Consolidated Request for Information Responses.pdf

Consolidated Request for Information (RFI)

For 36C25725Q0198

NRM Building 9 Roof Repair

Q1. What is the type and length of warranty needed?

A1. 1 year on installation.

Q2. Are there any plans or specs for new steel structure cover over walkway?

A2. No.

Q3. What is the square footage of decking?

Q3. 4,000 sf.

Q4. What are the linear feet of the new gutter or are we using the existing?

Q4. New Gutters, 1,000 lf.

Q5. Are we removing and replacing the entire roof of building 9? If not. How man square feet of

Repairs are you anticipating?

A5. No, 3,500 sf.

Q6. Can you please clarify it we are providing payment and performance bonds? The Solicitations

Description indicates that we need to provide it but box 12a indicates no. Please clarify.

A6. Amendment A0002 has been placed to clarify that a payment/performance bond is required for this solicitation.

Q7. Do we need a bid bond?

A7. No, it is not required.

Q8. The area between Building 9 and the portable building have three different roof lines at different levels which is the main problem area for leaks. During the site visit it was mentioned for the contractors to come up with their own design to fix this area which could be anything ranging from something close to what is currently there to changing the overall roof structures completely so this leaves a lot of room for error in bidding the project.

Can the VA provide a detailed roof plan to show how the roof structure needs to change?

A8. Amendment 0002 has provided the drawings for the covered structure. Contractors do not need to come up with their own design, it will not be accepted.

Q9. Under “Scope of Work” page 5 paragraph B. in the solicitation the first two sentences read

“Provide all labor, equipment, materials, tools, and supervision to Replace shingles and underlayment. Replace with OC Oakridge Desert Tan Shingles.” Further down under the same paragraph on the 4th and 5th bullet points of emphasis reads, “Remove damaged/lifted shingles around sections with missing shingles.”; “Replace missing singles at dormer facades.”

Do you want the entire roof to be replaced, or do you only want to fix/stop the leaks?

A9. Majority of the roof needs to be replaced, a small area of the roof was recently repaired last year and that included replacing decking and shingles.

Q10. Does the scope of work include replacing the damaged wood facia as well?

A10. Yes.

Q11. Page 1 solicitation: Note states must be able to provide bonds…. Then below in Block 12 it states performance and payment bonds are not required. Which is correct?

A11. This has been corrected under Amendment 0002.

Q12. Is an asbestos and lead based paint survey available? This is an old building well within the range of asbestos materials used in construction.

A12. No. No survey available.

Q13. Solicitation pg.6 of 76: B Schedule of work. We don’t think this work can be done in 40 hours.

Will longer be approved so the work can be completed properly?

A13. Yes.

Q14. Will contractor personnel be required to get long term badging?

A14. No.

Q14. a. If so what is the average lead time for this process?

A14. a. Badges will be issued on the day work starts.

Q14 b. Reading further I see visitors’ badges are required for building 9. Is this daily?

A14 b. Yes this will be daily.

Q14 c. Are both required? One for the facility and one for the building?

A14 c. There will only be one badge.

Q15. VANTXHCS Construction Safety Accident Prevention plan is referenced along with the

Infectious Control Standards and Patient Safety Requirements. Can we get a copy to see if it will alter our approach to construction?

A15. See attached PICRA / ICRA .

Q16. Will the building be occupied during working hours?

A16. Yes.

Q17. The 1951 As Builts are a big help but the connection that is leaking between the two buildings can be fixed several ways but may involve altering the structures of the roofs. It is a low point that is holding water based on the site visit that must be corrected so it drains properly. Can you provide a detail with how you want it restructured to stop the leaking?

A17. Amendment 0002 has provided the drawings for the covered structure. Contractors do not need to come up with their own design, it will not be accepted.

Q18. There is a black mark/substance by the chimney. What is the substance?

A18. No black substance present.

Q18. a. Why was it placed in that location? From site visit it was seen.

A18. a. Possible roof tar.

Q19. What is the condition of the underlayment and deck?

A19. Undetermined, information is not available.

Q19. a. Were cores done?

A19. a. No.

Q19. b. We can’t price damaged hidden materials. Can you provide an approximate quantity?

For example, we expect 10% of the deck to be rotten. That way we are all bidding the same amount.

A19 b. Use 35%.

Q20. Scope of work page 5 of 76, is there a design for the canopy to be installed?

A20. Yes. Please see amendment 002.

Q21. Can you pinpoint the laydown area that will be provided? AVA project we are on now gave us a laydown area nearly a half mile away so we had to bring more forklifts, fuel and operators to continually shuttle back and forth between the work site and the laydown area.

A21. Please see attached document “Projected laydown area”.

Q22. Who occupies that building?

A22. Engineering Staff.

Q22. a. Will noise be tolerated?

A22. a. Yes some.

Q23. What documentation do you require for any crew/workers?

A23. 10 hour OSHA Card.

Q24. Are the metal buildings attached included in the SOW or is it just the shingle roof replacement?

(see attached photo).

A24. The area outlined in RED and PURPLE are the areas covered in the SOW. The metal building with GREEN X are not included in the SOW. The PURPLE area is where the metal canopy need to be attached between Framed building and metal building.

Q24. a. To confirm it is only the section that connects building 9 to the back steel building but the other roofs will not need work.

A24. a. No, building 9 shingle roof will need to be repaired.

Q25. Do you want the dormer included in the repair quote? I only see in the SOW for paint but it needs repair. (see attached photo).

A.25 yes include the dormer.

Q26. How old is the current roof?

A26. 30 years plus.

Q27. Can we request a second short site visit?

A27. No.