36C25725Q0198_1.docx

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C25725Q0198 X 01-21-2025

549-SL-832

Department of Veterans Affairs Central Texas Veterans HCS 1901 Veterans Memorial Dr. Building #171 Temple

TX

76504 Department of Veterans Affairs Central Texas Veterans HCS 1901 Veterans Memorial Dr. Building 171 Temple

TX

76504 Eileen Myers 254-987-0201 Project Title: Building 9 Roof Repair, Project No. 549-SL-832 Project Location: Dallas VAMC 4500 S Lancaster Drive, Dallas, Texas 75216

Description: Contractor shall provide all necessary labor, materials, equipment, and supervision to perform all requirements of the attached Statement of Work.

Magnitude of Construction Project: Between $25,000.00 and $100,000.00, In accordance with (IAW) FAR 36.204, Disclosure of the Magnitude of Construction.

The applicable North American Industry Classification System (NAICS) code is 238160, Business Size Standard is $19 M.

This requirement is a "competitive" offer, Set-Aside 100% Service-Disabled Veteran Owned Small Business (SDVOSB) in accordance with VAAR clause 852.219-75 and Public Law 109-461 (38 US 8127).

*NOTE: Awardee must be able to obtain the necessary level of Performance and Payment Bonds due 10 days after award.

Inability to do so would result in quote being non-responsive.

Site Visit: January 27, 2025, @ 10:00 am CST, location Dallas VA Medical Center 4500 S. Lancaster Rd. Dallas, Tx Interested contractors will meet at the front desk of the Engineering Department, building No. 9.

Cut off for submission of Request for Information (RFI's)/questions shall be January 31, 2025, at 10:00 AM CST.

All RFI/questions shall be submitted in writing and emailed to Eileen.Myers@va.gov.

Please reference Solicitation and project title: 36C25725Q0198 549-SL-832 Building 9 Roof Repair.

Quotes due February 20, 2025, @ 10:00 AM CST. and shall be submitted via email to Eileen.Myers@va.gov.

No other method will be accepted. Award will be made to the lowest price technically acceptable by the Government

NOTE: All contractors must comply with the submission of the required documentations as stated in the Instruction to Offerors.

x x 52.211-10 X

1:00 PM

CST

02-20-2025 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

Department of Veterans Affairs Central Texas Veterans HCS 1901 Veterans Memorial Dr. Building 171 Temple

TX

76504 This is accomplished through the Tungsten Network located at:

http://www.fsc.va.gov/einvoice.asp This is mandatory and the sole method for submitting invoices.

(877) 353-9791

(512) 460-5540 X Rhonda Richardson Contracting Officer

Table of Contents

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

0.00

Contractor shall provide all necessary labor, materials, equipment and supervision to perform all requirement of the attached Scope of Work (SOW).

PRINCIPAL NAICS CODE: 238160 - Roofing Contractors PRODUCT/SERVICE CODE: Z2DA - Repair or Alteration of Hospitals and Infirmaries

SCOPE OF WORK

VANTHCS Building 9 Engineering Office Roof Repairs:

Dallas VA Campus

AT 4500 S. LANCASTER ROAD, DALLAST TX 75216

A. GENERAL GUIDANCE

1. Title of Project: Building 9 Engineering Office Roof Repairs Project No. 549-SL-832, Dallas VAMC, Dallas, Tx.

B. Scope of Work: Provide all labor, equipment, materials, tools, and supervision to Replace shingles and underlayment. Replace with OC Oakridge Desert Tan Shingles. Replace all damaged decking, gutter, and paint. Further, Fabricate New Steel Structure to create a cover over the walkway between Building 9 and adjacent metal structure to provide cover shelter for staff walking between these structures. This is a Special condition which is affecting staff. Replace roof to prevent water ingress through roof into BLDG 9 located on the VA Dallas Campus at 4500 South Lancaster Rd, Dallas, Texas 75216. The C&A requirements do not apply, and that a Security Accreditation Package is not required.

· Shingled Roofs

· Contractor shall install Grip-Rite Synthetic underlayment.

· Contractor shall replace decking with matching new decking estimate.

· Remove damaged/lifted shingles around sections with missing shingles.

· Replace missing singles at dormer facades.

· Provide overhead fall protection as required.

· Contractor shall flash all curbs, blocks, penetrations, and walls per mfr. spec.

· Contractor shall replace T-Style Eave Edge.

· Contractor shall install ice and water shield.

· Contractor shall remove and dispose all existing architectural shingles.

· Contractor shall clean site daily and haul away debris.

· Contractor shall paint existing penetrations as required to match shingles.

· Contractor shall paint the fascia to match existing fascia color.

2. Hours of Work: All work shall be performed between 7:00am and 5:00pm (CST) M-F unless an alternative work schedule is approved by the COR. Federal Holidays are excluded from this schedule.

Federal holidays observed by VANTHCS are:

Labor Day Columbus Day Veteran’s Day Thanksgiving Day New Year’s Day Martin Luther King Day President's Day Memorial Day Independence Day Christmas Day

Response time:

a. Contractors shall respond by phone during normal business hours or within (30) minutes after normal business hours.

b. If the problem cannot be corrected by phone or by remote diagnostics the contractor will dispatch a technician to arrive not later than 4 business hours after the call is placed. Uptime commitment shall be 95%.

Performance Period: 90 Days from Notice to Proceed (NTP) Post construction conference (PreCon) meeting is required and contractor attendance is mandatory.

C. SPECIFIC MANDATORY TASKS AND ASSOCIATED DELIVERABLES:

Repairs within 24hrs pending availability of parts.

D. CHANGES TO THE STATEMENT OF WORK

There shall be no changes to the statement of work.

E. REQUIREMENTS:

The Contractor shall coordinate access to the facility work site with the delegated Contracting Officer's Representative (COR).

To minimize disruptions, scheduling of high traffic work areas, Contractor is responsible for submitting an access plan to the COR to assist with minimizing disruption in high traffic areas. This plan must be submitted to the COR for review and approval prior to commencement of work in identified area.

The Contractor shall submit all change order request to the Contracting Officer.

1. The Contractor shall visit the site to determine the full extent of the work. Failure to inspect the site will not constitute grounds for a claim after contract award.

2. Disposal of materials removed under this contract at an approved disposal site in accordance with all local, state, and federal laws, regulations, and guidelines are the Contractor’s sole responsibility. The contractor shall adhere to all OSHA requirements concerning removal, transporting, and disposal of the material.

3. All fire and safety rules and regulations are applicable; Latest OSHA Standards have to be met including but not limited to Construction Safety Guidebook (VHA Center for Engineering & Occupational Safety & Health).

4. The Contractor shall be responsible for obtaining any licenses and permits and complying with any laws, codes, and regulations applicable to the execution of this work as required Federally and by the State of Texas.

5. The contractor shall warrantee work to be free of defects and workmanship for a period of 1 year from date of acceptance.

6. The Contracting Officer and Contracting Officer Representative reserves the right to conduct any inspections or perform any tests deemed necessary at any time during the execution of the contract to determine conformance with the requirements of theses specifications.

7. The Contracting Officer reserves the right to conduct any inspections or perform any tests deemed necessary at any time during the execution of the contract to determine conformance with the requirements of theses specifications.

8. If chemicals are to be used in anywhere in this contract, the chemical must first be approved by the Safety Service here at the VA and MSDS must be obtained.

9. Prior to and during work, the Contractor shall comply with requirements within the VHA Directive 7715 Safety and Health During Construction found at web link http://vaww.ceosh.med.va.gov/01CS/Pages/documents/7715_D_2017-04-06.pdf.

10. Contractor shall conduct preliminary inspections of work site, identify pre-existing site conditions, and coordinate with the COR before performing work in the designated areas.

11. All infection control and safety requirements shall be complied with such as general cleaning, minimize dust penetrations, secure tools and/or sharp items and adhere to OSHA construction regulations.

12. Prior to commencing and during work, the Contractor shall comply with ALL requirements contained within VANTXHCS Construction Safety Accident Prevention Plan.

13. Contractor shall provide a work schedule to included location, time, and number of workers weekly until the completion of the project. This schedule requires advance notice and approval, therefore, it shall be provided to the COR in advance, a minimum of one week or sooner, for review and approval prior to commencement of work.

14. Contractor shall conduct preliminary inspection of worksite, identify ANY preexisting damage, and notify VA personnel before performing work in the designated area.

15. Contractor shall follow VANTXHCS’ Infection Control standards.

16. Contractor shall follow VANTXHCS' Construction Safety guidelines.

17. Contractor shall follow VANTXHCS’ Patient Safety requirements.

All work shall comply with applicable VA specifications found at www.cfm.va.gov/til/spec.asp.

F. TRAVEL

None

G. CONFIDENTIALITY AND NONDISCLOSURE:

None

H. CONTRACTOR PERSONNEL SECURITY REQUIREMENTS:

All Contractors are required to sign in with BLDG 9 (214-875-1005). Visitor’s badges will always be obtained and always worn while on VA property.

I. GENERAL INFORMATION SYSTEM SECURITY

Contractors, contractor personnel, subcontractors, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding information and information system security.

1. ACCESS TO VA INFORMATION AND VA INFORMATION SYSTEM

a. A contractor/subcontractor shall request logical (technical) or physical access to VA information and VA information systems for their employees, subcontractors, and affiliates only to the extent necessary to perform the services specified in the contract, agreement, or task order.

b. All contractors, subcontractors, and third-party servicers and associates working with VA information are subject to the same investigative requirements as those of VA appointees or employees who have access to the same types of information. The level and process of background security investigations for contractors must be in accordance with VA Directive and Handbook 0710, Personnel Suitability and Security Program. The Office for Operations, Security, and Preparedness is responsible for these policies and procedures.

c. Contract personnel who require access to national security programs must have a valid security clearance. National Industrial Security Program (NISP) was established by Executive Order 12829 to ensure that cleared U.S. defense industry contract personnel safeguard the classified information in their possession while performing work on contracts, programs, bids, or research and development efforts. The Department of Veterans Affairs does not have a Memorandum of Agreement with Defense Security Service (DSS). Verification of a Security Clearance must be processed through the Special Security Officer located in the Planning and National Security Service within the Office of Operations, Security, and Preparedness.

d. Custom software development and outsourced operations must be located in the U.S. to the maximum extent practical. If such services are proposed to be performed abroad and are not disallowed by other VA policy or mandates, the contractor/subcontractor must state where all non-U.S. services are provided and detail a security plan, deemed to be acceptable by VA, specifically to address mitigation of the resulting problems of communication, control, data protection, and so forth. Location within the U.S. may be an evaluation factor.

e. The contractor or subcontractor must notify the Contracting Officer immediately when an employee working on a VA system or with access to VA information is reassigned or leaves the contractor or subcontractor’s employ. The Contracting Officer must also be notified immediately by the contractor or subcontractor prior to an unfriendly termination.

2. VA INFORMATION CUSTODIAL LANGUAGE

a. Information made available to the contractor or subcontractor by VA for the performance or administration of this contract or information developed by the contractor/subcontractor in performance or administration of the contract shall be used only for those purposes and shall not be used in any other way without the prior written agreement of the VA. This clause expressly limits the contractor/subcontractor's rights to use data as described in Rights in Data- General, FAR 52.227-14(d) (1).

b. VA information should not be co-mingled, if possible, with any other data on the contractors/subcontractor’s information systems or media storage systems in order to ensure VA requirements related to data protection and media sanitization can be met. If co-mingling must be allowed to meet the requirements of the business need, the contractor must ensure that VA’s information is returned to the VA or destroyed in accordance with VA’s sanitization requirements. VA reserves the right to conduct onsite inspections of contractor and subcontractor IT resources to ensure data security controls, separation of data and job duties, and destruction/media sanitization procedures are in compliance with VA directive requirements.

c. Prior to termination or completion of this contract, contractor/subcontractor must not destroy information received from VA, or gathered/created by the contractor in the course of performing this contract without prior written approval by the VA. Any data destruction done on behalf of VA by a contractor/subcontractor must be done in accordance with National Archives and Records Administration (NARA) requirements as outlined in VA Directive 6300, Records and Information Management and its Handbook 6300.1 Records Management Procedures, applicable VA Records Control Schedules, and VA Handbook 6500.1, Electronic Media Sanitization. Self-certification by the contractor that the data destruction requirements above have been met must be sent to the VA Contracting Officer within 30 days of termination of the contract.

d. The contractor/subcontractor must receive, gather, store, back up, maintain, use, disclose and dispose of VA information only in compliance with the terms of the contract and applicable Federal and VA information confidentiality and security laws, regulations and policies. If Federal or VA information confidentiality and security laws, regulations and policies become applicable to the VA information or information systems after execution of the contract, or if NIST issues or updates applicable FIPS or Special Publications (SP) after execution of this contract, the parties agree to negotiate in good faith to implement the information confidentiality and security laws, regulations and policies in this contract.

e. The contractor/subcontractor shall not make copies of VA information except as authorized and necessary to perform the terms of the agreement or to preserve electronic information stored on contractor/subcontractor electronic storage media for restoration in case any electronic equipment or data used by the contractor/subcontractor needs to be restored to an operating state. If copies are made for restoration purposes, after the restoration is complete, the copies must be appropriately destroyed.

f. If VA determines that the contractor has violated any of the information confidentiality, privacy, and security provisions of the contract, it shall be sufficient grounds for VA to withhold payment to the contractor or third party or terminate the contract for default or terminate for cause under Federal Acquisition Regulation (FAR) part 12.

g. If a VHA contract is terminated for cause, the associated BAA must also be terminated and appropriate actions taken in accordance with VHA Handbook 1600.01, Business Associate Agreements. Absent an agreement to use or disclose protected health information, there is no business associate relationship.

h. The contractor/subcontractor must store, transport, or transmit VA sensitive information in an encrypted form, using VA-approved encryption tools that are, at a minimum, FIPS 140-2 validated.

i. The contractor/subcontractor’s firewall and Web services security controls, if applicable, shall meet or exceed VA’s minimum requirements. VA Configuration Guidelines are available upon request.

j. Except for uses and disclosures of VA information authorized by this contract for performance of the contract, the contractor/subcontractor may use and disclose VA information only in two other situations: (i) in response to a qualifying order of a court of competent jurisdiction, or (ii) with VA’s prior written approval. The contractor/subcontractor must refer all requests for, demands for production of, or inquiries about, VA information and information systems to the VA contracting officer for response.

k. Notwithstanding the provision above, the contractor/subcontractor shall not release VA records protected by Title 38 U.S.C. 5705, confidentiality of medical quality assurance records and/or Title 38 U.S.C. 7332, confidentiality of certain health records pertaining to drug addiction, sickle cell anemia, alcoholism or alcohol abuse, or infection with human immunodeficiency virus. If the contractor/subcontractor is in receipt of a court order or other requests for the above-mentioned information, that contractor/subcontractor shall immediately refer such court orders or other requests to the VA contracting officer for response.

J. For service that involves the storage, generating, transmitting, or exchanging of VA sensitive information but does not require C&A or an MOU-ISA for system interconnection, the contractor/subcontractor must complete a Contractor Security Control Assessment (CSCA) on a yearly basis and provide it to the COR.

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

INSTRUCTIONS TO OFFERORS

PREPARATION OF QUOTES

To assure responsiveness of submitted quotes, quoters shall follow the instructions contained herein. These instructions prescribe the format of the quote and describe the approach for development and presentation of the quote package. These instructions are designed to ensure the submission of necessary information. Quoters are required to meet all solicitation requirements, including terms and conditions, representations and certifications. The contracting officer has determined there is a high probability of adequate price competition in this acquisition. Interested quoters shall be solely responsible for all costs associated with this solicitation including but not limited to the preparation of quotes.

1. Quotes shall be (1) submitted on the forms furnished by the Government or on copies of those forms; and (2) manually signed. The person signing a quote shall initial each erasure or change appearing on any proposal form.

2. Quoters shall submit proposed prices for ALL quote items as listed in the quote schedule. Failure to submit proposed prices for ALL quote items will result in the quote being rejected as nonresponsive without further consideration.

3. Alternate quotes Will NOT be considered unless this solicitation authorizes their submission.

4. QUOTE SUBMISSION:

The following documents shall be submitted to the Contracting Officer on the due date and time listed on the SF 1442. Electronic quotes transmitted through email are the only authorized form of submission under this solicitation. One (1) emailed electronic PDF document of the quote shall be submitted at the time of the quote opening. The emailed electronic PDF document of the quote shall be organized as follows:

a) Standard Form 1442: Page 2 of the SF1442 shall be completed and signed by the signatory authority. All blocks under section “OFFER” on page 2 of SF1442 (Item 14 thru 20C) shall be completed.

b) Price Schedule: Schedule of Prices/Description shall be completed by the quoter.

c) Standard Form 30: Amendment of Solicitation: Quoters shall be solely responsible for monitoring Government’s website https://sam.gov for amendments to this solicitation if any and acknowledge them in accordance with the requirements stipulated in this solicitation and amendments. Page 1 (Item 15A-15C) shall be completed.

d) Representations and Certifications Clause: 52.204-8 Annual Representations and Certifications: since 52.204-7 is incorporated by reference in this solicitation, paragraph (d) under clause 52.204-8 applies to this contract. Quoter shall check the box in front of paragraph (2)(i) under clause 52.204-8 and indicate any changes under paragraph (d) of clause 52.204-8. If no change has been made to the quoter’s annual representations and certifications accessed through https://sam.gov, please indicate “NONE”. Print out this clause in its entirety and submit it with the quote or you can submit your SAM.gov Reps and Certs on-line printout.

e) SBA VetCert Registration (evidence of SDVOSB Status): Evidence of certification from the U.S. Small Business Administration (SBA) Veteran Small Business Certification (VetCert) Program showing your firm as an eligible, visible, and certified Service-Disabled Veteran Owned Small Business (SDVOSB). To be eligible for award, Quoters are required to register their businesses at https://veterans.certify.sba.gov.

f) SAM.gov Registration: Please be advised that to be eligible for award, Quoters are required to register their businesses at https://sam.gov and complete the Reps and Certs Section. The quoter shall have an active registration in SAM at the time of quote submission otherwise the Contracting Officer shall deem the quoter’s quote non-responsive to the solicitation requirements (See FAR 52.204-7).

g) VAAR Clause 852.219-75 VA Notice of Limitations on Subcontracting: Print out this clause in its entirety and submit the completed certification portion with the quote.

h) Calculations on Self-Performed Work: Complete the Self-Performed Work Calculations and return with the quote.

i) 52.219-28 Post-Award Small Business Program Representation: (Required if Applicable) If the Contractor does not have representations and certifications in SAM.gov or does not have a representation in SAM for the NAICS code applicable to this contract, the Contractor is required to complete Section (h) of this clause. Print out this clause in its entirety and complete Section (h), the authorized signer must sign and date.

j) 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment: Print out this clause in its entirety and complete (d)(1) and (d)(2).

k) Vets-4212 Forms: The quoter shall affirm that they have filed the Vets 4212 Report forms for prior fiscal year if the quote is expected to exceed $150,000. Contractors are required to submit a required annual Form VETS-4212, Federal Contractor Veterans' Employment Report in all cases where the contractor or subcontractor has received an award of $150,000 or more in any fiscal year. Contracting Officers are prohibited from awarding a contract to a contractor that has not submitted a required VETS-4212 Report with respect to the preceding fiscal year if the contractor was subject to the reporting requirement of 38 U.S.C. 4212(d). Submit this report as soon as possible, if not already submitted, to avoid delays in the contract award process. For more information on this requirement and/or for completing the web-based reporting form, visit the following website https://www.dol.gov/agencies/vets/programs/vets4212. See FAR provision 52.222-38, Compliance with Veterans' Employment Reporting Requirements under Representations and Certifications and FAR clause 52.222-37, Employment Reports on Veterans.

l) SAFETY:

The Quoter shall submit the following information: (For a partnership or joint venture, the following submittal requirements are required for each Contractor who is part of the partnership or joint venture and for the entity itself. EMR shall not be submitted for subcontractors.)

(1) Occupational Safety and Health Administration (OSHA) and Environmental Protection Agency (EPA) Violation(s):

Quoters shall provide Summary of Work-Related Injuries and Illnesses, affirming that the Quoter has no more than three serious, or one repeat, or one willful Occupational Safety and Health Administration (OSHA) and Environmental Protection Agency (EPA) violation(s) in the past 3 years.

(2) Experience Modification Rate (EMR):

Quoters shall provide documentation (letter from insurance carrier) to show that the quoter has an Experience Modification Rate (EMR) of equal to or less than 1.0. If a Quoter’s EMR is above 1.0, Quoter must submit a written explanation of the EMR from its insurance carrier furnished on the insurance carrier’s letterhead, describing the reasons for the elevated EMR and the anticipated date the EMR may be reduced to 1.0 or below.

Self-insured contractors or other contractors that cannot provide their EMR rating on insurance letterhead must obtain a rating from the National Council on Compensation Insurance, Inc. (NCCI) by completing/submitting form ERM-6 and providing the rating on letterhead from NCCI. Note: Self-insured contractors or other contractors that cannot provide EMR rating on insurance letterhead from the states or territories of CA, DE, MI, NJ, ND, OH, PA, WA, WY, and Puerto Rico shall obtain their EMR rating from their state-run worker’s compensation insurance rating bureau.

If the NCCI cannot issue an EMR because the Quoter lacks insurance history, Quoter shall submit a letter indicating so from its insurance carrier furnished on the insurance carrier’s letterhead and include a letter from the NCCI indicating that it has assigned Quoter a Unity Rating of 1.0.

The above information, along with other information obtained from Government systems, such as the OSHA and EPA online inspection history databases, will be used to make an initial Determination of Responsibility.

This requirement is applicable to all subcontracting tiers, and prospective prime contractors are responsible for determining the responsibility of their prospective subcontractors.

Note: Failure to submit all aforementioned documents (a-m) shall result in a nonresponsive quote and the quote shall not be considered.

5. Quotes shall be submitted electronically to the email address below by or on the due date set forth in this solicitation, Page 1, Form SF1442, Block 13:

a) Contract Specialist: Eileen Myers Email: Eileen.Myers@va/gov

b) Contracting Officer: Rhonda Richardson Email: Rhonda.Richardson5@va.gov

The Email Subject Line Shall include the Solicitation Number and Project Title:

36C25725Q0198 549-SL-832 Building 9 Roof Repair

It is solely the responsibility of the quoters to ensure the Government receives the quotes before or on the exact due date and time set forth in this solicitation. Emails are limited to five (5) MB.

REQUESTS FOR INFORMATION (RFIs)

1. To obtain clarifications and/or additional information concerning the solicitation requirements, specifications and/or drawings, or any other issue pertaining to the advertisement for quotes, submit an RFI via email to the attention of the Contract Specialist at Eileen.Myers@va.gov The email subject line shall include the Solicitation number and project title. 36C25725Q0198 549-SL-832 Building 9 Roof Repair

a. RFIs related to the project technical documents must be specific identifying section, paragraph and page no. of the specifications or cite the drawing number and must be in question format.

b. RFIs related to the solicitation or other related documents shall refer to the specific provision, clause, etc. All requests for information must be submitted via email to the Contracting Officer for action no later than the date shown in Block 10 of the Standard Form 1442, Solicitation, Offer and Award. No phone or faxed inquiry will be accepted. No questions will be answered after this date unless determined to be in the best interest of the Government as deemed by the Contracting Officer.

2. Government’s responses to inquiries will be issued in the form of an amendment to the original solicitation and posted to the same website where this solicitation is posted: https://sam.gov. All interested quoters including those submitting inquiries are required to monitor the above website for any posted amendments and acknowledge them in accordance with the instructions provided in the amendments as well as in this solicitation.

QUOTE EVALUATION

1. All quotes submitted on time and in accordance with FAR 13.106 will be evaluated for the conformance to all requirements of this solicitation. Any quotes that fails to conform to the requirements of this solicitation will be determined non-responsive and therefore rejected.

2. Quote prices will be evaluated as follows:

a) For the purpose of determining the low quote conforming to the solicitation, the Government will evaluate the proposed total schedule quote items and make an award on the proposed total schedule quote items to the lowest quoter whose quote conforms to this solicitation.

BASIS FOR CONTRACT AWARD

1. Award will be made to the lowest responsible quoter whose quote conforms to this solicitation and is deemed the most advantageous to the Government, considering only price and price-related factors specified in this solicitation.

2. Determination of Responsibility:

a) Pursuant to FAR 9.103 prescribing that purchases shall be made from, and contracts shall be awarded to, responsible prospective contractors only, the Government will perform the determination of responsibility on the apparently lowest quoter whose quote is deemed conforming to the solicitation as stated under paragraph a). The Government’s determination of responsibility will be performed in accordance with FAR 9.1 and will include but not limited to the review of all federal excluded or debarred lists from different U.S. departments, and from the SAM.gov Responsibility/Qualification (R/Q) records, FedDataCheck Contractor Responsibility Assessment (CRA) Report; Contractor Performance Assessment Reporting System (CPARS), and Electronic Subcontract Reporting System (eSRS).

b) Since this solicitation is set aside 100% for Service-Disabled Veteran-Owned Small Business (SDVOSB), the Government will refer the matter to the Small Business Administration which will decide whether to issue a Certificate of Competency if the Government deems a potential SDVOSB awardee non-responsible.

OTHER IMPORTANT QUOTEDER INFORMATION:

WAGE DETERMINATION

The wage determination is included in the solicitation and is applicable to any resultant contract. If necessary, subsequent revisions will be posted to the solicitation via amendment prior to quote opening. Revision may also be applicable prior to any contract award. Wage determinations are available at https://sam.gov/.

EXCLUSIONS

Exclusion record identifies parties excluded from receiving Federal contracts, certain subcontracts, and certain types of Federal financial and non-financial assistance and benefits. Exclusions are also referred to as “suspensions” and “debarments.” The contractor is required to check exclusions located at https://sam.gov/ for each person or business providing services under this contract. During the performance of this contract the Contractor is prohibited from using any individual or business with active exclusions.

CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM (CPARS)

1. As prescribed in Federal Acquisition Regulation (FAR) Part 42.15, the Department of Veterans Affairs (VA) evaluates contractor past performance on all construction contracts that exceed $750,000 and shares those evaluations with other Federal Government contract specialists and procurement officials. The FAR requires that the contractor be provided an opportunity to comment on past performance evaluations prior to each report closing. To fulfill this requirement VA uses an online database, CPARS.

1. Each contractor whose construction contract award is estimated to exceed $750,000 is required to register with the CPARS database at the following web address: https://www.cpars.gov/ Help in registering can be obtained by contacting Customer Support Desk at 207-438-1690. Registration should occur no later than thirty days after contract award and must be kept current should there be any change to the contractor's registered representative.

1. For contracts with a period of one year or less, the contracting officer will perform a single evaluation when the contract is complete. For contracts exceeding one year, the contracting officer will evaluate the contractor's performance annually. Interim reports will be filed each year until the last year of the contract, when the final report will be completed. The report shall be assigned in CPARS to the contractor's designated representative for comment. The contractor representative will have thirty days to submit any comments and re-assign the report to the VA contracting officer.

1. Failure to have a current registration in the CPARS database, or to re-assign the report to the VA contracting officer within those thirty days, will result in the Government's evaluation being placed on file in the database with a statement that the “contractor failed to respond.”

B.3 OSHA -EMR Requirement

OSHA or EPA Violation(s):

(1) Offerors shall provide Summary of Work-Related Injuries and Illnesses, affirming that the

(2) Offeror has no more than three serious, or one repeat, or one willful OSHA or EPA violation(s) in the past 3 years

Experience Modification Rate (EMR):

(1) Offerors shall provide documentation to show that the offeror has an Experience Modification Rate (EMR) of equal to or less than 1.0.

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B.5 SELF PERFORMED CALCULATIONS

INSTRUCTIONS FOR CALCULATION OF SELF-PERFORMED WORK IAW “Limitations on Subcontracting” (VAAR 852.219-75)

OFFEROR’S SELF PERFORMED ESTIMATED CALCULATIONS

At the time of proposal Offeror’s are required to complete.

a) Offeror’s total proposed price: $ __________

b) Cost of Materials $ __________

c) Total excluding materials (a-b) $ __________

d) Amount projected to be paid to non-VIP listed SDVOSBs: $ __________ (not including materials)

e) Offeror’s percentage of estimated Non VIP work (d/c X 100 = %) __________%

f) Offeror’s percentage of estimated self-performed work (100 – e = %) __________%

A/E-Services. In the case of a contract for services (except construction), it will not pay more than 50% of the amount paid by the government to it to firms that are not VIP-listed VOSBs.

General construction. In the case of a contract for general construction, it will not pay more than 85% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs.

Special trade contractors. In the case of a contract for special trade contractors, it will not pay more than 75% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs.

2.1 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE OF THE WORK (MAY 2014) (a)(1) The offeror shall notify the Government if the offeror intends to perform work at any secondary site of the work, as defined in paragraph (a)(1)(ii) of the FAR clause at 52.222-6, Construction Wage Rate Requirements, of this solicitation.

(2) If the offeror is unsure if a planned work site satisfies the criteria for a secondary site of the work, the offeror shall request a determination from the Contracting Officer.

(b)(1) If the wage determination provided by the Government for work at the primary site of the work is not applicable to the secondary site of the work, the offeror shall request a wage determination from the Contracting Officer.

(2) The due date for receipt of offers will not be extended as a result of an offeror's request for a wage determination for a secondary site of the work.

(End of Provision)

2.2 52.225-10 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION MATERIALS (MAY 2014)

(a) Definitions. "Commercially available off-the-shelf (COTS) item," "construction material," "domestic construction material," and "foreign construction material," as used in this provision, are defined in the clause of this solicitation entitled "Buy American—Construction Materials" (Federal Acquisition Regulation (FAR) clause 52.225-9).

(b) Requests for determinations of inapplicability. An offeror requesting a determination regarding the inapplicability of the Buy American statute should submit the request to the Contracting Officer in time to allow a determination before submission of offers. The offeror shall include the information and applicable supporting data required by paragraphs (c) and (d) of the clause at FAR 52.225-9 in the request. If an offeror has not requested a determination regarding the inapplicability of the Buy American statute before submitting its offer, or has not received a response to a previous request, the offeror shall include the information and supporting data in the offer.

(c) Evaluation of offers.

(1) The Government will evaluate an offer requesting exception to the requirements of the Buy American statute, based on claimed unreasonable cost of domestic construction material, by adding to the offered price the appropriate percentage of the cost of such foreign construction material, as specified in paragraph (b)(3)(i) of the clause at FAR 52.225-9.

(2) If evaluation results in a tie between an offeror that requested the substitution of foreign construction material based on unreasonable cost and an offeror that did not request an exception, the Contracting Officer will award to the offeror that did not request an exception based on unreasonable cost.

(d) Alternate offers.

(1) When an offer includes foreign solicitation in paragraph (b)(2) of the clause at FAR 52.225-9, the offeror also may submit an alternate offer based on use of equivalent domestic construction material.

(2) If an alternate offer is submitted, the offeror shall submit a separate Standard Form 1442 for the alternate offer, and a separate price comparison table prepared in accordance with paragraphs (c) and (d) of the clause at FAR 52.225-9 for the offer that is based on the use of any foreign construction material for which the Government has not yet determined an exception applies.

(3) If the Government determines that a particular exception requested in accordance with paragraph (c) of the clause at FAR 52.225-9 does not apply, the Government will evaluate only those offers based on use of the equivalent domestic construction material, and the offeror shall be required to furnish such domestic construction material. An offer based on use of the foreign construction material for which an exception was requested—

(i) Will be rejected as nonresponsive if this acquisition is conducted by sealed bidding; or

(ii) May be accepted if revised during negotiations.

(End of Provision)

2.3 52.236-27 SITE VISIT (CONSTRUCTION) (FEB 1995) ALTERNATE I (FEB 1995)

(a) The clauses at 52.236-2, Differing Site Conditions, and 52.236-3, Site Investigations and Conditions Affecting the Work, will be included in any contract awarded as a result of this solicitation. Accordingly, offerors or quoters are urged and expected to inspect the site where the work will be performed.

(b) An organized site visit has been scheduled for— January 27, 2025 at 10:00 AM CST

(c) Participants will meet at— Dallas VAMC 4500 S Lancaster Rd Dallas, TX Bldg 9 front desk (End of Provision)

2.4 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

https://www.acquisition.gov/browse/index/far https://www.va.gov/oal/library/vaar/

(End of Provision)

2.5 VAAR 852.239-75 INFORMATION AND COMMUNICATION TECHNOLOGY ACCESSIBILITY NOTICE (FEB 2023)

(a) Any offeror responding to this solicitation must comply with established VA Information and Communication Technology (ICT) (formerly Electronic and Information (EIT)) accessibility standards. Information about Section 508 is available at http://www.section508.va.gov/.

(b) The Section 508 accessibility standards applicable to this solicitation are stated in the clause at 852.239–75, Information and Communication Technology Accessibility.