S05 - Technical Questions Answers - 36C25722Q1097.docx

Technical Questions - 36C25722Q1097 - Full Service/Preventative Maintenance for Chillers and Boilers Dallas/Garland

1. On page 13, section 1.5 of the SOW document mentions, the scissor lift needed for the Solar system will be provided by the VA.; but the contractor is responsible for maintaining certification per Solar/manufacturer requirements. Could you provide additional clarifications, please?

VA Scissor Lift is not included in the certification requirement. Certification is required on the Solar Engine Lifting Equipment. Only for engine change evolution.

2. Page 21 -22 of boiler equipment list does not show condensate tank. Is it included to this contract?

Not in contract.

3. On page 21 boiler equipment list mentions contractor shall provide annual fuel and air train test. Could you provide more details of this request, please? Are these tests mentioned in the annual safety device testing directive 1810?

Tests and detailed procedures are in the current VHA Boiler and Associated Plant Safety Device Testing Manual.

4. Page 43 Boiler quarterly PM. Does the contractor need to follow the safety devise manual to perform boiler quarterly PM or just follow the required task/check points outlined on page 43?

Use the task list on pg. 43.

5. As part of the additional tasks required to the boilers, it is mentioned the tube cleaning (rattling), is it required as part of the annual service and need to be performed every 4 years on each boiler? Also, please confirm if the annual internal and external certification provided by non-jurisdictional inspector will be required, as well as the NDT testing every 6 years. If either are not required, please confirm who will be responsible for the completion.

Tube rattling required #2 Boiler 2023, #3, #4 Boiler 2024.

Annual Internal and External Boiler Inspections are covered under different contract.

DA Tank NDT will not be due during this contract.

6. Please confirm the facility’s preferred method for leak checking the boilers.

Not required under this contract.

7. We were informed the service required to the Mercury 50 Gas Turbine enclosure system must be provided only by Solar Technicians, since this system is still under warranty. Could you confirm this information or let us know when will expire this the warranty of this system, please?

Mercury 50 is not under warranty. Solar Turbine Inc. required to provide the service due to the parts being proprietary and must be installed by Solar Turbine Inc. Techs to maintain the warranty provided by Solar turbine Inc. on the parts.

8. The site visit did not include Garland Campus. Requesting a site visit for Garland to confirm the status/condition of these equipment as well as the access of each unit to perform any repair or preventive maintenance. This information needs to be considered in our estimate/proposal.

Additional Site visit will be held on Friday 10/21/2022 10:00 AM CST The site visit will be conducted at the Garland Campus. Please meet at the back dock.

Location: Veteran Affairs Medical Center (VAMC) in Garland at 2300 Marie Curie Blvd, Garland, TX Site Visit POC: Charles Ballard / Donald Davis Phone: 214-857-1062

9. Requesting serial numbers for all equipment listed to be included in this contract.

Serial #’s are provided for major equipment in Plant Equipment Tables pg. 17-26.

10. Pg. 15 Equipment Overhaul/Engine Exchange - how many hours has the gas turbine been in service since it’s last rebuild?

34,536 HRS since turbine was installed in 2012, no overhauls or engine change outs have been done.

11. What are the last two incumbent contract #s for maintenance of equipment at the Dallas VAMC?

Information available upon contract award.

12. Will the prime contractor be able to utilize the past performance of subcontractors? Specifically, the specialty trades such as the turbine units.

Service reports will be available for review upon contract award.

13. Is company experience and past performance identified as two separate sections?

a. Page 105 of 124 “Technical Factor 1” states that maximum past performance references is 5, however, page 106 of 124 paragraph 4 states that up to 3 past performances should be submitted. Please advise.

Maximum will be up to 3 past performances.

14. We request that the VA create either 1 CLIN for PMs at the Garland facility, are 2 CLINs: 1 for the chillers, another for the boilers. This is in the case that pms cannot be performed at either facility.

CLIN structure will remain the same.

15. Regarding project coordinator requirements, pg. 12, please confirm whether or not these personnel should have 8-10 years of experience only in ONE of the trades (electrical; hvac; chiller/boiler plant operations).

Experience required in only One of the trades listed.

16. What days/months/time frame should the annual services for each respective type of equipment.

Schedule is flexible on dates to maintain the intent of the annual requirement.

17. Are there any known pre-existing conditions that will require immediate attention if we are the successful offeror?

Glycol Plate Type heat exchanger will require cleaning by the end of April 2023.

Chiller #4 in Garland - awaiting on parts to repair refrigerant leaks and replace shaft seal.

18. There is the electrical driven R134a (chiller #7) identified in the equipment list, but we could not find the equipment tasking. Please advise.

OEM’s while under warranty, then same tasks as other chillers.

19. Please advise SOW for Garland Chillers #1 & 4 electrical driven 800-ton units.

Use Dallas Task sheets.

20. Regarding pg. 21 of 124, boiler units w/ Danfoss Drives and inverter VFDs, does the facility have the OEM recommendations?

OEM’s while under warranty, then same tasks as other chillers.

21. Please confirm tasking for DA tank, pg. 22 of 124.

No annual required by Contractor, only emergency service if required.

22. Requesting the serial numbers for Dallas VAMC chiller plant VFDs, pg. 48 of 124.

Only Model #’s are available.

23. From what we understand the Garland facility is newly commissioned. Please advise of any existing warranties and how that will affect the PM tasking and repairs. We are concerned of the manufacturer voiding the warranty if a third-party completes repairs on the equipment.

Existing Equipment is not under warranty.

24. What is the process for delivery of materials directly to the facility for this requirement?

Materials ordered by Contractor can be delivered directly to BLD 70 the Energy Center.

25. What is the available onsite storage capacity for Contractor Furnished Equipment and materials?

Limited space available.

26. What are the site access procedures?

Access to BLD 70 is through front entrance.

27. What is the security access/authorization procedures?

Contractor and Subcontractor company badge.

28. What trainings are required? Such as sexual harassment, OSHA, etc.

List of trainings available upon award of contract.

29. We are assuming after the Base Year that Chiller #7 will be added after the construction warranty ends, is this correct?

Yes.

30. Based on the information on page 18 of the SOW, we are assuming that we are to price 12 months in the Base Year even if this equipment is not yet installed, is this correct?

Yes.

31. In the SOW on page 6 & 7 – B.2 PRICE/COST SCHEDULE for items 0004, 0005, 0006, 0007, and their corresponding items for the subsequent option periods, the unit provided for pricing is hours. However, the item lists Corrective Repair, Emergency Repair Hours and Parts. Is this correct, or should we price the labor hours for repairs and then provide quotes for the parts as needed?

Yes, hours and $100K are for repair/services outside the scope of the contract.

32. With the Corrective Repair, Emergency Repair Hours and Parts (0004,0005, 0006, 0007) are we to assume the unit is a Not to Exceed Amount (NTE)?

Yes, contractor are not to exceed the hours listed in CLINs.

33. For the Air Cooled Chiller Screw 300 Ton R134a – on page 19 service schedule is given as 6 scheduled PMS - Quarterly, Semi Annual, Annual; however on page 39 the service schedule for the Air Cooled Chiller Screw 300 Ton R134a is given as 7 scheduled PMS - Quarterly (4), Semi-Annual (2) and Annual (1). Are we to price 1 or 2 Semi-Annual(s) 2 per year?

6 PMS, second semi-annual is the annual and will be titled on the service report as the Annual.

34. Page 12 of the SOW calls for a full-time project coordinator to provide ONSITE MANAGEMENT of this contract, is the intent of this requirement to have the project coordinator on the VA sites 40 hours a week? If not what is the expected time onsite outside of maintenance periods?

4-5 days a week. We realize there may occasionally be times the Project Coordinator needs to be offsite.

35. Will the Onsite Management be provided an office?

Yes. VA phone and internet service is not provided.

36. Could the government advise if there is an incumbent contractor/ if so, who?

Yes, there is a current contract in place until 11/14/2022. Service Records will be available when contract is awarded.

37. What CMMS does the government use to monitor, track work, work orders and equipment?

Information will be available upon award of contract.

38. Could the government advise / provide any current vendors used to perform services on this work / contract? If so, can the government also provide the seniority information for these personnel?

List of vendors can be provided after contract is awarded.

39. Could the government advise if there are any employees currently performing this work?

No, VA employees are performing contract work.

40. Could the government advise if any other full-time employees are required to be on site M-F in addition to the project coordinator?

Only Project Coordinator is required to be onsite.

41. Per section 1.5 of the solicitation, could the government provide the estimated number of times travel may be required based on historical data?

N/A

42. Per section 1.5 of the solicitation, could the government provide the estimated number of days/times for living expenses for travel based on historical data?

N/A

43. Could the government advise if there are any stationary engineers currently on this contract?

None

44. Per SOL section 1.8, could the government provide the number of repairs that are performed / executed off site based on historical data?

A couple of times for the Natural Gas Compressor.

45. Can the government clarify if offerors should submit separate volumes for Admin, Price, Technical and Past Performance or should all information be captured within one volume?

Separate volumes should be submitted.

46. Could the government clarify / provide the education and experience for the certified chiller technicians?

Certified to work on York Chillers, with 4 years’ experience.

47. Could the government clarify/ provide the education and experience for the Solar Microturbines & Solar Certified Gas Turbine Technician ?

Only Solar Turbine Inc. Techs.

48. Could the government clarify / provide the education and experience for the Murray Steam Turbine technicians ?

Certified to work on Murray Steam Turbines, with 4 years’ experience

49. Could the government clarify / provide the education and experience for the High/Med/Low voltage electrical equipment?

Certified/Licensed to work on above voltage.

50. Could the government provide a list of the recognized federal holidays?

51. Could the government clarify if the contractor is required to work on holidays?

Only in Emergency situation.

52. Could the government provide the estimated number of hours / days / annual emergency calls?

N/A

53. Could the government provide the estimated number of calls after normal working hours / call, back?

N/A

54. Does the VAMC government have a location for the contractor to store materials and supplies?

Limited space is available.

55. Could the government provide the historical workload on repairs?

N/A

56. What are the monthly, quarterly, annual, and semi-annual OEM PM warranty requirements?

Refer to OEM equipment manual.

57. Could the government provide the job plans for the monthly, quarterly, annual, and semi-annual OEM PM warranty

Up to Contractor to develop schedule.

58. Are pneumatic systems part of the quote/bid?

Yes, control air for #1 and #2 Chillers, Boilers, and CHP plant.

59. Are air compressors part of the bid?

No

60. Are there any special circumstances when there is no entry into the location due to inclement weather or Gov shutdown?

Energy Center BLD 70 operates 24-7, 365 days a year no matter the weather or a shutdown.

61. Is the contractor responsible for Refg, or does the govt purchase this?

No, VA buys the refrigerant.

62. What is the requirement when a crane is required?

Contractor schedules and coordinates all aspects.

63. Per the SOL the contractor reserves the right to replace any component or part with either a new or manufacturer rebuilt part, with the exception of the Burner Management System for the boilers and HRSG, or replace complete assemblies instead of individual components, and must be approved and purchased by the VA.

(a.) Question: Could the government clarify what action is required by the contractor with Burner Management System for the boilers and HRSG?

BMS manufacturer parts are required.

(b.) Question: Could the government clarify if the contractor must replace parts, the VA has to approve them and purchase them or authorize the contractor to do so?

See, 1.10 pg. 14

(c.) Question: Could the government clarify if the contractor needs to replace with a new or manufacturer rebuilt part or replace a complete assembly rather than a component, does the VA approve this process?

See, 1.10 pg. 14

(d.) Question: does the government use MAXIMO as their current CMMS?

Information available upon award of contract.

64. Dallas and Garland Boilers. What is the MBH on each of the boilers?

Dallas BLR #1,2,3 – 38,555 SCH @ 8 PSIG, BLR #4 (HRSG) – 37,951 SCFH @ 60 PSIG.

Garland N/A

65. Dallas and Garland Boilers. When was the last Eddy Current Test completed on each of the boilers?

Not required on boiler tubes.

66. Dallas and Garland Cooling Towers. What is the tonnage on each of the Cooling Towers?

Dallas 1300 ton Tower #1 through 8.

67. Dallas CoGen Plant Equipment. What is the Horsepower on the Rotary Screw Compressor?

100 hp

68. Dallas CoGen Plant Equipment. What is the KW on the Kato Generator?

4500 kw.