Amend 0001 - Statement of Work.doc

DESIGN-BUILD STATEMENT OF WORK

Project 593-19-308 CONSTRUCT ADDITIONAL PARKING AREAS

Veterans Affairs Southern Nevada Healthcare System

1.0 PROJECT IDENTIFICATION:

1.1. Project Title: Construct Additional Parking Areas at the Las Vegas Veterans Affairs Medical Center (LVVAMC)

1.2. Project Location: Veterans Affairs Southern Nevada Healthcare System (VASNHS) 6900 N. Pecos Road, North Las Vegas, NV 89086

2.0 PROJECT DESCRIPTION:

The LVVAMC is procuring a Design-Build contractor for design and construction services for project no. 593-19-308, Construct Additional Parking Areas. The design and construction are to provide a total of approximately 500,000 SF of additional asphalt parking on the Northeast and Southeast areas of the Medical Center Campus.

3.0 PROJECT REQUIREMENTS:

3.1. AREA A1 and A2

1) Contractor shall construct a minimum of 420 total additional asphalt parking spaces (380 regular parking, 8 van accessible and 32 regular handicap parking stall). Please Note: Total parking requirements reflect what is expected to be delivered when both areas are combined. Parking stall allocation and total square footage for Areas A1 and A2 to be determined subsequent to coordinated design effort with ongoing designs for a new Primary Care Clinic, Women’s Care Clinic and Utility Loop at the Las Vegas Southern Nevada Health Care System.

2) Asphalt minimum thickness shall be per Ninyo & Moore Geotechnical Report dated May 2006, Table 6, Traffic Type Areas, Automobile.

3) The entire parking area shall be asphalt paved with minimum of 4 ea. access and 2 ea. connecting A1 and A2 (typical of 30’ wide minimum).

4) Provide culverts with wing headwall at each access for the parking lot at existing drainage.

5) The contractor shall provide exterior self-contained (dusk to dawn) pole- mounted Solar LED lighting.

6) Provide 3’ high elevated concrete light pole bases.

7) Demolish any existing culverts, and other items associated with existing temporary parking lot.

8) Provide striping, directional signage and parking identification per VA Design Guide.

3.2. AREA B

1) The contractor shall construct a minimum of 60 ea. total additional asphalt parking spaces (4 handicap parking and 56 parking stall). Total square footage to be determined by design.

2) Asphalt minimum thickness shall be per Ninyo & Moore Geotechnical Report dated May 2006, Table 6, Traffic Type Areas, Automobile.

3) Protect existing electrical transformers in the area with 6 ea. concrete filled 4’ high X 10” dia. bollards.

4) The contractor shall provide exterior self-contained (dusk to dawn) pole-mounted Solar LED lighting.

5) Provide 3’ high elevated concrete light pole bases.

6) Provide Curb and gutter at the perimeter of asphalt parking as determined by design.

7) Provide striping, directional signage and parking identification per VA Design Guide.

3.3. AREA C

1) The contractor shall construct a minimum of 300,000 SF asphalt area. Please Note: NOT ALL of Area C must be striped. However, striping must meet the minimum requirement outlined in item four (4) below.

2) Scarify native soil up to 4” deep, remove rocks 3” or larger and compact to 95 percent relative compaction.

3) Grade area to drain at southside stormwater management collection point.

4) Provide striping for maximum automobile parking stalls (minimum 400 parking stalls).

5) Provide stormwater management per VA Site Development Design Guide and local codes.

6) There will be no solar lighting and curbing in this area.

7) Adjust valve boxes and other utility access to new grade.

8) Protect above ground water valves with 4 ea. concrete filled 4’ high X 10” dia. bollards.

Note: The contractor shall use the VA Numbered Standards for Construction (PG-18 series).

Note: The contractor shall provide light poles with elevated bases and affix self- contained solar powered light emitting diodes (LEDs) lights in identified areas. There shall be no electrical connections of these solar systems to other light poles. The solar powered lights must illuminate every day from dusk to dawn the next morning. The contractor shall use and follow the guidelines of the VA Construction Facilities Management Lighting Design Manual, section 3.2, for parking lot exterior lighting.

Note: The contractor shall provide the following information tasks described in the attachments to this SOW:

☒ Task A: Preliminary Plans and Investigative Services

– Due 15 Calendar days from design NTP

☒ Task B: Construction Technical Package

· 35% due 25 Calendar days from design NTP

· 100% due 55 days from design NTP

4.0 OTHER REQUIREMENTS:

1) The contractor shall provide all labor, materials, equipment, and supervision for the construction of the vehicle parking areas.

2) The contractor shall use VA Parking Design Manual and Demand Model dated April 2013.

3) The contractor shall obtain all required permits.

4) Grading and Stormwater Drainage Requirements:

a) Grades shall provide an efficient drainage pattern that directs runoff from the surface areas of the asphalt parking areas to existing adjacent stormwater drainage management, ditches and swales.

b) The drainage pattern shall include 4”-8” landscape rock to prevent erosion of the drainage channel.

5) The construction contractor shall use the General Contractor’s AE Designed final VA approved Additional Parking Areas Drawing and VA Specifications for grading and final slopes for parking areas A1, A2, B and C. Final slopes shall adhere to VA standards.

5.0 SITE VISITS AND EXISTING CONDITIONS:

1) The contractor shall reference the Medical Center Campus Parking Plan Drawing and Specifications, section 01.00.00, General Requirements, Section 1.1.

2) Discrepancies in Planning Information: The contractor shall immediately report to the Contractor Officer, in writing, any discrepancy between this contract and the

Additional Parking Areas Drawing and Specifications provided by the Government. The contractor shall make no adjustments to his/her work due to the discrepancy before the Contracting Officer has reviewed and approved any changes. The contractor’s failure to report any such discrepancy or wait for the Contracting Officer’s determination shall be at his/her risk and expense.

3) The contractor shall attend the Pre-Construction Meeting at LVVAMC in support of this effort. This meeting will occur no later than fourteen (14) calendar days after notice to proceed has been issued by the Contracting Officer. The meeting will be used to review the requirements of the Scope of Work (SOW) and discuss roles, responsibilities, expectations and deliverables. The contractor shall also identify to the Government any issues or concerns they have with the Additional Parking Areas Drawing and Specifications. The contractor shall communicate with the CO and COR via e-mail to establish the dates, times, and location of this meeting.

6.0 PERFORMANCE MONITORING: The VASNHS COR will monitor the SOW in the following manner:

1) All identifiable phases of work shall be coordinated with the COR at least ten

(10) working days before the scope is executed. This includes but is not limited to site work, site improvements, site structures, asphalt pavements, site accessories, landscape and irrigation, site grading, storm water drainage, site lighting, physical security, impacts to patient and staff parking, and any other identifiable scope of work items as identified.

7.0 SECURITY REQUIREMENTS:

1) All contractor’s and subcontractor’s personnel shall be subject to VA Directive 0735, Homeland Security Presidential Directive 12 (HSPD-12) Program, Federal laws, regulations, standards, and VA Handbooks similar to VA personnel regarding information and information system security.

2) Non-Personal Identity Verification (PIV) Card requests shall be submitted to VA COR (Contracting Officer Representative) by the contractor. Requesting submission is the contractor’s responsibility. Please ensure to properly fill out the documents identified below. The following documents will become a package for submission of PIV Card application:

a) VA Fingerprinting form

b) Declaration for Federal Employment (OF306), if there are any questions that were answered “yes” on item 9-13 on this form, fill out the appropriate addendum and include in the package.

c) Authorization for Release of Information (VA Form 0710)

e) Self-Certification of Continuous Service

f) Contractor Background Investigation Request

3) PIV Card process may take 30-45 days, depending on the contractor’s personnel background check, Special Agreement Check (SAC). SAC is an automated records check conducted by the Federal Bureau of Investigation in collaboration with the Office of Personnel Management (OPM).

4) PIV Card Applicant is subject to National Agency Check with written Inquiries (NACI) conducted by OPM. This investigation covers a period of 5 years and a review of current records in the OPM Security Investigation Index (SII), DOD Defense Central Investigations Index (DCII), FBI name check, and FBI fingerprint check as well as written inquiries from previous employers and references on the application for employment. It is used for Non- sensitive or Low Risk positions in VA.

5) Once all documents are completely and properly filled out, hand carry and submit to VA COR. Do not send completed forms through email due to Personal Identifiable Information.

6) VA COR will then provide all documents to Engineering Service’s VA PIV Sponsor/Manager to initiate the Non-PIV process.

7) PIV Sponsor/Manager will notify each applicant when to proceed for fingerprinting appointment.

8) Each applicant shall be fingerprinted at VA Southern Nevada Healthcare System’s PIV Office, located first floor in Building 6 (Administration Building), 6900 N. Pecos Road, N. Las Vegas, NV 89086. Each applicant shall sign in at the Security Desk.

9) VA COR or PIV Sponsor/Manager will provide status of each applicant’s PIV Card.

10) PIV Card is critical for the construction start date, as the contractor’s personnel without PIV Card may result with a restricted, limited, or no access to the job site. See attached blank forms/documents that is required for submission of PIV Card application for each of contractors/sub-contractors

8.0 GOVERNMENT FURNISHED EQUIPMENT (GFE):

1) No GFE will be provided by the VASNHS on this contract.

9.0 OTHER PERTINENT INFORMATIOIN OR SPECIAL CONSIDERATIONS:

1) The contractor is responsible to ensure all equipment that will be used on the project by the contractor at LVVAMC campus has been inspected and certified as safe for use. The contractor shall provide safety certification inspection sheets to the COR prior to using any equipment for the parking area construction (dump trucks, cement mixers, road graders, earth movers, front-end loaders, cranes, etc.) on LVVAMC properties at least five (5) working days prior to their planned use. Any construction equipment that has not passed a safety certification or whose safety certification has expired cannot be operated or used on LVVAMC properties. The contractor’s personnel shall be licensed, certified, and trained as required to operate this equipment.

2) Identification of Potential Conflicts of Interest (COI). All bidders shall inform the VASNHCS of any COI that may exist where the nature of the work to be performed may, without some restriction on future activities, (1) result in an unfair competitive advantage to the contractor; or, (2) impair the contractor’s objectivity in performing the contract work.

3) Identification of Non-Disclosure Requirements. No sensitive or proprietary information is needed or supplied for this project.

4) Information Technology (IT) Certification & Accreditation (C&A). The Contractor shall not connect any contractor-owned IT devices (such as a lap top computer or remote connection from a Contractor system) to a VA internal trusted network. Therefore, the C&A requirements do not apply, and a Security Accreditation Package is not required. If this situation changes, the Contractor shall immediately inform the COR in order to facilitate the preparation of the Security Accreditation package.

5) Inspection and Storage. The Contractor shall be responsible for the inspection and storage of all contractor equipment and materials that will be used in the execution of this contract. The contractor will be allowed to temporarily store equipment and materials needed for the construction of the parking areas at the Medical Center Campus. The contractor shall inform the COR by e-mail on any equipment or materials they would like to store inside the Campus at least fourteen (14) working days prior to storing them. The COR will inform the contractor by e- mail as to whether or not the contractor can store this material or equipment within five (5) working days after being notified by the contractor.

6) Inspection and Acceptance Criteria. Final inspections shall be conducted by the VASNHS COR to ensure all aspects of the contract have been met. The contractor will not receive final payment until all parking area construction activities have been completed and accepted by the VA.

10.0 RISK CONTROL:

1) The VASNHS is an active hospital and therefore will require consideration to those areas with patients and staff.

2) The contractor shall perform daily cleanup of the construction areas affected by the execution of this contract sufficient to the point there are no hazards or safety concerns with VA patients and staff.

3) The contractor shall ensure all construction materials and equipment have been secured from the VAMC patients and staff, theft, damage and weather and the work area cleaned and made safe at the end of each working day.

4) The contractor shall erect and place a temporary 6-foot high chain-link fence around all area construction zones with required construction signage and lockable gate. The contractor shall remove all temporary fencing from these areas after completion and Government acceptance of the parking area.

11.0 PLACE OF PERFORMANCE:

1) The work will be accomplished at the LVVAMC located at 6900 North Pecos Road, North Las Vegas, NV 89086. The contractor shall perform the work in the outside areas of the Medical Center Building. See Government provided outline drawing for the location of the parking areas that will be constructed at the Medical Center Campus.

12.0 PROGRESS PAYMENTS:

1) The contractor shall submit progress payment invoices at the end of the billing month.

2) Before the invoice is submitted, the contractor shall consult with the COR or Project Engineer to determine the percentage of work completed.

3) Progress Payments will be based on actual work completed.

4) Progress invoices shall be submitted with a progress report detailing the work completed.

5) The contractor shall complete a Standard Form 1413, Weekly Payroll Reports and Daily Reports and shall include the SF 1413 with the Progress Payment Invoices to the Contracting Officer for review and acceptance.

6) Payment of high value materials or equipment shall be arranged with COR and approved by CO prior to Schedule of Values submittal.

7) The contractor shall ensure progress invoices include a certification statement that prompt payment is being made to suppliers and subcontractors, if applicable, as soon as provision of supplies or work has been satisfactorily completed.

8) The contractor shall ensure all correspondence and invoices reference the VA Contract Number and Obligation Number.

9) The Contractor shall be registered in, and submit all invoices to http://www.tungsten- network.com/us/en.

13.0 HOURS OF WORK, SUBMITTALS AND MEETINGS:

13.1. Duty Hours

1) Normal duty hours are 7:30 am – 4:00 pm, Monday thru Friday. All work performed shall be coordinated and scheduled thru the COR. Work may be accomplished during off duty hours and over weekends with CO/COR approval.

13.2. Notice To Proceed

1) The contractor shall attend the Notice To Proceed (NTP) meeting with the CO and COR as scheduled. Telephone attendance is acceptable if a representative of the contractor is unavailable in the local area.

13.3. Submittals

1) The construction contractor shall submit the following to A/E Design Firm on Record, but not limited to the following:

a. Shop drawings, product data, product samples, and other submittals as referenced in the Additional Parking Spaces Specification paragraph 01 33 23, Shop Drawings, Product Data, and Samples for parking areas.

b. Request for Information (RFI).

c. Design changes, contract modifications.

2) All submittals, design changes, modifications, etc shall be reviewed and verified by A/E Design firm on Record per approved construction plans and specifications before submittal to VA Contracting Officer for approval.

3) Unless stated otherwise in this SOW, the VA review for all contractor deliverables shall be 10 working days.

4) The contractor shall coordinate all work with COR in accordance with the Additional Parking Spaces Specification paragraph 01 00 00, General Requirements.

5) The contractor shall submit by e-mail a 3 week look ahead and 1 previous week construction schedule to the COR by 8:00AM Pacific Time every Monday during the period of performance. This 4-week schedule will summarize the construction activities planned for the next 3 weeks and verify what was performed the previous week.

13.4. Construction Review Meetings and Comments

1) The contractor shall be required to attend Construction Review Meetings at the site or via telephone as required to coordinate the progress of the construction process, get approval/clarification of the submittals, etc.

2) The COR and the contractor will determine who should attend each meeting.

3) The contractor will provide Meeting Notes to all attendees no later than three

(3) working days after the meeting. The contractor shall provide a written response to each review comment. The COR will review the Meeting Notes. If necessary, the contractor will make corrections to the Meeting Notes and re- issue them. The meeting Notes will serve as the VA’s comments.

14.0 TESTING / PUNCH LIST / END-USER TRAINING / ACTIVATION:

1) The contractor shall prepare punch lists if needed and schedule a pre-final walkthrough with the COR at least five (5) working days prior notice once substantial completion of each parking area is achieved. After the pre-final walkthrough, the VA will submit its own punch list if needed.

2) Once contractor has completed or resolved all punch list items, the contractor shall schedule a final walkthrough with the CO/COR of the area.

3) Required documentation:

a. Contractor’s punch list and confirmation of completion.

b. Confirmation of VA’s completed punch list.

c. As-built drawings for all parking areas constructed by the contractor.

d. All warranty information.

4) A copy of the final transmittals must be sent to the CO.

5) The contractor shall not submit final invoice for payment until all punch list items have been completed and final transmittals have been confirmed as received and accepted by the COR.

15.0 DELIVERY AND ACCESS TO CONSTRUCTION AREAS:

1) Materials delivered to the VASNHCS shall be in their original sealed packages or containers; labeled for identification with the manufactures’ name and brand.

2) The contractor shall insure delivered materials are protected from damage due to handling, weather, and construction operations before, during and after installation.

3) The contractor shall ensure patient and staff cannot enter any parking lot areas under construction. The requirements of paragraph 11.d above apply.

16.0 QUALITY ASSURANCE/QUALITY CONTROL:

1) To reduce errors and omissions, the contractor shall develop and execute a QA/QC plan that demonstrates their proposed design phase and construction phase have gone through a thorough review and coordination effort.

2) No later than 14 calendar days after receipt of Notice to Proceed (NTP), the contractor shall submit a QA/QC plan describing each task that will be taken during the construction phases of the parking areas and the name of the contractor team member responsible for QA/QC, for Contracting Officer (CO) approval. Each task shall be initialed and dated by the responsible contractor responsible team member.

17.0 PERIOD OF PERFORMANCE:

1) The project requires the tasks to be completed within 195 calendar days after NTP has been issued. NOTE: Separate NTP will be issued for Design and Construction.

2) Required milestones below: NTP typically issued within 14 calendar days of contract award.

Design Notice to Proceed (NTP) Preliminary Design/Concept Review 35 Percent Design Submittal to VA

35 Percent Design Review Meeting – 10 calendar days 65 Percent Design Submittal

65 Percent Design Review Meeting – 10 calendar days 100 Percent Design Submittal

100 Percent Design Review Meeting -10 calendar days

NTP Construction Phase

3) The government requires 10 calendar days to review the A/E’s submittal(s) inclusive of all requirements (tasks) specified in this scope of work.

18.0 PRICING:

1) The contractor shall provide a fee for the required services using the format applicable to the Request for Proposal document issued by the Government’s Contracting Officer.

19.0 APPLICABLE REFERENCES:

1) Construction of parking areas A, B, and C shall be in compliance with the requirements of the below applicable references and/or standards:

Construction

Bridge Construction

20.0 INNOVATION:

1) Requirements indicated are not intended to limit innovative service delivery of the contractor. The Government will consider variations from the Statement of Work (SOW), if the proposed change is within the schedule and budget limitations, meets the objectives for the project, and results in an improved outcome. The Government may approve all proposed changes to the SOW.

ATTACHMENT (check box, and include)

☒ TASK A: PRELIMINARY PLANS AND INVESTIGATIVE SERVICES

The contractor shall provide a concept design to asses needs and requirements for the construction of the additional parking areas. The concept design shall include a feasibility design to ensure area is suitable for the desired functions. The contractor shall provide a minimum of two (2) concept design recommendations to meet the government’s requirement.

Project Initiation: The Planning Team (consisting of representatives from the VASNHS and the contractor) shall attend the “Project Kickoff and Requirements Review” meeting to discuss the following objectives:

a) Review the requirements of the Scope of Work.

b) Define the project schedule and identify all meetings, deliverables, and milestones on the schedule.

c) Identify all the stakeholders and critical players required to be involved at the various stages of the project.

d) Begin data collection for utility survey and site analysis.

e) Develop a detailed work plan, project schedule, and outline of all project deliverables.

f) Visual and aesthetic conditions for the new parking areas to be constructed.

g) Signage and lighting requirements for the constructed parking areas.

Deliverables The plans and investigative services package for submission includes the following components:

1. Preliminary Concept Designs. One hard copy Architectural size E, size C and electronic copy. The contractor shall use PDF and AutoCAD Version 2017 for the electronic copy.

2. Narrative of Design proposals.

ATTACHMENT (check box, and include)

☒ TASK B: PROJECT CONSTRUCTION TECHNICAL PACKAGE

The contractor shall provide construction technical package for the construction phase of the project to support contracted design and construction of additional parking lots area A1, A2, B and C for VA approval.

Deliverables

1. Detailed construction plans (DWG and PDF format)

2. Detail cost estimate with labor, materials and equipment costs as a minimum. The contractor shall account for conditions that would impede conventional construction means and methods such as outside of normal work hours (if applicable) and coordination requirements with the VASNHS. Costs shall be adjusted as necessary for working in a fully operational hospital. Every effort shall be made to minimize the impact to patient services. Cost estimates should be provided to the COR as a MS Excel workbook.

3. Detailed construction schedule with cost of each task (MS Projects)

4. Basis of Design

5. Submittal Register (Primavera Submittal Exchange – access will be provided)