36C25725Q0198 0008.docx

36C25725Q0198 0008 Attachments

5. PROJECT NUMBER (if applicable)

CODE

7.

ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF

PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED

STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF

CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF

SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 36C25725Q0198

549-SL-832

Department of Veterans Affairs Network Contracting Office NCO17 1901 Veterans Memorial Dr. Building #171 Temple TX 76504 Department of Veterans Affairs Network Contracting Office NCO17 1901 Veterans Memorial Dr. Building 171 Temple TX 76504 To all Offerors/Bidders

36C25725Q0198

X X X X

Please see the attached revised Statement of Work (SOW) which was inadvertently left off of Amendment 0007

Date for submittal of quotes has not changed and will remain due on March 17, 2025, @ 10:00AM CST

SCOPE OF WORK

VANTHCS Building 9 Engineering Office Roof Repairs:

Dallas VA Campus

AT 4500 S. LANCASTER ROAD, DALLAST TX 75216

A. GENERAL GUIDANCE

1. Title of Project: Building 9 Engineering Office Roof Repairs Project No. 549-SL-832, Dallas VAMC, Dallas, Tx.

B. Scope of Work: Provide all labor, equipment, materials, tools, and supervision to Replace shingles and underlayment. Replace with OC Oakridge Desert Tan Shingles or equal on main bldg. Replace all damaged decking, gutter, and paint. Replace existing transition metal decking between bldg. 9 and metal bldg and associated flashing create a cover over the walkway between Building 9 and adjacent metal structure to provide cover shelter for staff walking between these structures. Total square foot of shingles is 4000 feet. Building 9 is located on the VA Dallas Campus at 4500 South Lancaster Rd, Dallas, Texas 75216. The C&A requirements do not apply, and that a Security Accreditation Package is not required.

· Shingled Roofs

· Contractor shall install Grip-Rite Synthetic underlayment.

· Contractor shall replace sections of damaged decking.

· Contractor shall replace all damaged fascia and dormers.

· Remove and replace shingles.

· Repair and paint dormer facades.

· Provide overhead fall protection as required.

· Contractor shall flash all curbs, blocks, penetrations, and walls per mfr. spec.

· Contractor shall replace T-Style Eave Edge.

· Contractor shall install ice and water shield.

· Contractor shall remove and dispose all existing architectural shingles.

· Contractor shall clean site daily and haul away debris.

· Contractor shall paint existing penetrations as required to match shingles.

· Contractor shall paint the fascia to match existing fascia color.

· Repair and replace metal roof as required on extended bldg.

· Replace transition metal roof on transition piece

· Remove existing transition piece and associated flashing

· Replace exiting transition piece

· Replace roof drain and pipe boots

· Replace ridge cap

· Replace downspouts

2. Hours of Work: All work shall be performed between 7:00am and 5:00pm (CST) M-F unless an alternative work schedule is approved by the COR. Federal Holidays are excluded from this schedule.

Federal holidays observed by VANTHCS are:

Labor Day Columbus Day Veteran’s Day Thanksgiving Day New Year’s Day Martin Luther King Day President's Day Memorial Day Independence Day Christmas Day

Response time:

a. Contractors shall respond by phone during normal business hours or within (30) minutes after normal business hours.

b. If the problem cannot be corrected by phone or by remote diagnostics the contractor will dispatch a technician to arrive not later than 4 business hours after the call is placed. Uptime commitment shall be 95%.

Performance Period: 90 Days from Notice to Proceed (NTP) Post construction conference (PreCon) meeting is required and contractor attendance is mandatory.

C. SPECIFIC MANDATORY TASKS AND ASSOCIATED DELIVERABLES:

Repairs within 24hrs pending availability of parts.

D. CHANGES TO THE STATEMENT OF WORK

There shall be no changes to the statement of work.

E. REQUIREMENTS:

The Contractor shall coordinate access to the facility work site with the delegated Contracting Officer's Representative (COR).

To minimize disruptions, scheduling of high traffic work areas, Contractor is responsible for submitting an access plan to the COR to assist with minimizing disruption in high traffic areas. This plan must be submitted to the COR for review and approval prior to commencement of work in identified area.

The Contractor shall submit all change order request to the Contracting Officer.

1. The Contractor shall visit the site to determine the full extent of the work. Failure to inspect the site will not constitute grounds for a claim after contract award.

2. Disposal of materials removed under this contract at an approved disposal site in accordance with all local, state, and federal laws, regulations, and guidelines are the Contractor’s sole responsibility. The contractor shall adhere to all OSHA requirements concerning removal, transporting, and disposal of the material.

3. All fire and safety rules and regulations are applicable; Latest OSHA Standards have to be met including but not limited to Construction Safety Guidebook (VHA Center for Engineering & Occupational Safety & Health).

4. The Contractor shall be responsible for obtaining any licenses and permits and complying with any laws, codes, and regulations applicable to the execution of this work as required Federally and by the State of Texas.

5. The contractor shall warrantee work to be free of defects and workmanship for a period of 1 year from date of acceptance.

6. The Contracting Officer and Contracting Officer Representative reserves the right to conduct any inspections or perform any tests deemed necessary at any time during the execution of the contract to determine conformance with the requirements of theses specifications.

7. The Contracting Officer reserves the right to conduct any inspections or perform any tests deemed necessary at any time during the execution of the contract to determine conformance with the requirements of theses specifications.

8. If chemicals are to be used in anywhere in this contract, the chemical must first be approved by the Safety Service here at the VA and MSDS must be obtained.

9. Prior to and during work, the Contractor shall comply with requirements within the VHA Directive 7715 Safety and Health During Construction found at web link http://vaww.ceosh.med.va.gov/01CS/Pages/documents/7715_D_2017-04-06.pdf.

10. Contractor shall conduct preliminary inspections of work site, identify pre-existing site conditions, and coordinate with the COR before performing work in the designated areas.

11. All infection control and safety requirements shall be complied with such as general cleaning, minimize dust penetrations, secure tools and/or sharp items and adhere to OSHA construction regulations.

12. Prior to commencing and during work, the Contractor shall comply with ALL requirements contained within VANTXHCS Construction Safety Accident Prevention Plan.

13. Contractor shall provide a work schedule to included location, time, and number of workers weekly until the completion of the project. This schedule requires advance notice and approval, therefore, it shall be provided to the COR in advance, a minimum of one week or sooner, for review and approval prior to commencement of work.

14. Contractor shall conduct preliminary inspection of worksite, identify ANY preexisting damage, and notify VA personnel before performing work in the designated area.

15. Contractor shall follow VANTXHCS’ Infection Control standards.

16. Contractor shall follow VANTXHCS' Construction Safety guidelines.

17. Contractor shall follow VANTXHCS’ Patient Safety requirements.

All work shall comply with applicable VA specifications found at www.cfm.va.gov/til/spec.asp.

F. TRAVEL

None

G. CONFIDENTIALITY AND NONDISCLOSURE:

None

H. CONTRACTOR PERSONNEL SECURITY REQUIREMENTS:

All Contractors are required to sign in with BLDG 9 (214-875-1005). Visitor’s badges will always be obtained and always worn while on VA property.

I. GENERAL INFORMATION SYSTEM SECURITY

Contractors, contractor personnel, subcontractors, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding information and information system security.

1. ACCESS TO VA INFORMATION AND VA INFORMATION SYSTEM

a. A contractor/subcontractor shall request logical (technical) or physical access to VA information and VA information systems for their employees, subcontractors, and affiliates only to the extent necessary to perform the services specified in the contract, agreement, or task order.

b. All contractors, subcontractors, and third-party servicers and associates working with VA information are subject to the same investigative requirements as those of VA appointees or employees who have access to the same types of information. The level and process of background security investigations for contractors must be in accordance with VA Directive and Handbook 0710, Personnel Suitability and Security Program. The Office for Operations, Security, and Preparedness is responsible for these policies and procedures.

c. Contract personnel who require access to national security programs must have a valid security clearance. National Industrial Security Program (NISP) was established by Executive Order 12829 to ensure that cleared U.S. defense industry contract personnel safeguard the classified information in their possession while performing work on contracts, programs, bids, or research and development efforts. The Department of Veterans Affairs does not have a Memorandum of Agreement with Defense Security Service (DSS). Verification of a Security Clearance must be processed through the Special Security Officer located in the Planning and National Security Service within the Office of Operations, Security, and Preparedness.

d. Custom software development and outsourced operations must be located in the U.S. to the maximum extent practical. If such services are proposed to be performed abroad and are not disallowed by other VA policy or mandates, the contractor/subcontractor must state where all non-U.S. services are provided and detail a security plan, deemed to be acceptable by VA, specifically to address mitigation of the resulting problems of communication, control, data protection, and so forth. Location within the U.S. may be an evaluation factor.

e. The contractor or subcontractor must notify the Contracting Officer immediately when an employee working on a VA system or with access to VA information is reassigned or leaves the contractor or subcontractor’s employ. The Contracting Officer must also be notified immediately by the contractor or subcontractor prior to an unfriendly termination.

2. VA INFORMATION CUSTODIAL LANGUAGE

a. Information made available to the contractor or subcontractor by VA for the performance or administration of this contract or information developed by the contractor/subcontractor in performance or administration of the contract shall be used only for those purposes and shall not be used in any other way without the prior written agreement of the VA. This clause expressly limits the contractor/subcontractor's rights to use data as described in Rights in Data- General, FAR 52.227-14(d) (1).

b. VA information should not be co-mingled, if possible, with any other data on the contractors/subcontractor’s information systems or media storage systems in order to ensure VA requirements related to data protection and media sanitization can be met. If co-mingling must be allowed to meet the requirements of the business need, the contractor must ensure that VA’s information is returned to the VA or destroyed in accordance with VA’s sanitization requirements. VA reserves the right to conduct onsite inspections of contractor and subcontractor IT resources to ensure data security controls, separation of data and job duties, and destruction/media sanitization procedures are in compliance with VA directive requirements.

c. Prior to termination or completion of this contract, contractor/subcontractor must not destroy information received from VA, or gathered/created by the contractor in the course of performing this contract without prior written approval by the VA. Any data destruction done on behalf of VA by a contractor/subcontractor must be done in accordance with National Archives and Records Administration (NARA) requirements as outlined in VA Directive 6300, Records and Information Management and its Handbook 6300.1 Records Management Procedures, applicable VA Records Control Schedules, and VA Handbook 6500.1, Electronic Media Sanitization. Self-certification by the contractor that the data destruction requirements above have been met must be sent to the VA Contracting Officer within 30 days of termination of the contract.

d. The contractor/subcontractor must receive, gather, store, back up, maintain, use, disclose and dispose of VA information only in compliance with the terms of the contract and applicable Federal and VA information confidentiality and security laws, regulations and policies. If Federal or VA information confidentiality and security laws, regulations and policies become applicable to the VA information or information systems after execution of the contract, or if NIST issues or updates applicable FIPS or Special Publications (SP) after execution of this contract, the parties agree to negotiate in good faith to implement the information confidentiality and security laws, regulations and policies in this contract.

e. The contractor/subcontractor shall not make copies of VA information except as authorized and necessary to perform the terms of the agreement or to preserve electronic information stored on contractor/subcontractor electronic storage media for restoration in case any electronic equipment or data used by the contractor/subcontractor needs to be restored to an operating state. If copies are made for restoration purposes, after the restoration is complete, the copies must be appropriately destroyed.

f. If VA determines that the contractor has violated any of the information confidentiality, privacy, and security provisions of the contract, it shall be sufficient grounds for VA to withhold payment to the contractor or third party or terminate the contract for default or terminate for cause under Federal Acquisition Regulation (FAR) part 12.

g. If a VHA contract is terminated for cause, the associated BAA must also be terminated and appropriate actions taken in accordance with VHA Handbook 1600.01, Business Associate Agreements. Absent an agreement to use or disclose protected health information, there is no business associate relationship.

h. The contractor/subcontractor must store, transport, or transmit VA sensitive information in an encrypted form, using VA-approved encryption tools that are, at a minimum, FIPS 140-2 validated.

i. The contractor/subcontractor’s firewall and Web services security controls, if applicable, shall meet or exceed VA’s minimum requirements. VA Configuration Guidelines are available upon request.

j. Except for uses and disclosures of VA information authorized by this contract for performance of the contract, the contractor/subcontractor may use and disclose VA information only in two other situations: (i) in response to a qualifying order of a court of competent jurisdiction, or (ii) with VA’s prior written approval. The contractor/subcontractor must refer all requests for, demands for production of, or inquiries about, VA information and information systems to the VA contracting officer for response.

k. Notwithstanding the provision above, the contractor/subcontractor shall not release VA records protected by Title 38 U.S.C. 5705, confidentiality of medical quality assurance records and/or Title 38 U.S.C. 7332, confidentiality of certain health records pertaining to drug addiction, sickle cell anemia, alcoholism or alcohol abuse, or infection with human immunodeficiency virus. If the contractor/subcontractor is in receipt of a court order or other requests for the above-mentioned information, that contractor/subcontractor shall immediately refer such court orders or other requests to the VA contracting officer for response.

l. For service that involves the storage, generating, transmitting, or exchanging of VA sensitive information but does not require C&A or an MOU-ISA for system interconnection, the contractor/subcontractor must complete a Contractor Security Control Assessment (CSCA) on a yearly basis and provide it to the COR.

SOLICITATION DESCRIPTION

Please see the attached revised Statement of Work (SOW) that was inadvertently left off of Amendment 0007.

Note: Quote submittals are due on March 17, 2025 @ 10:00AM CST.