36C25726R0054_1.docx

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C25726R0054 X 01-16-2026

TBD

504-26-116 Department of Veterans Affairs Network Contracting Office NCO17 1901 Veterans Memorial Dr. Building #171 Temple TX 76504 Department of Veterans Affairs Network Contracting Office NCO17 1901 Veterans Memorial Dr. Building 171 Temple TX 76504 Eileen Myers 254-987-0201

This is a Request for Proposal (RFP) for Project 504-26-116 Replace and Correct Building 46 Roof, The Contractor shall provide all labor, supervision, materials, equipment, to complete all required project work in accordance with the provided Statement of Work (SOW), specifications and drawings.

The magnitude of the construction project is between $1,000,000 and $2,000,000, In accordance with VAAR 836.204.

The applicable North American Industry Classification System (NAICS) 238160 Roofing Contractors.

This solicitation is 100% Service-Disabled Veteran Owned Small Business (SDVOSB) set-aside.

In accordance with FAR 28.102-1(a) performance and payment bonds are required.

Place of Performance: Amarillo VA Healthcare system (AVAHCS), 6010 Amarillo Blvd. West Amarillo, TX 79106.

Site visit shall be held on January 20, 2026, @ 10:00AM CST. All interested contractors shall meet at the AVAHCS 6010 Amarillo Blvd. West Engineering Building 34, Room 3409. Serven Bebanco, COR will be the POC for the site visit.

Request for information (RFI's) due: January 23, 2026, @ 1:00pm CDT. ALL RFI(s) must be in word format.

Proposals due: Send all emails to Eileen.Myers@va.gov., and Rhonda.Richardson5@va.gov.

Include the solicitation No. and title on the subject line: 36C25726R0054 Replace and Correct 46 Roof, Awardees will be required to provide a Superintendent at all times work is being performed on the project in accordance with FAR Clause 52.236-6. The Superintendent is considered a key position and SHALL NOT be subcontracted and must work directly for the prime contractor.

X X X

09:00AM

CST

02-16-2026 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

Department of Veterans Affairs Central Texas Veterans HCS 1901 Veterans Memorial Dr. Building 171 Temple TX 76504 This is accomplished through the Tungsten Network located at:

http://www.fsc.va.gov/einvoice.asp This is mandatory and the sole method for submitting invoices.

(877) 353-9791

(512) 460-5540

Table of Contents

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

1.00

JB

Contractor shall provide all necessary labor, materials, equipment and supervision to perform all requirements of the attached Statement of Work (SOW).

Principal NAICS Code: 238160 Roofing Contractors Product/Service Code: Z2DA Repair and Alterations of Hospitals and Infirmaries

1.00 ea.

Performance/Payment Bond

GRAND TOTAL

Page 1 of

Page 1 of

STATEMENT OF WORK

STATEMENT OF WORK

REPLACE AND CORRECT ROOF BLDG. 46, Project No. 504-26-116

1. SCOPE: Provide all labor, supervision, materials, equipment, to replace the roof and introduce various components at the Amarillo Veterans Affairs (VA) Health Care Facility located in Amarillo, Texas 79106. This project involves replacing the flat and pitched roofs on Building 46 and the pitched roof on Building 34.

2. CONTRACTOR RESPONSIBILITIES: The Contractor shall exercise extreme care to avoid damaging Government property such as buildings, equipment, trees, shrubs, or turf. Any damage to Government property by the Contractor shall be repaired by the Contractor to its original condition at no additional cost to the Government. The contractor shall restore ALL disturbed grounds to existing conditions. The Contractor shall ensure that all materials are new, free from defects, imperfections and asbestos free (NO ASBESTOS CONTAINING MATERIALS SHALL BE USED ON THIS PROJECT).

3. SCHEDULE OF WORK: The Contractor shall notify the Contracting Officer's Representative (COR located in Building 34, prior to start of work. The Contractor shall schedule work through the COR. The Contractor shall coordinate work with COR NLT 3 days before starting work. Work shall be completed within seventy-five (75) days of the start date. Other contractors may be working in the same area performing other work. The contractor shall execute work in a manner so as not to impede other contract work.

4. HOURS OF WORK: The normal hours of work are 07:30 to 16:30 (4:30) Monday through Friday. Work shall be performed during normal work hours. Work to be performed in other than normal hours and shall be approved by the COR at least seven (7) Calendar Days prior. Building 46 will have no access through the building most of the time. Contractors shall make a secure way to access to get on the roof. Access through the building shall be scheduled with the COR.

a. The Federal Holidays are as follows:

5. WORKMANSHIP: All work under this contract shall conform to the standards of these specifications. The Contractor at no additional cost to the Government shall correct work not meeting these specifications. Work shall be accomplished by mechanics skilled in the trade.

6. DAILY PROGRESS REPORTS: The Contractor shall provide daily progress report no later than 9:00 AM the following day of work accomplished the previous day to the COR by e mail. Daily Progress Reports shall be typed and sent to the COR in PDF format.

7. WORKING CONDITIONS: The buildings and the surrounding site areas will be occupied, and Government operations will continue a normal, temporary or restricted basis for the duration of the contract. The Contractor shall take all precautions to ensure that his operations are conducted in a manner so as not to interfere with the normal operation of surrounding facilities. The Contractor shall execute work in a safe manner and shall not subject personnel to unsafe conditions. The Contractor shall provide safety barricades, devices, and equipment to protect personnel and property and repair damage caused by construction operations. Take all precautions to protect the building and its occupants during the construction period.

8. SITE VISIT: The Contractor may visit the site to determine the full extent of the work. Failure to inspect the site will not constitute grounds for a claim after contract award. A site visit will be scheduled through the Contracting Officer.

9. DISPOSAL: Disposal of materials removed under this contract at an approved disposal site in accordance with all local, state, and federal laws, regulations, and guidelines are the Contractor's sole responsibility. The contractor shall adhere to all Occupational Safety and Health Administration (OSHA) requirements concerning removal, transporting, and disposal of the material. All waste and recycling receipts shall be turned in to the COR by e-mail, weekly. Various items are to be turned over to the government, including:

1. Damaged Copper Material - Any Copper that is demoed, shall be turned over to the VA through the recycling process of special metal materials unless COR states otherwise, then the recycling of such materials is to be completed by the Contractor and the Recycled Receipt to be turned into the COR.

10. CLEAN-UP: The Contractor shall keep the area and surrounding areas clean and organized; as in neat, tidy, free of trash and debris daily. Contractor to exercise methods such as Clean as you go. As part of keeping the area clean, the Contractor is responsible for verifying NO screws, nails or any hardware is to be left on roads, parking or sidewalks to where they will cause a flat tire or harm.

11. TEMPORARY FACILITIES: Temporary electrical power and water may be provided by the Government at no cost to the Contractor from existing lines and sources located at the building site. The characteristics and source locations may be verified by a visit to the site. The Contractors shall provide ample temporary storage shed space for materials requiring shelter from the weather, and security and safety protection. Storage facilities shall be located in the areas of the facility designated by the Contracting Officer's Representative.

12. SAFETY AND FIRE: The Contractor shall comply with the most recent fire and safety rules and regulations; NFPA and OSHA Standards, for minimum safety requirements.

13. PERMITS: The Contractor shall be responsible for obtaining any licenses and permits and complying with any laws, codes, and regulations applicable to the execution of this work as required Federally and by the State of Texas.

14. WARRANTEE: The contractor shall warrantee work to be free of defects and workmanship for a period of one (1) year from date of acceptance.

15. PARKING: Parking is limited. The COR will notify the Contractor at the start of the project where the contractor may or may not park. This is an active Hospital and there is parking that is reserved for Patients Only as well as various medical staff. Contractor is to put together an internal plan for Carpooling to reduce the amount of Parking Spaces to be taken over by the Contractor during construction.

16. STATEMENT OF WORK: The Contractor shall perform demolition and installation for all materials and components. Work shall include, but not limited to the following:

1. Prior to start of work, the contractor is responsible for reporting any existing damage that could lead to water intrusion in Buildings 46 and 34.

2. The contractor shall replace the flat and pitched roofs as indicated and/or detailed in the project drawings and specifications.

3. The contractor shall completely remove the Ethylene Propylene Diene Monomer (E.P.D.M.) and any fully adhered flat roofs down to the metal deck, and replace them with a built-up, fully adhered Thermoplastic Polyolefin (T.P.O.) roofing system, including an improved slope to guide water off the roof. The T.P.O. roofing system shall run up the parapet wall and terminate under the flashing in Building 46.

a. Existing Flashing is tied in under the Exterior Insulation Finishing Systems (EIFS), Contractor to bend up existing Flashing to terminate T.P.O. Bend Flashing back down and add Copper flashing (per Industry Standards) to overlap above existing flashing to protect cracks that may have occurred to the flashing or EIFS stucco.

b. Contractor to remove as much unnecessary and unused items from roof as needed to complete a more continuous T.P.O. roof.

c. Contractor to take in account and complete all expansion joints per Industry Standards.

d. Roof is all metal ribbed decking. Metal Deck Roof requires a contractor to build up the roof on deck with and install a Fully Adhered T.P.O. System approximately 6,000 sq/ft. The contractor shall establish a nominal slope to facilitate positive drainage and prevent ponding, directing water toward the newly installed TPO drains. Each drainage system shall comprise a primary drain and an auxiliary overflow drain. All drains must be protected throughout demolition and construction phases. Post-completion, the drains shall be mechanically cleaned (snaked) to verify free passage and absence of obstructions. Additionally, the contractor shall install a new primary drain and an overflow drain for each designated area.

4. Install non-freezing T.P.O. walk pads as designated by warranty standards per manufacture specifications to lead from Access Hatch to each Mechanical Unit for Maintenance and all need to be service units.

5. All unused curbs/pads, holes and gaps found on deck of roof are to be removed and properly patched per industry standards to become watertight.

6. All Plumbing Vent Boots shall be replaced with a T.P.O. Style Boot. All Vents to receive new vent caps to stop rainwater from entering while continuing to vent.

7. Contractor to replace Existing Pitched Roofs to Building 46 as shown and/or described TR.

a. The contractor shall completely remove existing surface materials and install approximately 8,000 sq/ft of new concrete tiles. Field verification of measurements is required prior to installation. The contractor shall install all necessary new underlayment and elevate batten strips accordingly.

8. Contractor shall completely remove the existing membrane in the upper level of building 46 (as indicated in Drawing A-106), approximately 1,800 sq/ft, and replace it with a GRAY T.P.O. system, including the installation of walk pads.

9. Contractor shall install a new channel drain system in existing concrete slab and patch to match existing concrete. Apply weather stripping/door sweep to the external doors and sliding doors to prevent water entry. See drawings A-105 and A-106.

a. The channel drain system must be 12 inches wide and a slope 0.5'' per 12".

b. A stainless-steel cover with perforations must be installed over the channel drain system.

10. Contractor is to fully remove the existing shingles and install new ones on Building 34.

11. The contractor shall replace the existing pitched roofs on Building 34 as indicated and/or detailed in the project drawings and specifications.

12. The contractor shall completely remove existing surface materials and install approximately 9,000 sq/ft of new shingles. Field verification of measurements is required prior to installation. The contractor shall install all necessary new underlayment and elevate batten strips accordingly.

13. All Plumbing Vent Boots to be replaced with a shingle Style Boot. All Vents to receive new vent caps to stop rainwater from entering while continuing to vent.

14. All gutters, flashings and downspouts are to be replaced with new copper to match existing historical design (See Building 26 during on-site Pre-Bid Walkthrough). Downspouts shall be protected from debris during the duration of the project and snaked at the end of the project. Gutters shall all receive a new copper endcap/flashing, cut to shape, and welded to cover gap and any exposed wood or interior brick. All end caps shall be matching for both Building 46 and 34.

a. Install Copper Mesh to keep out birds and debris from entering gutters.

b. When replacing downspouts, all existing holes are to be patched and exterior is to be repaired as needed to appear clean and blended with rest of exterior of building.

c. Flashing that goes around the building where no gutters are found shall be replaced and watertight.

d. Any Grout Joints found to be cracked or opened along Gutter and Flashing shall be filled.

15. Flashing mentioned shall be installed where code and Industry Standards advise.

16. Contractor to install Update Lightning Protection with Proper Grounding to Building 46. Per SPECS, Lightning Protection shall follow NFPA and Underwriters Laboratories (UL) standards, a UL Representative shall inspect the Lightning Protection and a Certification shall be issued and turned over to the COR for acceptance. An existing expired Lightning Protection is currently installed.

17. Both Roof and Lightning Protection 3rd party inspection check lists shall be turned in to the COR to become part of Punch List.

18. Contractor to install new Hatch Rail System in Building 46 (At least 500 lbs. rated) with an Electric Lift to assist mechanics to place mechanical devices onto roof and safety handrails.

19. Entire Roof and Components shall be water tested for both Leaks and Water Flow.

17. QUALITY ASSURANCE: The Contracting Officer reserves the right to conduct any inspections or perform any tests deemed necessary at any time during the execution of the contract to determine conformance with the requirements of these specifications.

18. SUBMITTALS: Contractor shall provide with their quote manufacturer's descriptive literature for items mentioned in STATEMENT OF WORK with Data Sheets and/or Shop Drawings.

END OF SECTION

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

A.4 INSTRUCTIONS TO OFFERORS

PROPOSAL PREPARATION INSTRUCTIONS

1. Introduction: These instructions prescribe the format of proposals along with the development and presentation of the proposal data. These instructions are designed to ensure the proper submission of information necessary to provide for comprehensive evaluation of proposals. Offerors shall carefully review this section prior to commencing proposal preparation and take the necessary measures to ensure that the information submitted is factual, accurate, and complete.

2. Notice: For a proposal to be considered, offerors must strictly comply with all instructions outlined in this solicitation. Furthermore, all solicitation amendments (if any) must be acknowledged in accordance with FAR Clause 52.215-1- Instructions to Offerors. Failure to furnish proposals that comply with all instructions and include complete copies of required documents, at the predetermined due date for submission, shall result in elimination from consideration for the award.

3. Submission instructions: Offers must be submitted by email to the Contracting Officer, Rhonda Richardson, Rhonda.richardson5@va.gov and Contract Specialist, Eileen Myers, Eileen.Myers@va.gov Proposals may not be submitted by fax. Offers must be submitted on or before the due date and time listed on page one, block thirteen.

Proposals must be submitted in four volumes:

a. Technical Acceptability-EMR Vol. I

b. Past Performance-Vol. II

c. Price-Vol. III

d. Solicitation, Offer, & Award Documents-Vol. IV

Offerors may submit their proposals in one to four emails. Volumes I through IV must be submitted as separate, searchable PDFs. Each volume must be submitted as attachments to their submission email(s). Proposals submitted by any other method, including hyperlinks or drop boxes, will not be considered. The subject of each email shall be in the following format, specifying which volume(s) are included: “36C25726R0054 NRM Replace and Correct Building 46 Roof, Project 504-26-116”– Company Name, Volume I”. Each email must clearly indicate how many total emails the Offeror will be sending.

4. Format Instructions: Proposals must be clearly indexed and logically assembled. Each volume must have a clear title at the top of the first page. All pages of each volume shall be appropriately numbered and identified by the complete company name, date, and solicitation number in the header and/or footer.

Proposal page limitations are applicable to this procurement. The table below indicates the maximum page count for each volume:

(One Sanitized Copy)

If the Offeror submits annexes, documentation, attachments, or the like, such will count against the Offeror’s page limitations unless otherwise indicated in this solicitation. The page count will be determined by counting the pages in the order they come up in the print layout view. Pages in violation of these instructions, including those that exceed the total page limit for a particular volume, will not be evaluated. Proposals must be in at least 12-point font and have at least 1” margins.

If an offeror includes a table of contents or a glossary of terms or abbreviations, those pages will not be included in the page count of that volume. However, substantive information included in the table of contents or glossary pages will not be considered.

1. Content Instructions: Information must be confined to the appropriate volume. The Offeror shall confine submissions to essential matters sufficient to define the proposal and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each proposal. All proprietary information shall be clearly and properly marked.

2. Volume Specific Submittal Instructions:

a. Volume I – Technical Acceptability: Provide proof of EMR. Each Offeror shall provide their current EMR, or verifiable equivalent, from their insurance company or from their state, based on the offeror’s state of incorporation’s EMR requirements. The Government will consider the most recent timeframe corresponding to the Offeror’s insurance coverage period. If an offeror submits an EMR older than 12 months, using a three-year average at the time of proposal submittal, that offer shall be deemed unacceptable and cause the offeror to be removed from competition. An EMR less than or equal to 1.00 will be considered technically acceptable. If the NCCI cannot issue an EMR because the Offeror lacks insurance history, the Offeror shall submit a letter indicating so from its insurance carrier furnished on the insurance carrier’s letterhead and include a letter from the NCCI indicating that it has assigned Offeror a Unity Rating of 1.0

b. Volume II – Past Performance (also provide a sanitized copy)

i. Sub-Factor 1: Past Performance Project History

1. Offerors are encouraged to submit information relating to up to three projects, each with a minimum value of $1 million, that have been completed or is in the process of completing within the last three (3) years. If submitting such information, offerors must provide a detailed summary of these projects, including:

a. Owner Government Agency/Company who awarded contract

b. Location (physical address)

c. Project Name

d. Project Description (Details of construction renovation requirements, challenges, and solutions)

e. Project Cost and Cost Control Measures (original and final contract costs, contract mods, cost containment measures, value engineering, etc.)

f. Project Performance Period (Initial/Actual, schedule impacts and efficiencies)

g. Owner POC (Name, Title, Telephone Number, Email)

h. Subcontractors (Roles, Responsibilities, Percent of work)

i. A narrative description of the project that includes whether the project involved work on healthcare installation. The narrative must also address the complexity and magnitude of the project, any challenges faced and how the offeror responded to those challenges, whether the project stayed on schedule, whether any unforeseen site conditions were encountered, any other unusual factors, and the degree of success obtained. Offerors are encouraged to include supporting documents such as photographs that support the narrative.

c. Volume III – Price: Complete Price/Cost Schedule

(1) Complete the price offer schedule in section A.3

(2) Price shall be addressed using the attached price breakdown worksheet, which is included in Attachment 4.

(3) Provide supporting documentation showing quotes/price breakdowns for both prime and subcontractors.

NOTE: Price breakdown shall be indicative of showing at least 15 percent of the cost of the contract performance incurred for personnel will be spent on the concern's employees or the employees of other eligible service-disabled veteran-owned small business concerns in accordance with VAAR 852.219-73(d)(3).

d. Volume IV - Solicitation, Offer, & Award Documents-Vol. IV

i. Certifications and Representations. An authorized official of the offeror shall sign the SF 1442 and all certifications requiring original signature. Volume 4 must contain the following:

1. Solicitation Section A – Standard Form SF 1442 and Acknowledgement of Amendments, if any.

2. Any proposed exceptions to solicitation terms and conditions. Any Offeror-imposed terms and conditions which deviate from the Government’s material terms and conditions established by the Solicitation, may render the Offeror’s proposal Unacceptable and thus ineligible for award.

3. Complete the signed 852.219-75, VA Notice of Limitations on Subcontracting—Certificate of Compliance for Services and Construction.

4. Any offeror submitting a proposal as a joint venture must provide a certification from each SDVOSB joint partner, signed by an authorized official of each partner to the joint venture, stating that the parties to the joint venture:

a. have entered into a joint venture agreement that fully complies with paragraph (c) of 13 CFR § 128.402; and

b. will perform the contract in compliance with the joint venture agreement. Failure to submit the certification with the offeror’s proposal will render the offeror ineligible for award.

5. Self-Performed Work Calculation Worksheet.

6. Bid bond - The Offeror must furnish a bid guarantee (see FAR 52.228-1). The bid guarantee must be provided on SF 24. The offeror shall ensure all bonding comes from the Bureau of the Fiscal Service (BFS), Surety Bonds, List of Certified Companies found at: https://www.fiscal.treasury.gov/surety-bonds/list-certified-companies.html. In addition, at time of award offeror shall provide performance and payment bonds IAW FAR 28.102-1(a) for the proposed amount of the project.

SDVOSB Certification: Offerors are required to be SDVOSB certified with the Small Business Administration (SBA). Offerors must register their businesses at MySBA Certifications, https://certifications.sba.gov/. Verification of the offerors’ SDVOSB certification will be conducted using SBA Small Business Search, https://search.certifications.sba.gov/.Offerors must have an active registration in the System for Award Management (SAM), including completed and annually validated representations and certifications. Verification of offerors active SDVOSB registration will be conducted using SAM.gov.

EVALUATION FACTORS FOR AWARD

1. Source Selection Process Overview. All proposals shall be subject to evaluation by a team of Government personnel. Proposals will be evaluated strictly in accordance with their written content. Subjective judgment by the government is implicit in the evaluation process.

a. The Government will first review proposals to determine whether they are complete and comply with the instructions set forth in this solicitation. The Government will eliminate all proposals that were submitted late and not subject to an applicable exception, fail to comply with all instructions, or are incomplete. A complete proposal is one that includes all required information and documentation, including any applicable representations, forms, or clauses requiring information or signatures from offerors. Proposals which merely restate a requirement or state that a requirement will be met, without providing supporting rationale, will be deemed incomplete and not considered.

b. Next, the Government will evaluate each remaining offeror’s Volume I Technical Capability. The Government will eliminate any proposals that are not technically acceptable.

c. The Government will then conduct a tradeoff process with all remaining offerors. The Government will consider Volume II Past Performance and Volume III Price in this tradeoff process. In using this source selection process, the Government intends to make an award based on which offeror provides the best value to the Government considering and comparing the past performance and price of each remaining offeror. Past Performance is significantly more important than price in this process.

d. The Highest Past Performance Rated, Lowest Price approach will best achieve the objective of awarding a contract with expertise and qualities that are most important to VISN 17. The Government will make an award to the contractor that obtains a substantial confidence rating for the past performance factor. The Government reserves the right to award to a contractor who obtains a satisfactory confidence if deemed necessary.

e. The Government will strictly enforce all the proposal submission requirements outlined in the solicitation. Failure to comply with these requirements will result in an Offeror's proposal being rejected as being incomplete or non-conforming to solicitation requirements.

f. A contract will be awarded to the offeror who presents the best value to the Government considering Past Performance and Price.

2. Evaluation Factors

a. Technical Acceptability EMR Experience Modification Rating (EMR)

i. The Offeror shall provide their current EMR. Any EMR older than 12 months, at the time of proposal submittal shall be deemed unacceptable and cause the offeror to be removed from competition. An EMR less than or equal to 1.00 is considered Technically Acceptable.

ii. The Offeror shall provide their EMR or verifiable equivalent, from their insurance company or from their state, based off the offeror’s state of incorporation’s EMR requirements. The EMR, or equivalent, shall be newer than 12 months, at time of proposal receipt. It is understood that EMRs may have a future forecasted start date due to how the company who generates EMRs assigns EMRs. As such, EMRs provided with a future start date will be deemed acceptable, if an EMR is not more than three months from the date of solicitation close date. A letter that states there isn’t enough work experience to have EMR will automatically constitute a numbered rating of “1.0”. Any stated equivalents shall be explained thoroughly to the Government. A lack of sufficient detail may deem this Factor as “Unacceptable”.

iii. Any Offeror who receives a rating of Unacceptable as part of the technical acceptability review will be eliminated from consideration for award.

b. Past Performance

i. The Government will assess the relative risks associated with an Offeror's likelihood of success in fulfilling the solicitation's requirements as indicated by that Offeror's record of past performance. In this context, “Offeror” refers to the proposed prime contractor. A joint venture will be assessed on the combined performance of each or as a team of the joint venture offerors.

ii. The Government will conduct a performance risk assessment based on the quality, relevancy, and recency of the Offeror's past performance, as well as that of its major subcontractors, as it relates to the probability of successful accomplishment of the required effort. Offerors are cautioned that the Government will review available past performance data available in the Contractor Performance Assessment Reporting System (CPARS). The Government reserves the right to consider past performance information from any available source and may contact customers other than those identified by the Offeror when evaluating past performance. Since the Government may not necessarily interview all the sources provided by the Offerors, it is incumbent upon the Offerors to explain the relevance of any data provided. Offerors are reminded that the burden of proving low performance risk rests with the Offerors.

Per FAR 15.202(c)(1), “in the case of an offeror without a record of relevant past performance or for whom information on past performance is not available, the offeror may not be evaluated favorably or unfavorably on past performance.”

The Government intends to use the following rating system to guide its analysis:

Past Performance Rating Key

The Government intends to use the following rating system to guide its evaluation of the relevance of past performance information:

Past Performance Relevancy Rating Key

An example would be a renovation roofing project $1M or greater, with the VA in a healthcare campus. *Note, $1M is used as a benchmark based off the project’s magnitude Between $1,000,000 and $2,000,000.

An example would be a renovation roofing project $1M or greater, with other Government agencies on a healthcare campus.

An example would be a renovation roofing project worth less than $1M on a healthcare campus.

An example would be a renovation roofing project less than $1M not on a healthcare campus.

c. Price: Fixed Price. The Government will evaluate offers by adding the total of all line-item prices. The Total Evaluated Price will be that sum. The Government will evaluate the total proposed price of all Offerors who are not eliminated before the tradeoff process stage as an indicator of the value the Offeror will provide on project. The Government will also evaluate the Total Evaluated Price to determine whether proposals are fair and reasonable. Offerors are advised that an offeror who is not found to have at least an overall Satisfactory Confidence for Factor 2 Past Performance, will not be evaluated for fair and reasonable pricing.

FAR DEVIATION FEB 2025 Instructions:

“System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Examples include 52.222-25, Affirmative Action Compliance, and paragraph (d) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services. Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.”

INSTRUCTIONS FOR CALCULATION OF SELF-PERFORMED WORK IAW “Limitations on Subcontracting” (VAAR 852.219-75)

OFFEROR’S SELF PERFORMED ESTIMATED CALCULATIONS

At the time of proposal Offeror’s are required to complete.

a) Offeror’s total proposed price: $ __________

b) Cost of Materials : $ __________

c) Amount projected to be paid on Non-VetCert (SBA.gov) SDVOSBs $__________

d) Offeror’s percentage of estimated Non-VetCert work (d/c X 100 = %) _________%

e) Offeror’s percentage of estimated self-performed work (100 – d = %) _________%

A/E-Services. In the case of a contract for services (except construction), it will not pay more than 50% of the amount paid by the government to it to firms that are not VIP-listed VOSBs.

General construction. In the case of a contract for general construction, it will not pay more than 85% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs.

Special trade contractors. In the case of a contract for special trade contractors, it will not pay more than 75% of the amount paid by the government to it to firms that are not VIP-listed SDVOSB.

V.T.C.A. Tax Code §151.311 Offerors are hereby notified that in accordance with V.T.C.A., Tax Code §151.311, the purchase of tangible personal property for use in the performance of a contract for an organization exempted under Section 151.309 or 151.310 of this code is exempt if the tangible personal property is incorporated into realty in the performance of the contract. Additionally, the purchase of tangible personal property, other than machinery or equipment and its accessories and repair and replacement parts, for use in the performance of a contract for an improvement to realty for an organization exempted under Section 151.309 or 151.310 of the code is exempt if the tangible personal property is necessary and essential for the performance of the contract and completely consumed on the job. The VA is an exempt organization.

Therefore, the contractor’s purchase of such building and construction materials within the State of Texas to be incorporated into the real property belonging to the U.S. Department of Veterans Affairs (VA) or completely used in the performance of the contract is subject to exemption from Texas Sales and Use taxes under the code. To take advantage of the tax exemption, the successful offeror under this solicitation must complete a Texas Sales and Use Tax Exemption Certificate when it purchases construction materials for this contract.

Notwithstanding FAR 52.229-3, all proposals received in response to this solicitation are presumed to reflect this tax exemption and therefore should not include Texas’ Sales or Use Taxes on sales of materials for incorporation into VA real estate under this contract or used in the performance of this contract.

The successful offeror is responsible for obtaining the certificate, as it is specific to the state of Texas, and not the VA.

2.1 52.216-1 TYPE OF CONTRACT (DEVIATION NOV 2025)

The Government contemplates award of a Firm-Fixed-Price contract resulting from this solicitation.

(End of Provision)

2.2 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE OF THE WORK (DEVIATION NOV 2025) (a)(1) The offeror shall notify the Government if the offeror intends to perform work at any secondary site of the work, as defined in paragraph (a)(1)(ii) of the FAR clause at 52.222-6, Construction Wage Rate Requirements, of this solicitation.

(2) If the offeror is unsure if a planned work site satisfies the criteria for a secondary site of the work, the offeror shall request a determination from the Contracting Officer.

(b)(1) If the wage determination provided by the Government for work at the primary site of the work is not applicable to the secondary site of the work, the offeror shall request a wage determination from the Contracting Officer.

(2) The due date for receipt of offers will not be extended as a result of an offeror's request for a wage determination for a secondary site of the work.

(End of Provision)

2.3 52.225-10 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION MATERIALS (MAY 2014)

(a) Definitions. "Commercially available off-the-shelf (COTS) item," "construction material," "domestic construction material," and "foreign construction material," as used in this provision, are defined in the clause of this solicitation entitled "Buy American—Construction Materials" (Federal Acquisition Regulation (FAR) clause 52.225-9).

(b) Requests for determinations of inapplicability. An offeror requesting a determination regarding the inapplicability of the Buy American statute should submit the request to the Contracting Officer in time to allow a determination before submission of offers. The offeror shall include the information and applicable supporting data required by paragraphs (c) and (d) of the clause at FAR 52.225-9 in the request. If an offeror has not requested a determination regarding the inapplicability of the Buy American statute before submitting its offer, or has not received a response to a previous request, the offeror shall include the information and supporting data in the offer.

(c) Evaluation of offers.

(1) The Government will evaluate an offer requesting exception to the requirements of the Buy American statute, based on claimed unreasonable cost of domestic construction material, by adding to the offered price the appropriate percentage of the cost of such foreign construction material, as specified in paragraph (b)(3)(i) of the clause at FAR 52.225-9.

(2) If evaluation results in a tie between an offeror that requested the substitution of foreign construction material based on unreasonable cost and an offeror that did not request an exception, the Contracting Officer will award to the offeror that did not request an exception based on unreasonable cost.

(d) Alternate offers.

(1) When an offer includes foreign solicitation in paragraph (b)(2) of the clause at FAR 52.225-9, the offeror also may submit an alternate offer based on use of equivalent domestic construction material.

(2) If an alternate offer is submitted, the offeror shall submit a separate Standard Form 1442 for the alternate offer, and a separate price comparison table prepared in accordance with paragraphs (c) and (d) of the clause at FAR 52.225-9 for the offer that is based on the use of any foreign construction material for which the Government has not yet determined an exception applies.

(3) If the Government determines that a particular exception requested in accordance with paragraph (c) of the clause at FAR 52.225-9 does not apply, the Government will evaluate only those offers based on use of the equivalent domestic construction material, and the offeror shall be required to furnish such domestic construction material. An offer based on use of the foreign construction material for which an exception was requested—

(i) Will be rejected as nonresponsive if this acquisition is conducted by sealed bidding; or

(ii) May be accepted if revised during negotiations.

(End of Provision)

2.4 52.228-1 BID GUARANTEE (SEP 1996)

(a) Failure to furnish a bid guarantee in the proper form and amount, by the time set for opening of bids, may be cause for rejection of the bid.

(b) The bidder shall furnish a bid guarantee in the form of a firm commitment, e.g., bid bond supported by good and sufficient surety or sureties acceptable to the Government, postal money order, certified check, cashier's check, irrevocable letter of credit, or, under Treasury Department regulations, certain bonds or notes of the United States. The Contracting Officer will return bid guarantees, other than bid bonds—

(1) To unsuccessful bidders as soon as practicable after the opening of bids; and

(2) To the successful bidder upon execution of contractual documents and bonds (including any necessary coinsurance or reinsurance agreements), as required by the bid as accepted.

(c) The amount of the bid guarantee shall be 20 percent of the bid price or 3M, whichever is less.

(d) If the successful bidder, upon acceptance of its bid by the Government within the period specified for acceptance, fails to execute all contractual documents or furnish executed bond(s) within 10 days after receipt of the forms by the bidder, the Contracting Officer may terminate the contract for default.

(e) In the event the contract is terminated for default, the bidder is liable for any cost of acquiring the work that exceeds the amount of its bid, and the bid guarantee is available to offset the difference.

(End of Provision) 52.233-2 Service of Protest (DEVIATION NOV 2025) As prescribed in 33.107(a), insert the following provision:

Service of Protest (Deviation NOV 2025)

(a) Protests, (as defined in FAR 33.102), that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), must be served on the Contracting Officer identified in the solicitation by obtaining written and dated acknowledgment of receipt from them.

(b) The copy of any protest must be received in the office designated above within one day of filing a protest with the GAO.

(End of provision)

2.5 52.240-90 SECURITY PROHIBITIONS AND EXCLUSIONS REPRESENTATIONS AND CERTIFICATIONS…