36C25925Q0360 0003.docx

Amendment to a Previous Combined Solicitation

Amendment to a Previous Combined Solicitation

GENERAL INFORMATION

Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111

POINT OF CONTACT*

Contract Specialist Karly L Morris (CS) Karly.Morris@va.gov 000-000-0000

PLACE OF PERFORMANCE

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Amendment 0003 Hereby Amends Solicitation 36C25925Q0360 as follows:

1) Attachment 3 – Fire Alarm and Fire Suppression MITMR Price Schedule has been amended. Please see the revised Price Schedule attached.

2) Questions and Answers have been incorporated into this document on Page 4.

3) The response due date for submission of quotes has been extended to Friday, June 6, 2025, 4:30 p.m., Mountain Time.

Questions and Answers

1. Can you please provide copies of the most recent inspection and testing reports from all systems covered by this solicitation’s Statement of Work (SOW).

0. Please see solicitation attachments for testing reports.

1. Can you please provide device counts of all fire alarm and fire protection equipment included in the SOW?

1. Please see solicitation attachments for testing reports.

1. Can you please provide drawings for the fire alarm and sprinkler systems?

2. Please see solicitation attachments for all drawings available.

1. Can you please provide the number of individual alarm counts that are required to be monitored for this project?

3. Please see solicitation attachments for testing reports.

1. The SOW provides a copy of Joint Commission requirements. In the requirements, it shows EP 25 which is for annual fire door inspections. However, the rest of the SOW does not mention fire door inspections. Please clarify if fire door inspections are required, and if they are, how many fire doors are there?

4. Fire doors will be required for this contract. Please see solicitation for inspection reports. Up to an additional 40 fire doors are expected to be inspected in addition to this list.

4. Miles City has 20 fire doors to be inspected. No previous report available.

1. Are there any past inspection reports that list details of the device counts and what systems are at each location and buildings?

5. Please see response to question 1.

1. a. How many fire alarm devices are at each location:

6. Please see response to question 1, 25, 26, and 27.

i. Smokes

ii. A/V (horns, strobes, horn/strobes

iii. Pull stations

iv. Etc.

b. How many sprinkler devices are at each location:

i. Wet

ii. Dry

iii. Backflows

iv. Standpipes

v. Etc.

1. Are all the buildings the same address with individual building numbers at each property

7. Yes all buildings on each property share an address.

1. RFQ refers to Joint Commission requirements on page 3:

a. Fire Doors - Will Fire Doors be a requirement for one or both Fort Harrison and Miles City

i. Sliding & Rolling Doors (EC.02.03.05 EP20) Every 12 months No sliding or rolling doors.

ii. Fire Door Assemblies (EC.02.03.05 EP25) Every 12 months Please see response to question 5.

a. 5-year Standpipe (EC.02.03.05 EP12)– Will 5-year inspections be a requirement for one or both For Harrison and Miles City.

a. Both locations will include that requirement, both are due in the base contract year.

1. RFQ refers to Fire Pump(s) on page 4. Will testing the Fire Pump(s) be a requirement for this contract as there is no other mention in the SOW.

9. No fire pumps in either location.

1. RFQ does not mention Fire Extinguishers. Will testing the Fire Extinguishers be a requirement for one or both Fort Harrison and Miles City.

10. Fire extinguishers are not part of this solicitation.

1. RFQ does not mention Duct Detectors (EC.02.03.05 EP3). Will testing of the Duct Detectors be a requirement for one or both Fort Harrison and Miles City.

11. Yes this will be a requirement for both locations.

1. RFQ does not mention automatic smoke-detector shutdowns for the air handling equipment. Will testing of the shutdowns be a requirement for one or both Fort Harrison and Miles City.

12. Yes this will be a requirement for both locations.

1. RFQ does not mention Fire and Smoke Dampers (EC.02.03.05 EP18) Will 6-year inspections requirements fall within any of the contract option years?

13. Both location will be a required to be inspected in the contract option year covering 2029.

1. How are the systems currently being monitored:

a. Telephone – telephone at both locations.

b. Cellular

i. Please provide make/model of cellular device

1. How many smoke detectors per building and type?

15. Please see response to question 1.

1. How many heat detectors per building and type?

16. Please see response to question 1.

1. How many monitor modules per building and type?

17. See response to question 24.

1. How many relays per building and type?

18. One relay in building 154a.

1. How many strobes per building and type?

19. Please see response to question 1.

1. How many speaker strobes per building and type?

20. Please see response to question 1.

1. Number and type of fire alarm panels in each building?

21. Fort Harrison - 11 panels total.

21. Miles City 1 panel.

1. Year of install for the fire alarm panels?

22. Ranging in date from 1980-2020

1. How many monitoring points per location? Is it one per building or one for each location (all panels report to a central location)?

23. 2 monitoring locations. Fire station and boiler plant.

23. 1 in Miles City.

1. How many wet sprinkler systems per building?

24. Fort Harrison. 15 systems.

24. Miles City – Please see solicitation for inspection report.

1. How many dry sprinkler systems per building?

25. No dry systems Fort Harrison.

25. Miles City – Please see solicitation for inspection report.

1. How many standpipes per building?

26. 6 at fort Harrison.

26. Miles City – Please see solicitation for inspection report.

1. How many deluge systems per building?

27. None at fort Harrison.

1. How many pre-action systems per building?

28. None at fort Harrison.

1. How many chemical systems per building?

29. Fort Harrison: One in building 154 will be installed and charged during the base contract year.

1. How many service calls were completed in the last year?

30. 1 per month per location.

1. How many fire alarm repairs were completed in the last year and what repairs were made?

31. Panels, battery replacements. Device replacement

31. Damaged tamper and flow switches.

1. What are the outstanding deficiencies?

32. Please see solicitation for current known deficiencies.

32. Damaged tamper and flow switches.

1. How many fire pumps per building, size, and type?

33. Please see response to question 10.

1. How many elevators per building?

34. Fort Harrison – 7 total

34. Miles City – 2 total

1. Who is responsible for the elevator contractor?

35. VA has a separate contract for elevator maintenance.

1. Are fire extinguishers included? If so number, size and type?

36. Please see response to question 11.

1. If extinguishers are included is it monthly inspection with one annual, or just one annual?

37. Please see response to question 11.

1. What are the due dates for the annual inspection for each building?

38. Fort Harrison – January

38. Miles City - March

1. How many fire dampers are there by building?

39. Fort Harrison – Please see solicitation for last inspection report.

39. Miles City – No available inspection report. Up to 15 expected to be tested.

1. Are the fire dampers electronic or fusible link?

40. Fort Harrison – fusible link

1. Are fire protection backflows included in the contract?

41. Yes

1. If backflows are included, how many by building?

42. Fort Harrison - 2 per building.

42. Miles City - 4 total.

1. Are the fire sprinklers included in this contract?

43. Yes

1. Are fire dampers included in this contract? If so how many and what type are they (mechanical or electrical)?

44. Please see response to question 41.

1. More information is required in order to accurately quote the Fire Alarm & Fire Suppression inspection, testing, maintenance & monitoring for this solicitation.

45. Please provide the previous inspection reports.

0. Please see the response to question 1.

45. Please provide the manufactures for the systems.

1. Please see response to question 22.

See attached document: Attachment 3 - Fire Alarm and Fire Suppression MITMR Price Schedule_Amended.

See attached document: Attachment 4 - 154A 2024 Annual Device Testing.

See attached document: Attachment 5 - 2024AnnualAlarms.

See attached document: Attachment 6 - 2024Annualalarms.

See attached document: Attachment 7 - Barcode Identification Placement.

See attached document: Attachment 8 - Bldg 154 Fire Sprinkler Zone Layouts.

See attached document: Attachment 9 - Bldg 141 Fire Sprinkler Zone Layouts.

See attached document: Attachment 10 - Bldg 154A Fire Sprinkler Zone Layouts.

See attached document: Attachment 11 - BLDG 150 FIRE SPRINKLER ZONE PLANS.

See attached document: Attachment 12 - Bldg 169 Fire Sprinkler Zone Layouts.

See attached document: Attachment 13 - Door inspections 2024.

See attached document: Attachment 14 - Simplex Device Failures.

See attached document: Attachment 15 - Total Devices 20240207.

See attached document: Attachment 16 - US Miles City VA - Fire Alarm v2 - Annual - 2025-03-25.

See attached document: Attachment 17 - US VA medical center Miles City fire sprinkler 3-11-25.

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Amendment to a Previous Combined Solicitation