36C25820R0043 0003.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 24

605-18-202

Department of Veterans Affairs NCO22-Gilbert Network Contracting 777 E. Missouri, Suite 300 Phoenix AZ 85014

Department of Veterans Affairs NCO22-Gilbert Network Contracting 777 E. Missouri, Suite 300 Phoenix AZ 85014

To all Offerors/Bidders

36C25820R0043

X

This amendment is for updating RFI Log responses 1, 48, 64 and 89 that are highlighted in RED on attached RFI Log All other responses remain unchanged -End-

The following is a complete of list of Request For Information as it pertains to the 2 ES 2 EN Renovation Project at the Jerry L. Pettis Memorial Veterans Affairs Hospital in Loma Linda, California. Each question is followed by a highlighted response.

1.Question:

2E North, Drawing EO.1, Note #22 states, “TELEPHONE/DATA CABLING IS OWNER FURNISHED, CONTRACTOR IS RESPONSIBLE FOR CONDUIT SYSTEM ONLY. PROVIDE 1'C AND RING STRING FROM DEVICE INTO CEILING SPACE”. Will the VA confirm that all cabling material and labor will be performed under separate contracts and this will not be a cost for the Contractor? Will the VA also clarify if the same is true for the 2E South set of Drawings?

Response: Cabling specification has been attached and posted to the solicitation. **Contractor is responsible for all conduit, boxes fitting and cabling for both 2E North and 2E South**

2.Question:

The project is 95% designed; states that we are to complete the design with design A/E firm, is the VA going to pay for the additional 5%

Response: All 100% portion of the design phase have been completed.

3.Question:

RFP, Page 8 contains a list of documents for this solicitation. Two documents, Clean/Soiled Room Memo/Sept 2018/1 page AND Infectious Control Construction Guideline/2018/17 pages were not located. Will the VA provide those two missing exhibits?

Response: Clean Soiled Room has been removed from RFP. Infection Control Guidelines has been uploaded to solicitation within SAM

4.Question:

RFP, SF1442 Block 13-a states: “Sealed offers in original and 1 copies to perform the work required are due at the place specified in Item 8”. Offer Submission Requirements on page 14 of the RFP states all offers shall be submitted electronically. Will the VA confirm that all offers must be hand-carried or will electronic (email) submittals be the preferred method of submittal?

Response: All proposals will be submitted electronically by email to leon.woodard@va.gov. Mailed packages will not be accepted

Request for Information (RFI) Log 605-18-202 Renovation of 2 ES 2 EN:

17 August 2020 Jerry L. Pettis Memorial Veterans Affairs Hospital (605)

Loma Linda, CA mailto:leon.woodard@va.gov

5.Question:

SF1442, Block 13-d. is blank. Will the VA clarify how many days the offers for this submittal must remain valid after submittal?

Response: 30 Days

6.Question:

SF1442, Block 10 states that the Site Visit is on July 21, 2020 and the Past Performance Questionnaires deadline is July 22, 2020. These dates have already passed. Will the VA provide new dates for these requirements?

Response: SF1442 Block 10 has since been corrected and posted to the solicitation.

7.Question:

SF1442, Block 10 states that RFI's are due 27 July 2020 at 2 p.m. ; Responses will be posted by 31 July 2020. The solicitation was just issued on Friday, July 24, 2020. Will the VA revise/extend these dates?

Response: SF1442 Block 10 has since been corrected and posted to the solicitation.

8.Question:

SF1442, Block 13-a. states that the offers are due on 08/10/2020. This is an extremely short period of time from the solicitation issuance for such a large magnitude project. Will the VA consider extending the bid due date for this solicitation Response: Correct due date for bids has been changed and is reflected on the RFP posted on beta.SAM

9.Question:

SF1442, Block 13-d. is blank. Will the VA clarify how many days the offers for this submittal must remain valid after submittal?

Response: 30 Days

10.Question:

SF1442, Block 11 is blank. Will the VA specify the Period of Performance for this solicitation?

Response: Period of Performance is listed within the Statement of Work at 410 days

11.Question:

The purpose of my email is confirm dates posted on the pre-solicitation and SF1442. I see the solicitation was posted today July 24, 2020 but the site visit is listed as July 21, 2020. Is this correct?

Response: The corrected version that reflects the date of the site walk has been posted to beta.SAM

12.Question:

The Specifications for 2 E South includes 02 82 11 Traditional Asbestos Abatement, 02 82 13.19 Asbestos Floor Tile and Mastic Abatement and 02 83 33.13 Lead Abatement, yet the specifications for 2 E North do not include any of these specifications. I could not find a hazardous material survey in the specifications or solicitation. Is there any hazardous materials that need to be abated in 2 E South? Can the government please furnish a hazardous material survey for these two areas?

Response: Asbestos report for 2nd floor has been posted to the solicitation. Abatement Information is also found on sheet H101; Specifications Division 2; and Specifications Appendix B – Asbestos & Lead survey Report

13.Question:

On sheet QH101 of the plans for 2E South, equipment ID E0903 BREAKROOM LOCKER, E0906

AUTOMATED LINEN CABINET, E0912 AUTOMATED MEDICATION, E0913 AUTOMATED MEDICATION

DISPENSING SYSTEM, E0915 AUTOMATED MEDICATION DISPENSING CABINET, M9025 EXAM /

TREATMENT TABLE W/ CABINET and M9060 MINOR SURGERY MOBILE TREATMENT TABLE W/ CABINET are listed as “OF” while we understand that this means to be Owner Furnished, who is responsible for installing these items?

Response: All equipment referenced are listed on sheet QH101 as “OFCI”. Legend on same sheet indicates OFCI = Owner Furnished Contractor Installed. Contractor is responsible to install

14.Question:

On sheet QH101 of the plans for 2E South equipment item A6046 Artwork is listed as owner furnished contractor installed, in order to properly estimate this scope of work me must be told how many pieces of work are to be installed and what the art work is, how it will be installed and how big it is. Will the government please verify that the contractor is in fact supposed to install this equipment? If the contract is to install this equipment please provide quantities, size and installation details

Response: The artwork will be VA provided contractor installed.

(36 EA.) Artwork finished 40”x30” Style: Nature/Landscape – Cape Cod Daybreak/morning, beach scenery (selection will be made before production) Substrate: Color photographs-print, Frame: 2” TBD, Glazing: Non-Glare Acrylic, Hang: Security hardware, Mat 1: Eggshell, Mat width .5”square all around.

(26 EA.) Artwork finished Size 36” x 24” Style: Nature/Landscape – Forrest, river, water, trees (Selection to be made before production) Substrate: Color photographs – print, Frame: 2” TBD, Glazing: Non-Glare Acrylic, Hang: Security hardware, Mat 1: Eggshell, Mat width .5” Square all around. Location diagram has been provided for all artwork.

15.Question:

For the 2E North portion of the contract the drawings show case work in the exam rooms, the reception area and the med room. There are no construction details for this case work. The equipment schedule has a listing for case work “Mark” C04H0, yet this equipment “mark” does not show up on any plans, details or elevations. Equipment “Mark” C04H0 says it is Midmark Casework, yet it does not say if it is owner furnished owner installed, owner furnished contractor installed or contractor furnished contractor installed. Historically this type of casework has been owner furnished owner installed during activation. Will the government please clarify if all of the case work covered by the plans for 2E North is traditional casework or modular case work and who is purchasing and installing the case work. Please note that for the plans that cover 2E South, similar casework shown in the Appendix and is called out to be manufactured by AMICO. Is it the governments intent to have two different types of case work adjacent to each other?

Response: Casework is under the Contractor’s responsibility (CFCI), MIDMARK is the outlined manufacturer for the entire project

16.Question:

For the 2E North project in the specification it has spec section 01 00 00 1.12 Professional Surveying service, what does the government want surveyed, I was under the impression that this is an interior tenant improvement project, is a professional surveyor required on this project?

Response: Site Survey is not required.

17.Question:

For the 2E South project in the specifications there is a section 01 00 00 par 1.11 warranty management.

This is not included in specification section 01 00 00 of the specification book for the 2 E North project.

Are we to assume that this specification section is only applicable to the 2E South scope of work?

Response: Yes

18.Question:

For the 2E North project there is a specification 01 32 16.01 Architectural and Engineering CPM, can we assume that this was not intended to be include with this contract and it can be ignored?

Response: Yes

19.Question:

For the 2E North project there is a specification 01 32 16.13 NETWORK ANALYSIS SCHEDULES - MAJOR PROJECTS, considering this project is classified as a “minor” can we assume this was not intended to be included with this contract and it can be ignored?

Response: Yes

20.Question:

In the specification book for 2E North it includes section 02 21 13 Site Survey and talks about performing a boundary survey, topographical survey utility survey and creating survey drawings. Can we assume this specification section is not applicable to this interior tenant improvement project? If the government wants us to do a topographical survey please define the boundaries we are to survey

Response: Boundary Survey is not required

21.Question:

The specifications for 2 E South includes 01 45 00 & 01 45 35, yet the specifications for 2E North does not include either of these specification sections, are we to only apply quality control to the work completed on 2E North?

Response: 2E North and 2E South projects will follow the same specifications as listed in below statement. This answers questions 22, 23, and 24

A. All design and construction accomplished pursuant to this contract shall comply with the latest edition of the following documents unless the contractor is directed otherwise by the Contracting Officer. Any exceptions must be approved in writing by the Contracting Officer prior to construction startup.

a. VA Master Construction Specifications

• https://www.cfm.va.gov/til/spec.asp#01

b. VA Construction Standards https://www.cfm.va.gov/til/spec.asp#01

c. VA Seismic Design Handbook

d. VA Space Planning Criteria

e. VA Design Manuals

f. VA CADD Standards

g. NFPA 101, Life Safety Code

h. NFPA 70, National Electric Code

i. NFPA 99, Health Care Facilities

j. NFPA 12, Installation of Sprinkler Systems

k. Accessibility Standards (ADAAG, ABAAS, Barrier Free Design Guide)

l. AIA Guidelines for Construction and Equipment of Hospital and

Medical Facilities

m. International Building Codes

22.Question:

It is our understanding from reviewing the Solicitation that the Government contracted with two separate design teams and produced two separate design packages independently and have issued the plans and specifications from each design team. In looking at the construction specifications from the two different design teams I notice that there are duplicate specifications and in many cases a specification in one design package that is not in the other design package. In the event that there is a duplicate specification are we to apply the specifications created by the one design team only for the work shown on the construction plans created by that design team? Or are we to apply one design teams specification only to their work?

Response: see answer bolded in red for response

23.Question:

Similarly if there is a specification in one of the design teams specification package but not the other design teams specification package and it turns out that the specification may be applicable to the work of the other design team are we to apply that specification to the other design teams construction plans? Or are we to apply one design teams specification only to their work?

Response: See answer bolded in red for response

24.Question:

The specification for the 2E North scope of work has three different specification sections for schedules.

Yet the specifications 2E South only has one specification for the project schedule. Are we to create different schedules for each scope of work? IF we are not which specification section from which design team are we to use?

Response: Separate schedules are required. 01 32 16.15 shall be used

25.Question:

The specifications for 2 E North includes 1 81 13.02 Sustainability Certificate Requirements – LEED NC V4. Does this specification only apply to the work on 2 E North? IS this project going to be LEED certified? Specification 01 81 13.02 says a LEED check sheet is included. I did not find a check sheet, can the VA please furnish the LEED Check Sheet? Has this project been registered with the LEED Agency?

Have the All of the LEED Certification fees been paid or will the contractor have to pay a fee, if the contractor has to pay a fee what is that fee?

Response: LEED certification is not required for this project. However, items installed in this project should meet the LEED standard.

26.Question:

The Specifications for 2 E South includes 02 82 11 Traditional Asbestos Abatement, 02 82 13.19 Asbestos Floor Tile and Mastic Abatement and 02 83 33.13 Lead Abatement, yet the specifications for 2 E North do not include any of these specifications. I could not find a hazardous material survey in the specifications or solicitation. Is there any hazardous materials that need to be abated in 2 E South? Can the government please furnish a hazardous material survey for these two areas?

Response: See answer bolded in red for response. Also contractor is to abate per attached ACM and LBP Drawings.

27.Question:

On sheet QH101 of the plans for 2E South, equipment ID E0903 BREAKROOM LOCKER, E0906

AUTOMATED LINEN CABINET, E0912 AUTOMATED MEDICATION, E0913 AUTOMATED MEDICATION

DISPENSING SYSTEM, E0915 AUTOMATED MEDICATION DISPENSING CABINET, M9025 EXAM /

TREATMENT TABLE W/ CABINET and M9060 MINOR SURGERY MOBILE TREATMENT TABLE W/ CABINET are listed as “OF” while we understand that this means to be Owner Furnished, who is responsible for installing these items?

Response: Contractor is responsible to install.

28.Question:

In Reviewing the finish schedule it appears as if each of the design team is calling for different colors and manufactures of finishes, as an example the acoustical ceilings for 2E North are to be Armstrong yet for 2E South the design team is calling for Certainteed, another example is that for the resinous flooring on 2E North they call for Stonehard yet for 2E South they are listing Dur-A-Flex. Are we really supposed to put different finishes in for each area covered by a set of plans, or can we pick one and do that for both areas, or will the government issue a single finish schedule that will be applied to both projects?

Response: The flooring finishes listed in 2EN shall be applied to 2 ES (Stonehard) and the 2 EN Finish schedule shall be applied to both 2 EN and 2 ES

29.Question:

On sheet QH 103 Equipment Plan, Key note 1 says “Case Work” I do not find any details or any case work listed on sheet QH101 Equipment Plan & Schedule. This appears to be a modular casework that has historically been installed by the VA during activation. In appendix C there are shop drawings for AMICO casework, yet it does not say who is to furnish and install the case work. Are we to assume that all case work is owner furnished owner installed modular case work?

Response: Refer to 2ES Drawings QH-101 Equipment schedule for contractor installed items. Refer to 2EN Drawing Q-600 Equipment schedule for contractor installed items.

30.Question:

On sheet P-601 of the 2E North plans and PL601 of the 2E South Plans the plumbing schedule says to provide fixture per VA Plumbing Design Guide. Will the VA please furnish the Plumbing Design Guide?

Historically the Loma Linda VA has had a very specific list of plumbing fixtures they want used.

Response: Provided 2E/2EN FFE cut sheets shall be applied to both projects.

31.Question:

On sheet E0.4 of the plans for the 2E North project and on sheet EE602 for the plans for the 2E South project there is a fixture schedule for each project. Each project list many different light fixtures and they are not coordinated between the two projects. In the fixture schedule for the 2E South project it says the manufacture is XYZ or equal, while the 2E North does not say the fixture can be an equal product. Does the government want to have different manufactures for each project or does the government want to have each type of fixture on both projects be by the same manufacture? IF they want the fixtures per the fixture schedule or equal as allowed by the 2E south project, does the government want to approve the equal product prior to bid or through the normal submittal process? It is highly recommended that the fixture schedules for both projects be coordinated to match. Same would apply for the lighting controls. Each set of plans are calling for different lighting control systems.

Response: The fixture light list for 2EN shall be applied to 2ES to maintain continuity.

32.Question:

In specification section 01 00 00 par 1.5.C of the 2E North project specification it calls for the contractor to provide unarmed guards at the project site after construction hours. This requirement is not included in the specification for the 2E South project. Is the requirement to provide an unarmed guard actually required and if it is does will the 2 E South portion of work require an unarmed guard when those activities are taking place?

Response: Guards are not required for either project.

33.Question:

How many days will be required for the government to make their transition between phases? Will these periods of time be counted against the contract duration?

Response: VA will need 15 days to transition from old credit union to the new credit union. 5 days transition to new central hallway. Transition time should be included in contractors project construction schedule.

34.Question:

For the 2E North project in the specification it has spec section 01 00 00 1.12 Professional Surveying service, what does the government want surveyed, I was under the impression that this is an interior tenant improvement project, is a professional surveyor required on this project?

Response: Site Survey is not required

35.Question:

For the 2E South project in the specification there is a section 01 00 00 par 1.19 Government furnished property is says “Equipment furnished by Government to be installed by Contractor will be furnished to Contractor at the Medical Center Cemetery” What is the address of the cemetery where we have to pick up the government furnished property?

Response: All government furnished contractor installed equipment will be delivered to the main hospital where the projects are located.

36.Question:

For the 2E North project in the specification it has spec section 01 00 00 1.16 Resident Engineers Field office, Does the VA actually want the contractor to furnish a 720 square foot office trailer and all of the furnishings listed in this specification section? If so where will this office trailer be located and where will the utilities come from?

Response: Trailer is not required. VA will not provide office for contractor use or space for a contractor provided office trailer or material storage trailer.

37.Question:

For the 2E North project and for the 2E South project there is a requirement for photographic documentation. Can the contractor do the photographic documentation or does the government actually want the contractor to hire a professional photographer?

Response: Professional photographer is not required for either project.

38.Question:

Both project specifications include specification section 01 32 16.15, can we assume this is the scheduling specification that is applicable for this contract? In par 1.4 of this specification it states that the contractor shall provide “three copies of up to five different reports” further down in this same paragraph it says “The COTR shall identify the five different report formats that the contractor shall provide”. Does the VA actually want three hard copies of 5 different reports and will the VA please identify the 5 reports they will expect to be given each month?

Response: All reports can be submitted electronically to COR

39.Question:

In spec section 01 32 16.15 par 1.5 it says the contractor shall furnish the VA with a 30x42” blue line copy of the schedule. Does the VA actually want this large of a paper copy or will an 11”x17” and an electronic copy be acceptable?

Response: 30 x 42 blue line schedule is not required. Electronic copy of schedule is acceptable.

40.Question:

Can the Site Safety Officer have other duties or do they have to be a dedicated Sie Safety Officer with no other duties such as quality control or superintendent?

Response: Safety officer may have other duties

41.Question:

In specification section 01 35 26 1.9.B it says a Certified Safety Professional or a Certified Construction safety and Health Technician shall randomly conduct monthly inspection. Can this person be a employee of the general contractor, assuming they have the proper certifications or does this person have to be an independent consultant?

Response: Safety profession can be a contractor employee, contractor is to submit safety professional certifications after contract award.

42.Question:

Each of the two specification books included with this solicitation include specification section 01 91 00, yet in specification 01 91 00 for the 2E North project it states in par 1.8.C.1 that the Commissioning agent will be engaged by the VA under a separate contract, yet in this same specification section for the 2E South project par 1.8.C.1 talks about the user representatives and is silent on who is hiring the commissioning agent. Can we assume that the commissioning agent will be hired and paid by the VA?

Response: Commissioning agent will be hired by the contractor for both 2 EN and 2 ES projects

43.Question:

I see that both corner guard types are listed in 2EN Plans, But (cg-01), which is the snap on corner guard, are the only Ones I see tagged in the Finish Plan (IF-110A& IF-110B) Throughout the plans it lists CG-1 which is assigned to a vinyl Snap-On corner guard with aluminum retainer with 2’’ wingspan. However, listed in Detail D1 on page AI-508 there is also what believe to be a vinyl surface mount corner guard that is taped on. Would you know where these are in the plans?

Response: There is only one corner guar in the project (CG-01). Detail D1/A-508 should not be labeled as a tape-on guard, it is a snap-on corner guard

44.Question:

Drawing Set 2E North, Sheet IF600, Resilient Flooring, Code RS-04 indicates Johnsonite Solid Vinyl Sheet, but lists the Roll Width as 24”x24”. This would not be a Solid Vinyl Sheet, but a tile configuration. Will the VA clarify if RS-04 is meant to be Sheet Vinyl or Tile?

Response: RS-04 is sheet vinyl

45.Question:

How many Past Performance Questionnaires are required for submission?

Response: 1

46.Question:

Is CPARS acceptable for submittal in lieu of a PPQ?

Response: No

47.Question:

Can we submit a PPQ that was used in a previous and recent technical proposal?

Response: No

48.Question:

The Specifications issued by SRD Architects for 2 ES contains no Specification Sections for Asbestos Abatement. The Specifications issued by Schwab Engineering contains one Asbestos Abatement Section but Part 1, Sub-part 1.1.2 – Extent of work lists the quantities as () blank. Will the VA issue Asbestos Abatement Specifications for both sets of Specifications, listing the actual Extent of Work Quantities?

Response:

The following Specifications will be used for both projects. ACM/LBP survey has been provided to contracting.

02 82 11 Traditional Asbestos Abatement, 02 82 13.19 Asbestos Floor Tile and Mastic Abatement and 02 83 33.13 Lead Abatement. **The VA provided the Mabbit report which identified areas containing hazardous materials. The bidding contractor is responsible to determine quantities.**

49.Question:

On the 2E South Plans sheet HA 101 Hazardous Material Note 9, 10, 11, 12 contain what we interpret to be overly broad statements. Is the Contractor required only to remove hazardous materials designated in the abatement specifications and in the drawings or are we to remove all of the HAZMAT in the work areas as mentioned in these following statements? If we are to remove all hazardous materials broadly described in these statements, it will add tremendous cost to these projects. Will the VA clarify and provide exact quantities of hazardous materials to be abated for this project?

Response: All materials removed from the construction area shall be removed and disposed of in the appropriate manner as determined by their individual classification as hazardous/non-hazardous. It is the contractors responsibility to verify quantities and classification.

50.Question:

On the 2E South plan sheet AD 101 we assume flooring is to be demoed however there is no note on the plan to indicate that it is to be removed. Please clarify what if any flooring is to be removed.

Response: All flooring is to be removed

51. Question:

In the attachment titled “Appendix A-C” page 17 of the PDF titled “Summary of Suspect Materials Tested” Item no.4 for drywall and joint compound states that we are to assume all drywall and joint compounds in the facility need to be abated as an asbestos containing material above 1%. Will the VA please confirm that the abatement contractor is to assume that all drywall and joint compound contains over 1% of asbestos?

Response: Yes

52.Question:

Will the Mechanical demo in the interstitial space affect ACM firestopping?

Response: Yes

53.Question:

Documents labeled Specs Vol 1 & Specs Vol 2 list in their Table of Contents - Appendix 1, 2, & 3. We did not find these appendices in the solicitation documents. Will the VA provide the missing appendices?

Response: missing Appendices have been uploaded to the solicitation on beta.SAM.gov

54.Question:

RFP, SF1442, Block 10 states: “Due to COVID-19 restrictions there will be 2 organized site walks limited to 20 vendors for each site walk.” We have experienced good early interest from subcontractors for attending the Site Visit. This poses a potential problem. How will the VA insure that the interested prime contractors will be accepted for one of the two Site Visits if many interested subcontractors arrive first and the 20 person limit is reached? Seems like “first come, first served” is not a practical method to insure that the actual persons representing firms who will be submitting offers for this bid will be allowed to attend. Will the VA consider changing to a reservation system whereas a prime contractor with (XX) additional subcontractors can register with the VA and be confirmed for admittance to one of the two Site Visits?

Response: No, both site walks will be on a first come first serve basis and a sign in log will be used track who attends both sessions.

55.Question:

In the Renovate Surgery Clinic 2E South spec section 01 10 00 Par 1.5.A it states General: Cooperate fully with separate contractors so work on those contracts may be carried out smoothly, without interfering with or delaying Work under this Contract or other contracts. Coordinate the Work of this Contract with work performed under separate contracts.

1. Facility Vendors under contract:

. Security solutions - Access control, CCTV & Intrusion system . TRL - Nurse Call . Apple Valley - Fire Alarm . Andover automation – DDC

. EMCOR – DDC

. Creative Signage – Interior signs . Guldmann – Patient lifts

Will the VA confirm that other than general coordination with these contractors all of the work depicted on the Drawings that these companies perform will not be the responsibility or cost of the Prime Contractor for this solicitation, or is the government trying to say that only these contractors/vendors will be allowed to be used for these scope of work? If these are the only contractors/vendors that will be allowed to provide services for this contract will the government issue a brand name justification for each of these contractors/vendors/services so that all general contractors biding on this contract know that there are no “or Equals” for these contractors/vendors/services.

Response: Contractor is responsible for the cost of the entire project, to include work performed by the sub-contractors listed

56.Question:

In the file Spec Vol 1 there are numerous references to basis of design and the specification list a lot of specific manufacture or model. Is it the government’s position to limit competition to these specific manufactures or products? In some locations I see a note that says substitution request shall be considered in accordance with section 01 10 00, but I cannot find any information about the process to have a product accepted as an equal. Is there a substitution request process? Do the substitution request have to be made prior to bidding or will they be done during the normal submittal process? Will the government please issue a brand name justification for every product that they will not allow a competing product that meets the specification intent and salient characteristic’s to be submitted on during the normal construction submittal review process? These contract documents appear to be severely limiting competition.

Response: The finish schedule for 2EN applies to both 2 EN and 2 ES. Items listed in this schedule are the hospital standard and WILL NOT be substituted.

57.Question:

Since the contract documents provided specification sections from two separate AE’s, where conflicts, if any, arise between the two sets of specifications, which specification set will take precedent over the other?

Response: See answer to Question 21 for exact details

58.Question:

In Renovate Clinic 2E North spec section 01 00 00 Par 1.32 “Buy America Act Requirements” it states that:

If items are contractor furnished and contractor installed, they do not need to be approved vendors. They will need to meet the Buy American Act – note that the FAR designates construction materials differently than supplies. The 52.225 Buy American and 25.2 Buy American Construction Materials must be met, including supplies and construction materials.

The first part of this statement seems odd and conflicts with the information in 01 10 00 par 1.5A of Renovate Surgery Clinic 2E South Specifications, if we are to be providing the services of these companies as “contractor furnished contractor installed” The second part of this does not specify which of the many sub section of 52.225 Buy America Act is actually applicable to this solicitation. Are trade agreement countries allowed under this contract or are the materials going to be strictly American Made?

Response: Every effort should be made to use only American made products. The applicable FAR clause listed in the solicitation that applies is FAR 52.225-11 ALT 1

59.Question:

Specification 01 45 00 is not clear as to if the CQC systems manager can have other duties such as superintendent or site safety officer, will the government clarify it the CQC Systems manager can hold more then one position for this project?

Response: CQC Systems manager can have other duties.

60.Question:

Specifications 2E North, Table of Contents, Section 08 36 16.13 states “(Vendor Supplied)”. The Specification Section for 08 36 16.13 is essentially one blank page. Can the Contractor assume that the material and labor for this discipline is supplied and installed under separate contract and will not be the responsibility or cost for the Contractor? If not, will the VA provide a complete specification section including glazing and hardware requirements for this work?

Response: This item is the responsibility of the Contractor: CFCI (contractor furnished/ contractor installed), see attached specification section 08 36 16.13 as requested.

61.Question:

2E North has the millwork colors specified on Sheet IF600. Recent projects at VA Loma Linda have called out Renew panels with Fossil Inserts. Will the VA confirm these are not desired for this project and clarify that the Contractor should adhere to the colors specified on Sheet IF600?

Response: Yes the contractor should follow the colors specified as indicated in the project files

62. Question:

2E South has the millwork colors specified as Amico Pebble Grey Suedette. Recent projects at VA Loma Linda have called out Renew panels with Fossil Inserts. Will the VA confirm these are not desired for this project and clarify that the Contractor should adhere to the colors specified?

Response: Yes the contractor should follow the colors specified as indicated in the project files

63.Question:

2E North, they are specifying Corian Bianco Mineral. We are not finding this color on Corian’s website, but we are finding it on Formica’s. Is the VA actually looking for Formica Bianco Mineral, or is there a different color Corian the VA is looking for in keeping with solid surface material?

Response: Yes the contractor should follow the colors specified as indicated in the project files

64.Question:

2E South, during the Site Visit the participants were only allowed into one Therapy Room. A patient lift was observed in that room that is designated for removal in the RCP Demo Drawing AD 102. Drawing AE 103 – New Reflected Ceiling Plan does not depict any new lifts being installed. Will the VA confirm that no new or relocated ceiling lifts are required for the new configuration for 2E South?

Response: Per plan QH 101 Patient lifts are to be installed in rooms 106, 135, 141 and 145. The VA has a contract with Guldmann to install lifts. Contractor shall be responsible for the coordination with Guldmann for the installation of these lifts. Detail plans from Guldmann are provided in the 2 ES Drawings and have been uploaded to beta.SAM. Contractor is also responsible for items not covered by Guldmann installation such as electrical.

**Guldmann has a national contract with the VA. We must utilize them for the installation of the Patient Safety lifts in our VA Hospitals. In order to alleviate any problems/delays when the project reaches the point when it is time for the patient lifts to be installed we purposely put the detail plans into the solicitation packet so prospective vendors will know what patient lifts are to be used. Futhermore in the statement of work Guldmann is listed under section B.7 Specific Requirements D “Contractor will coordinate with Guldmann for the installation of patient lifts as clearly indicated in the drawings; cut sheets are included.”.

Response 64 (continued) Guldmann will install the patient lifts. The lifts and tracks will paid for by the VA under a separate contract. The vendor that the contract is awarded to is responsible for the lift infrastructure as previously mentioned. **

65.Question:

2E South, during the Site Visit, a multitude of medical equipment, property, furniture, etc. was observed in the rooms the attendees were allowed to access. Will the VA be responsible for removing all movable items from the work areas prior to the start of demolition? If the Contractor will be required to provide manpower and equipment to move all of the furnishings and equipment, will these items be disposed of by the Contractor or stored? If stored, will the VA specify where the materials must be transported to, on or off the campus?

Response: VA will remove all moveable items. All non-moveable items are the contractors responsibility to move.

66.Question:

2E North, during the Site Visit, a multitude of medical equipment, property, furniture, etc. was observed in the rooms the attendees were allowed to access. Will the VA be responsible for removing all movable items from the work areas prior to the start of demolition? If the Contractor will be required to provide manpower and equipment to move all of the furnishings and equipment, will these items be disposed of by the Contractor or stored? If stored, will the VA specify where the materials must be transported to, on or off the campus?

Response: VA will remove all moveable items. All non-moveable items are the contractors responsibility to move

67.Question:

2E South, during the Site Visit, the attendees were advised that only Andover Controls are being installed at this campus. Will the VA confirm Andover Controls will be required for this project? If so, will the VA provide the contact information for the VA Andover Controls Integrator?

Response: Andover Controls are required for this project. EMCOR is the preferred vendor

68.Question:

2E North, during the Site Visit, the attendees were advised that only Andover Controls are being installed at this campus. Will the VA confirm Andover Controls will be required for this project? If so, will the VA provide the contact information for the VA Andover Controls Integrator?

Response: Andover Controls are required for this project. EMCOR is the preferred vendor

69.Question:

Today, 8/7/2020 a shop drawing that appears to be for the patient lift system was issued. Per sheet QH 101 the 4 ea patient lifts are owner furnished owner installed OFOI. Is the government issuing this shop drawing simply so we know what the OFOI equipment looks like, or is there is change in who is responsible for the procurement and installation of the patient lit system?

Response: The drawings were uploaded in response to Question 64. They are part of the 2ES drawings supplied by Davy Architecture, however we felt they would be easier to access this way. The Guldmann patient lift system is also referenced in the Statement of Work that is part of the RFP. This is by no means a change to the procurement or the installation of the patient lift system. Response to question 64 is applicable to this question as well.

70.Question:

Page 15 of the Solicitation, Factor 3-Price, states that Prices will be evaluated on the Pricing Schedule to include costs for both Line Items (2ES & 2 EN). The Price Schedule was not issued with the solicitation. Will the VA issue the Price Schedule?

Response:

Price schedule to be released upon award. 2 ES and 2 EN will be listed on the Price/Cost Schedule page as separate line items with no additional information. All work that is either for the North side is listed as 2 EN and all work that is for the South side is listed as 2 ES, there is no further breakdown in pricing. Your overall proposal should include all costs necessary to complete both line items as one project. All work completed in 2 EN will be billed under an assigned PO specific to 2 EN and all work completed in 2 ES will be under a separate assigned PO specific to 2 ES.

71.Question:

For 2E North, upon completion of all ceiling demolition work will the VA require the contractor to turn all sprinkler heads up to within 18” of the deck above and maintain in that state throughout construction until new ceilings are installed? The plans and specifications appear to be silent on this matter

Response: No, however the heads must be protected from impact during construction.

72.Question:

For 2E South, upon completion of all ceiling demolition work will the VA require the contractor to turn all sprinkler heads up to within 18” of the deck above and maintain in that state throughout construction until new ceilings are installed? The plans and specifications appear to be silent on this matter

Response: No, however the heads must be protected from impact during construction.

73.Question:

Can the VA please provide tie in locations, or in other words the location of the headend equipment for the following systems?

a. Access Control & CCTV head end location

b. Fire Alarm (FACP) panel location

c. Nurse Call head end location

Response: All tie-in locations are in Service Bay 3 for 2 EN and Service Bay 5 for 2 ES. Floor plan with service bay locations has been provided.

74.Question:

2E South sheet EE103 general note 7 indicates that horizontal distribution copper and fiber must be plenum rated. Note 9 states that all low voltage cabling to be in conduit when not in cable tray. Please clarify if note 9 applies to note 7. Also please clarify if data cables and other low voltage cables such as DDC, Access controls must be 100% in conduit above ceiling except where placed in cable tray and that this applies all the way back to tie in locations.

Response: Cable shall be plenum rated. Please refer to Cabeling Design Guide for Loma Linda that has been uploaded as part of the solicitation.

75.Question:

For 2E South specification section 07 84 00 part 1.5.B and C require an FM Global fire stopping installer and a 3rd part inspector. This seems to be a newer requirement showing up in VA specifications. Where traditionally each trade did their own fire stopping, will the VA be enforcing the requirements of part 1.5.B and 1.5.C?

Response: VA will enforce contract specifications.

75.Question:

2E North & 2E South, will the VA designate a laydown yard area where a roll-off dumpster can be located and also provide the path of travel for construction purposes inside the hospital? Will an elevator be made accessible for construction material movement?

Response: Laydown area shall be within the construction area. Please see the parking map for roll off location.

76.Question:

2E North & 2E South, will the VA allow on-site parking for construction vehicles?

Response: Map of authorized parking will be provided. If the area is full then the vehicle must be parked off site. Please see parking map in solicitation attachments.

77. Question:

2E North & 2E South, will the VA confirm that work for these projects will take place during normal working hours?

Response:

Working hours are listed within the Statement of Work in Section B.9 Hours of Coverage. Working hours are 7:00 a.m. to 4 p.m. Pacific Standard time. Unless there is some after-hours work that is required such as power and water shut downs. These will need to be coordinated with Engineering in advance.

78.Question:

Will a CLIN pricing schedule be provided?

Response: Yes. While this is listed as one project it will be billed under 2 separate Purchase Orders

79.Question:

Is abatement required for project?

Response: See response to Question 12

80.Question:

Is the VA responsible to provide and install the patient lifts?

Response: See response to Question 69

81.Question:

Will our pricing be required to be separated by project? The SF1442 lists line items 0001 and 0002 in block 21, but no separation of projects are listed to be submitted for pricing in block 17.

Response: While the project will have 2 separate Purchase Orders due to funding requirements you are required to submit a proposal to cover what you the contractor will charge the VA to complete the entire project

82.Question:

Please confirm that the VA will provide and install all Sage Glass components. If it is not VA provided, please clearly state what components/ install will be the contractor’s responsibility

Response: Purchase and installation of all Sage Glass components is the contractors responsibility.

83.Question:

Keynote 3 on sheet AE103 is called out but not shown anywhere on the page. Please clarify where this note is to be applied?

Response: Stucco soft-fit is located in the courtyard and is in contact with the storefront windows and doors.

84.Question:

Please provide a location to discharge negative air.

Response: Discharge of negative air will be to exhaust duct located in the space.

85.Question:

Spec files 605-18-202+Renovate+Surgical+Clinic+2Esouth-+SPECS+APX, 605-18-202+Surg+Clinic+- +100_SPEC+V1+-+Davy, 605-18-202+Surg+Clinic+-+100_SPEC+V2+-+Davy ,have all been included with this solicitation , please confirm which file is correct and should be used for project 605-18-202.

Response: Specifications for 2 E North are to be applied to both North and South projects.

86.Question:

Sheet GI001 lists Deductive Alternates #1 and #2. Please confirm if these alternate items are required to be included in our proposal and provide a CLIN schedule of bid items for this project.

Response: Any alternatives must be provided with solicitation.

87.Question:

VA specs (812 pages) show SS1 Avonite Torrent and SS2 Avalanche the specs 0906 00, the plans show SP 01 Bianco Mineral which is Formica and not Corian. Please clarify

Response: Please use SS1 and SS2 as indicated in the drawings.

88.Question:

The Hazardous material note on GI002 says that no asbestos containing material was found in the area of the project, however an abatement spec section has been provided. Please advise.

Response: Refer to provided Mabbit report provided for asbestos locations.

89.Question:

Please provide a spec section for Storefront windows.

Response: See Plan AE 602 for window details. **Storefront window framing shall be the standard for both 2E North and 2E South. New window framing must match existing. Current specifications can be found at https://www.cfm.va.gov/til/index.asp Store front windows can be found in Division 8 openings**

90.Question:

Sheet AE601 shows the door hollow metal door frame finish as Acrovyn. Is this correct?

Response: Door frame finish is painted.

91.Question:

The windows schedule on AE602 shows the aluminum glazed storefront windows as stainless steel finish, is this correct?

Response: Store front finish to match finish of 2 E North.

92.Question:

Please provide a spec section for 3 form fabrications.

Response: Use specifications of manufacturers listed in the finish schedule.

93.Question:

Please provide a spec section for M7470 ceiling mounted surgical lights.

Response: Refer to provided FFE PDF for specifications.

94.Question:

Is the contractor required to provide and install signage for this project? No specs or plans have been provided.

Response: No, signs are the VA’s responsibility.

95.Question:

Equipment item A5180 on sheet QH101 lists track and curtain to be contractor provided and installed, however the specifications provided only include cubicle curtain tracks. Please clarify.

https://www.cfm.va.gov/til/index.asp

Response: PDF document has been provided.

96.Question:

General note 5 says to provide an allowance for an additional 10 infill locations. Please specify the size of the penetrations required to be infilled.

Response: General note states “5. KNOWN DUCT PENETRATIONS ARE SHOWN ON THIS DEMO PLAN.

CONTRACTOR TO PROVIDE ALLOWANCE FOR INFILL OF ADDITIONAL 10 LOCATIONS IF NEEDED.”

Additional penetrations are not known to be needed at this time. Therefore sizes cannot be provided.

97. Question: Duplicated question. DELETED.

98.Question:

Spec section 01 32 16.13 regarding major projects, has been included in the solicitation. Is this specification required since this project is a minor?

Response: Specification 01 32 16 13 is not…