36C26024R0106 0002.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 668-21-102 36C260 NCO 20 Network Contracting Office

ATTN: V4CONT

1601 E. Fourth Plain Blvd Bldg.17, Suite B428 Vancouver

WA

98661 36C260 NCO 20 Network Contracting Office

ATTN: V4CONT

1601 E. Fourth Plain Blvd Bldg.17, Suite B428 Vancouver

WA

98661 To all Offerors/Bidders

36C26024R0106 08-22-2024

X X

Sep. 21, 2024 10:00 AM PT Project: 668-21-101 / Upgrade AHU-1 and AHU-4 Mechanical Systems Location: Mann-Grandstaff VA Medical Center, Spokane, Washington.

Amendment 002 is posted to provide instructions to offerors for proposal submission.

POCs are now stephen.slaby@va.gov, Sandra.snediker@va.gov, and dennis.einarson@va.gov. Please send proposals to all three POCs

INSTRUCTIONS TO OFFERORS

Proposals must be submitted electronically via e-mail to the POC noted in the Formal Communications paragraph above no later than September 21, 2024, at 10:00 AM (PST). Submissions exceeding file 10MB shall be broken into multiple e-mails or coordinated with the POC to assure successful file sharing. No hard copies of proposals will be accepted (hand delivered or traditional mail). The government reserves the right to request hard copies in binder format in the event of a formal protest.

Proposals shall not contain classified data. The use of hyperlinks in proposals are prohibited. The government will not be responsible for proposals delivered to any location or to anyone other than the Contracting Office. Offerors are responsible for ensuring that proposals are submitted so as to reach the Contracting Office by the date and time stated in this solicitation.

Offerors are cautioned to strictly comply with all instructions within this solicitation to ensure submission of a complete proposal. Failure to furnish a complete proposal at the time of proposal submission may result in an unacceptable proposal that the Government eliminates from consideration for award. The Government will not accept any changes to Offerors' proposals after the closing date of this solicitation (see FAR 15.208 for further information regarding late proposals).

Offerors are cautioned that “parroting” of the requirements of the Plans and Specifications with a statement of intent to perform does not reflect an understanding of the requirement or capability to perform. Offerors are responsible for including sufficient details to permit a complete and accurate evaluation of their proposal. Proprietary information should be clearly marked.

The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an Offeror for any costs.

Disposition of Unsuccessful Proposals: in compliance with FAR Subpart 4.8, the Government will retain one copy of all unsuccessful proposals.

BID PACKAGE CONTENTS

(a) Standard Form (SF) 1442 Solicitation, Offer, and Award:

The Offeror must complete and sign the “OFFER” section of the SF 1442. Please include your company’s Unique Entity Identifier associated with SAM.gov in block 14.

(b) Acknowledgement of All Amendments:

The Offeror must acknowledge and agree to all amendments by either 1.) completing block 19 of the SF 1442, or 2.) returning the signed amendment form(s) with the submission.

(c) Bid Guarantee:

The Offeror must furnish a bid guarantee (see FAR 52.228-1). The bid guarantee must be provided on Standard Form 24.

(d) Representations & Certifications:

As the provision at FAR 52.204-7 is included in the solicitation, FAR 52.204-8(d) applies and the fill-in for FAR 52.204-8(b)(2) does not need to be completed. The Offeror is required to complete the annual representations and certifications electronically at https://sam.gov/.

(e) Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment:

The Offeror must provide their response to FAR 52.204-24(d) Representation, unless the requirements in the first paragraph of this provision have been met.

(f) Information Regarding Responsibility Matters:

The Offeror must provide their response to FAR 52.209-7(b).

(g) Violation of Arms Control Treaties or Agreements:

The Offeror must provide their response to FAR 52.209-13(b) Certification.

(h) Post-Award Small Business Program Representation:

The Offeror must provide their response to FAR 52.219-28(h), if applicable.

(i) Tax on Certain Foreign Procurements—Notice and Representation:

The Offeror must provide their response to FAR 52.229-11(d).

(j) Limitations on Subcontracting:

The Offeror must complete and sign the VA Notice of Limitations on Subcontracting—Certificate of Compliance for Services and Construction required in VAAR 852.219-75 and return it with their bid submission. A copy of the clause to be completed and included with the bid is attached as a separate document (Attachment 07 - Limitations on Subcontracting - Construction). The completed and signed form will become part of the official award documentation.

(k) Notice to SB Joint Venture/Mentor Protegee:

Any Offeror submitting a bid as a joint venture must provide a certification from each SB joint partner, signed by an authorized official of each partner to the joint venture, stating that the parties to the joint venture (1) have entered into a joint venture agreement that fully complies with paragraph (c) of 13 CFR § 128.402 and (2) will perform the contract in compliance with the joint venture agreement. Failure to submit the certification with the Offeror’s bid, may deem the bid non-responsive.

(l) Contractor Rules of Behavior:

Offers must complete the Contractor Rules of Behavior as required by VA Handbook 6500.6. offers must initial and date each page and can be found at Attachment 6 of the solicitation.

FORMATTING REQUIREMENTS

Proposal submission should be in PDF format compatible with the latest version of Adobe Acrobat.

Offerors’ proposals should consist of two (2) volumes (see content requirements below). Please title files in the following format:

· Solicitation Number Company Name Volume 1 Technical, Key Personnel Qualification and Past Performance Proposal

· Solicitation Number Company Name Volume 2 Price Proposal Each paragraph should be separated by at least one blank line. A standard, 12-point minimum font size applies. Arial or Times New Roman fonts are required. Tables and illustrations may use a reduced font size no less than 8-point and may be landscape oriented. Files should use the following page setup parameters: Margins – Top, Bottom, Left, Right – 1” Gutter – 0” From Edge – Header, Footer 0.5” Page Size, Width – 8.5” Page Size, Height – 11.”.

If discussions are required, pages that are revised (due to discussions or proposal revisions) should be a different color and have revised information clearly marked by a vertical line in the right margin of the page. The revised pages should be dated.

The submission should be clearly indexed and logically assembled. Each volume should be clearly identified and should begin at the top of a page. All pages of each volume should be numbered consecutively and identified by the complete company name, date, and solicitation number in the header and/or footer. A Table of Contents should be included.

PAGE LIMITS

Description Page Limit

All pages with written content, including cover letters, Table of Contents pages, tables, illustrations, and appendices will be counted in the page calculation. Pages that exceed the page limitations will be removed, not read, and not evaluated.

VOLUME 1 – TECHNICAL AND PAST PERFORMANCE PROPOSAL

Factor 1: Technical Approach Offerors shall submit a narrative discussion that describes Offerors’ approaches to the work. The narrative should:

· Describe an overall approach to the work that demonstrates the Offeror’s understanding of the work, including creativity and thoroughness shown in understanding the objectives of the SOW, specific tasks, risks and risk mitigation measures, and planned execution of the project.

· Provide an organizational diagram showing clear, logical lines of authority from the Project Manager to Subcontracting Management, including Superintendence, Safety, and Quality Control.

· Describe teaming arrangements, including overall structure and management of the project team; identify roles, responsibilities, and contractual relationships between the various firms. Note: Any substitutions of Key Personnel from those identified in the proposal must be approved by the VA and must have equivalent or more experience.

· Describe how the Offeror will ensure quality consistently across the team.

Factor 2: Key Personnel Qualifications Offerors shall identify and provide résumés for Key Personnel who will perform the work of this project and their assigned roles. Key Personnel will include: the Project Manager, Site Superintendent, Quality Control Manager, and Site Safety and Health Officer (SSHO). All roles shall be filled by separate individuals; dual-hatting is not acceptable. The resume shall be no more than five (5) pages. The resume shall include the following information, at a minimum:

· Name, job title, and entity employing the individual,

· Time in position and history of employment in position,

· Demonstration of experience, education, and certifications, addressed in Section M of this solicitation,

· Percentage of time dedicated to this project,

· Two (2) professional references with phone number(s) and email address(es).

The Key Personnel proposed for this factor will be binding to the Offeror selected for award. Any changes to Key Personnel after contract award must be approved in writing by the Contracting Officer.

Factor 3: Past Performance Offerors shall submit a minimum of two (2) and a maximum of five (5) projects completed (or if not completed at least 75% complete) within the past seven (7) years, as of the issue date of this solicitation, that best demonstrate its team’s experience on recent and relevant projects that are similar in scope, complexity, size, and price to the work required under this solicitation. Note: if more than five (5) projects are submitted, only the first five (5) projects will be evaluated.

At least two (2) projects shall be provided for the Prime (the entity signing the SF1442). If the Offeror is a Joint Venture (JV), recent and relevant project experience shall be submitted for projects completed by the JV entity. If the JV does not have experience, such projects shall be submitted for each JV partner.

To be considered relevant, submitted projects must be similar in scope, complexity, size, and price, as defined in Section M. To be considered recent, submitted projects must be completed (or if not completed at least 75% complete) within the past seven (7) years, as of the issue date of this solicitation. A project is defined as work performed under a single task order or contract.

For each project, Offerors should submit past performance information as follows:

· A narrative of the project that clearly describes the scope of work performed, and the relevancy to, the project requirements of this solicitation (i.e., unique features, area, construction methods, location, customer, etc.). The role of the Offeror or team member on the past project must be clear and related to that entity's roll under this requirement.

· For Federal Government projects with a CPARS Evaluation: provide the contract number, contract place of performance, and DUNS number. In the case of Indefinite Delivery type contracts, GSA contracts, and Blanket Purchase Agreements, include Task or Delivery Order Numbers.

OR

· For non-Federal Government projects, commercial projects, and Federal Government projects without a CPARS Evaluation: provide a PPQ (see solicitation Attachment 8). The Offeror should complete Blocks 1-4 of the PPQ and send it to the non-Federal project client or commercial project client. The client should complete Blocks 5-8 along with the two-page questionnaire.

· If the Offeror is unable to obtain a completed PPQ from a client for a project before the proposal closing date, the Offeror should complete and submit, with the proposal, the first page of the PPQ, which will provide contract and client information. The Government may make reasonable attempts to contact the client noted for that project to obtain the PPQ information. However, Offerors should follow-up with clients/references to help ensure timely submittal of questionnaires.

· Alternatively, Offerors may submit a copy of the client’s signed PPQ for a completed contract or task order. In cases where the validity of the completed PPQ is questioned, the government may contact the reference(s) for verification or additional information. Veterans Affairs does not intend to create or maintain a database of PPQs submitted by Offerors. Therefore, it will be Offerors’ responsibilities to ensure their submission of PPQs in their proposals are relevant to the solicitation. Alternatively, Offerors may obtain an updated/new PPQ from its client(s) for submission as provided above.

· The Government may use data provided by Offerors in their proposals, and data obtained from other sources, including data in government files. The Government reserves the right to obtain past performance information from any source available and has the right to contact customers other than those listed by the Offeror to evaluate past performance. The Government reserves the right to verify statements the Offeror makes regarding its past performance to determine whether they are substantiated.

VOLUME 2

Factor 4: Price Offerors should provide a table of contents and should number all pages consecutively. Volume 2 should be submitted in a separate file from Volume 1. The price proposal should be broken down into sections as defined below.

Section 1: The name(s) and title(s) of the person(s) authorized to negotiate and sign a contract. Also, provide a Certificate of Corporate Authority or other applicable documentation of authorized signature(s) for each authorized individual.

Section 2: The Offer (the SF1442) duly executed with an original signature by an official authorized to bind the company.

Section 3: Acknowledgement of all amendments to the solicitation in accordance with the instructions on the Standard Form 30 (Amendment form).

Section 4: The completed Section K of the solicitation (i.e., Representations, Certifications, and Other Statements of Offerors). All cost and pricing data supplied by Offerors will represent data other than certified cost or pricing data as defined by FAR 2.101. Representations, Certifications, and Other Statements may also be accomplished via sam.gov, but must be complete and up to date prior to the proposal deadline.

Section 5: Each Offeror is required to complete the bid schedule. The base proposal shall include all work identified in the SOW, specifications, and drawings.

POCs are now stephen.slaby@va.gov, Sandra.snediker@va.gov, and dennis.einarson@va.gov. Please send proposals to all three POCs.

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