S06. Attachment D.4 - Entering and Exiting Instructions.pdf
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- 36C25626Q0955
About this file
This is a vendor registration notification letter from Fayetteville VA Medical Center regarding implementation of O.R. TRAX credentialing system. Effective October 28, 2025, all vendors, sales representatives, and other personnel requiring access to Fayetteville VA Medical Center and its Community Based Outpatient Clinics (CBOCs) must register with and obtain an approved badge from O.R. TRAX. The facilities affected include the main Fayetteville, Springfield, and Fort Smith campuses, as well as CBOCs located in Ozark, Joplin, Jay, and Branson.
Vendors are required to register at https://app.ortrax.com by creating an account, with the facility recommending registration 15-20 days prior to planned visits to ensure badge receipt before arrival. Upon facility entry, vendors must clock in and out by scanning QR codes located at police dispatch windows at the main campuses and at all entrances at the CBOCs using their mobile phones. Beginning November 27, 2025, vendors without an approved O.R. TRAX badge or with denied badges will be denied facility access. O.R. TRAX support is available at (813) 444-8729 or contact@ortrax.com for questions or assistance with the registration process.
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From: Miller, Jeanine A. (FAV) To: Miller, Jeanine A. (FAV) Subject: OR TRAX REGISTRATION LETTER FOR VENDORS.
Date: Monday, November 3, 2025 03:51:26 PM
Valued Vendor, Exciting news! FAYETTEVILLE VA MEDICAL CENTER AND Community Based Outpatient Clinics (CBOCs) are now utilizing O.R.
TRAX for vendor credentialing beginning on October 28, 2025. This decision has been made in alignment with the other VAs in our network.
ALL vendors requiring access to FAYETTEVILLE VA MEDICAL CENTER must be registered and obtain a badge from O.R.
TRAX. Please register at: https://app.ortrax.com and select "create an account”.
O.R. TRAX will provide the credentialing services of all FAYETTEVILLE VA MEDICAL CENTER vendors, sales reps, etc. O.R. TRAX will provide digital badges that can be tracked through the ORX system. We encourage you to register 15-20 days prior to arriving to the facility to ensure that you will receive your badge before your visit.
CLOCKING IN & OUT
Upon arriving at the facility, you will need to clock-in by scanning the QR Code on the O.R. TRAX Signs. They are located at the Police dispatch windows at the Fayetteville, Springfield, and Fort Smith campuses, and at all entrances at Ozark, Joplin, Jay, and Branson Community Based Outpatient Clinics (CBOC). To do so, simply open your mobile phone and scan the QR Code. (You do not need to take a picture or download a QR Code Scanner app). Follow the prompts on your phone to complete access to the facility.
Please note that if you do not have an approved O.R. TRAX badge or if your badge is denied, you will NOT be granted access at any of the facility(s) listed above starting on November 27, 2025.
If you have any questions, please contact O.R. TRAX Support at: (813) mailto:Jeanine.Miller@va.gov mailto:Jeanine.Miller@va.gov https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fapp.ortrax.com%2F&data=05%7C02%7C%7C892d89d42ec9468524d408de1b2321ab%7Ce95f1b23abaf45ee821db7ab251ab3bf%7C0%7C0%7C638978034854205391%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=2v5kh3NdB9S2I3BjDR9TBl51rvZo8XGOoIdLL7QZt48%3D&reserved=0
444-8729 or email contact@ortrax.com
Thank you for your cooperation during this transition.
mailto:contact@ortrax.com
File details come from the government source that posted it. Updated .