36C26120B0013-001.docx

36C26120B0013 Section M

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5.

REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE

DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL

SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

1. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than ____ ___________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C26120B0013 X 05-11 -2020 640-20-1-5281-0016 640-20-107 Y Department of Veterans Affairs VA Sierra Pacific Network (VISN 21) VA Palo Alto Health Care System (90/NCA) 3801 Miranda Ave Palo Alto CA 94304-1207 Y c/o Timothy Saffles Dept. of Veterans Affairs, NCO 21 Building T-50 3801 Miranda Ave Palo Alto CA 94304 Timothy Saffles 650-849-0290 Project Name: Repair/Replace HR Building 801 HVAC Controls, VA Mountain View Campus Project Site: VA Palo Alto Health Care System (VAPAHCS), 1776 Old Middlefield Way, Mountain View, CA 94043 Project No.: 640-20-107

Provide all engineering, design, labor, equipment, amterials, tools, and supervision, safety measures and transportation to correct the building temperature control issues and replace the existing standalone building controls with new HVAC controls integrated with the remote Menlo Park building management system. Contractor shall coordinate with COR for sequences of tasks.

Refer to Statement of Work (SOW) and attached specifications and exhibits for complete project details.

IAW FAR 36.204(a-e) and VAAR 836.204, disclosure of magnitude is: Between $500,000 and $1,000,000.

NAICS Code: 23 8220, Plumbing, Heating, and Air-Conditioning Contractors. Size Standard: $15M.

Required timeframe (POP): 180 CALENDAR DAYS AFTER NTP

Refer to all Submission of Bid instructions for instructions on how to submit your bid.

Refer to provision 52.236-27 for details regarding an organized SITE VISIT that is scheduled for this procurement.

Bid, Payment and Performance Bonds are all required for this procurement.

*** THIS

SOLICITATION IS BEING CONDUCTED UNDER FAR PART 14 SEALED BIDDING AND IS 100% SET-ASIDE TO SERVICE-DISABLED

VETERAN-OWNED SMALL BUSINESS (SDVOSB) FIRMS PER PUBLIC LAW 109-461. ***

NOTE:

Sources sought and pre-solicitation notices published under RFP 36C26120R0012.

Site visit: 11am, 06/03/2020 - Meet outside the front doors of Building 801 VAPAHCS, 1776 Old Middlefield Way, Mountain View, CA 94043 NOTE: Please refer to the SPECIAL SITE VISIT NOTE that follows the SOW for site visit procedures and requirements.

RFIs due: 11am 06/10/2020 to timothy.saffles@va.gov.

RFI responses published: 11am 06/17/2020.

Offer due date: 11am 06/24/2020 to timothy.saffles@va.gov. Please provide hard copy and emailed copy.

X X 52.211-10 X one (1) emailed

11:00 AM

06-24-2020 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required p erformance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23.

ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT

WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d.

Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

640-3600162-5281-854200-2580 23NRNR001

Department of Veterans Affairs VA Sierra Pacific Network (VISN 21) VA Northern California HealthCare System 150 Muir Road Martinez CA 94553-4668 Department of Veterans Affairs FMS-VA-2(101) Financial Services Center PO Box 149971 Austin TX 78714-9971 Angela Oppenheimer

Table of Contents

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

36C26120B0013 Section C

Page 1 of Page 1 of Scope of Work

1.0 General Intent

1.1 The contractor must provide all personnel, equipment, tools, materials, supervision, and other items and services necessary to install all components necessary to have a fully functioning Building Management System for the Veterans Affairs Palo Alto Health Care System (VAPAHCS), Mountain View HR building.

1.2 The contractor must perform to the standards in this contract. This project shall take no longer than 180 calendar days from the notice to proceed to complete.

1.3 This project shall be supervised by the appointed COR to insure minimal impact to resident’s day to day activities and minimal noise. Scheduling of work shall be at the convenience of the VAPAHCS.

2.0 General Information and Requirements

2.1 The objective of this project is to correct the building temperature control issues and replace the existing standalone building controls with new HVAC controls integrated with the remote Menlo Park building management system.

2.2 The contractor shall provide operation and maintenance instructions, and manufacturer documentation at the completion of the project. Manufacturer documentation and maintenance schedule to be provided in close out documents.

2.3 The contractor shall provide all tools, equipment, and personal protective equipment necessary to complete this project as deemed by industry standards, this SOW, all related specifications, applicable code requirements, and site policy.

2.4 The contractor shall provide daily cleanup and securing of work site, including securing tools and equipment. Disposal of all waste and debris is at the contractor’s own expense.

2.5 The contractor shall provide quality control of all work conducted and the individual appointed shall be competent and educated/experienced in the field of work this scope encompasses.

2.6 All work shall be coordinated with the COR assigned to this project and only commence once approved.

2.7 Badges: Contractor will obtain required ID badges for all employees used on project at start of each workday; Report the COR for escort to the station police service for sign in and badge issuance.

2.8 Security: The contractor and their personnel shall be subject to the same Federal laws, regulations, standards, and VA policies as VA personnel regarding information and information system security.

2.10 Schedule: Normal work hours will be 8:00am – 4:30 pm Monday-Friday excluding Government holidays unless otherwise approved by the COR. It is the intent of the Palo Alto VA Medical Center that the work is to be completed within 180 calendar days from the issuance of the Notice to Proceed (NTP). Any request to utility shutdowns must be requested in writing at a minimum of 30 days prior to the requested day of shutdown.

2.11 Codes and Standards: The Contractor shall follow all applicable codes and standards to this type of work including but not limited to Health Care System Memorandums (HCSM), OSHA Guidelines, Lock-out-Tag-out, and Rules of Station. If any code/standard is found to be contradictory; the authority having jurisdiction (COR) shall make the final determination and work shall proceed at no additional cost to the Government.

3.0 Specific Tasks

3.1 The contractor shall provide all supervision, administrative and technical support, labor, subcontractors, tools, transportation, materials, supplies and equipment.

The contractor shall plan, schedule, and ensure effective completion of the following tasks:

Connecting field panels to the front end, Database Tasks, including: Point Creation, Create Program Logic, Alarm Configuration, Trending Configuration, and Graphic Creation.

Contractor shall verify all equipment is working per normal operation.

Contractor shall test the alarm system for critical database points.

Contractor shall furnish as-built drawings.

Contractor shall provide electrical labor for the following:

· Mount all TX/IO modules

· Pull wire from TCP to new devices

· Demo existing failed control devices

· Label all control wiring to control panel

Controls Technician shall provide the following:

· Startup and Commissioning Support

· Database Configuration

· Graphical Configuration

Contractor shall provide dedicated project management and engineering submittals.

1st Floor

•Furnish and install (1) new Siemens PXC controller for support of additional FLN devices •Furnish and install (1) enclosure •Furnish and install communication and network cabling •Furnish and install controls for (17) new FPB with reheat.

•Furnish and install (17) TEC controllers.

•Furnish and install (17) reheat valves.

•Furnish and install (17) supply air temperature sensors.

•Furnish and install (17) room temperature sensors.

•Furnish and install (17) damper actuators.

•Furnish and install communication cabling and power wiring.

•Perform Siemens standard commissioning process & check-out documentation to include:

•Pt-Pt Check (All I/O is verified for integrity & proper sensor installation & function).

•Graphics Verification (Graphics are reviewed with owner for content & function) •Includes (1)-year warranty from date of system commissioning and acceptance.

•Furnish and install (1) Duct Pressure Sensor •Perform Safe-off of existing room temp sensors and Zone controllers

2nd Floor

•Furnish and install (1) new Siemens PXC controller for support of additional FLN devices •Furnish and install (1) enclosure •Furnish and install communication and network cabling •Furnish and install controls for (26) new FPB with reheat.

•Furnish and install (26) TEC controllers.

•Furnish and install (26) reheat valves.

•Furnish and install (26) supply air temperature sensors.

•Furnish and install (26) room temperature sensors.

•Furnish and install (26) damper actuators.

•Furnish and install communication cabling and power wiring.

•Furnish and install controls for (1) new FPB cooling only.

•Furnish and install (1) TEC controllers.

•Furnish and install (1) room temperature sensors.

•Furnish and install (1) damper actuators.

•Furnish and install communication cabling and power wiring.

•Perform Siemens standard commissioning process & check-out documentation to include:

•Pt-Pt Check (All I/O is verified for integrity & proper sensor installation & function).

•Graphics Verification (Graphics are reviewed with owner for content & function) •Includes (1)-year warranty from date of system commissioning and acceptance.

•Furnish and install (1) Duct Pressure Sensor •Perform Safe-off of existing room temp sensors and Zone controllers

Roof

•Furnish and install (1) new Siemens PXC controller with Bacnet driver for AHU1 •Furnish and install (1) enclosure •Furnish and install communication and network cabling •Furnish and install necessary TX/I0 Modules •Furnish and install the following field devices:

•(3) Damper Actuators •(4) Duct Temp Sensors •(2) Duct Pressure Sensor •(1) Differential pressure switch •(1) CO2 Sensor Furnish and install (1) new Siemens PXC controller with Bacnet driver for integration with existing boiler •Furnish and install (1) enclosure •Furnish and install communication and network cabling •Furnish and install necessary TX/10 Modules Desigo CC Front end Workstation •Siemens to provide Siemens Desigo CC extended feature set •Provide Desigo CC building automation point licenses & client user licenses •Edit point naming convention according to VA and Desigo CC standards •Provide Desigo CC Graphics •Floor Plan Graphics will be implemented into Desigo CC •Floor Plan Auto CAD drawings to be provided by owner prior to graphics design •If AutoCAD drawings are unavailable Siemens will provide a change order if requested •Control System Server (CSS) shall be provided by VA •Hardware and operating system requirements will be recommended by Siemens

4.0 Technical Exhibits

Specifications (see attached, listed below)

01 32 16 PROJECT SCHEDULES

01 33 23 SHOP DRAWINGS, PRODUCT DATA AND SAMPLES

01 35 26 SAFETY REQUIREMENTS

01 42 19 REFERENCE STANDARDS

01 45 00 QUALITY CONTROL

23 08 00 COMMISSIONING OF HVAC SYSTEMS

26 05 11 REQUIREMENTS FOR ELECTRICAL INSTALLATIONS

VA Palo Alto Healthcare System, Mountain View Center 1776 Old Middlefield Way, Mountain View, CA 94043

MV - HR BMS HVAC CONST

SPECIAL SITE VISIT NOTE:

Due to current COVID-19 CDC guidelines and the sensitivity of the site visit location, the following procedures apply:

1. Please provide a list of personnel attending the site visit to timothy.saffles@va.gov no later than (NLT) 11:00am on Tuesday, 06/02/2020. Only first and last names are required.

2. Please keep your site visit personnel to an absolute minimum.

3. Contractors shall provide and wear PPE including masks.

4. When entering the building, contractors shall wear PPE and answer three security screening questions (health questions).

5. Maintain social distancing.

6. Because this site visit will cover areas that are considered information sensitive, contractors are cautioned to maintain PII and PHI security.

Site visit time and date: 11:00am on Wednesday, 6/3/2020.

Site visit location: Meet outside the front doors of Building 801 Veterans Affairs Palo Alto Health Care System (VAPAHCS), 1776 Old Middlefield Way, Mountain View, CA 94043.

All potential offerors are strongly urged and expected to attend the site visit.

1776 Old Middlefield Way, Mountain View, CA 94043

MV - HR BMS HVAC CONST

DIVISIONAL COST BREAK-OUT / CALCULATION SHEET

Please provide a complete Divisional Cost Break-Out for the complete project. Pricing must be submitted on all individual line items of the pricing schedule / calculation worksheet. Required format is stated below. If necessary, add additional line items for each Division applicable to this project. Failure to do so may be considered non-responsive and may cause rejection of bid.

CALCULATION OF SELF-PERFORMED / SUBCONTRACTED WORK

Bidders for Plumbing, Heating, and Air-Conditioning Contractors (NAICS code 238220) must provide at least 25% of this specialty trade NAICS code of the cost of the contract performance incurred for Personnel will be spent on the concern's employees or the employees of other eligible Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns.

Provide a breakdown of Personnel and Material/Equipment costs by specification division listed for the project. Bonds, Insurance, Home Office Overhead, and Profit costs shall then be added after all Personnel and Material/Equipment costs have been calculated and subtotaled.

Clearly identify the Personnel costs that your firm will be performing and the Personnel costs of other eligible SDVOSB concerns. If both Prime and Subcontractor will work on same division, separate out the costs into two separate lines, one for Price and one for Subcontractor. For Example:

· Division 010000 – Prime Contractor (SDVOSB) - include Personnel and Material/Equipment costs of Prime contractor portion; then,

· Division 010000 – Subcontractor (state if sub is SDVOSB or not) - include Personnel and Material/Equipment costs of Subcontractor portion.

Required format:

Specification Division

SDVOSB? (Y or N)

Personnel Material/ Equipment

Sub-Total

OTHER*

*Add lines, if necessary, for each division applicable to this contract.

CALCULATION OF SELF-PERFORMED PERSONNEL COSTS

1. Total personnel costs * both prime and all subcontractors: $__________________

2. Subtract all subcontractor personnel costs* that are not SDVOSB companies that will perform work on this contract: $__________________

3. Remainder is ‘Total amount of work to be self-performed under the Contract: $__________________

4. Self-performed work = Line 3/Line 1 x 100 = __________%

*personnel costs include labors, mechanics, other tradesmen, and office personnel directly charged to the project (includes project manager, job superintendent, administrative, estimators, etc.)

I certify the above representations are true and correct to the best of my knowledge.

(Title of Authorized Representative)

PER VHA DIRECTIVE 7715 (06 April 2017) - SAFETY & ENVIRONMENTAL RECORD AND EXPERIENCE MODIFICATION RATE (EMR):

Contractor Certification Regarding Project:

To be eligible for consideration and award, the contractor shall have no more than three serious, or one repeat, or one willful OSHA or EPA violation(s) in the past 3 years and have an EMR of equal to or less than 1.0.

All Bidders shall submit the following information pertaining to their past Safety & Environmental Record and EMR with their bid.

1. SAFETY & ENVIRONMENTAL RECORD: A self-certification on company letterhead that the contractor has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or any EPA violation(s) in the past three years.

1. EMR: All Bidders shall submit information regarding their current EMR. This information shall be obtained from the Bidder’s insurance carrier and be furnished on the insurance carrier’s letterhead. If a Bidder’s EMR is above 1.0, Bidder must submit a written explanation of the EMR from its insurance carrier furnished on the insurance carrier’s letterhead, describing the reasons for the EMR, and the anticipated date the EMR may be reduced to 1.0 or below.

Number of serious, willful, or repeat violations from OSHA within the last 3 years. Please attach explanation for any violations. (Four serious, one repeat, or one willful disqualifies the contractor.)

Number of violations from EPA within the last 3 years. Please attach explanation for any violations.

Company’s Current Insurance Experience Modification Rate (EMR) = _____________ (Note: Contractor must support the EMR with a signed letter from Insurance Carrier on their letterhead.)

Signature: ______________________________________________

Print Name: ______________________________________________________

1776 Old Middlefield Way, Mountain View, CA 94043

MV - HR BMS HVAC CONST

SUBMISSION OF BID INSTRUCTIONS:

Hand-deliver all the following documents to the address shown in box 8 of the SF-1442 Solicitation in response to this Invitation for Bid (IFB). Incomplete bid packages may be determined nonresponsive.

(a) One (1) original fully completed and signed Standard Form (SF) 1442; acknowledgment of all amendments, either by entering data in block 19 of the SF 1442, or by completing blocks 15 a, b, and c of Amendment(s) (SF 30’s), delivered to address in Box 8, SF 1442.

(b) One (1) original completed/signed SF24 Bid Bond with Raised Seals and Power of Attorney as required (delivered with original bid).

(c) One (1) fully completed Divisional Cost Break-Out / Calculation Sheet.

(d) Documentation of Safety & Environmental Record.

(e) Documentation of Experience Modification Rate (EMR).

(f) Current General Contractor’s License.

(g) Brand Name or equal product information (if applicable) as stated in SOW/Salient Characteristics.

(h) One (1) electronic bid package containing all items stated in (a) through (g) above, emailed to timothy.saffles@va.gov.

Refer to FAR provision 52.214-5, Submission of Bids (Dec 2016) for additional instructions.

Notes:

· Bidders are responsible for insuring and verifying their bid and all required bid documents are received at the address stated in Box 8 of SF-1442, by date and time specified in block 13A of SF-1442 Solicitation (subject to amendment).

· Bidders are cautioned to carefully review System for Award Management regarding their Representations and Certifications. See FAR 52.204-7 and 52.204-8 for specific instruction as needed. Also see 52.209-7 and 52.209-9 if applicable / included in solicitation for additional instructions.

INFORMATION FOR BIDDERS:

· Bids received after bid opening date and time will be rejected.

· Any exception to the terms and conditions of the IFB will result in a nonresponsive bid.

· Failure to provide complete definitive pricing on Divisional Cost Break-Out/Calculation Sheet will result in a nonresponsive bid.

· Bidders must acknowledge amendments to this solicitation in writing only. Otherwise a bid shall be determined nonresponsive.

PROSPECTIVE CONTRACTORS’ RESPONSIBILITY:

Purchases shall be made from, and contracts shall be awarded to, responsible prospective contactors only. The presumed winning Bidder must be determined as “responsible” by the Contracting Officer in accordance with FAR Part 9, Contractor Qualifications. To aid in making this determination, by no later than the solicitation due date, Bidders shall provide all documents as required under “Submission of Bid Instructions” above (including the original bid bond, if stated as a requirement in response to the solicitation).

These documents will be reviewed shortly upon receipt. This information, along with other information obtained from Government systems, such as the OSHA and EPA online inspection history databases will be used to make the Determination of Responsibility. Failure to affirm being within the guidelines below or to submit this information may result in a determination of Non-Responsibility and make the bid ineligible for award. The Contracting Officer will obtain additional information as needed and as specified in FAR 9.105-1 to make the Determination of Responsibility, to include, but not limited to the Federal Awardee Performance and Integrity Information System (FAPIIS), Excluded Parties List System (EPLS) and Past Performance Information Retrieval System (PPIRS).

PER VHA DIRECTIVE 7715 (06 April 2017) - SAFETY & ENVIRONMENTAL RECORD AND EXPERIENCE MODIFICATION RATE (EMR):

To be eligible for consideration and award, the contractor shall have no more than three serious, or one repeat, or one willful OSHA or EPA violation(s) in the past 3 years and have an EMR of equal to or less than 1.0. See section that follows “Divisional Cost Break-Out / Calculation Sheet” for details.

RECEIPT OF BIDS:

1. Bids are due June 17, 2020, 11:00 AM Pacific at address shown in Block 8, SF-1442.

2. Public Bid opening will be June 17, 2020, 11:00 AM Pacific, in the conference room of Building T-50, VAPAHCS, 3801 Miranda Ave, Palo Alto, CA 94304.

3. Solicitation number and title must be clearly written on outside of delivery package.

4. After solicitation due date and receipt of bids, Bidders shall be evaluated on the basis established in this solicitation. The prospective Bidder chosen for award shall be subject to verification and confirmation of required, submitted bid documents.

PRE-BID SITE VISIT:

Bidders are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of performing construction services. Failure to inspect the site shall not constitute grounds for a claim after contract award.

See Provision 52.236-27 for specific information regarding the project pre-bid site visit, which will be the only opportunity for potential Bidders to visit the site. All potential Bidders, subcontractors, and suppliers are strongly encouraged and expected to attend the pre-bid site visit.

REQUEST FOR INFORMATION (RFI):

· To obtain clarifications and/or additional information concerning the contract requirements or specifications, submit a written RFI utilizing the RFI Form included in this IFB, and send it via email to timothy.saffles@va.gov.

· RFIs will be responded to as necessary in amendment format, which will be posted on beta.SAM.gov. Deadline for submission of RFIs for this IFB is June 03, 2020, 11:00 AM Pacific. No questions will be answered after this date and time unless determined by the Contracting Officer to be in the best interest of the Government. Telephone requests for information will not be accepted or returned.

PLANS / SPECIFICATIONS / DRAWINGS:

All drawings and specifications are attached in electronic format to this solicitation. Bidders are responsible for downloading and printing their own solicitation documents, including specifications and drawings. The VA will not provide hard copies of drawings and specifications to any Bidder. Contractors are responsible for ensuring that the construction document package used for submitting a bid for construction is complete, accurate, and current.

TRAINING:

All employees of the general contractor and subcontractors shall have completed the 10-hour OSHA certified construction safety course and/or other relevant competency training, as determined by the COR with input from the ICRA (Infection Control Risk Assessment) team. The General Contractor’s Competent Person/Superintendent shall have completed the 30-hour OSHA certified construction safety course. Documentation of training shall be submitted to the Contracting Officer for review and approval prior to any work being performed. No ID badge will be issued to an employee who does not provide this documentation. There shall be no exceptions to this requirement.

PREPARATION OF BID:

The Federal Government will NOT pay for any costs incurred in preparation and submission of bid.

PRIVACY AND CONFIDENTIALITY:

Contractors to the Department of Veteran Affairs may be unintentionally exposed to sensitive information. Information may be overheard, seen on documents or electronic devices, or observed that could potentially violate the privacy and confidentiality of our veterans, employees, volunteers, and their families. Regulations such as, but not limited to, the Health Insurance Portability and Accountability Act of 1996 (HIPAA), Freedom of Information Act (FOIA) and Privacy Act of 1974 have been enacted to protect sensitive information from being improperly disclosed. Information should not be divulged or released to anyone unless specifically authorized by this contract or its’ attached documents in accordance with the contracted services. Failure to comply with applicable statutes and regulation can result in the termination of this contract and civil and criminal penalties, including fines and imprisonment. All suspected or actual breeches of privacy and confidentiality should be reported immediately to the Contracting Officer, Contracting Officer’s Representative (COR) or the Facility Privacy Officer.

Certification & Accreditation (C&A) requirements do not apply and a Security Accreditation Package is not required. If the contractor opts to use a computer or computer system for processing contract documents, the requirements of FIPS 140-2 for encryption of contract documents must be met.

SYSTEM FOR AWARD MANAGEMENT (SAM):

Federal Acquisition Regulations require that federal contractors register in the System for Award Management (SAM) database at https://sam.gov/SAM/ and enter all mandatory information into the system. Award cannot be made until the contractor has registered. Bidders are encouraged to ensure that they are registered in SAM prior to submitting their bid.

ADDITIONAL VETBIZ INFORMATION:

(a) Eligibility of SDVOSBs continues to be governed by the Small Business Administration regulations, 13 CFR subparts 125.8 through 125.13, as well as the FAR, except where expressly directed otherwise by the VAAR, and 38 CFR verification regulations for SDVOSBs.

(b) At the time of submission of bid, the Bidder must represent to the contracting officer that it is a—

(1) SDVOSB concern

(2) Small business concern under the North American Industry Classification System (NAICS) code assigned to the acquisition; and

(3) Verified for eligibility in the VIP database.

(c) A joint venture may be considered an SDVOSB or VOSB concern if

(1) At least one member of the joint venture is an SDVOSB or VOSB concern, and makes the representations in paragraph (b) of this section;

(2) Each other concern is small under the size standard corresponding to the NAICS code assigned to the procurement;

(3) The joint venture meets the requirements of paragraph 7 of the size standard explanation of affiliates in FAR 19.101; and

(4) The joint venture meets the requirements of 13 CFR 125.15(b), modified to include Veteran-owned small businesses where this CFR section refers to SDVOSB concerns.

(d) Any SDVOSB or VOSB concern (nonmanufacturer) must meet the requirements in FAR 19.102(f) to receive a benefit under this program.

JOINT VENTURES - See 13 C.F.R. § 121.103:

(h) Affiliation based on joint ventures: A joint venture is an association of individuals and/or concerns with interests in any degree or proportion consorting to engage in and carry out no more than three specific or limited-purpose business ventures for joint profit over a two-year period, for which purpose they combine their efforts, property, money, skill, or knowledge, but not on a continuing or permanent basis for conducting business generally.

This means that a specific joint venture entity generally may not be awarded more than three contracts over a two-year period, starting from the date of the award of the first contract, without the partners to the joint venture being deemed affiliated for all purposes. Once a joint venture receives one contract, SBA will determine compliance with the three awards in two years rule for future awards as of the date of initial bid including price.

As such, an individual joint venture may be awarded more than three contracts without SBA finding general affiliation between the joint venture partners where the joint venture had received two or fewer contracts as of the date it submitted one or more additional bids, which thereafter result in one or more additional contract awards. The same two (or more) entities may create additional joint ventures, and each new joint venture entity may be awarded up to three contracts in accordance with this section. At some point, however, such a longstanding inter-relationship or contractual dependence between the same joint venture partners will lead to a finding of general affiliation between and among them.

For purposes of this provision and in order to facilitate tracking of the number of contract awards made to a joint venture, a joint venture must be in writing and must do business under its own name, and it may (but need not) be in the form of a separate legal entity, and if it is a separate legal entity it may (but need not) be populated (i.e., have its own separate employees). SBA may also determine that the relationship between a prime contractor and its subcontractor is a joint venture, and that affiliation between the two exists, pursuant to paragraph (h)(4) of this section.

NOTICE TO PROCEED (NTP):

A Notice to Proceed (NTP) shall be issued after award of a fully executed contract. The NTP date and time are “to be determined” after award to a successful Bidder. Primary factor in determination to issue NTP shall be the Prime Contractor submission of, and the Government review and approval of both Payment and Performance Bonds, if requested, both of which are enforceable legal documents.

SOLICITATION AUTHORITY:

This Invitation for Bid (IFB) is conducted under FAR Part 14 – Sealed Bid procedures, where firms are Bidders and shall submit a bid. References to RFP and Bidder’s, in technical specification sections and technical drawings are strictly coincidental and strictly for purposes of administrative convenience and efficiency. The Contracting Officer exercises final authority over all aspects of this IFB and any resultant contract.

SOLICITATION CLAUSES AND PROVISIONS:

Please note that this IFB, and any resultant contract, and all clauses and provisions located herein, supersede and contain final authority. Those clauses and provisions that may be referenced in IFB technical specification sections and technical drawings are strictly coincidental and are for purposes of administrative convenience and efficiency.

SOLICITATION DEFINITIONS:

Throughout this solicitation, and any resultant contract, the terms Contracting Officer's Technical Representative (COTR), Contracting Officer's Representative (COR), Project Engineer (PE), Resident Engineer (RE), and Project Manager (PM), all denote the same engineering official and may be used equally and interchangeably as described by the Contracting Officer (CO).

SMOKE AND CARBON MONOXIDE MONITORING REQUIREMENTS:

Contractor and its employees, as well as subcontractors and their employees, shall adhere to VA, VHA, and VAPAHCS Policies for smoke and carbon monoxide monitoring requirements. They are available upon request from COR.

WORK DAYS AND HOURS:

The Contractor is required to conduct construction services during normal business hours of 8:00 am to 5:00 pm, Monday through Friday, excluding federal government holidays, unless approved by the COR. If a shutdown is required to perform this work, a 30-day advance notification is required. It is the intent of the Palo Alto VA Medical Center that the work is to be completed within 180 calendar days from the issuance of the Notice to Proceed (NTP). The Contractor shall not conduct construction services when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. Access to the work site may be restricted to these hours and days.

FEDERAL HOLIDAYS:

The Contractor shall not work on recognized federal holidays, unless approved by the COR:

Also included would be any other day specifically declared by the President of the United States of America to be a National Holiday.

SECURITY OF DOCUMENTS:

Security requirements addressing the destructions of records, drawings, and specifications by the Contractor shall be accomplished in accordance with VA Directive 6371 dated 02 May 2008.

SECURITY REQUIREMENTS (GENERAL):

1. All personnel employed by the contractor in the performance of work, issued under this contract, or any representative of the contractor shall abide by all security instructions and directives of the Department of Veterans Affairs. Employees are responsible for safeguarding all government property provided for contractor use.

1. At the close for each work period, government facilities, equipment and materials shall be secured, lights, and all doors and window secured.

1. The contractor and, as applicable, subcontractor shall not employ persons for work on this contract if such employee is identified as a potential threat to the health, safety, security, general well-being or operational mission of the station/campus and its population, nor shall the contractor or subcontractor employ persons under this contract who have an outstanding criminal warrant as identified during background checks.

1. Contractors shall ensure their employees and those of their subcontracts have the proper credentials allowing them to work in the United States. Employees and subcontractors later found to be undocumented or illegal aliens will be remanded to the proper authorities.

1. Contractor Badge Policies: All requests for contractor ID badges will be submitted through the station Police/Security office.

1. Vehicle registration, proof of insurance and a valid driver’s license must be presented for all vehicles while operating on the station/campus. All vehicles entering the station/campus are subject to search. Any refusal or non-consent by an employee will result in termination of their access and immediate confiscation of their ID badge.

SECTION D - PACKAGING AND MARKING

[For this Solicitation, there are NO clauses in this Section] 36C26120B0013 Section D

SECTION E - INSPECTION AND ACCEPTANCE

E.1 52.246-12 INSPECTION OF CONSTRUCTION (AUG 1996)

(a) Definition. "Work" includes, but is not limited to, materials, workmanship, and manufacture and fabrication of components.

(b) The Contractor shall maintain an adequate inspection system and perform such inspections as will ensure that the work performed under the contract conforms to contract requirements. The Contractor shall maintain complete inspection records and make them available to the Government. All work shall be conducted under the general direction of the Contracting Officer and is subject to Government inspection and test at all places and at all reasonable times before acceptance to ensure strict compliance with the terms of the contract.

(c) Government inspections and tests are for the sole benefit of the Government and do not—

(1) Relieve the Contractor of responsibility for providing adequate quality control measures;

(2) Relieve the Contractor of responsibility for damage to or loss of the material before acceptance;

(3) Constitute or imply acceptance; or

(4) Affect the continuing rights of the Government after acceptance of the completed work under paragraph (i) below.

(d) The presence or absence of a Government inspector does not relieve the Contractor from any contract requirement, nor is the inspector authorized to change any term or condition of the specification without the Contracting Officer's written authorization.

(e) The Contractor shall promptly furnish, at no increase in contract price, all facilities, labor, and material reasonably needed for performing such safe and convenient inspections and tests as may be required by the Contracting Officer. The Government may charge to the Contractor any additional cost of inspection or test when work is not ready at the time specified by the Contractor for inspection or test, or when prior rejection makes reinspection or retest necessary. The Government shall perform all inspections and tests in a manner that will not unnecessarily delay the work. Special, full size, and performance tests shall be performed as described in the contract.

(f) The Contractor shall, without charge, replace or correct work found by the Government not to conform to contract requirements, unless in the public interest the Government consents to accept the work with an appropriate adjustment in contract price. The Contractor shall promptly segregate and remove rejected material from the premises.

(g) If the Contractor does not promptly replace or correct rejected work, the Government may (1) by contract or otherwise, replace or correct the work and charge the cost to the Contractor or (2) terminate for default the Contractor's right to proceed.

(h) If, before acceptance of the entire work, the Government decides to examine already completed work by removing it or tearing it out, the Contractor, on request, shall promptly furnish all necessary facilities, labor, and material. If the work is found to be defective or nonconforming in any material respect due to the fault of the Contractor or its subcontractors, the Contractor shall defray the expenses of the examination and of satisfactory reconstruction. However, if the work is found to meet contract requirements, the Contracting Officer shall make an equitable adjustment for the additional services involved in the examination and reconstruction, including, if completion of the work was thereby delayed, an extension of time.

(i) Unless otherwise specified in the contract, the Government shall accept, as promptly as practicable after completion and inspection, all work required by the contract or that portion of the work the Contracting Officer determines can be accepted separately. Acceptance shall be final and conclusive except for latent defects, fraud, gross mistakes amounting to fraud, or the Government's rights under any warranty or guarantee.

36C26120B0013 Section E (End of Clause)

SECTION F - DELIVERIES OR PERFORMANCE

F.1 52.242-14 SUSPENSION OF WORK (APR 1984)

(a) The Contracting Officer may order the Contractor, in writing, to suspend, delay, or interrupt all or any part of the work of this contract for the period of time that the Contracting Officer determines appropriate for the convenience of the Government.

(b) If the performance of all or any part of the work is, for an unreasonable period of time, suspended, delayed, or interrupted (1) by an act of the Contracting Officer in the administration of this contract, or (2) by the Contracting Officer's failure to act within the time specified in this contract (or within a reasonable time if not specified), an adjustment shall be made for any increase in the cost of performance of this contract (excluding profit) necessarily caused by the unreasonable suspension, delay, or interruption, and the contract modified in writing accordingly. However, no adjustment shall be made under this clause for any suspension, delay, or interruption to the extent that performance would have been so suspended, delayed, or interrupted by any other cause, including the fault or negligence of the Contractor, or for which an equitable adjustment is provided for or excluded under any other term or condition of this contract.

(c) A claim under this clause shall not be allowed (1) for any costs incurred more than 20 days before the Contractor shall have notified the Contracting Officer in writing of the act or failure to act involved (but this requirement shall not apply as to a claim resulting from a suspension order), and (2) unless the claim, in an amount stated, is asserted in writing as soon as practicable after…