36C25626R0016.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C25626R0016 10-28-2025

T Miller 713-791-1414 x229073 11-14-2025

3:00 PM CST

Department of Veterans Affairs

Network Contracting Office 16

5075 Westheimer Road, Suite 750

Peter Wren

Houston TX 77056-5643

X 100

X

621610

$19 Million

N/A

X

Department of Veterans Affairs

Alexandria Veterans Health Care System

2495 Shreveport Highway

Pineville LA 71360

Department of Veterans Affairs

Network Contracting Office 16

5075 Westheimer Road, Suite 750

Houston TX 77056-5643

FSC e-Invoice Payment http://www.fsc.va.gov/fsc/einvoice.asp

Invoice Setup Information 1-877-489-6135

Invoice must be submitted electronically

See CONTINUATION Page

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision and non-personal services necessary to provide

Durable Medical Equipment (DME) supplies.

Period of Performance:

Effective 11/14/2025 - 11/13/2030

Contract will consist of five (5) Ordering Periods:

Ordering Period One (1): 11/14/2025 – 11/13/2026

Ordering Period Two (2): 11/14/2026 – 11/13/2027

Ordering Period Three (3): 11/14/2027 – 11/13/2028

Ordering Period Four (4): 11/14/2028 – 11/13/2029

Ordering Period Five (5): 11/14/2029 – 11/13/2030

See CONTINUATION Page

X 1

36C25626R0016

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 PRICE/COST SCHEDULE

B.3 DELIVERY SCHEDULE

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (NOV 2023)

C.2 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.3 52.216-18 ORDERING (AUG 2020)

C.4 52.216-19 ORDER LIMITATIONS (OCT 1995)

C.5 52.216-22 INDEFINITE QUANTITY (OCT 1995)

C.6 52.228-5 INSURANCE—WORK ON A GOVERNMENT INSTALLATION (JAN 1997)

C.7 SUPPLEMENTAL INSURANCE REQUIREMENTS

C.8 VAAR 852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (DEC 2022)

C.9 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

C.10 VAAR 852.222-71 COMPLIANCE WITH EXECUTIVE ORDER 13899

(DEVIATION)(APR 2025)

C.11 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS

(NOV 2018)

C.12 VAAR 852.237-75 KEY PERSONNEL (OCT 2019)

C.13 VAAR 852.239-76 INFORMATION AND COMMUNICATION TECHNOLOGY

ACCESSIBILITY (FEB 2023)

C.14 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) . 27

C.15 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (JAN 2025) (DEVIATION FEB 2025)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (SEP 2023)

E.2 ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS -COMMERCIAL

ITEMS

E.3 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.4 52.201-1 ACQUISITION 360: VOLUNTARY SURVEY (SEP 2023)

E.5 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

E.6 52.204-29 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT

ORDERS—REPRESENTATION AND DISCLOSURES (DEC 2023)

E.7 52.216-1 TYPE OF CONTRACT (APR 1984)

E.8 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.9 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

E.10 VAAR 852.239-75 INFORMATION AND COMMUNICATION TECHNOLOGY

ACCESSIBILITY NOTICE (FEB 2023)

E.11 52.212-2 EVALUATION—COMMERCIAL ITEMS (OCT 2014)

E.12 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAY 2024) (DEVIATION

FEB 2025)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C256 Peter Wren peter.wren@va.gov Department of Veterans Affairs Network Contracting Office 16 Galleria Financial Center 5075 Westheimer Road, Suite 750 Houston, Tx, 77056-5643

Contract Specialist 36C256 T. Miller t.miller@va.gov Department of Veterans Affairs Network Contracting Office 16 Galleria Financial Center 5075 Westheimer Road, Suite 750 Houston, Tx, 77056-5643

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Monthly upon completion of requested services.

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment

Requests.

mailto:peter.wren@va.gov mailto:t.miller@va.gov

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

(1) Orders may be issued by mail, email, or facsimile.

(2) Orders may only be placed by warranted contracting officers of VHA NCO 16.

(3) Orders will be priced based on the price(s) in effect on the date the order is signed by the Contracting Officer.

(4) All quantities listed in the price schedule are estimated quantities. Contractor shall invoice for actual quantities expended, not estimated quantities.

(5) The guaranteed minimum award amount for this contract is $500.00.

(6) The maximum aggregate value of orders that can be placed under this contract is

$700,000.00. This amount shall not be exceeded by any individual order, or combination of orders placed. The Government does not guarantee that it will place any orders under this contract more than the guaranteed minimum award amount.

(7) Neither this contract nor any order placed against it authorize payment of any cancellation charges to the contractor or any other entity, including but not limited to subcontractors.

(8) Contractor shall invoice in accordance with the PWS section 50 “Proper Invoice”.

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

18,000.00

EA

Mileage Rate for delivery/pick-up of durable medical equipment to/from the VA Medical Facility/ CBOC or Contractor Storage Area to/from the beneficiary’s address. The charge required for scheduling the delivery or pick up appointment with the patient or his/her caregiver;

storage, delivery, assembly, setup, installation and adjustment of basic DME, basic manual wheelchairs and scooters; reclaiming the DME (including disassembly, un-installation and pick up); providing patient instructions for use, care, maintenance & basic trouble-shooting of the DME, any time needed to prepare the equipment for delivery within a 50-mile radius of the VA Medical Facility/ CBOC, basic manual and power wheelchairs and scooters by a manufacturer trained technician; and completing a delivery certification. This fee includes inspection of DME prior to storage at contractor’s facility or in the appropriate VA facility, as instructed by VA-authorized personnel, within a 50-mile radius of the VA Medical Facility.

In accordance with the Performance Work Statement (PWS).

Contract Period: Base POP Begin: 11-14-2025 POP End: 11-13-2026 PRINCIPAL NAICS CODE: 621610 - Home Health Care Services PRODUCT/SERVICE CODE: Q201 - Medical - Managed Healthcare

20.00

CLEANING/PROCESSING OF VA EQUIPMENT: All equipment picked-up from patient will be stored separately from clean equipment within the Contractor’s storage facility until the equipment that has been cleaned, sanitized, tagged, bagged and sealed.

In accordance with the Performance Work Statement (PWS).

Contract Period: Base POP Begin: 11-14-2025 POP End: 11-13-2026

COMPLEX POWER CHAIRS: With adjustable seating 60 minutes to put together, 90 minutes to set-up, and 1 follow-up visit all performed by a Certified Technician (manufacturer trained), to include delivery and set up (does not include mileage to and from veterans home)

In accordance with the Performance Work Statement (PWS).

Contract Period: Base POP Begin: 11-14-2025 POP End: 11-13-2026

160.00

The contractor shall provide an hourly fee rate to perform repairs service for all DME and wheelchairs to restore items picked-up to first class condition will be made on the basis of a 15 minute interval rate, when requested by the Prosthetics & Sensory Aids service and agreement reached and approved, on a per job basis with the Prosthetic Representative and Prosthetics, prior to any repair service, except in cases of emergency. The contractor shall charge and invoice for this labor as a separate item at the rate specified here.

In accordance with the Performance Work Statement (PWS).

Contract Period: Base POP Begin: 11-14-2025 POP End: 11-13-2026

The contractor shall be reimbursed for repair parts when requested by the Prosthetics & Sensory Aids service. The contractor shall invoice for this part as a separate item in accordance with the instructions.

In accordance with the Performance Work Statement (PWS).

Contract Period: Base POP Begin: 11-14-2025 POP End: 11-13-2026

Ordering Period 1 Total

19,000.00 to/from the VA Medical Facility/ CBOC or Contractor Storage Area to/from the beneficiary’s address. The charge required for scheduling the delivery or pick up appointment with the patient or his/her caregiver; storage, delivery, assembly, setup, installation and adjustment of basic DME, basic manual wheelchairs and scooters;

reclaiming the DME (including disassembly, un-installation and pick up); providing patient instructions for use, care, maintenance & basic trouble-shooting of the DME, any time needed to prepare the equipment for delivery within a 50-mile radius of the VA Medical Facility/ CBOC, basic manual and power wheelchairs and scooters by a manufacturer trained technician; and completing a delivery certification. This fee includes inspection of DME prior to storage at contractor’s facility or in the appropriate VA facility, as instructed by VA-authorized personnel, within a 50-mile radius of the VA Medical Facility.

In accordance with the Performance Work Statement (PWS).

Contract Period: Option 1 POP Begin: 11-14-2026 POP End: 11-13-2027 picked-up from patient will be stored separately from clean equipment within the Contractor’s storage facility until the equipment that has been cleaned, sanitized, tagged, bagged and sealed.

In accordance with the Performance Work Statement (PWS).

Contract Period: Option 1 POP Begin: 11-14-2026 POP End: 11-13-2027 put together, 90 minutes to set-up, and 1 follow-up visit all performed by a Certified Technician (manufacturer trained), to include delivery and set up (does not include mileage to and from veterans home)

In accordance with the Performance Work Statement (PWS).

Contract Period: Option 1 POP Begin: 11-14-2026 POP End: 11-13-2027 service for all DME and wheelchairs to restore items picked-up to first class condition will be made on the basis of a 15 minute interval rate, when requested by the Prosthetics & Sensory Aids service and agreement reached and approved, on a per job basis with the Prosthetic Representative and Prosthetics, prior to any repair service, except in cases of emergency. The contractor shall charge and invoice for this labor as a separate item at the rate specified here.

In accordance with the Performance Work Statement (PWS).

Contract Period: Option 1 POP Begin: 11-14-2026 POP End: 11-13-2027

160.00 EA _________________

by the Prosthetics & Sensory Aids service. The contractor shall invoice for this part as a separate item in accordance with the instructions.

In accordance with the Performance Work Statement (PWS).

Contract Period: Option 1 POP Begin: 11-14-2026 POP End: 11-13-2027

Period 2

20,000.00 to/from the VA Medical Facility/ CBOC or Contractor Storage Area to/from the beneficiary’s address. The charge required for scheduling the delivery or pick up appointment with the patient or his/her caregiver; storage, delivery, assembly, setup, installation and adjustment of basic DME, basic manual wheelchairs and scooters;

reclaiming the DME (including disassembly, un-installation and pick up); providing patient instructions for use, care, maintenance & basic trouble-shooting of the DME, any time needed to prepare the equipment for delivery within a 50-mile radius of the VA Medical Facility/ CBOC, basic manual and power wheelchairs and scooters by a manufacturer trained technician; and completing a delivery certification. This fee includes inspection of DME prior to storage at contractor’s facility or in the appropriate VA facility, as instructed by VA-authorized personnel, within a 50-mile radius of the VA Medical Facility.

In accordance with the Performance Work Statement (PWS).

Contract Period: Option 2 POP Begin: 11-14-2027 POP End: 11-13-2028 picked-up from patient will be stored separately from clean equipment within the Contractor’s storage facility until the equipment that has been cleaned, sanitized, tagged, bagged and sealed.

In accordance with the Performance Work Statement (PWS).

Contract Period: Option 2 POP Begin: 11-14-2027 POP End: 11-13-2028 put together, 90 minutes to set-up, and 1 follow-up visit all performed by a Certified Technician (manufacturer trained), to include delivery and set up (does not include mileage to and from veterans home)

In accordance with the Performance Work Statement (PWS).

Contract Period: Option 2 POP Begin: 11-14-2027 POP End: 11-13-2028 service for all DME and wheelchairs to restore items picked-up to first class condition will be made on the basis of a 15 minute interval rate, when requested by the Prosthetics & Sensory Aids service and agreement reached and approved, on a per job basis with the Prosthetic Representative and Prosthetics, prior to any repair service, except in cases of emergency. The contractor shall charge and invoice for this labor as a separate item at the rate specified here.

In accordance with the Performance Work Statement (PWS).

Contract Period: Option 2 POP Begin: 11-14-2027 POP End: 11-13-2028 by the Prosthetics & Sensory Aids service. The contractor shall invoice for this part as a separate item in accordance with the instructions.

In accordance with the Performance Work Statement (PWS).

Contract Period: Option 2 POP Begin: 11-14-2027 POP End: 11-13-2028

Period 3

21,000.00 to/from the VA Medical Facility/ CBOC or Contractor Storage Area to/from the beneficiary’s address. The charge required for scheduling the delivery or pick up appointment with the patient or his/her caregiver; storage, delivery, assembly, setup, installation and adjustment of basic DME, basic manual wheelchairs and scooters;

reclaiming the DME (including disassembly, un-installation and pick up); providing patient instructions for use, care, maintenance & basic trouble-shooting of the DME, any time needed to prepare the equipment for delivery within a 50-mile radius of the VA Medical Facility/ CBOC, basic manual and power wheelchairs and scooters by a manufacturer trained technician; and completing a delivery certification. This fee includes inspection of DME prior to storage at contractor’s facility or in the appropriate VA facility, as instructed by VA-authorized personnel, within a 50-mile radius of the VA Medical Facility.

In accordance with the Performance Work Statement (PWS).

Contract Period: Option 3 POP Begin: 11-14-2028 POP End: 11-13-2029 picked-up from patient will be stored separately from clean equipment within the Contractor’s storage facility until the equipment that has been cleaned, sanitized, tagged, bagged and sealed.

Contract Period: Option 3 POP Begin: 11-14-2028 POP End: 11-13-2029 put together, 90 minutes to set-up, and 1 follow-up visit all performed by a Certified Technician (manufacturer trained), to include delivery and set up (does not include mileage to and from veterans home)

In accordance with the Performance Work Statement (PWS).

Contract Period: Option 3 POP Begin: 11-14-2028 POP End: 11-13-2029 service for all DME and wheelchairs to restore items picked-up to first class condition will be made on the basis of a 15 minute interval rate, when requested by the Prosthetics & Sensory Aids service and agreement reached and approved, on a per job basis with the Prosthetic Representative and Prosthetics, prior to any repair service, except in cases of emergency. The contractor shall charge and invoice for this labor as a separate item at the rate specified here.

In accordance with the Performance Work Statement (PWS).

Contract Period: Option 3 POP Begin: 11-14-2028 POP End: 11-13-2029 by the Prosthetics & Sensory Aids service. The contractor shall invoice for this part as a separate item in accordance with the instructions.

In accordance with the Performance Work Statement (PWS).

Contract Period: Option 3 POP Begin: 11-14-2028 POP End: 11-13-2029

Period 4

22,000.00 to/from the VA Medical Facility/ CBOC or Contractor Storage Area to/from the beneficiary’s address. The charge required for scheduling the delivery or pick up appointment with the patient or his/her caregiver; storage, delivery, assembly, setup, installation and adjustment of basic DME, basic manual wheelchairs and scooters;

reclaiming the DME (including disassembly, un-installation and pick up); providing patient instructions for use, care, maintenance & basic trouble-shooting of the DME, any time needed to prepare the equipment for delivery within a 50-mile radius of the VA Medical Facility/ CBOC, basic manual and power wheelchairs and scooters by a manufacturer trained technician; and completing a delivery certification. This fee includes inspection of DME prior to storage at contractor’s facility or in the appropriate VA facility, as instructed by VA-authorized personnel, within a 50-mile radius of the VA Medical Facility.

In accordance with the Performance Work Statement (PWS).

Contract Period: Option 4 POP Begin: 11-14-2029 POP End: 11-13-2030 picked-up from patient will be stored separately from clean equipment within the Contractor’s storage facility until the equipment that has been cleaned, sanitized, tagged, bagged and sealed.

In accordance with the Performance Work Statement (PWS).

Contract Period: Option 4 POP Begin: 11-14-2029 POP End: 11-13-2030

20.00 EA __________________ __________________

put together, 90 minutes to set-up, and 1 follow-up visit all performed by a Certified Technician (manufacturer trained), to include delivery and set up (does not include mileage to and from veterans home)

Contract Period: Option 4 POP Begin: 11-14-2029 POP End: 11-13-2030 service for all DME and wheelchairs to restore items picked-up to first class condition will be made on the basis of a 15 minute interval rate, when requested by the Prosthetics & Sensory Aids service and agreement reached and approved, on a per job basis with the Prosthetic Representative and Prosthetics, prior to any repair service, except in cases of emergency. The contractor shall charge and invoice for this labor as a separate item at the rate specified here.

In accordance with the Performance Work Statement (PWS).

Contract Period: Option 4 POP Begin: 11-14-2029 POP End: 11-13-2030 by the Prosthetics & Sensory Aids service. The contractor shall invoice for this part as a separate item in accordance with the instructions.

In accordance with the Performance Work Statement (PWS).

Contract Period: Option 4 POP Begin: 11-14-2029 POP End: 11-13-2030

Period 5

GRAND TOTAL

B.3 DELIVERY SCHEDULE

ITEM

NUMBER SHIPPING INFORMATION QUANTITY

DELIVERY

DATE

0001 -

SHIP TO: Alexandria Veterans Health Care System (AVAHCS) 2495 Shreveport Highway Pineville, LA 71360

USA

See CLINS 11/14/2025 – 11/13/2026

1001 -

SHIP TO: Alexandria Veterans Health Care System (AVAHCS)

2495 Shreveport Highway Pineville, LA 71360

USA

See CLINS 11/14/2026 – 11/13/2027

2001 -

SHIP TO: Alexandria Veterans Health Care System (AVAHCS)

2495 Shreveport Highway Pineville, LA 71360

USA

See CLINS 11/14/2027 – 11/13/2028

3001 -

SHIP TO: Alexandria Veterans Health Care System (AVAHCS)

2495 Shreveport Highway Pineville, LA 71360

USA

See CLINS 11/14/2028 – 11/13/2029

4001 -

SHIP TO: Alexandria Veterans Health Care System (AVAHCS)

2495 Shreveport Highway Pineville, LA 71360

USA

See CLINS 11/14/2029 – 11/13/2030

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The

Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims

Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the

Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the

Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the

Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by

Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt

Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-

5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting

Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the

Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the

Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The

Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the

Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain

Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with

Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments

(9) The specification.

(t) [Reserved]

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service

(TOS), or similar legal instrument or agreement, that includes any clause requiring the

Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (u)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(v) Incorporation by reference. The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of Clause)

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

FAR

Number

Title Date

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE

MAINTENANCE

AUG 2020

C.2 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/browse/index/far https://www.va.gov/oal/library/vaar/

(End of Clause)

FAR

Number

Title Date

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE OCT 2018

852.204-70 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR

PERSONNEL

MAY 2020

C.3 52.216-18 ORDERING (AUG 2020)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from 11/14/2025 through 11/13/2030.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) A delivery order or task order is considered "issued" when—

(1) If sent by mail (includes transmittal by U.S. mail or private delivery service), the

Government deposits the order in the mail;

(2) If sent by fax, the Government transmits the order to the Contractor’s fax number; or

(3) If sent electronically, the Government either—

(i) Posts a copy of the delivery order or task order to a Government document access system, and notice is sent to the Contractor; or

(ii) Distributes the delivery order or task order via email to the Contractor’s email address.

(d) Orders may be issued by methods other than those enumerated in this clause only if authorized in the contract.

(End of Clause)

C.4 52.216-19 ORDER LIMITATIONS (OCT 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than $125.00, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor—

(1) Any order for a single item in excess of 10,000.00;

(2) Any order for a combination of items in excess of $700,000.00; or

(3) A series of orders from the same ordering office within 60 days that together call for quantities exceeding the limitation in paragraph (b)(1) or (2) of this section.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection

52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section.

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within five (5) days after issuance, with written notice stating the

Contractor's intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

(End of Clause)

C.5 52.216-22 INDEFINITE QUANTITY (OCT 1995)

(a) This is an indefinite-quantity contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies and services specified in the

Schedule are estimates only and are not purchased by this contract.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. The Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the Schedule as the "maximum." The Government shall order at least the quantity of supplies or services designated in the Schedule as the "minimum."

(c) Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(d) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor's and Government's rights and obligations with respect to that order to the same extent as if the order were completed during the contract's effective period;

provided, that the Contractor shall not be required to make any deliveries under this contract after 11/13/2030.

(End of Clause)

C.6 52.228-5 INSURANCE—WORK ON A GOVERNMENT INSTALLATION

(JAN 1997)

(a) The Contractor shall, at its own expense, provide and maintain during the entire performance of this contract, at least the kinds and minimum amounts of insurance required in the Schedule or elsewhere in the contract.

(b) Before commencing work under this contract, the Contractor shall notify the Contracting

Officer in writing that the required insurance has been obtained. The policies evidencing required insurance shall contain an endorsement to the effect that any cancellation or any material change adversely affecting the Government's interest shall not be effective—

(1) For such period as the laws of the State in which this contract is to be performed prescribe; or

(2) Until 30 days after the insurer or the Contractor gives written notice to the Contracting

Officer, whichever period is longer.

(c) The Contractor shall insert the substance of this clause, including this paragraph (c), in subcontracts under this contract that require work on a Government installation and shall require subcontractors to provide and maintain the insurance required in the Schedule or elsewhere in the contract. The Contractor shall maintain a copy of all subcontractors' proofs of required insurance, and shall make copies available to the Contracting Officer upon request.

(End of Clause)

C.7 SUPPLEMENTAL INSURANCE REQUIREMENTS

In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract:

(a) Workers' compensation and employers liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.

(b) General Liability: $500,000.00 per occurrences.

(c) Automobile liability: $200,000.00 per person; $500,000.00 per occurrence and $20,000.00 property damage.

(d) The successful bidder must present to the Contracting Officer, prior to award, evidence of general liability insurance without any exclusionary clauses for asbestos that would void the general liability coverage.

(End of Clause)

C.8 VAAR 852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (DEC

2022)

The Contracting Officer reserves the right to designate representatives to act for him/her in furnishing technical guidance and advice or generally monitor the work to be performed under this contract. Such designation will be in writing and will define the scope and limitation of the designee’s authority. A copy of the designation letter shall be furnished to the Contractor.

C.9 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

The Contractor shall not make reference in its commercial advertising to Department of

Veterans Affairs contracts in a manner that states or implies the Department of Veterans Affairs approves or endorses the Contractor’s products or services or considers the Contractor’s products or services superior to other products or services.

(End of Clause)

C.10 VAAR 852.222-71 COMPLIANCE WITH EXECUTIVE ORDER 13899

(DEVIATION)(APR 2025)

(a) The contractor shall comply with Executive Order 13899, Combating Anti-Semitism, pursuant to Title VI of the Civil Rights Act of 1964 (Title VI), 42 U.S.C. 2000d et seq.

(b) The contractor shall timely disclose, in writing, to the Contracting Officer, whenever, in connection with the award, performance, or closeout of this contract or any subcontract thereunder, the Contractor has credible evidence that a principal, employee, agent, or subcontractor of the Contractor has committed a violation under Executive Order 13899, Combatting Anti-Semitism pursuant to the Civil Rights Act of 1964 (Title VI), 42 U.S.C. 2000d et seq.

(c) The contractor shall include the terms and conditions of this clause in every subcontract or purchase order so that these terms will be binding on every subcontractor or vendor.

(End of Clause)

C.11 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT

REQUESTS (NOV 2018)

(a) Definitions. As used in this clause—

(1) Contract financing payment has the meaning given in FAR 32.001;

(2) Designated agency office means the office designated by the purchase order, agreement, or contract to first receive and review invoices. This office can be contractually designated as the receiving entity. This office may be different from the office issuing the payment;

(3) Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods and formats identified in paragraph (c) of this clause. Facsimile, email, and scanned documents are not acceptable electronic forms for submission of payment requests;

(4) Invoice payment has the meaning given in FAR 32.001; and

(5) Payment request means any request for contract financing payment or invoice payment submitted by the contractor under this contract.

(b) Electronic payment requests. Except as provided in paragraph (e) of this clause, the contractor shall submit payment requests in electronic form. Purchases paid with a

Government-wide commercial purchase card are considered to be an electronic transaction for purposes of this rule, and therefore no additional electronic invoice submission is required.

(c) Data transmission. A contractor must ensure that the data transmission method and format are through one of the following:

(1) VA’s Electronic Invoice Presentment and Payment System at the current website address provided in the contract.

(2) Any system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) and chartered by the American National

Standards Institute (ANSI).

(d) Invoice requirements. Invoices shall comply with FAR 32.905.

(e) Exceptions. If, based on one of the circumstances in this paragraph (e), the Contracting

Officer directs that payment requests be made by mail, the Contractor shall submit payment requests by mail through the United States Postal Service to the designated agency office.

Submission of payment requests by mail may be required for—

(1) Awards made to foreign vendors for work performed outside the United States;

(2) Classified contracts or purchases when electronic submission and processing of payment requests could compromise the safeguarding of classified or privacy information;

(3) Contracts awarded by contracting officers in the conduct of emergency operations, such as responses to national emergencies;

(4) Solicitations or contracts in which the designated agency office is a VA entity other than the VA Financial Services Center in Austin, Texas; or

(5) Solicitations or contracts in which the VA designated agency office does not have electronic invoicing capability as described above.

(End…