stipulated in the Statement of Work and specifications. The Place of Performance is at the VA Central California Health Care System located at 2615 East Clinton Avenue, Fresno, California,93703.

The below description is a general overview of the work activities and is not comprehensive. The contractor must perform all work stated in this Scope of Work and Construction Specifications, hereafter collectively referred to as the Construction Documents. These are included as attachments and are labeled as follows:

1. Attachment A: Project Specifications

2. Attachment B: Bldg. 1 As-Builts Drawings

3. Attachment C: Elevator As-Built Drawings The general description of work includes but is not limited to:

a) General construction work includes the engineering, furnishing and modernization of the complete traction elevator system. Passenger Elevators (P1 & P2) must be overhead traction, microprocessor control system, AC VVVF motor control, power operated car and hoist way doors. The Passenger Elevators must be Class “A” loading rated as a minimum. The Service Elevators (S3 & S4) must be overhead traction, microprocessor control system, AC VVVF motor control, power operated car and hoist way doors. Elevators must be Class “C3” loading rated as a minimum. All machine room sheaves must receive appropriate guards as required, as stated in ASME A17.1 2022, Section 2.24. All equipment must meet codes and standards listed in this SOW and Specifications.

b) Construction project will require phasing of both Passenger Elevators and Service Elevators. Means and methods must be agreed to between the VA and the GC to maintain functionally of all services within Building 1. Phasing plan must be approved by VA COR prior to work commencing.

c) Work in the public right of way of the City of Fresno is not anticipated.

2. EXISTING CONDITIONS:

All four elevators have failed during normal operations with patients, hospital visitors and staff during one time or another. Maintaining these elevators with local contractors have become too frequent and very expensive. Currently and captured during the most recent Facility Condition Assessment (FCA) visit, it was assessed that code required Rope Grippers were not installed and is a considerable infraction requiring compliance. Elevators currently do not meet the Code Standards set forth in A17.1 2007, Section 2.19. Contractor is required to ensure this work is brought up to meet the most current Code Standards and install rope grippers.

3. CONSTRUCTION DURATION AND WORK HOURS/DAYS:

The Period of Performance is 365 calendar days from issuance of the Notice to Proceed

Normal work hours for the contract are from 7:00 AM to 4:00 PM, unless specifically noted otherwise. The Contractor may request alternate working hours or additional working hours to meet project requirements. Requests must be made to the Contracting Officer Representative (COR) in writing, all final approval of after-hours work must be approved by the Contracting Officer (CO). The contractor is beholden to the City of Fresno Municipal Code criteria for Construction Noise and must request work hour exceptions in accordance with permissible criteria. The work week must be defined as Monday through Friday with the exceptions of the following listed holidays, or the days observed in lieu thereof by the Department of Veterans Affairs:

New Year Day President Day Martin Luther King’s Birthday W a s h i n g t o n ’ s B i r t h d a y Memorial Day Juneteenth Independence Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day and other days specifically declared by the President of the United States to be National Holidays. Requests to work on the listed holidays must be made in writing to the COR, five

(5) working days in advance. Approval must be received by the CO and the COR prior to performance of any work on a federal holiday.

4. SUBMITTALS, REQUESTS FOR INFORMATION (RFI) AND REQUESTS FOR DEVIATION (RFD)

(a) The contractor is responsible for the timely submission of all submittals, shop drawings, and coordination drawings in accordance with drawings and specifications. The contractor must allocate a minimum of fifteen (15) business days for the VA to conduct its evaluation of all submittals. The contractor is responsible for all time delays associated with submittals requiring re-submission.

(b) The contractor must allocate a minimum of ten (10) business days for the VA to respond to Requests for Information (RFI). The contractor must submit RFI’s as early as possible. The contractor is responsible for the coordination of all Contract Documents. All time delays associated with the failure to timely submit RFI’s related to the Contract Documents must be the responsibility of the contractor.

(c) Contractor’s Requests for Deviation (RFD) must be submitted for the VA’s consideration a minimum of twenty-one (21) calendar days in advance of the requested response date. The VA reserves the right to deny requests for deviation at any time regardless of reason. Request for Deviation responses may include necessary consideration to the government as terms of approval.

5. PROGRESS PAYMENTS

The contractor must submit a Schedule of Values to the VA for review and approval within fourteen (14) calendar days of the Notice to Proceed. The Schedule of values must be itemized in accordance with the project specification Divisions and project phasing. Line items must also be developed for individual General Requirements components including but not limited to submission and approval of as-built documentation and Operation and Maintenance (O&M) Manuals.

Progress payments applications may be submitted to the VA on regularly scheduled intervals and must be reviewed and returned with approval signature prior to submission for payment.

Progress payments will be reviewed contingent on the following being completed at the time of submission:

Two (2) sets of As-built red marked drawings must be current and available on the project site for review by the COR.

Waste Manifests for the progress payment interval must be submitted to the COR.

Certified payroll for the progress payment interval must be submitted to the COR and CO.

The project schedule with Critical Path identified must be current (no more than 10 days behind schedule). A revised schedule must be submitted to the COR and Contracting Officer to identify measures planned to become in compliance with the Contract Duration limitations.

Contractor daily logs and Quality Control plans during the interval of the progress payment must be up to date.

Punch-list and re-work items identified by the VA or through the Contractors Quality Control plan must have been corrected or a written action plan must be provided to identify method and date of corrective action plan. Contractor must arrange a final inspection walkthrough prior to VA acceptance with COR a minimum of seven (7) days in advance of requested date.

All safety deficiencies must have been corrected.

Failure to comply with any of the above will result in the rejection of the contractor’s request for progress payment review. The VA will review requests for payment only after each of the above items is complied with.

6. ADDITIONAL REQUIREMENTS

The contractor is required to comply with all facility and Federal standards for safety, security, SWPP, and dust control standards. The contractor is responsible for all fees associated with complying with facility and Federal standards. Policies will be made available to the contractor at the Notice to Proceed meeting.

For execution of work activities, the contractor may be required to employ various professional services including but not limited to engineering, consulting, and/or surveying. Professional services required for the execution of work activities must be performed at no additional cost to the government.

Commissioning process and any related fees will be the responsibility of the contractor.

7. DEFINITIONS:

A. Contract Documents: All documents included and referenced in the executed contract. This includes the contract and references and the construction documents.

B. Construction Documents: All documents which identify the scope of work to be performed by the contractor. This includes the construction drawings, as-builts, the specifications, the scope of work and all references included in the above documents.

C. Contracting Officer (CO): The services to be performed under this contract are subject to the general supervision, direction, control, and approval of the Contracting Officer.

D. Contracting Officers Representative (COR): The Contracting Officer's authorized representative at the construction site. His/Her duties include surveillance of all construction work to assure compliance with the contract documents, interpretation of the contract documents, approval of changed work, approval of all submittals, samples, shop drawings, etc.

8. CODES AND STANDARDS:

American Society of Mechanical Engineers (ASME) Safety Codes for Elevators - A17.1, A17.2, A17.3, A17.4, A17.5, A17.6, A18.1 National Fire Protection Association (NFPA) - 13, 70, 72, 101, 252

International Building Code (IBC)

Standards for the Qualification of Elevator Inspectors – ANSI/ASME QEI-1 American Society of Safety Engineers (ASSE) – Personnel Hoists and Employee Elevators on Construction and Demolition Operations A10.4

VA Master Construction Specifications PG 18-1 Division 14 - Conveying Equipment VA Barrier Free Design Standard - PG-18-13

VA Seismic Design Handbook - H-18-8

National Elevator Industry, Inc. NEII-1 Building Transportation Standards and Guidelines

9 . SOW ATTACHMENTS:

Attachment A: Project Specifications

Attachment B: Bldg. 1 As-Builts Drawings

Attachment C: Elevator As-Built Drawings

*** END OF STATEMENT OF WORK***

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

1. Proposal materials consisting of drawings, specifications and contract forms may be obtained by general (prime) contractors interested in submitting proposals direct to the Department of Veterans Affairs and by suppliers and subcontractors for their use in preparing sub-bids for general (prime) contractors from the Governmentwide Point of Entry (GPE) website at https://sam.gov/ under solicitation number 36C26124R0060. By registering at https://sam.gov/, prime contractors, suppliers and subcontractors will have access to download plans, specifications and amendments

1. A Bid Bond, Standard Form (SF) 24, is required for this solicitation. A bid guarantee is required in an amount not less than 20 percent of the bid price, but shall not exceed $3,000,000.00. Failure to furnish the required bid guarantee in the proper form and amount, by the time set for the opening of proposals, will require rejection of the proposal in all cases except those listed in FAR 28.101-4, and may be cause for rejection even then. Copies of the SF 24 can be obtained at the U. S. General Services Administration website, https://www.gsa.gov/reference/forms. The bid guarantee must be submitted electronically with the proposal.

1. The offeror to whom award is made will be required to furnish two (2) bonds, a Performance Bond, to be executed on the proper SF 25, and a Payment Bond, to be executed on the SF 25A, each in the penal sum of 100% of the bid. Copies of the SF 25 and SF 25A can be obtained at the U. S. General Services Administration website, https://www.gsa.gov/reference/forms.

1. Disclosure of the magnitude of construction: In accordance with (IAW) Veterans Affair Acquisition Regulation (VAAR) 836.204, Disclosure of the magnitude of construction projects, the magnitude of construction for this project is between $2,000,000.00 and $5,000,000.00.

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

1. INTRODUCTION:

a. These instructions prescribe the format of Offers. Offers are defined as consisting of both Prime Contractor’s Price Proposal and Prime Contractor’s Technical Proposal. These instructions describe the approach for the development and presentation of the required information and documentation. These instructions are designed to ensure the submission of necessary information and documentation to provide for the comprehensive evaluation of offers.

b. Offerors are cautioned to carefully review this solicitation prior to commencing preparation. For offers to receive full consideration for award, offerors shall ensure that the information and documentation furnished in support of the price proposal and the technical proposal are current, factual, complete, and accurate.

c. Offerors are strictly advised to comply with all instructions within this solicitation to ensure submission of a complete Prime Contractor Offer. Failure to furnish a complete offer per the instructions of this solicitation by the required time and date may result in the Offeror’s proposal being determined ineligible.

d. The Government intends to award without discussions, unless discussions are in the best interest of the Government.

e. AVAILABILITY OF SOLICITATION DOCUMENTS: All solicitation related documents will be published to and to, and only be accessible via, https://sam.gov/.

f. AMENDMENTS: Amendments to this solicitation will be posted at https://sam.gov/. Paper copies of the amendments will NOT be individually mailed. No other notification of amendments will be provided. Potential Offerors are advised that they are responsible for obtaining and acknowledging any amendments to the solicitation. Failure to acknowledge an amendment may result in your proposal being considered unacceptable.

g. PREPARATION OF PROPOSALS: The Government will not pay for any costs incurred in preparation and submission of proposals.

h. SELECTION PROCEDURES: All proposals shall be subject to evaluation by a team of Government personnel. The proposals will be evaluated in accordance with the content provided in the solicitation. The Government intends to award a firm fixed price (FFP) contract, as required by the procedures pursuant to FAR Part 15.101-1, tradeoff process, and FAR Subparagraph 6.401(b)(1). The tradeoff process will be IAW FAR 15.3, Sources Selection, and the contract resulting from this solicitation will be awarded to that responsible offeror, pursuant to FAR 9.104, whose offer, conforming to the solicitation, is determined to be the most advantageous to the Government considering price and non-price evaluation factors. Award may be made to other than the lowest priced offeror or other than the highest non-price rated offeror. Business judgments and tradeoffs will be used to determine the proposal offering the best value to the Government.

All offers will be evaluated individually on their own merit and in accordance with the following evaluation factors:

Factor 1: Key Personnel Experience

Factor 2: Technical/Management Approach

Factor 3: Past Performance Factor 4: Price

In accordance with FAR 15.101-1, the following evaluation factors are listed in order of descending importance. All non-price evaluation factors (evaluation factors 1-3), when combined, are approximately equal to price (evaluation factor 4). The contract resulting from this solicitation will be awarded to that responsible offeror who offer, conforming to the solicitation, is determined to be the most advantageous to the Government considering price and non-price evaluation factors. Award may be made to other than the lowest priced offeror or other than the highest non-price rated offeror. Business judgments and tradeoffs will be used to determine the proposal offering the best value to the Government. In determining the best value to the Government, the Government need not quantify the tradeoffs that led to the best value decision.

The Government intends to award a contract without conducting discussions with offerors; however, the Government reserves the right to conduct discussions if later determined to be necessary by the Contracting Officer. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer provides the best value to the Government utilizing the Best Value Tradeoff process, pursuant to FAR 15.308, source selection decision, after determination of responsibility by the Contracting Officer.

2. CONTRACT TYPE:

a. The awarded contract will be a firm fixed price (FFP) Construction contract.

b. This solicitation is a total SDVOSB set-aside. The offeror MUST have an active UEI Sam.gov number and be current in System for Award Management (SAM). SDVOSB firms must be certified in the Small Business Administrations (SBA’s) Vet Cert prior to the submission of proposals. This procurement is 100% set-aside for Veteran-Owned Small Business (this includes Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns. Offers received from other than Veteran-Owned Small Business concerns will not be considered.

3. SUBMISSION INSTRUCTIONS:

a. All offerors will provide a copy of their proposal via Electronic Mail (e-mail) only to: Mr. Rosario Chaidez, Rosario.chaidez1@va.gov and Copy the CO: Ms. Angela Oppenheimer, Angela.Oppenheimer@va.gov Department of Veterans Affairs Attention: Rosario Chaidez 3237 Peacekeeper Way, Building 200, Suite 204, McClellan, CA 95652

b. The subject line of the email must cite RFP: 36C26124R0060, Modernize Elevators Fresno VA Medical Center. In no circumstances shall file size exceed 7MB. Multiple emails are acceptable.

c. Faxed or hard mailed proposals are not permitted under any circumstances.

4. TECHINCAL QUESTIONS/REQUESTS FOR INFORMATION:

All Requests for Information (RFIs) regarding this solicitation must be submitted in writing and received no later than Monday, August 12, 2024, at 4:00pm, Pacific Time to allow replies to reach all prospective offerors in a timely manner. All RFIs must be sent via email to Rosario Chaidez at rosario.chaidez1@va.gov and CC: Angela.oppenheimer@va.gov.

5. PRE-PROPOSAL SITE VISIT:

Offerors are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of performing these services. In no event will failure to inspect the site constitute grounds for a claim after contract award. See block 10 of SF1442 for site visit details and PowerPoint attached.

6. TECHNICAL EVALUATION RATINGS: The Government will use a Pass/Fail rating scheme for Key Personnel Experience and Technical/Management Approach and a Relevancy and Confidence ratings for Past Performance . The ratings will be based on the offeror’s responses to the information as requested in the solicitation.

7. TECHNICAL EVALUATIONS:

a. The Government intends to award a firm fixed price (FFP) contract to the technically acceptable offer, via the “Trade Off” process that also, has the best fair and reasonable price and is determined to be a responsible contractor in accordance with FAR 9.104 received in response to this solicitation. The tradeoff process will be IAW FAR 15.3, Sources Selection, and the contract resulting from this solicitation will be awarded to that responsible offeror, pursuant to FAR 9.104, whose offer, conforming to the solicitation, is determined to be the most advantageous to the Government considering price and non-price evaluation factors. Award may be made to other than the lowest priced offeror or other than the highest non-price rated offeror.

Evaluation will be based on an assessment of the following evaluation factors:

1) Key Personnel Experience

· 5 years elevator experience

· Contractor employee or Letter of Intent (to employ)

· 3 projects of similar size, scope, and complexity

· Elevator Design Project Manager

· Elevator Project Superintendent

· Elevator Project Engineer

· Elevator Safety Officer

· Elevator Quality Control (QC) Manager

· Passed a mechanical exam approved by USDOL

· 5 years of elevator industry experience or 10,000 hours field experience

· Actively pursuing Certified Elevator Mechanic status (if apprentice)

· Elevator Mechanic (installer)

2) Technical/Management Approach

· Provide a high-level summary along with the milestone plan of project execution to demonstrate means and methods of approach to successfully manage/execute elevator project. It must not exceed no more than 4 pages in length.

3) Factor 3 – Past Performance:

Evaluation criteria:

Must submit three completed Contractor Performance Assessment Report System (CPARS) evaluations for at least three (3) projects in similar scope, size, and complexity within the past five (5) years from the date of the posting of this solicitation to sam.gov. If a CPARS is available for these three projects, it must be submitted. If there is not a completed CPARS evaluation, then submit a Past Performance Questionnaire attached ‘Factor 3 – Past Performance (Questionnaire)’ for each project submitted. Evaluations will not be accepted from the designer on a design-build project or from a prime contractor for work performed by a subcontractor. Evaluations must be completed and signed by the contracting agent and/or their representative responsible for construction contract administration. The offeror must provide completed evaluations in the proposal. Offeror’s may submit evaluations previously submitted for other solicitations as long as they are complete and all required information is included. Offerors may provide any information or narrative on problems encountered and the corrective actions taken on projects. Offerors may also address any adverse past performance issues. Explanations must not exceed four (4) single-sided pages in total. The Government reserves the right to contact references for verification or additional information. The Government’s inability to contact any of the offeror’s references or the references unwillingness to provide the information requested may affect the Government’s evaluation of this factor.

Performance award or additional information submitted will not be considered.

NOTES:

1. A Factor 3 - Past Performance (Questionnaire) will not be accepted directly from the offeror. The questionnaire shall be completed and signed by the construction contract administrator of the entity (Government or civilian) for which the construction was completed.

2. A Factor 3 - Past Performance (Questionnaire) will not be accepted for an offeror that performed the work as a subcontractor.

Basis of Evaluation:

ii) Basis of Evaluation: This evaluation focuses on how well the offeror performed on the relevant projects submitted, AND past performance on other relevant projects currently documented in known sources. In addition to the above, the Government reserves the right to obtain information for use in the evaluation of past performance from any and all sources including sources outside of the Government. Other sources may include, but are not limited to, past performance information retrieved through the Past Performance Information Retrieval System (PPIRS), using all CAGE/DUNS numbers of Contractors who are part of a partnership or joint venture identified in the offeror’s proposal, inquiries of owner representative(s), Federal Awardee Performance and Integrity Information System (FAPIIS), and any other known sources not provided by the offeror.

The Government will consider the currency and relevance of the information, the source of the information, context of the data, and general trends in the Contractor’s performance. This evaluation is separate and distinct from the Contracting Officer’s responsibility determination. The assessment of the offeror’s past performance will be used as a means of evaluating the offeror’s probability to successfully meet the requirements of the RFP.

In rating Past Performance, the Government will evaluate for recency, relevancy, and quality of contractor performance. Offerors who do not have relevant past performance will receive a neutral rating (neither favorable nor unfavorable) (FAR 15.305)(a)(iv). However, the Offeror with favorable past performance may be considered more favorably than an offeror with Neutral rating.

There is a clear distinction between “experience” and “past performance”. Experience is related to the types and amounts of projects previously accomplished. Past performance relates to how well a contractor has performed. This factor will be rated in accordance with the Relevancy and Quality Rating Method outlined in ‘Factor 3 Past Performance Questionnaire’ attachment.

b. Offers will be evaluated as follows:

Step 1: All offers will be evaluated to ensure proposal conforms to the solicitation requirements.

Step 2: All offers will be evaluated on a pass/fail basis for Key Personnel Experience and Technical/Management Approach evaluation factors and will be evaluated on a relevancy and confidence rating for Past Performance evaluation factor.

Step 3: If the conforming lowest evaluated priced offer is determined acceptable for Key Personnel Experience and Technical/Management Approach evaluation factors and receives a pass or neutral rating for Past Performance, the Government will then evaluate the offer to determine if the price is fair and reasonable for the work to be performed.

Step 4: If the conforming lowest price offer, with acceptable to neutral past performance, is determined fair and reasonable for the work to be performed, the Government will then evaluate the offer for responsibility determination, in accordance with FAR Part 9.104.

Step 5: If the conforming lowest price offer is determined fair and reasonable and has acceptable to neutral past performance, and are considered responsible under FAR 9.104, award will be made to that offeror.

Step 6: If not, the Government will evaluate the next lowest evaluated priced offeror, repeat steps 1-5 until a conforming, responsible, technically acceptable offer, with acceptable past performance, lowest evaluated fair and reasonable priced offer is identified. The Government intends to award without discussions. The Government, however, reserves the right to conduct discussions if deemed in its best interest.

FACTORS 1 - 4:

Factor 1: KEY PERSONNEL EXPERIENCE The Key Personnel evaluation factor shall be rated on a “Pass” or “Fail” basis. To be considered for award, an offeror must receive a Pass rating for this factor. The Key personnel proposed and identified below must all have at minimum at least of five (5) years’ experience and three (3) projects of similar scope, size, and complexity on the “Factor 1 Key Personnel Resumes Evaluation” elevator experience in their respective field’s. All offerors must use the attachment, which follows this section; complete this form for each of the following key personnel:

1. Elevator Design Project Manager

2. Elevator Project Superintendent

3. Elevator Project Engineer

4. Elevator Safety Officer

5. Elevator Quality Control (QC) Manager

6. Elevator Mechanic (Installer)

To pass this factor, the offeror must provide project personnel who meet the minimum of 5 years’ experience and have 3 projects of similar scope, size, and complexity. This must be clearly cited on the “Factor 1 Key Personnel Resumes Evaluation” attachment for the key personnel proposed. If any proposed personnel do not have requisite experience of a minimum of 5 years with 3 projects of similar scope, size, and complexity it will be rated as Fail for this factor. Offerors can attach a one-page resume to supplement or in addition to the “Factor 1 Key Personnel Resumes Evaluation” attachment if they elect so, however, this is optional. The “Factor 1 Key Personnel Resumes Evaluation” attachment is required at a minimum to be completely fully filled-in and fully completed for each Key Personnel position to be considered. Offerors that do not fully complete the attachment named above will not be considered.

Factor 2: TECHNICAL/MANAGEMENT APPROACH EVALUATION The Technical/Management Approach evaluation factor will be rated on a “Pass” or “Fail” basis. To be considered for award, an offeror must receive a Pass rating for this factor. Offeror must provide both a high-level Summary and a milestone plan of project execution to demonstrate their means and methods of approach to successfully manage and execute this elevator project. It must be no more than four (4) pages in length.

Key Personnel and Technical/Management Approach Evaluation factors will be rated on a “Pass” or “Fail” basis.

Factor 3: PAST PERFORMANCE i.) Evaluation criteria: Must submit three (3) completed Contractor Performance Assessment Report System (CPARS) evaluations for at least three (3) projects in similar scope, size, and complexity to the scope within the past five (5) years from the date of the posting of this solicitation to SAM.gov. If a CPARS is available for these three projects, it must be submitted. If there is not a completed CPARS evaluation, then submit a Past Performance Questionnaire attached Factor 3 Past Performance Questionnaire’ for each project submitted. Evaluations will not be accepted from the designer on a design-build project or from a prime contractor for work performed by a subcontractor. Evaluations must be completed and signed by the contracting agent and/or their representative responsible for construction contract administration. The offeror must provide completed evaluations in the proposal.

Offeror’s may submit evaluations previously submitted for other solicitations as long as they are complete and all required information is included. Offerors may provide any information or narrative on problems encountered and the corrective actions taken on projects. Offerors may also address any adverse past performance issues. Explanations must not exceed four (4) single-sided pages in total. The Government reserves the right to contact references for verification or additional information. The Government’s inability to contact any of the offeror’s references or the references unwillingness to provide the information requested may affect the Government’s evaluation of this factor.

Performance award or additional information submitted will not be considered.

NOTES:

1. A Factor 3 - Past Performance Questionnaire will not be accepted directly from the offeror. The questionnaire must be completed and signed by the construction contract administrator of the entity (Government or civilian) for which the construction was completed then emailed to Rosario Chaidez, Contract Specialist at email: rosario.chaidez1@va.gov and CC: Angela.Oppenheimer@va.gov .

2. A Factor 3 - Past Performance Questionnaire will not be accepted for an offeror that performed the work as a subcontractor.

Basis of Evaluation:

ii) Basis of Evaluation: This evaluation focuses on how well the offeror performed on the relevant projects submitted and past performance on other relevant projects currently documented in known sources. In addition to the above, the Government reserves the right to obtain information for use in the evaluation of past performance from any and all sources including sources outside of the Government. Other sources may include, but are not limited to, past performance information retrieved through the Past Performance Information Retrieval System (PPIRS), using all CAGE/DUNS numbers of Contractors who are part of a partnership or joint venture identified in the offeror’s proposal, inquiries of owner representative(s), Federal Awardee Performance and Integrity Information System (FAPIIS), and any other known sources not provided by the offeror.

The Government will consider the currency and relevance of the information, the source of the information, context of the data, and general trends in the Contractor’s performance. This evaluation is separate and distinct from the Contracting Officer’s responsibility determination. The assessment of the offeror’s past performance will be used as a means of evaluating the offeror’s probability to successfully meet the requirements of the Solicitation.

In rating Past Performance, the Government will evaluate for recency, relevancy, and confidence of contractor performance. Offerors who do not have relevant past performance will receive a neutral rating (neither favorable nor unfavorable) (FAR 15.305)(a)(iv). However, the Offeror with favorable past performance may be considered more favorably than an offeror with Neutral rating.

There is a clear distinction between “experience” and “past performance”. Experience is related to the types and amounts of projects previously accomplished. Past performance relates to how well a contractor has performed. This factor will be rated in accordance with the Relevancy and Quality Rating Method outlined below considering the rating scale outlined in ‘Factor 3 Past Performance Questionnaire’ attachment.

Past performance evaluation results in an assessment of the offeror’s probability of meeting the solicitation requirements. It considers each offerors demonstrated recent and relevant record of performance in supplying products and services that met the contract requirements. One performance confidence assessment rating is assigned for each offeror after evaluating the offeror's recent past performance, focusing on performance that is relevant to the contract requirements. (see FAR 15.305). There are two aspects to the past performance evaluation:

1. Relevancy of contractual work performed; and

2. How well the contractual work was performed.

The first is to evaluate the offeror’s past performance to determine how relevant a recent effort accomplished by the offeror is to the effort to be acquired through the source selection. The criteria to establish what is recent and relevant shall be unique to each source selection and shall be stated in the solicitation. In establishing what is relevant for the acquisition, consideration should be given to those aspects of an offeror’s contract history that would give the greatest ability to measure whether the offeror will satisfy the current procurement. Common aspects of relevancy include similarity of service/support, complexity, dollar value, contract type, and degree of subcontract/teaming.

There are four levels of relevancy as shown in the following Table 4. When source selections require a greater level of discrimination within the past performance evaluation, the SST shall use all four of the relevancy ratings identified below. However, for those source selections requiring less discrimination in the past performance evaluation, the past performance evaluation team may use, as a minimum, “Relevant” and “Not Relevant” past performance ratings. The Source Selection Plan (SSP) shall clearly identify the treatment of relevancy within the past performance evaluation. With respect to relevancy, more relevant past performance will typically be a stronger predictor of future success and have more influence on the past performance confidence assessment than past performance of lesser relevance.

Table 4. Past Performance Relevancy Ratings

The second aspect of the past performance evaluation is to determine how well the contractor performed on the contracts. The past performance evaluation performed in support of a current source selection does not establish, create, or change the existing record and history of the offeror’s past performance on past contracts; rather, the past performance evaluation process gathers information from customers on how well the offeror performed those past contracts.

Sources of Past Performance Information for Evaluation are as follows:

1. Past performance information shall be obtained from any other sources available to the Government, to include, but not limited to, the Past Performance Information Retrieval System (PPIRS), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), or other databases; interviews with Program Managers, Contracting Officers, and Fee Determining Officials; and the Defense Contract Management Agency (DCMA).

2. Past performance information may be provided by the offeror, as solicited.

3. Past performance information may be obtained from questionnaires tailored to the circumstances of the acquisition.

The Past Performance Evaluation Team will review this past performance information and determine the quality and usefulness as it applies to performance confidence assessment.

Table 5. Performance Confidence Assessments