Statement of Work - Electrical Testing - 07-01-2026.docx

STATEMENT OF WORK

Triennial Switchgear and Battery Testing Certification Rocky Mountain Regional Veterans Affairs Medical Center (VAMC)

SCOPE OF WORK

1.0 - OBJECTIVE

The Department of Veterans Affairs has a requirement for triennial testing, full maintenance, preventive maintenance, certification and repair services at the Rocky Mountain Regional VA Medical Center at 1700 N. Wheeling St. Aurora, CO 80045. These procedures include emergency and non-emergency electrical systems, vital to the essential function of this medical facility. The services to be performed on Government-Owned Paralleling Switch Gear (PSG), Automatic Throw Over (ATO) and uninterruptible power supply (UPS) units are detailed below. The intent of this document is to present the items, supporting documents, procedures and actions required.

2.0 - STATEMENT OF WORK

Items and systems to be included in the Triennial Switchgear and Battery Testing Certification electrical are listed in para v of the Request for Quote (RFQ).

The following tests shall be performed on the above items. (See section 3.1 – ‘Code and Regulation Compliance’).

2.0.1 - Generator Paralleling Switchgear and Control; PSG & ATO

· Visually inspect the switchgear for damage and any unsafe operational conditions.

· Verify enclosure is properly secured to wall or floor.

· Verify the equipment ground connection is terminated.

· Verify equipment interior is clear of debris and unit may be operated.

· Test all lights and fuses.

· Verify with site personnel that equipment may be cycled/ operated and occasional service interruptions are acceptable. Also verify with VA electricians and coordinate outages with end users.

· Measure and record bus voltage and frequency (at meters).

· Verify all meters are operational and properly displaying values.

· Test DC source inputs for proper values.

· Verify proper operations and values of any protection relays.

· Verify the Master Operator Interface Panel (OIP) is operational, and all settings and values are correct.

· Record values of all measurements taken, voltages, amperage and frequency.

· Note any field adjustments.

· Note any recommendations relative to repairs or upgrades.

· Six-month parts and labor limited warranty period on any repairs performed.

· Clean the unit

· Contractor to provide 16 hours of labor for ABB Service Tech to review Supervisory Control and Data Acquisition (SCADA) and verify system meets NFPA 110. Reviews system for its overall health which will also include:

· Alarm Parameters

· BAUD rate of communication

· Sequence of Operation (SOO) Timing

· Training for Staff

2.0.2 -Automatic & Manual Transfer Switches (ATS/MTS) The following test shall be performed on Automatic Transfer Switches:

· Fire Pump ATS to be included as a part of this testing.

· Visual and Mechanical Inspection.

· Inspect physical and mechanical condition.

· Verify appropriate contact lubrication on moving and sliding surfaces.

· Verify tightness of all control connections.

· Verify tightness of all lug connections in equipment

· Verify positive mechanical interlocking between normal and alternate sources.

· Verify enclosure is properly secured to the wall or floor.

· Clean the Transfer Switch

· Test all lights and fuses.

· Equipment interior is clear of debris and unit may be safely transferred.

· Verify with site personnel that equipment may be cycled/ operated and occasional service interruptions are acceptable. Also verify with VA electricians and coordinate outages with end users.

· Verify with site personnel that the engine-generators and associated switchgear system are in the AUTOMATIC POSITION and may be started and operated under load.

· Verify the equipment ground connection is properly terminated.

· Perform a MX Controller calibration for S1 and S2 source voltages.

· Measure and record S1 voltage and frequency.

· Measure and record S2 voltage and frequency.

· Record values of all measurements taken, voltages, amperage, frequency and millivolt.

· Note any field adjustments.

· Record MX Controller transfer log details.

· Note any recommendations relative to repairs or upgrades.

· Perform a NO-LOAD TEST or LOAD TEST of the transfer switch through the controller. To verify that it is functioning properly after testing and cleaning.

2.0.3 - Switchgear and Switchboard Assemblies.

· The switchgear cubicles and circuit breaker compartments shall be cleaned and inspected for evidence of damaged or defective devices.

· The compartment space heaters shall be inspected for proper operation.

· All circuit breaker compartment function positions (disconnected, test and connected) shall be checked for proper operation.

· The compartment panel door latches shall be checked for proper operation.

· The circuit breaker racking mechanism shall be cleaned, inspected and lubricated.

· All potential transformer and control power transformer compartments shall be cleaned and inspected. All PT and CPT fuse clips and fuse ferrules shall be inspected and cleaned.

· The test data obtained shall be included as part of the Engineering Report provided to the POC.

2.0.4 - Medium Voltage Vacuum Circuit Breakers

· Each vacuum breaker shall be cleaned and inspected for physical damage.

· All lubricant points shall be performed according to manufacturer's specification.

· A mechanical test shall be performed according to manufacturer's specifications.

· The test data obtained shall be included as part of the Engineering Report.

2.0.5 - Substation Transformers (Dry Type)

· The transformer panels shall be removed to inspect the transformer connections, core assembly, and core clamps for discrepancies.

· The transformer shall be cleaned, and the connections shall be checked for tightness.

· All bus-work within the transformer compartment shall be inspected for evidence of overheating or weakening of the insulation supports. The bus mounting bolts and splice connection bolts shall be checked for proper tightness wherever possible.

· The auxiliary devices, such as fans and indicators, shall be inspected for proper operation.

· The core grounding strap shall be lifted and the core insulation resistance to ground shall be tested.

· A turn ration test in the operating tap position shall be performed.

· A dielectric absorption test from winding to winding and winding to ground shall be performed for ten (10) minutes. A polarization index shall be computed.

· The test data obtained shall be included as part of the Engineering Appraisal Report.

2.0.6 - Transformers (Oil Filled Type)

· The transformer shall be cleaned, and the connections shall be checked for tightness.

· All bus-work within the transformer compartment shall be inspected for evidence of overheating or weakening of the insulation supports.

· The core grounding strap shall be lifted and the core insulation resistance to ground shall be tested.

· A turn ration test in the operating tap position shall be performed.

· A dielectric absorption test from winding to winding and winding to ground shall be performed for ten (10) minutes. A polarization index shall be computed.

· Oil sample will be collected and analyzed for moisture, acidity, deterioration, discoloration, and other properties to decide whether the oil needs to be filtered or replaced.

· Perform Dissolved Gas Analysis (DGA) on the oil samples to identify the types of gases dissolved in the oil.

· The test data obtained shall be included as part of the Engineering Appraisal Report.

2.0.7 - Low Voltage Circuit Breakers (480 VAC)

· Inspect and Primary current injection test 262 branch circuit breakers that feed sensitive equipment and are located throughout the RMRVAMC campus. Inspection and testing to include visual inspection, verify trip settings by secondary injection, and provide summary report on each breaker.

· Before any servicing is initiated, each circuit breaker shall be operated manually and electrically, racked in and out of its cubicle, and inspected for proper operation of the circuit breaker mechanisms and electrical devices.

· Each circuit breaker shall be inspected for contact alignment and correct measurements of wipe and gap.

· The operating mechanisms shall be cleaned, lubricated, and inspected for proper operation.

· The primary and arcing contacts shall be cleaned and inspected for excessive arcing, pitting or abnormal wear.

· The primary disconnecting device contacts shall be cleaned and lubricated.

· The secondary-disconnect, and auxiliary relays shall be inspected for excessive arcing, abnormal wear and proper operation.

· The circuit breaker interlocks, mechanical and electrical, shall be checked for proper operation.

· The primary contact resistance of each phase shall be measured with a ductor and recorded.

· The circuit breakers equipped with series or solid-state overcurrent trip devices shall be high current tested to verify calibration of the trip devices.

· The circuit breakers equipped with GE solid-state overcurrent trip devices shall be tested with their respective factory test sets.

· The test data obtained shall be included as part of the Engineering Appraisal Report.

2.0.8 - Protective Relay Calibration (Solid State/ Digital as applicable)

· Each relay shall be inspected for physical damage.

· Each relay shall be checked and adjusted to correspond to the manufacturer's operating time/ current curves.

· The relay shall be checked to make sure it is clean and free of foreign contamination.

· The relay external connections shall be checked for proper tightness or other discrepancies.

· The relay contacts shall be checked for proper circuit continuity.

· The minimum pickup or operating point of each relay shall be checked and adjusted as required.

· The instantaneous units shall be tested for proper electrical operation and calibration.

· The relays with phase sensitive functions shall be checked with proper phase angle relationship and contribution test.

· The data sheets shall include the initial test and final calibrated settings, reflecting adjustments necessary to conform to Manufacturer's Standards.

· The test data obtained shall be included as part of the Engineering Appraisal Report.

2.0.9 - GE Multilin 750 (The testing requirements of this section 2.0.9 shall be conducted on a triennial basis. Concerning the electrical commissioning being performed by Sturgeon Electric (SECO) in 2018, it is the responsibility of the contractor to determine if SECO performed the 11 items listed below. If it is determined the items and procedures herein have not been exercised and or fulfilled by SECO, they shall be performed by the contractor. If it is determined the items and procedures herein have been fulfilled by SECO, the documentation covering these items and actions shall be secured and included with the inspection reports and certificates generated and due at the conclusion of the triennial testing procedures detailed in this document).

· Verify relays are set/ programmed per the previous coordination study.

· Programming of new settings shall be performed as an option.

· An electronic record of the device settings shall be recorded using GE Multilin EnerVista setup software.

· All current and voltage inputs shall be tested for proper relay registration based on the programmed values of current and voltage transformer ratios.

· The in-use Digital Logic Inputs shall be checked for proper operation.

· All output relays shall be tested for proper operation and continuity of contacts.

· The programmed and used analog outputs shall be tested for proper input and output ratio at zero and full span values.

· The display and targets shall be tested and inspected for proper function.

· A data sheet shall be provided for each relay and shall include the device setting, tested values, and test results. Any test discrepancies shall be noted.

· Note: Connected feeder must be de-energized for testing.

· The test data obtained shall be included as part of the Engineering Appraisal Report.

2.0.10 - Metering and Instrumentation

· Verify calibration.

· Each device shall be inspected for mechanical or electrical damage and the wire connection is properly torque.

· Each device shall be inspected for meter face and face gaskets conditions.

· Each device shall be checked for proper reading at three points: full scale, half-scale, and zero point.

· The meter setting parameters shall be recorded.

· The test data obtained shall be included as part of the Engineering Appraisal Report.

2.0.11 - Engineering Appraisal

· On completion of the inspection, testing, maintenance and/ or calibration of the equipment, the customer shall be submitted one (1) copy of the final report. The final report shall contain the following:

· A resume of the equipment on which the service was performed.

· An executive summary which identifies the work performed on each piece of equipment.

· Results and recommendations which shall detail any discrepancies found and corrective actions taken.

· Field data inspection sheet for each piece of equipment inspected, tested and/ or serviced.

· Open/unresolved issues log. This appendix shall include all items that require additional troubleshooting or replacement that are not otherwise covered under this contract. This log will have sufficient detail for each item (including cost estimate) that either VA in-house electricians can plan work, or such that a separate 3rd party electrical contractor could price/bid the repairs.

2.1 – Batteries: lead-acid and Ni-Cd’ powered UPS systems In addition to the Code and Regulation Compliance guidelines found in section 3.1 - the following tests shall be performed on batteries providing 125 VDC control power to Paralleling Switchgear (PSG) & Automatic Throw Over (ATO) systems (2 battery-banks per system).

2.1.1 - Triennial Maintenance Schedule – ‘AlphaCell’ OPzS lead-acid batteries

· Check float charge voltage as measured at the battery terminals.

· Check general appearance and cleanliness.

· Check electrolyte levels.

· Check for cracks in cells or leakage of electrolyte.

· Check for evidence of corrosion at terminals or connectors. Clean and neutralize accordingly.

· Check ambient temperature and condition of ventilating equipment.

· Check pilot cell voltage, specific gravity, and electrolyte temperature.

· Check for evidence of voltage leaks to ground.

· Record findings clearly and date originals and copies.

· Measure and record specific gravity of each cell.

· Measure and record voltage of each cell.

· Measure and record the total battery string voltage.

· Measure and record the electrolyte temperature of one cell in each row of each rack.

· Randomly select and check resistances of 10% of intercell connections.

· Perform detailed visual inspection of each cell.

· Check all bolted connections, re-torque as required. Tighten all bolted connections to the torque value of 132-177-inch lbs. (5-20 Nm).

· Check resistance of connecting cable from cell to cell.

· Check conductance of each cell and record Siemens reading.

· Ensure air flow freely through flame arrestors and clean as needed.

· Check the integrity of rack.

· Record findings clearly in log, date originals and copies.

· Manufacturer recommendation: Distilled water must be added once in a 2-3-year period. It is to be included within the scope of triennial electrical testing battery electrolyte be assessed for the correct level

3.0 – GENERAL

The contractor shall provide all personnel, supervision, professional expertise, vehicles, tools, materials, services, equipment and quality-control to perform Triennial Switchgear and Battery Testing Certification tasks.

Preventative maintenance shall be accomplished within a year of awarded service contract. Contractor shall inspect, test, calibrate and service the equipment, as required, in accordance with manufacturer, industry and statutory requirements to prevent premature equipment failures, maintain the integrity of and to extend equipment life in accordance with the Scope of Work (SOW) and the following codes as listed in Section 3.1 - Code and Regulation Compliance.

3.1 - CODE & REGULATION COMPLIANCE

The Contractor shall comply with the public laws and statutes including all changes and amendments of federal, state and local environmental statutes and regulations in effect of date of issuance of this contract, including the applicable portions of the documents cited in the basic contract and below.

· NFPA-110 Standard for Emergency and Standby Power Systems, 2025 edition

· NFPA-70 National Electrical Code, 2023 edition

· NFPA 70B Standard for Electrical Equipment Maintenance, 2026 edition

· NFPA-70E Standard for Electrical Safety in the Workplace, 2024 edition

· NFPA 99 Health Care Facilities Code, 2024 edition.

· 29 CFR 1910 Occupational safety and health standards

· VHA Directive 1028 Electrical Power Distribution Systems

3.2 - CONTRACTOR DELIVERABLES

Contractor shall submit the following:

· Proposed Schedule including sequencing & durations.

· The Contractor shall work with the Government POC to develop an acceptable timeline for the work.

· The Contractor shall work with the Government POC to develop a Site-Specific Safety Plan

· Site superintendent OSHA-30, and state-licensed electricians OSHA-10 certificates

· Manufacturer’s specifications for all testing equipment utilized and any replacement components used for replacement.

· Within 21 calendar days after notification of award, the Contractor shall submit to the Contracting Officer (2) copies of the Preventative Maintenance Procedure (which will be used during the PM Services of his contract) including proposed dates when PMIs shall be accomplished. In addition, the Contractor shall provide a copy of the site-specific safety plan, personal protective equipment (PPE), and any applicable Safety Data Sheets (SDS). These copies must be received before any invoice can be certified for payment. A comprehensive record of testing will be provided by the Contractor to the POC. Inspections shall begin after award of contract. The Contractor shall submit two (2) copies of the triennial inspection reports within 7 calendar days of completion of inspections. Inspection reports and certificates for electrical equipment tested.

· Engineering Appraisal as detailed in 2.0.11. Draft report shall be submitted for VA review and comment prior to finalization.

3.3 – RESOURCES

The Government will not furnish any resources, with the exception of wiring diagrams/drawings for the fulfillment of the services required under this contract. The Contractor shall furnish all labor, tools, parts, materials, transportation, and all necessary items to provide triennial maintenance, testing and certification services.

Existing wiring diagrams/drawings will be provided to the Contractor upon request. Such documents provided to the Contractor by the Medical Center shall remain as VA property.

3.4 - SPECIAL AURORA VAMC REQUIREMENTS

· Only qualified senior staff at the facility and/or qualified electrical contract professionals are authorized to perform testing to the Essential Electrical System (EES) in accordance with The Joint Commission and National Fire Protections Association (NFPA) standards and that all work on these systems is compliant with Occupational Safety & Health Association (OSHA) standards.

· The Government Point of Contract (POC), Facilities Management Service (FMS), or designee, shall be responsible for completing and recording triennial testing procedures and for notifying identified and affected areas of scheduled outages. He/ she is also responsible for ensuring notifications are provided to the Director during required instances of electrical hot work. The POC, FMS is responsible for ensuring that testing requirements of the electrical systems, emergency and non-emergency, are carried out. Details of this testing are found in FMS SOP-PM-11 “Normal & Emergency Electrical Systems Operational Plan, Management of Failure & System Shutdown Procedures”.

3.5 - GENERAL MAINTENANCE REQUIREMENTS

Site Concerns: additional items to be included in triennial electrical testing and maintenance

3.5.1 - Inspection of electrical vaults

· Aluminum, 500 kcmil high-voltage conductors distribute 13.8 kV to all the buildings which comprise the Rocky Mountain Regional Veterans Affairs Medical Center. In addition to passing through interior vaults, the same extends through vaults outside the building(s). Several manholes exist in low-lying areas and are subject to water accumulation.

3.5.2 – Protective Relay Calibration Study

· To be conducted triennially, the purpose of a PRCS is to assess all additional and or deleted electrical loads affecting the system over the course of a year. This will ensure correct settings of adjustable electrical devices are maintained and the system operates in an effective, safe, reliable and accurate manner.

3.6 - ADDITIONAL GUIDANCE DURING MAINTENANCE AND REPAIRS

Access The Contractor shall coordinate in advance with the Government Point of Contact (POC) the need to obtain access to a given location, room, area etc. Contractor shall not block open doors and or leave rooms unattended that would otherwise be locked.

Lock-Out-Tag-Out The Contractor shall employ Lock Out Tag Out (LOTO) measures any time a shutdown is required, and personnel will be exposed to electrical parts that could become energized. The contractor shall use tags in accordance with VA local station policy. Tags shall be placed at each circuit breaker and or electrical disconnect affecting the testing in progress. The Contractor shall follow said lock-out tag-out procedures to meet OSHA and VA requirements.

Patient Services

The Contractor shall ensure all equipment and materials will not impede, block, or disrupt flow of traffic within the patient/staff corridors. Never will any materials or equipment be stored in such a manner that would prevent the medical center staff from responding to patient emergencies or disrupt patient services.

Shutdown Coordination The Contractor shall provide a detailed schedule of required shutdowns, ensuring a minimum of two weeks' advance notice for coordination purposes. This schedule must include anticipated start and end dates, specific systems or areas affected, and any special instructions necessary for the shutdown. Shutdowns affecting patient safety need to be coordinated for afterhours

3.7 - INSPECTIONS

The Contractor shall execute inspections of work completed in the presence of the Government POC. All inspections will take place between the hours of 7:30AM and 4:00PM Monday through Friday, unless otherwise specified by the Contracting Officer, or POC. The POC and Contractor will coordinate scheduling of triennial inspections.

The Contractor shall not block corridor spaces, common areas, or walkways/ hallways with equipment, supplies, tools or materials necessary for testing at any time.

3.8 - SERVICE MANUALS, TOOLS & EQUIPMENT

The Contractor shall provide all operational and technical documentation (such as: operational and service manuals, schematics, and parts lists) and diagnostic equipment which are necessary to meet the performance requirements of this contract.

Existing wiring diagrams/ drawings will be provided to the Contractor upon request. Such documents provided to the Contractor by the Medical Center shall remain as VA property.

3.9 – CONTRACTOR/ TECHNICIAN QUALIFICATIONS

· Contractors shall be experienced Electrical Contractors, having properly trained and licensed permanent staff required to perform the proposed work. Electrical Contracting (i.e. the construction, repair, testing and maintenance of industrial and commercial electrical distribution systems) shall be the primary interest/specialty of the Contractor’s business.

· Contractors shall be certified by the InterNational Electrical Testing Association, Inc. (NETA) as Certified Technicians with each having completed the Occupational Safety & Health Administration (OSHA) approved 10-hour construction safety training. An on-site Competent Person as defined by the National Fire Protection Association (NFPA) 70E shall have completed the OSHA 30-hour Construction Safety Training. A NETA Certified Field Service Engineer is required to supervise the maintenance, inspection, testing and/or calibration of the Electrical Power Distribution System and all its components as outlined in the specifications.

· Contractors shall be a member of NETA, have technical training, and demonstrate track records of working experience in maintenance, inspection, testing, and/or calibration of Electrical Power Distribution Systems and related components in healthcare, industrial, educational, and commercial facilities for a minimum of five (5) continuous years. Electrical components on which the Contractors have experience shall include, but not be limited to, switchboards & switchgear (low and medium voltage); low voltage controls; emergency and standby generators; automatic transfer switches, wiring, transformers, meters, and other electrical appurtenances. Provide a list of three (3) jobs that are similar is scope and cost.

· Contractors shall have safety trainings, either on-the-job or classroom type, in electrical safety outlined in OSHA Standard 29 Code of Federal Regulations (CFR) 1910 Subpart S – Electrical and NFPA 70E – Standard for Electrical Safety in the Workplace. Training certification shall be provided indicating each technician is a Qualified Person as defined by NFPA 70E. Training certifications shall be submitted to the VA Contracting Officer prior to work. If no training certifications are available, the contractor’ Employer shall certify that he/she has met this requirement in writing and submit it to the VA Contracting Officer prior to work. The Government reserves the right to accept or reject Contractor’s staff for cause.

· Contractor shall provide throughout the contract. At least one technician/ resident electrician with at least five (5) years (post apprenticeship) experience and be trained in the hazards of arc-flash per the contractor’s training program. A Journeyman lineman when inspecting any of the 13,200 wiring. Apprentices will be used observing a 1: 1 ratio; that is, 1 apprentice to one journeyman. These apprentices must have a minimum of 4 years in the trade.

3.10 - PERSONNEL ASSIGNMENTS

The Contractor shall assign the appropriate quantity and type of personnel to successfully complete all functions specified in this SOW. The Contractor shall maintain throughout the life of this contract, a current list of technicians and their credentials available for inspection by the Government at any time.

3.11 - HOURS OF WORK, SCHEDULE AND FEDERAL HOLIDAYS

The hours of work shall take place during the normal business hours of 7:00 AM and 3:30 PM, Monday through Friday, Federal Holidays excluded. Any work requiring the locking out of energized equipment (normal power) will require after hours work. Those after hours are from 6 PM to 6 AM Monday through Friday or on weekends. Request for weekend, after-hour, and Federal holiday work is permitted with a request in writing submitted beforehand. Federal Holidays and any other day declared a federal holiday by the President of the United States are defined below.

New Year’s Day Martin Luther King Jr. Day Presidents Day Memorial Day Juneteenth Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day If a holiday falls on Sunday, the following Monday will be observed as the National Holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a National Holiday by the U.S. Government. There is NO SMOKING in any VA building and smoking is only allowed in designated exterior areas.

3.12 - BADGES AND PARKING

If a given contractor’s personnel will be working on-site for less than 5 working days, access to the facility can be attained by contacting the police and obtaining temporary access badges. While on VA Facilities grounds, temporary or official I.D. badges shall be worn continuously. Failure of the background check may result in specific personnel being disallowed to work on VA premises and the Contractor will need to provide replacement personnel.

Regarding parking for the employees of a contractor working on-site. Contact with the VA Police shall be made, and parking passes will be issued. It is the responsibility of the Contractor’s personnel to park in the appropriate designated parking areas. The designated parking area will be specified by POC upon award of contract.

3.13 - KEYS

Under no circumstances are Contractor personnel to remove VA keys from VA premises.