668-24-102 Technical Questions Consolidated Responses updated 4-3-2026.pdf

Request for Information – Government Response

668-24-102 Solicitation Number: 36C26026R0011 Mann-Grandstaff VA Medical Center

3/26/2026

Below are questions that were submitted by potential Contractors for the above referenced project along with the Government’s answers to the Request for Information.

Contractor Questions Government Response

1 What is the composition and strength of the substrate material that we would be anchoring the window to? The load transferred to the substrate will be significant and we are not sure the walls are sufficient to carry the load. The openings may require hardening.

3,000 psi reinforced concrete is the typical wall substrate.

However, existing substrate in all instances shall be field verified by the contractor. The PSRDM requirements for window replacement only projects on existing buildings do not include hardening of the supporting structural elements around the window openings.

2 With the loads imposed, we also have concerns regarding the ballistic and human impact ratings added to the window. These requirements would make these windows more rigid and impart even more energy to the substrate. Are these two requirements for the entire window unit including the frame, or strictly required for the glass within the frame?

The glazing must meet the specified requirements. For the windows with glazing lay-up governed by non-blast requirements, such as forced entry and ballistic, mullions/frames are to be designed for the capacity of the glazing that would be required to meet the blast requirements only. See response above regarding the substrate.

3 Aside from the blast, how is the phasing of the window installation to be decided or completed? We can see that they are to be done separately, but what does that mean? Is it the contractor’s discretion while putting together the schedule to do it how they see it to be the most efficient?

The Contractor shall develop a removal and installation phasing plan subject to approval by the COR.

Refer to general phasing notes on GI002.

4 There is reference in the drawings to the differing requirements for the Ballistic Glass, this question also references to the VA Resiliency Manual, which has been reviewed, but is not included in the provided specifications. Please confirm the following for ballistic glass window assemblies:

1. Are mini-blinds required to be included within the assembly?

2. Are access glazing panels required to be included?

1. Mini-blinds are required.

2. Access glazing panels to the blinds pockets are required.

3. The PSRDM is publicly available on the VA TIL website.

The blast requirements are provided in the specifications.

Means to obtain official use only Data definitions are also provided in the specifications.

3. Will the VA provide specific blast pressures and impulses for us to provide the appropriate Insert Glass?

5 Security screens, are they needed, and if so, what windows get them

Refer to Glazing Groups G2A and G2B on sheet AE603, and as noted at window types 7B, 10 and 11 on sheet

AE601.

6 Blast requirement listed as required by the criteria defined in the specification and VA physical resiliency manual. We need this definition and or a copy of the manual

The PSRDM is publicly available on the VA TIL website.

Means to obtain official use only Data definitions are also provided in the specifications.

7 Need a set of window elevations with glazing types shown for each window

All window elevations, with glazing types are shown on sheet AE601.

8 What is the intended scope of the UL 752 Level 3 ballistic rating requirement? This rating can apply either to whole-system testing or infill-only testing. Would Level 3 infill-only compliance be acceptable to the Architect/VA?

The glazing must meet the specified requirements. For the windows with glazing lay-up governed by non-blast requirements, such as forced entry and ballistic, mullions/frames are to be designed for the capacity of the glazing that would be required to meet the blast requirements only.

9 Is the ASTM F1233 Forced Entry Standard intended to apply to the entire window assembly, or is this requirement limited to the glazing type and stainless-steel security mesh? Would a window system incorporating glazing and security mesh that meets ASTM F1233 be considered acceptable?

The glazing must meet the specified requirements. For the windows with glazing lay-up governed by non-blast requirements, such as forced entry and ballistic, mullions/frames are to be designed for the capacity of the glazing that would be required to meet the blast requirements only.

10 With the building being occupied, is it expected that once an existing window is removed, the new one goes in immediately, or can temporary openings (plywood/wood) be put in? With lead paint and asbestos, it is probable that the GC will demo the openings, prepare them, and then the window company installs the new window.

Temporary closures should be included in the phasing plan by the Contractor and are subject to COR approval.

Refer to abatement and safety requirement spec for additional instructions. How the contractor achieves the work is means and methods.

11 Are there as-built drawings available to show the existing window anchorage/install details?

As-built drawings available upon request to the VA.

12 Drawings indicate window replacement work in the kitchen area for Group BA, where a large refrigerator and associated equipment are located.

Please confirm whether existing kitchen equipment will be relocated by the VA or by the Contractor to allow access for window removal and installation.

Floor plan drawings for Group BA indicate a sink station.

Report any discrepancies to the COR.

Removal and reinstallation of kitchen and other equipment in the building is the responsibility of the Contractor and subject to approval by the COR.

13 The ICRA Temporary Wall plan appears to show partial coverage within the kitchen area for Group BE.

Please confirm:

1. Whether the temporary wall coverage shown is complete.

2. If additional barriers are required to isolate kitchen operations during window replacement.

The ICRA barrier locations shown intended to isolate the work from adjacent hospital operations and should be adjusted accordingly. Prior to commencing work, the contractor shall meet with the COR to coordinate and submit for approval phasing of the work and placement of ICRA barriers. Refer to safety requirements specification and ICRA barrier plan general notes on sheets GI002-GI008 for additional requirements.

14 The ICRA plan identifies ICRA Level III containment on the first floor for Rooms A102 and A119A, however these rooms do not appear to have windows scheduled for replacement.

Please confirm whether:

• Window replacement is required in these rooms, or

• The ICRA containment is intended to support adjacent work only.

Window replacement is according to sheet AE101.

ICRA barrier at Level III is only required at the 4 windows shown; 1 of which is in room A102. No window replacement occurs in rooms A119A, A122 nor A122A, thus no ICRA requirements at these locations.

The ICRA barrier locations shown are intended to isolate the work from adjacent hospital operations and should be adjusted accordingly. Prior to commencing work, the contractor shall meet with the COR to coordinate and submit for approval phasing of the work and placement of ICRA barriers. Refer to safety requirements specification and ICRA barrier plan general notes on sheets GI002-GI008 for additional requirements.

15 The attached ICRA documents classify the activity as Category B and the PCRA as Large Scale. Can the Government confirm these classifications are correct or if any areas require higher controls?

ICRA worksheets were provided to the AE during design by VA safety. Protection Level II unless noted otherwise.

Refer to ICRA barrier plan general notes and ICRA barriers legend on sheets GI002-GI008 for additional information and requirements.

16 The ICRA plan indicates 40 LF of temporary wall serving Rooms A122, A122A, and A119A, but window replacement is not identified in these rooms.

Please confirm whether window replacement is intended in these areas or if the temporary wall is associated with adjacent phasing.

The ICRA barrier locations shown intended to isolate the work from adjacent hospital operations and should be adjusted accordingly. These windows are not in contract.

17 The ICRA plan shows 25 LF of temporary wall for Rooms B101A and B103A, however these rooms do not appear to have window replacement.

Please confirm that no windows in these rooms are to be replaced and advise whether the temporary wall can be relocated, modified, or eliminated in this area.

The ICRA barrier locations shown intended to isolate the work from adjacent hospital operations and should be adjusted accordingly. These windows are not in contract.

18 The ICRA plan identifies 27 LF of temporary wall on the second floor serving Rooms A200C, A200B, and A119A, but window replacement is not shown in these rooms.

The ICRA barrier locations shown intended to isolate the work from adjacent hospital operations and should be adjusted accordingly.

Please confirm whether temporary wall installation is required in these locations.

There is no requirement for a temporary barrier in these rooms.

19 The ICRA plan indicates 21 LF of temporary wall for Rooms B248 and B246, but no windows appear scheduled for replacement.

Please confirm whether temporary wall installation is required in these locations.

The ICRA barrier locations shown intended to isolate the work from adjacent hospital operations and should be adjusted accordingly. No ICRA barriers are required at these rooms.

20 Please confirm installation requirements for Type 7B windows with security screens, which appear to require both interior and exterior access on the drawings.

This question also relates to references to the VA Resiliency Manual, which is referenced in the drawings but not included in the provided specifications.

All windows are accessible from the exterior. Certain windows that are not accessible from the interior are indicated on the floor plans. The PSRDM is publicly available on the VA TIL website.

21 Drawing Note AE101 provides limited instruction regarding stained-glass window assemblies.

Please confirm:

• These windows do not include mini-blinds, and

• These windows do not include access glazing panels.

The 3 Chapel B108 windows on the First Floor do not have mini-blinds or glazing access panels.

22 During the site visit it was noted that elevator access within the hospital is limited, and transporting materials through the building may impact hospital operations.

For planning of scaffolding, swing stages, or potential exterior crane access, please confirm:

Can window removal and installation be performed from the exterior wherever feasible, even where interior finishing work is required?

Window removal and replacement can be performed from the exterior; however, the VA COR may impose conditions and restrictions to access windows from the exterior. Refer to Safety Requirements specification for additional information. VA input and response required for planning, staging/transport of materials and restrictions.

23 Will the Government allow crane or swing-stage access on the exterior of Building 1? Are there any restricted zones or height limitations?

The VA COR may impose conditions and restrictions to access windows from the exterior. The AE does not have knowledge of restricted zones or height limitations.

24 Sheet S2-C2 indicates window replacement;

however, the window is not identified within the phasing groups.

To ensure all windows are properly accounted for, please confirm whether this window is included in the replacement scope and identify the applicable phasing group.

There is no sheet S2-C2. We assume the comment is in reference to room S2-C2. This window is in the scope and shown on sheet AE102 and is to be included in Phasing Group “2T”. All widows to be replaced are identified on the drawings with a window Tag per Phasing notes on GI002 as well as General Floor Plan Notes “E” on AE100- AE106. Phasing groups are intended to be adjusted as indicated in general phasing notes “A-F” on sheet GI002.

25 The stairwell on the second floor at the north end of the building shows window replacement on the drawings but is not included in a phasing group.

Please confirm whether this window is included in the replacement scope and identify the applicable phasing group.

This window may be included in phase group 2T or 2U.

Phases are recommendations that may be revised to adapt to the Contractor’s accepted work plan subject to approval by the COR.

26 Room C217 includes a bump-out structure referencing Window Type 7.

Please confirm:

1. Whether the window is intended to be installed from the interior, or

2. Whether a new opening must be created on the north elevation to accommodate the window.

There is no window replacement required in room C217.

We assume the reference is to the north window shown in room C298. This window no longer exists and can be deleted from this scope.

27 Windows are shown for Rooms A334 and A334B, however these windows do not appear within the phasing group diagrams and no temporary barriers are shown.

Please confirm:

1. Whether these windows are included in the replacement scope.

2. Whether temporary barriers are required in this area.

The (2) windows are in the scope of work and are to be in Phase 3B. Standard ICRA barriers are required.

28 Please confirm whether the window shown on Detail S3-C2 corresponds to the same window identified elsewhere on the plans to confirm quantities and installation sequencing.

There is no detail S3-C2. We assume this is in reference to the window shown in room S3-C2. This is a window type 7 as noted.

29 An exterior window replacement is indicated between Groups 4D and 4E as Window Type 7D. Temporary walls are also indicated for Rooms A433 and A427.

Please confirm:

1. Whether this window is included in the replacement scope.

2. Whether additional grouping or phasing considerations apply due to proximity to the ICRA III boundary.

This window is in a newer chase and, as indicated, is in the scope of the work. Window is to be in Phase 4E.

30 The plans indicate interior backer rod and sealant installation at all windows; however, this may not be feasible where window

Interior side sealant and backer rod are not required where the interior side of windows is inaccessible.

installation is performed solely from the exterior.

Please provide the required installation method where interior access for sealant installation is not available.

31 The plans indicate Type II temporary wall (8 LF) at Room FC-8B-1, but window replacement is not shown on the drawings in this room.

Please confirm whether window replacement is required in this location or whether the temporary wall is required.

No new window replacement at this location is in scope, thus the barrier is not required.

32 The phasing plan identifies Group 9A, however a corresponding window replacement location is not clearly identified.

Please confirm whether the stairwell window within Group 9A is included in the replacement scope.

Phasing Group is to be at opposite east wall, in stairway S9-A1, at window replacement window type 12.

33 A window is shown on the drawings for the 9th floor, possibly associated with Group 9C, but it does not appear to be assigned to any phasing group.

Please confirm whether this window should:

• Be placed in a separate group, or

• Be included within Group 9B.

There is no Phasing Group 9C. Phases are recommendations that may be revised to adapt to the Contractor’s accepted work plan subject to approval by the COR. Refer to GI002 Phasing Notes.

34 Does the window replacement scope in Building 1 include any areas designated for behavioral health, mental health, psychiatric, or similar patient care environments? If so, please identify the window types and locations within those areas and provide the governing design requirements for those spaces.

The “B” area of the 3rd floor is an APU Psych Unit.

Window types are identified as type 7C and 17B.

35 Are anti-ligature requirements applicable to any window hardware within the scope of this project? If so, please identify the governing standard, the specific locations where it applies, and the required hardware specifications.

Anti-ligature requirements apply to the 10 interior access panels at (1) window type 7C @ B348, (3) window types 17B @ rooms B349A, B352 and B350A, (3) window types 1 @ rooms A335 and A335A, (2) window types 7 @ room A337, (1) window type 3 @ room A334 and (1) window type 17 @ room A334B. Note that the anti-ligature requirement is for the interior access panel unit thumb-turn and strings which are available behind the patient-fronting interior access panel glazing.

36 Please advise whether the VA has existing structural or anchorage engineering documentation for the facility that could assist in evaluating the feasibility of installing swing stage access systems.

The means and methods of construction shall be by the contractor. If the contractor proposes support from the existing building, then the contractor shall bear all costs for the evaluation of the existing building, design of all elevated access systems and anchorages by a structural

Additionally, please confirm:

• Whether new anchorage systems or modifications to the facility would be permitted if required for swing stage installation.

• Whether scaffolding may be supported on existing roofing areas for access to upper elevations.

• Whether anchorage to the concrete sunshades on the south elevations would be permitted for scaffolding or swing stage support.

engineer licensed in the state of Washington. All designs shall be submitted to the government for review. In the event the existing building cannot support the means and methods of construction, the contractor shall bear all costs and burdens required to provide alternate support systems for government review.

37 The phasing drawings indicate that window replacement activities are sequenced floor by floor, while several work areas require ICRA Level III containment, including temporary barriers and negative air systems.

Please clarify:

1. Is window replacement required to proceed strictly floor by floor, or may the contractor perform vertical phasing across multiple floors within the same exterior scaffold area?

Clarification will assist in planning temporary barriers, negative air equipment, scaffolding access, and construction sequencing within the active hospital environment.

Phases are recommendations that may be revised to adapt to the Contractor’s accepted work plan subject to approval by the COR. Refer to GI002 Phasing Notes.

38 The contract drawings and specifications indicate replacement of existing window assemblies and installation of interior sealant;

however, the documents do not clearly define the required extent of interior finish restoration following removal and installation of the windows.

Please clarify the expected scope of interior restoration, including whether the Contractor is responsible for:

1. Repair or replacement of plaster, drywall, or wall finishes disturbed during window removal.

2. Repainting of wall surfaces adjacent to the replaced windows.

The Contractor shall restore existing surrounding finishes disturbed by window removal and new window installation including but not limited to:

1. Repair/replace plaster/drywall,

2. Repaint adjacent wall surfaces,

3. Repair/replace adjacent trim, returns, and ceiling finishes to the extent disturbed.

4. The Contractor should refer to the ACM Survey, Lead Paint Testing, and Mold Assessment by ECS Southwest dated 3/5/2025.

The contractor shall follow OSHA procedures.

Refer to GI002 General Architectural and Project notes for additional information.

3. Repair of trim, window returns, and adjacent ceiling finishes where disturbed.

4. Restoration requirements in areas where asbestos or lead-containing finishes are abated.

Please also provide a typical interior restoration detail, if applicable.

39 The contract documents include a Hazardous Materials Survey and indicate that asbestos and lead paint abatement may be required in association with the window replacement work. The drawings and Statement of Work also indicate that some windows within this building may have been replaced during prior renovations, while others may remain from earlier construction periods.

Removal of the existing windows will require removal of the associated glazing systems.

Glazing compounds or putties installed during earlier construction periods sometimes contain asbestos fibers or lead compounds, while more recent glazing systems typically do not.

After reviewing the drawings, specifications, Statement of Work, and Hazardous Materials Survey, it is not clear whether the glazing compounds associated with the windows scheduled for replacement were specifically tested as part of the hazardous materials investigation.

For purposes of properly planning demolition procedures and worker protection measures, please clarify the following:

1. Were the glazing compounds or glazing putties associated with the windows scheduled for replacement tested as part of the Hazardous Materials Survey?

2. If these glazing materials were tested, please confirm whether the results indicate that asbestos or lead abatement procedures are required for removal of the glazing.

Refer to the ACM Survey, Lead Paint Testing, and Mold Assessment by ECS Southwest dated 3/5/2025 performed for this project. Appendix I Suspect Asbestos-Containing Material Sample Summary lists 14 samples of window caulk and sealant from various locations and levels throughout the building that were tested with no ACM detected. The contractor shall follow OSHA procedures.

3. If glazing materials were not specifically tested, please advise whether the Contractor should:

o Assume glazing materials are non-hazardous, or o Plan removal procedures assuming potential asbestos or lead content in accordance with applicable regulations.

This clarification will assist the Contractor in properly planning removal procedures, containment measures if required, and compliance with applicable VA, OSHA, EPA, and state environmental requirements during the window replacement work.

40 The attached Hazardous Survey Report (Attachment 7) provides the asbestos, lead paint, and mold assessment. Can the Government confirm if any additional testing or quantities are required beyond what is in the report?

No further information is available.

41 Will temporary sidewalk or road closures be permitted for scaffold erection and window removal/installation?

Yes, per the General Conditions.

42 Is the M&O Loading Dock the only approved delivery point, or can other exterior access points be used?

M&O loading dock only.

43 Will temporary exterior power and lighting be available for night/weekend work on the building façade?

Temporary power and lighting can be used, provided by Contractor, with coordination for noise and light impact.

Government exterior power is not available.

44 What additional VA security requirements apply to contractors working on exterior scaffolding or lifts?

Refer to specification 01 35 26 SAFETY REQUIREMENTS.

45 Will temporary weatherproofing or temporary windows be required during the phased replacement to maintain interior conditions?

Required ICRA barriers will provide separation from active work areas and allow for interior conditions to be maintained in the interior of the building.

46 What is the required U-value, SHGC, and visible transmittance performance criteria for the new glazing assemblies?

Refer to Specification Sections 08 56 53 and 08 80 00:

U-value maximum 0.21 BTU/hr/ft2/F.

SHGC between 0.2 and 0.65 Visible Light Transmittance: 0.32 minimum

47 Does the Mann-Grandstaff VA Medical Center COR / Staff have any past experience with window replacement projects / established relationships / contracts with specific window companies in the past. If so, can the

Graham Windows and Missoula Glass provided replacement windows for the 3rd Floor APU in 2021.

Government please let us know what worked well and what did not or if there were any issues that were encountered that we should be aware of from past projects replacing windows at this location?

48 Are there any noise or vibration limits during window demolition to protect hospital patients and staff?

Yes. Refer to Specification 01 00 00 GENERAL

REQUIREMENTS 1.6 E.

49 Sheet AE601 shows window types. Are custom sizes allowed or must they match existing openings exactly?

Sizes are as shown. Rough-in field verification dimensions may reveal variations in sizes and while an exact-size custom-fit window for every opening is preferred, it is not an absolute requirement. Receivers are shown in the window detailing to allow for slight variations in existing rough opening sizes. All openings shall be field verified and variations submitted in shop drawing.

50 What temporary interior protection is expected during exterior window work (plastic sheeting, negative air, etc.)?

The ICRA barrier locations shown are intended to isolate the work from adjacent hospital operations. Refer to safety requirements spec.

51 Are there any new electrical outlets or conduit runs that may be encountered as part of the window replacement? And if so, how should we proceed if encountered?

AE is not aware of any conduit runs or outlets. VA to respond.

52 Are stamped structural calculations or engineering required for window anchorage and support to the existing building structure?

Follow the requirements of the drawings and specifications.

53 Is seismic bracing or anchorage required for the new windows, and is there a specific UFC or VA standard?

Follow the requirements of the drawings and specifications.

54 Are there any specific Interim Life Safety Measures (ILSM) that must be maintained during window replacement?

Yes. Refer to Specification Section 01 35 26 SAFETY

REQUIREMENTS.

55 How must the Contractor coordinate with hospital staff and nursing when patients remain in rooms during window replacement?

Notify the COR and coordinate per the Specifications for all access to interior spaces.

56 Will patient rooms need to be temporarily vacated during window demolition and installation, or can work proceed with patients present using proper ICRA protections?

Notify the COR and coordinate per the Specifications for all access to interior spaces.

57 What is the required advance notification period to nursing staff and patients before starting work in occupied rooms?

Notify the COR and coordinate per the Specifications for all access to interior spaces.

58 Are there restricted work hours or blackout periods in patient-occupied areas?

Refer to 01 00 00 GENERAL REQUIREMENTS.

59 The SOW and PCRA require abatement. Are there any VA-preferred disposal facilities or special handling requirements for the asbestos and lead waste identified in the survey?

Refer to 02 41 00 DEMOLITION spec. VA to respond.

60 What is the Government’s anticipated review period for shop drawings and product submittals?

Refer to and comply with 01 33 23 specification requirements. Submittals will be returned without review if incomplete.

61 Section 01 91 00 references commissioning.

Can VA confirm GC is responsible for hiring and paying for the commissioning agent?

Refer to paragraph 1.8 B.3. COMMISSIONING TEAM, Members Appointed by Contractor.

62 Does Building 1 have an existing swing stage on site with davits and davit arms available for use, or would we have to bring our own? If we do have to bring our own what is the distance between davits and what size arms should be used?

Swing stage and davits are not available.

63 Will we be allowed to complete an elevation fully before being required to move our scaffolding? Multiple moves will greatly increase the price and time.

The means and methods used to accomplish the project is determined by the Contractor and priced accordingly.

Refer to GI002 Phasing Notes.

64 Will the Contractor be required to provide a full-scale window mock-up for Government review and approval prior to fabrication?

Refer to applicable Specification section requirements for submittals.

65 What specific performance testing (air infiltration, water penetration, structural, thermal) is required for the new windows, and who performs the testing?

Refer to Specification 07 08 00 CLOSURE

COMMISSIONING.

66 How will coordination with existing flashing and sheet metal (Section 07 60 00) be handled at window head, sill, and jamb?

Replacement windows are to be flashed according to the head, jamb and sill details as shown on Sheet AE602.

Existing flashings around openings are to remain.

67 Can the VA provide a new copy of the asbestos survey? There seems to be some formatting errors making it hard to read certain sections of the document.

Replacement report (same technical content) attached

68 What materials and quantities are anticipated to be abated as asbestos on this project?

There are no quantities provided in the survey.

Refer to ACM Survey dated March 5, 2025 Executive Summary: “In its current state, the ACM texture on the concrete walls is nonfriable and in good condition and is, therefore, exempt from NESHAP regulations requiring abatement prior to renovation or demolition. If the proposed renovation activities will render greater than 160 square feet of this asbestos-containing texture friable, the material must be re-classified as regulated

ACM(RACM) and becomes subject to NESHAP regulations.”

69 Will the VA be providing a specification for asbestos abatement?

Asbestos abatement is not anticipated based upon findings of the ACM Survey dated March 5, 2025 Executive Summary: “In its current state, the ACM texture on the concrete walls is nonfriable and in good condition and is, therefore, exempt from NESHAP regulations requiring abatement prior to renovation or demolition. If the proposed renovation activities will render greater than 160 square feet of this asbestos-containing texture friable, the material must be re-classified as regulated ACM(RACM) and becomes subject to NESHAP regulations.”

70 Can VA Confirm "U" value for windows? Refer to Specification Section 08 56 53 2.1 E:

U-value maximum 0.21 BTU/hr/ft2/F.

71 Will there be designated areas set up at all pertinent elevations where we can bring in a crane or other machinery to hoist windows to the designated floors? Will the contractor have a crane to complete other scope?

Lift and construction phasing plans must be coordinated with the COR per the Specifications and drawings.

72 What kind of Testing will need to be completed on each window and who pays for this testing?

Refer to Specifications Section 07 08 00 for FACILITY

EXTERIOR CLOSURE COMMISSIONING.

73 Does the VA already have a local vendor they have been using to provide any new window shades? If so, can you please share their contact information?

No additional information available.

74 General Project Notes: Cover Smoke Detector Note "G". Please provide the number of smoke detectors that will need to be covered or show them on the drawings so we can give an accurate number for this task.

Locations shall be field verified and protected. VA to respond.

75 General Project Notes: Note "L". Where are we providing these 24" x 24" Access Panels in Hard Ceilings and how many are needed exactly?

Note does not apply for this project. No access panels are required in the scope of the work.

76 Can you see if the GC can accommodate the below or if you will need to go direct to the VA Project Manager? We can’t quote the project without knowing the blast requirements. Regarding the request for the actual project blast loads, the spec refer the

PHYSICAL SECURITY & RESILIENCY DESIGN

MANUAL, section 6.3.1.1, then Table 6-1, which ultimately lead you to the statement on

The blast requirements are provided in the specifications.

Means to obtain official use only Data definitions are also provided in the specifications. Additionally, all bidders shall ensure they meet the qualification and experience requirements indicated in the specifications.

page 6-14. It appears this info is by request only to the VA CFM through the VA project manager…please advise on blast requirements.

77 During the site walk, it was observed there were building technology components that could be affected by the placement of ICRA barriers including fire detection/suppression, electrical, HVAC, and communications as examples. Will the VA's maintenance staff and/or applicable service contractor be made available to assist in deactivating or relocating these devices during installation? If applicable service contractor will be utilized for these spaces, should their costs be determined at time of installation and not included in subject RFP price proposal?

Assistance from VA M&O staff for identifying valve, switch, or other system action points shall be coordinated with the COR. VA staff or service contractors will not perform actual isolation or other work.

78 What will be the coordination requirements regarding access/interference of employees’ personal items, desks, bookshelves, etc in the work areas?

Notify the COR and coordinate per the Specifications for all access and impacts to interior spaces. Contractor shall be responsible for moving or protecting room contents.

79 Rooms that are occupied by VA Staff and equipment, what type of space is to be expected by the contractor for access?

Notify the COR and coordinate per the Specifications for all access and impacts to interior spaces. Contractor shall be responsible for moving or protecting room contents.

Occupant swing space is being identified.

80 Will the contractor be able to stage windows onsite? On each floor? On roofs?

Notify the COR and coordinate per the Specifications for all staging requirements. See Specification for quantity and duration limitations on materials storage inside the facility.

81 A laydown area will be required for staging, access, and material storage associated with this project.

Please confirm whether the VA anticipates multiple laydown areas based on phasing and grouping, or whether staging will be limited to a single designated laydown location.

Notify the COR and coordinate per the Specifications for all staging requirements. A designated primary laydown area will be identified.

82 What exterior areas are available for material laydown, staging, and contractor parking during the project?

Notify the COR and coordinate per the Specifications for all staging requirements. A designated primary laydown area will be identified.

83 What is the government provided/contractor installed equipment for this project?

See the General Conditions.

84 What are the VA polices for on-site work that the contractor’s will be responsible for training employees on?

Refer to Specifications Sections 01 00 00 GENERAL REQUIREMENTS, 01 35 26 SAFETY REQUIREMENTS, and

01 45 00 QUALITY CONTROL.

85 On sheet GI001, General Project Notes Letter Q, It states contractor is to “coordinate work with equipment supplier installer contracted separately with the government.” Can you elaborate on how this impacts this project?

Note is not applicable for this project. No equipment is required in the scope of this project; thus no coordination is required.

86 "Contractor makes all arrangements with the COR for use of elevators. The COR will ascertain that elevators are in proper condition. Contractor may use the service elevator for special nonrecurring time intervals when permission is granted.

Personnel for operating elevators will not be provided by the Department of Veterans Affairs." Can the Government provide the interior dimensions and weight capacities of the service elevator for special nonrecurring time intervals of material transport?

Car: 6’7”w x 7’4”d Door: 4’6”w x 7’0”h Capacity: use 4500lbs

87 Attachments 2 and 3 are clear on requirements for demolition, but do not specify the existing anchor type. Does the government have original documentation for the existing windows or can the government otherwise clarify the existing window anchor type?

This information is not available.

88 Reference Factor 3: Near the top of RFP Page 53 it states that each contract project narrative shall be limited to two (2) pages (with no more than 6 pages for all narratives).

Please confirm that PPQs do not count against the page limitations.

Completed PPQ forms do not count towards page limits.

89 Is the Glazier Rate of $23.07 with fringe of $3.99 really the applicable wage rate for this job?

All wage rates are found on SAM.gov.

90 What is the Government’s minimum on-site staffing expectation during peak construction (e.g., number of personnel required daily)?

The Government does not dictate the means and methods used by a Contractor to perform the scope of work for this project within the period of performance provided in the solicitation.

91 If triple hatting is permitted, what specific certifications or experience must the individual holding the combined Site Superintendent / SSHO / QC role possess?

Some roles may be dual-hatted; however, the PM and the SS may not be the same individual and QC or SSHO may not also be the PM or SS. All dual-hatted personnel must meet the requirements for each position to be assumed.

92 The SOW mentions a one-year warranty. Does this run from substantial completion or final acceptance?

Final acceptance.

93 Section L requires a two-volume proposal (Volume 1: Technical and Past Performance;

Volume 2: Price). Can the Government confirm that Volume 1 must strictly follow the 20-page limit for Technical Approach, 20-page limit for Key Personnel, and 6-page limit for Past Performance? Are Appendixes for Resumes or CPARS also Limited?

The page limits listed remain unchanged.

Factor 2 Key Personnel (Five Key Personnel) is limited to 20 pages. No appendixes accepted.

Past Performance is maxed at 6 pages, 2 pages per narrative per project. CPARS and PPQ do not count towards the 6 pages.

94 What specific content must be included in the 20-page Technical Approach section to receive a high rating (e.g., detailed phasing plan, ICRA implementation, abatement approach, safety plan, schedule)? May use larger than 12 Point Font on Title Pages, TOC, Factor Titles and Illustrations?

Refer to Evaluation Factor 1 Technical Approach for content to be evaluated in the submitted narrative and the page limit for this section.

12-point font is specific to narratives.

95 For the 20-page Key Personnel section, are full resumes required, or is a summary of qualifications acceptable? Are there any preferred qualifications beyond those listed in Section L?

There is a 20-page limit for Key Personnel and is up to the Contractor what information is provided.

Refer to the Evaluation Factor 2 Key Personnel for all preferred qualifications.

96 For Past Performance in Volume 1, Section L states that CPARS evaluations may be submitted for Federal projects instead of the PPQ. Can the Government confirm that we may submit CPARS reports (or contract number + CPARS reference) in lieu of the PPQ form from Attachment 10 for any Federal past performance projects?

For each project, Offerors should submit past performance information as follows:

• A narrative of the project that clearly describes the scope of work performed, and the relevancy to, the project requirements of this solicitation (i.e., unique features, area, construction methods, location, customer, etc.). The role of the Offeror or team member on the past project must be clear and related to that entity's roll under this requirement.

• For Federal Government projects with a

CPARS Evaluation: provide the contract number, contract place of performance, and DUNS number. In the case of Indefinite Delivery type contracts, GSA contracts, and Blanket Purchase Agreements, include Task or Delivery Order Numbers.

97 Please confirm the government is requiring 4 individual personnel for the management of this project. Is any “dual-hatting” allowed for these key positions?

Some roles may be dual-hatted; however, the PM and the SS may not be the same individual and QC or SSHO may not also be the PM or SS. All dual-hatted personnel must meet the requirements for each position to be assumed.

98 For the Key Personnel, are the “Preferred Qualifications” mandatory, or are they just “preferred”?

Preferred Qualifications is preferred not mandatory.

99 Is the VA willing to consider Past Performance that is under the $5,000,000 threshold?

Would this project fall under “Relevant” or “Somewhat Relevant”?

Refer to the definitions for Similar in Magnitude and Similar in Scope. All evaluations will be conducted in accordance with the Evaluation Factor as written.

100 Will the government allow the prime contractor’s superintendent to be a dual hat role serving as the prime contractor’s quality control manager as well, if all certification requirements are met with this individual? Or will the requirement be for separate individuals in each role, Safety/Quality/Project Superintendent?

Some roles may be dual-hatted; however, the PM and the SS may not be the same individual and QC or SSHO may not also be the PM or SS. All dual-hatted personnel must meet the requirements for each position to be assumed.

101 It was mentioned during the walk through that the construction wage determination may be updated prior to award. How is this going to be handled regarding our bids and the existing deadline?

It is law that wage determinations be in accordance with published rates. The current wage determination found on SAM.gov will be an attachment to the contract at award.

102 Are badges required? What are the background check requirements for contractor’s employees, regarding access/unsupervised access?

Badging will be required for Superintendents, Safety Officers, and Quality Control Officers for Prime Contractor and major Subcontractors. Be aware that this badging may take up to two months to complete. Work will be allowed to proceed if badge issue has not been accomplished by the time mobilization occurs. Coordinate through the COR.

103 The RFP indicates the NAICS code for this procurement is 236220. However, 52.219-28 Post-Award Small Business Program Representation includes a fill-in on RFP Page 27 that indicates the Contractor is/is not a small business concern under NAICS Code 238210. Please advise.

The NAICS code for the procurement is 236220. This page has been corrected, replaced and issued as part of this amendment.

104 Specifications identify the Superintendent, Quality Control Manager, and Site Safety and Health Officer as required on-site personnel.

Please confirm whether the Superintendent may also serve as the Quality Control Manager, or if these roles must be staffed separately.

Some roles may be dual-hatted; however, the PM and the SS may not be the same individual and QC or SSHO may not also be the PM or SS. All dual-hatted personnel must meet the requirements for each position to be assumed.

105 Is a detailed phasing and ICRA plan (with drawings) required to be submitted in the Technical Approach section of Volume 1?

Refer to Evaluation Factor 1 Technical Approach for content to be evaluated in the submitted narrative and the page limit for this section.

106 The specifications (01 00 00 and 01 35 26) appear to allow the Site Superintendent, SSHO, and QC Manager to be the same individual or double-hatted. Can the Government confirm that double or triple hatting of these three roles is acceptable on this project?

Some roles may be dual-hatted; however, the PM and the SS may not be the same individual and QC or SSHO may not also be the PM or SS. All dual-hatted personnel must meet the requirements for each position to be assumed.

107 On RFP Page 8 it states the offeror shall complete the price schedule division breakout found at Attachment 11 of the solicitation. Attachment 11 is a workbook that includes tabs for each division, and each tab seems to require a detailed breakdown including each individual item in the estimate. Please consider allowing this form to be submitted 24 hours after the proposal time to allow offerors adequate time to transfer the numbers from their own trusted estimating platforms to this form.

The division price scheduled attachment 11 is replaced by the attachment entitled Cost Division Breakout Rev 1.

108 On RFP Page 52, under Factor 3, ‘Similar Magnitude’ is defined as a project with a final construction cost between $5 million and $10 million. Will projects greater than $10 million be considered Similar Magnitude?

It will be evaluated as having met the requirement.

109 On RFP Page 9 under Formatting Requirements it indicates each paragraph should be separated by at least one blank line, a standard 12-point minimum font size applies, and Arial or Times New Roman font is required. However, on RFP Page 53, the second paragraph states, “Each contract project narrative shall be limited to two (2) pages (with no more than 6 pages for all narratives), double spaced, Arial font size 11.” Please clarify the formatting requirements.

All fonts for narratives shall be 11-point font size and Arial font.

110 On RFP Page 55, under Factor 4 it states, “Comparison of the proposed prices is expected to satisfy the requirement to perform a price analysis, however, the

No. All pricing documents must be completed and submitted with your proposal.

Government may, if necessary, request and analyze the Offeror’s price breakdown to establish reasonableness of an otherwise successful Offeror’s price.” If comparison of proposed prices is expected to satisfy the requirement to perform a price analysis, will the Government please remove the requirement for offerors to submit a price breakdown with initial proposals?

111 We don’t find the Government’s estimated magnitude listed for this project. Can you clarify this please?

$5M to $10M