5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 65

0002 07-21-2026 564-26-3-557-0038 None

36C256

Department of Veterans Affairs Network Contracting Office 16 5075 Westheimer Road, Suite 750

Houston TX 77056-5643

36C256

Department of Veterans Affairs Network Contracting Office 16 5075 Westheimer Road, Suite 750

Houston TX 77056-5643

To all Offerors/Bidders 36C25626Q0955

07-01-2026 X

X X

X 1 (One)

The purpose of this amendment is to post an updated Statement of Work (SOW), Questions and Answers, and Floor Plans.

a. Questions and Answers are attached to this amendment as Attachment A.

b. Updated SOW is attached to this amendment as Attachment B.

c. Floor Plans are attached to this Amendment as Attachment C.

d. Sign-In Sheet is attached to this Amendment as Attachment D.

Note: Contractor must acknowledge this amendment by signingin box 15b and submit with quote before the solicitation due date. If amendment is not acknowledged, contractor will be ineligible for award at the discretion of the Contracting Officer.

Caleb T. Parker Contracting Officer

VA-VHA-RPOC-2025-0065

07/21/2026

Solicitation: 36C25626Q0955 Amendment 0002

Attachment A – Question and Answers

The Network Contracting Office (NCO) 16 received questions in response to Request for Quote 36C25626Q0955.

Please see below for the Contractor’s questions and NCO 16’s respective answers accordingly.

Question Number Question Answer

Q1 Is there a site visit sign in sheet available for the site visit held on Monday 7/13? See Attachment D.

Q2 Will the Government be posting the sign-in sheet from Monday's site visit?

See Attachment D.

Q3 Can you provide copy of the visitor sign in list?

See Attachment D.

Q4 Is it possible to get a copy of the floor plans for the (8) sites? See Attachment C.

Q5

For this opportunity, could you please include NAICS Code 541519 note 18 reseller under 150? We would like to submit a bid under this NAICS code.

The solicitation identifies NAICS 561621 (Security Systems Services) as the principal NAICS code for this requirement. This NAICS assignment is based on the nature of the work described in the Statement of Work, which requires a turnkey Mass Notification System including installation, integration, cabling, hardware deployment, testing, commissioning, and training. These activities are aligned with NAICS 561621, as specified in Section B.2 of the solicitation.

Although FAR 52.212‑1 acknowledges that NAICS 541519 (IT Value-Added Resellers, 150-employee standard) may apply in certain IT reseller situations, this acquisition is not classified as an IT VAR procurement. The work requires installation of outdoor speaker arrays, electrical and communication integration, RF components, PA/fire panel interfaces, physical mounting, and site-based commissioning, which falls outside the scope of NAICS 541519 reseller activities.

Therefore, the Government will not add NAICS 541519 to this solicitation. Vendors must qualify under NAICS 561621, consistent with the published set‑aside designation.

Q6

Will the Government provide building schematics or floor plans for the Fayetteville VAMC campus and, if available, the CBOC locations, to support system design? If so, in what format and when will they be provided?

See Attachment C.

Q7

Does the Government have a conceptual design, device count, coverage map, or prior engineering assessment identifying the desired MNS deployment? If not, please confirm the contractor is responsible for performing the site survey, coverage design, and system engineering after award, and that offerors should propose and price their own engineered device quantities supported by a basis of estimate.

No conceptual designs or coverage maps exist. Contractors must perform all engineering design, coverage mapping, and device placement analysis to meet performance requirements.

Refer to Updated SOW Section 4.1–4.7:

Salient Characteristics (Attachment B).

Q8

To ensure quotations are priced on a comparable basis, will the Government establish minimum device quantities (e.g., outdoor speaker arrays by wattage configuration, indoor alert beacons, LED/text displays, desktop alerting licenses)? If not, please confirm offeror-proposed quantities are acceptable.

Yes. Minimum quantities are specified in Section 4.7 and serve as mandatory baseline deliverables. Contractors may propose additional quantities if needed for full coverage.

Refer to Updated SOW Section 4.7:

General Deliverable Quantities Required (Attachment B).

Q9

Please provide the approximate number of workstations/endpoints across VHSO (VAMC and CBOCs) to be covered by desktop notification licensing.

The SOW requires 3,000 desktop alerting licenses to support both VAMC and CBOC environments. This number forms the minimum baseline requirement.

Refer to Updated SOW Section 4.7:

General Deliverable Quantities Required (Attachment B).

Q10

Please confirm the alerting capabilities required at each of the seven CBOC locations: IP desktop notification only, or indoor audible/visual devices (alert beacons, strobes, text displays) as well? Are any outdoor alerting components required at CBOC locations?

CBOCs require software-based desktop alerting and VoIP integration only. No physical indoor or outdoor devices are required at any CBOC location.

Refer to Updated SOW Section 6:

Locations (Attachment B).

Q11

Are the CBOC facilities Government-owned or leased? For leased locations, will the Government coordinate any landlord approvals required for device mounting or building penetrations?

CBOCs are leased, but no hardware installation is required there. Software deployment does not require landlord approval, and any necessary coordination will be handled by the Government.

Refer to Updated SOW Section 6:

Locations (Attachment B).

Q12

To support integration pricing for the PA/text-to-speech audio injection requirement, please identify the make, model, and platform generation/version of the existing overhead paging head-end at the Fayetteville VAMC (and at any CBOC with overhead paging), including whether it is IP/SIP-capable or analog.

Paging systems vary by building, and details must be confirmed during the contractor’s site survey. Integration must support analog or digital text‑to‑speech injection depending on the existing system.

Refer to Updated SOW Section 4.3: Indoor Alerting (Attachment B).

Q13

Please identify the make and model of the fire alarm control panel(s) at each location where the fire alarm interface is required, and confirm the Government's preferred integration approach: audio injection for voice notification, alarm status monitoring relayed to the alerting system, or both.

Fire alarm systems include NCA-2, NFS2-3030, and potentially 320-series units.

Integration supports monitoring and optional audio injection depending on panel capabilities confirmed during survey.

Refer to Updated SOW Section 4.4:

Integration Requirements (Attachment B).

Q14

Please confirm the BlackBerry AtHoc integration is with the VA enterprise alerting environment (EAAS), and identify the tenant/administering organization the awardee will coordinate with for integration.

EAAS (BlackBerry AtHoc) integration is required as part of enterprise emergency messaging. Contractor will coordinate with the Government EAAS administrator for configuration.

Q15 Please identify the Vocera platform version in use and the approximate number of Vocera endpoints to be integrated.

VHSO uses Vocera Platform 6.x and Vocera Analytics 1.4.3. Endpoint numbers must be confirmed by contractor during workflow preservation analysis.

Q16

For the two-way radio integration, please confirm the radio system make/model, operating band and frequencies, analog or digital operation, repeater locations, and the holder of the applicable FCC license.

The facility uses a Kenwood non-conventional trunking radio system.

Contractor must determine specific frequencies, talk groups, and repeater paths during the site survey to ensure compatibility.

Q17

For the MNS central management/server component, will the Government provide a virtual machine within the VA environment?

Please describe the security authorization process and sponsoring office (e.g., local OIT) for placing MNS software on the VA network, Yes. Once the contractor provides system specifications, the Government will provision a secure VA-hosted virtual machine for MNS management.

Refer to Updated SOW Section 7:

and confirm this can be completed within the period of performance.

Government Roles and Responsibilities

Q18

Please confirm that proposed MNS software components (server and client) must hold a current VA Technical Reference Model (TRM) authorization permitting their use on the VA enterprise network for life-safety/mass-notification purposes, and whether offerors should document the TRM status of proposed products in their technical submission.

Yes. All MNS server and client software components must appear in the VA TRM as approved for life-safety and mass-notification use. TRM status must be documented in the contractor’s proposal.

Refer to Updated SOW Section 4.6:

System Management (Attachment B).

Q19

So that offerors can demonstrate preservation of existing workflows as required, please describe the existing emergency alerting workflows and activation methods that must be preserved without redesign, replacement, or reprogramming, including the systems on which those workflows operate today.

Existing workflows include VoIP activation, panic button activation through fire alarm systems, Lynx desktop alerting, and EAAS messaging. The contractor must preserve these without redesign or reprogramming.

Refer to Updated SOW Section 1: Purpose

Q20

What background investigation/credentialing level will be required for contractor installation personnel, what is the current processing timeline, and can credentialing paperwork begin immediately at award given the August 17, 2026 performance start?

Contractor personnel must complete VA background checks, VA Police registration, TMS training, and credentialing. Processing typically takes six weeks after award.

Refer to Updated SOW Section 8:

Contractor Roles and Responsibilities

Q21

For the emailed quote submission, is there a file-size limit per email or a preferred method for segmenting files (e.g., multiple emails, numbered attachments)?

All quote materials shall be submitted as one single PDF file in a single email. This ensures proper control, receipt, and handling of submissions.

Q22

The CLIN description includes warranty, spare parts, and preventive maintenance, and SOW §8 requires support 'consistent with the VA's current alerting system lifecycle practices.' Please confirm the support and preventive-maintenance period offerors should include within the firm-fixed price (e.g., through the period of performance, or a defined warranty year), so quotes are priced on a common basis.

Contractors must provide warranty and support consistent with VA lifecycle practices for alerting systems. All components and software must be fully supported during the contract period.

Refer to Updated SOW Section 9:

Warranty and Support (Attachment B)

Q23

For the desktop notification client, will VA OIT package and deploy the software to workstations using the VA's standard software-distribution process, with the contractor providing the installation package and configuration support — or is the contractor expected to touch each endpoint?

Yes. Contractor supplies the package and configuration details, and VA OIT performs enterprise deployment through standard VA software distribution channels.

Refer to Updated SOW Section 4.3: Indoor Alerting (Attachment B).

Q24

Please confirm the Government will furnish network connectivity (switch ports, PoE where applicable, and VLAN/firewall provisioning) at device and head-end locations, consistent with SOW §7's assignment of 'network and utility availability' to the Government.

Yes. Government will supply network ports, PoE, VLAN assignments, firewall openings, and any required switch provisioning.

Contractor coordinates all network needs with VA OIT.

Refer to Updated SOW Section 7:

Government Roles and Responsibilities

Q25

Requirement 5 requires licenses, certifications, and 'electrical or communication permits required by jurisdiction' with the quote. For work performed on federal property in Arkansas, Oklahoma, and Missouri, please clarify which specific licenses or permits, if any, must be evidenced with the quote versus obtained prior to performance.

Contractors must demonstrate compliance with NFPA, NEC, FCC, BICSI, TIA/EIA, OSHA, ADA, and applicable federal/VA standards.

Refer to Updated SOW Section 14:

Standards, Codes, and Safety Requirements (Attachment B).

Q26

The price proposal instructions reference 'the base period and any option years included in the solicitation'; Section B.2 contains only the base CLIN 0001. Please confirm no separately priced option periods exist and that FAR 52.217-8 is evaluated at contract rates without separate pricing, per the Instructions.

The Government confirms that no separately priced option periods exist in this solicitation.

Section B.2 includes only CLIN 0001 for the base period and no additional CLINs for option years.

As specified in the Instructions to Offerors, FAR 52.217‑8 will be evaluated at the contract rates in effect at the time the option is exercised, and no separate pricing for FAR 52.217‑8 is required. This evaluation method is detailed in the solicitation’s price evaluation section, which explains that FAR 52.217‑8 pricing is assumed to be at the same rates as the contract at the time of exercise and does not require separate CLINs.

(End of Attachment A)

Attachment B Updated Statement of Work (SOW)

Emergency Management Mass Notification System VA of the Ozarks (Fayetteville, AR)

1. Purpose The purpose of this contract is to furnish all labor, materials, supervision, tools, equipment, software, engineering, project management, commissioning, testing, training, documentation, and support necessary to deliver a fully functional, centrally managed, facility-wide Mass Notification System (MNS).

The MNS shall enhance emergency communication capabilities, unify existing disparate notification systems, and preserve all current activation workflows without redesigning or altering backend logic. The system shall improve emergency response effectiveness by supporting reliable multi-path activation and full interoperability with existing VA communication infrastructure.

2. Background

The VHSO currently relies on multiple disconnected emergency communication subsystems, including desktop alerting platforms, fire alarm interfaces, panic devices, VoIP phone activation, radio communications, and enterprise alerting systems. These components do not activate in a unified or synchronized manner, leaving communication gaps and inconsistent messaging across the campus and CBOCs. To address these gaps, VHSO requires an integrated MNS capable of centralized management and simultaneous multi-path alerting including IP desktop notifications, outdoor siren arrays, indoor visual alerts, PA/voice alerts, EAAS enterprise alerts, and radio broadcasts.

3. Scope of Work

The Contractor shall provide all resources required to design, install, integrate, test, and validate a turnkey MNS solution. The work includes, but is not limited to:

• Conducting engineering site assessments and developing a performance-based, code-compliant system design.

• Installing all indoor and outdoor alerting components at the main VAMC campus.

• Deploying desktop alerting clients and VoIP integration across CBOCs (software-based only).

• Providing all cabling, hardware mounting, electrical components, conduit, RF equipment, and accessories necessary to complete the work.

• Integrating the MNS with existing VA systems, including fire alarms, PA systems, radios, VoIP, EAAS, and workflow activation paths.

• Performing functional, interoperability, and acceptance testing for all alerting pathways.

• Training administrators and end-users on operation, activation, and maintenance.

• Providing full project documentation, as-built drawings, test reports, commissioning results, and support materials.

The MNS shall preserve current emergency activation workflows and shall not require changes to existing activation logic or backend architecture.

4. Salient Characteristics - Mandatory Functional Requirements The MNS shall meet or exceed the following minimum capability areas:

4.1 Unified Activation

The system shall provide fully synchronized multi-path activation across the following delivery channels:

• Desktop IP clients

• VoIP handsets

• Radio system endpoints

• Indoor visual alerting devices

• Outdoor speaker arrays

• Enterprise EAAS alerts

The system shall support automated CAP message ingestion, including National Weather Service alerts.

4.2 Outdoor Alerting Requirements

The Contractor shall provide high-power outdoor speaker arrays capable of delivering intelligible text-to-speech announcements and prerecorded alerts in all exterior coverage zones. Arrays shall support scalable wattage configurations ranging from 300W to 2400W and utilize durable, weather-resistant materials suitable for long-term exterior use. Outdoor alerting components shall integrate seamlessly with the MNS using IP and RF signaling as required for reliable communication.

4.3 Indoor Alerting Requirements

Indoor alerting shall include visual and audible alerting devices capable of delivering emergency messages across hallways, lobbies, clinical areas, and communication-deficient spaces. The Contractor shall provide:

• Visual/audio alert beacons

• LED/text displays

• Strobes where required

• Desktop alerting clients

• Interfaces supporting text-to-speech audio through existing PA systems Indoor alerting must integrate with existing fire alarm infrastructure to support audio injection and alarm state monitoring without modifying current alarm workflows.

4.4 Integration Requirements

The MNS shall fully integrate with:

• Cisco VoIP phone systems for paging and alert distribution

• BlackBerry EAAS for enterprise alerting

• Vocera clinical communication systems

• Existing UHF/VHF radio infrastructure

• Existing PA audio systems

• Fire alarm panels (NCA-2, NFS2-3030, and similar units) Integration shall not require replacement or redesign of existing VA systems. The Contractor must use industry-standard, non-proprietary interfaces and protocols to ensure compatibility while maintaining brand neutrality.

4.5 Connectivity & Infrastructure

The Contractor shall provide all cabling, conduit, RF components, junction hardware, power supplies, and mounting systems required for installation. The Government shall provide:

• Network connectivity

• Switch ports

• PoE support

• VLAN provisioning

• Firewall rule updates All work shall comply with NFPA, NEC, FCC, BICSI, TIA/EIA, OSHA, ADA, and all applicable VA standards.

4.6 System Management

The Contractor shall provide a central administrative console capable of:

• System activation

• Multi-path alert distribution

• Event logging

• System health monitoring

• Configuration management

• Reporting The system shall support redundant activation paths to ensure reliability during communication or infrastructure outages. All server and client software must hold an active approval under the VA Technical Reference Model.

4.7 General Deliverable Quantities required.

The Contractor shall provide the following minimum quantities, ensuring all components meet performance requirements and do not specify any brand or proprietary model:

• High-power speaker arrays (300W and 600W units)

• Communication control units

• Batteries: (2) 12V7AH and (4) 12V100AH

• Seismic roof mounts

• IP and digital radio interface modules

• UHF/VHF radios

• UHF antennas

• Coaxial cable assemblies

• FCC licensing support

• Rapid-response console with live voice capability

• Implementation, startup, and system testing services

• Travel required for installation

• Licensing & Support Agreement

• Annual maintenance package

• Spare parts kit

• Notification system components

• Cisco VoIP integration for 3000 endpoints

• Desktop alerting licenses for 3000 endpoints

• Wi-Fi panic buttons (8 units)

5. Deliverables The Contractor shall deliver:

• Fully installed, integrated, and operational MNS

• Completed integrations with required emergency subsystems

• As-built drawings and system design documentation

• Test plans, test results, and commissioning reports

• Administrator and end-user training

• Warranty and support documentation

• Final validation, acceptance, and turnover package

6. Locations

Hardware installation shall occur at:

• Fayetteville VA Medical Center 1100 North College Avenue, Fayetteville, AR 72703-1944

Software deployment shall occur at:

• Fort Smith VA Clinic (CBOC) 5700 Phoenix Place, Fort Smith, AR 72903

• Ozark VA Clinic (CBOC) 2713 W. Commercial Street, Ozark, AR 72949

• Jay VA Clinic (CBOC)

1569 North Main Street, Jay, OK 74346

• Branson VA Clinic (CBOC) 5571 North Gretna Road, Branson, MO 65616

• Joplin VA Clinic (CBOC)

3015 South Connecticut Avenue, Joplin, MO 64804

• Springfield VA Clinic (CBOC) 1850 West Republic Road, Springfield, MO 65807

7. Government Roles and Responsibilities

The Government shall:

• Provide site access and escort support

• Furnish required network connectivity (ports, VLANs, PoE, firewall rules)

• Provide utility access

• Coordinate facility access at VAMC and CBOCs

• Provision a virtual machine upon receipt of Contractor specifications

• Coordinate approvals with leaseholders as required

8. Contractor Roles and Responsibilities

The Contractor shall:

• Provide all materials, tools, equipment, and installation resources

• Complete engineering assessments and coverage mapping

• Maintain existing emergency workflows

• Complete all required VA credentialing, background checks, and training

• Ensure compliance with all codes and VA safety requirements

• Coordinate all work with the VA COR and facility staff

9. Warranty and Support All equipment shall include manufacturer standard warranties. The Contractor shall provide a support plan that aligns with VA’s lifecycle management practices, covering all hardware, software, interfaces, and integrated subsystems.

10. Project Schedule

• Technical kickoff: within 10 business days of award

• Installation: approximately 12 weeks, pending access

• Acceptance testing: immediately after installation

• Final approval: upon completion of all deliverables

11. Site Visit A post-award site visit will be coordinated to confirm installation pathways, component locations, integration points, and environmental considerations.

Pre-award site-visit material, including sign-in sheets, will only be provided if required to ensure equal access and fair competition.

12. Records Management: Contractors whose employees create, work with, or otherwise handle Federal records, as defined in Section B, regardless of the medium in which the record exists.

1. “Federal record” as defined in 44 U.S.C. § 3301, includes all recorded information, regardless of form or characteristics, made or received by a Federal agency under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the United States Government or because of the informational value of data in them.

a) The term Federal record:

(1) Includes U.S. Department of Veterans Affairs (VA) records.

(2) does not include personal materials.

(3) applies to records created, received, or maintained by Contractors pursuant to their VA contract.

(4) may include deliverables and documentation associated with deliverables.

2. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

3. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

4. In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created while performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

5. VA and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of VA or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to VA. The agency must report promptly to NARA in accordance with 36 CFR 1230.

6. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records, or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the contract. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to VA control, or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the contract. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

7. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and [Agency] guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

8. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with VA policy.

9. The Contractor shall not create or maintain any records containing any non-public VA information that are not specifically tied to or authorized by the contract.

10. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

11. The VA owns the rights to all data and records produced as part of this contract.

All deliverables under the contract are the property of the U.S. Government for which VA shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.

12. The Contractor shall incorporate the substance of this clause, its terms and requirements including this paragraph, in all subcontracts under this contract, and require written subcontractor acknowledgment of same.

13. Violation by a subcontractor of any provision set forth in this clause will be attributed to the Contractor.

m. Any data destruction done on behalf of VA by a contractor shall be done in accordance with National Archives and Records Administration (NARA) requirements as outlined in VA Directive 6300, Records and Information Management, VA Handbook 6300.1, Records Management Procedures, and applicable VA Records Control Schedules.

n. The contractor shall provide its plan for destruction of all VA data in its possession according to VA Directive 6500 and NIST 800-88, Guidelines for Media Sanitization prior to termination or completion of this contract. If directed by the COR/CO, the contractor shall return all Federal Records to VA for disposition.

o. Any media, such as paper, magnetic tape, magnetic disks, solid state devices or optical discs that is used to store, process, or access VA information that cannot be destroyed shall be returned to VA.The contractor shall hold the appropriate material until otherwise directed by the Contracting Officer’s Representative (COR) or CO. Items shall be returned securely via VA-approved methods. VA sensitive information must be transmitted utilizing VA-approved encryption tools which are validated under FIPS 140-2 (or its successor) and NIST 800-52. If mailed, the contractor shall send via a trackable method (USPS, UPS, FedEx, etc.) and immediately provide the COR/CO with the tracking information. Self-certification by the contractor that the data destruction requirements above have been met shall be sent to the COR/CO within 30 business days of termination of the contract.

p. All electronic storage media (hard drives, optical disks, CDs, back-up tapes, etc.)

used to store, process or access VA information will not be returned to the contractor at the end of lease, loan, or trade-in. Exceptions to this paragraph will only be granted with the written approval of the VA CO.

3. ACCESS TO VA INFORMATION AND VA INFORMATION SYSTEMS. This section applies when any person requires access to information made available to the contractor by VA for the performance or administration of this contract or information developed by the contractor in performance or administration of the contract.

a. A contractor/subcontractor shall request logical (technical) or physical access to VA information and VA information systems for their employees and subcontractors only to the extent necessary to perform the services specified in the solicitation or contract. This includes indirect entities, both affiliate of contractor/subcontractor and agent of contractor/subcontractor.

b. Contractors and subcontractors shall sign the VA Information Security Rule of Behavior (ROB) before access is provided to VA information and information systems (see Section 4, Training, below). The ROB contains the minimum user compliance requirements and does not supersede any policies of VA facilities or other agency components which provide higher levels of protection to VA’s information or information systems. Users who require privileged access shall complete the VA elevated privilege access request processes before privileged access is granted.

c. All contractors and subcontractors working with VA information are subject to the same security investigative and clearance requirements as those of VA appointees or employees who have access to the same types of information. The level and process of background security investigations for contractors shall be in accordance with VA Directive and Handbook 0710, Personnel Suitability and Security Program. The Office of Human Resources and Administration/Operations, Security and Preparedness (HRA/OSP) is responsible for these policies and procedures. Contract personnel who require access to classified information or information systems shall have an appropriate security clearance. Verification of a Security Clearance shall be processed through the Special Security Officer located in HRA/OSP. Contractors shall conform to all requirements stated in the National Industrial Security Program Operating Manual

(NISPOM).

d. All contractors and subcontractors shall comply with conditions specified in VAAR 852.204-71(d); Contractor operations required to be in United States. All contractors and subcontractors working with VA information must be permanently located within a jurisdiction subject to the law of the United States or its Territories to the maximum extent feasible. If services are proposed to be performed abroad the contractor must state where all non-U.S. services are provided. The contractor shall deliver to VA a detailed plan specifically addressing communications, personnel control, data protection and potential legal issues. The plan shall be approved by the COR/CO in writing prior to access being granted.

e. The contractor shall notify the COR/CO in writing immediately (no later than 24 hours) after personnel separation or occurrence of other causes. Causes may include the following: (1) Contractor/subcontractor personnel no longer has a need for access to VA information or VA information systems.

(2) Contractor/subcontractor personnel are terminated, suspended, or otherwise has their work on a VA project discontinued for any reason.

(3) Contractor believes their own personnel or subcontractor personnel may pose a threat to their company’s working environment or to any company-owned property. This includes contractor-owned assets, buildings, confidential data, customers, employees, networks, systems, trade secrets and/or VA data.

(4) Any previously undisclosed changes to contractor/subcontractor background history are brought to light, including but not limited to changes to background investigation or employee record.

(5) Contractor/subcontractor personnel have their authorization to work in the United States revoked.

(6) Agreement by which contractor provides products and services to VA has either been fulfilled or terminated, such that VA can cut off electronic and/or physical access for contractor personnel.

f. In such cases of contract fulfillment, termination, or other causes; the contractor shall take the necessary measures to immediately revoke access to VA network, property, information, and information systems (logical and physical) by contractor/subcontractor personnel. These measures include (but are not limited to): removing and then securing Personal Identity Verification (PIV) badges and PIV – Interoperable (PIV-I) access badges, VA-issued photo badges, credentials for VA facilities and devices, VA-issued laptops, and authentication tokens. Contractors shall notify the appropriate VA COR/CO immediately to initiate access removal.

g. Contractors/subcontractors who no longer require VA accesses will return VA-issued property to VA. This property includes (but is not limited to): documents, electronic equipment, keys, and parking passes. PIV and PIV-I access badges shall be returned to the nearest VA PIV Badge Issuance Office. Once they have had access to VA information, information systems, networks and VA property in their possessions removed, contractors shall notify the appropriate VA COR/CO.

13. Miscellaneous

The Emergency Management & Engineering / Bio-Medical / Electronic Shop shall serve as the primary point of contact. Work shall be conducted during normal duty hours (Monday–Friday, 07:00–3:30), unless otherwise approved by the Contracting Officer.

The Government will not provide tools or installation materials.

14. Standards, Codes, and Safety Requirements

The Contractor shall comply with all applicable standards, including:

• OSHA

• NFPA

• NEC

• BICSI

• TIA/EIA

• FCC

• ADA

• All VA safety protocols and technical standards

Attachment C

Floor Plans

Fayetteville VA Medical Center

1100 North College Avenue, Fayetteville, AR 72703-1944

Floor Plan

DOWN

UP

217 sf

1 BED ROOM

85 sf

RESTROOM

203A 121 sf

1 BED

264 sf

CONF. ROOM

46 sf

STORAGE

150 sf

LOG

42 sf

CLOSET

236A

141 sf

EQPT. STORAGE

OFFICE

PC251

31 sf

ELEC

E201

57 sf

NOURISH

390 sf

MECHANICAL

M2-1

107 sf

BATH

206A

90 sf

BATH

207A

52 sf

STAFF

210B

92 sf

RESTROOM

212A

94 sf

RESTROOM

214A

ELEC

E200

92 sf

RESTROOM

216A

83 sf

RESTROOM

219A

112 sf

RESTROOM

221A

627 sf

MECHANICAL

M2-3

64 sf

RESTROOM

222A

77 sf

RESTROOM

202A

37 sf

RESTROOM

204A

391 sf

MECHANICAL

M2-2

107 sf

BATH

267A

73 sf

RESTROOM

266A

52 sf

RESTROOM

263A

21 sf

RESTROOM

268A

73 sf

RESTROOM

247A 213 sf

STAIRS

S202

73 sf

RESTROOM

270A

92 sf

BATH

257A

25 sf

HAC

272 sf

BATH

83 sf

RESTROOM

254A

92 sf

BATH

252A

111 sf

CLEAN SUPPLY

64 sf

BATH

251A

106 sf

CLEAN SUPPLY

244 sf

1 BEDS

383 sf

3 BEDS

392 sf

3 BEDS

334 sf

2 BEDS

222 78 sf

VESTIBULE

126 sf

RESTROOM

218A

138 sf

CLN LINEN

25 sf

HAC

274 sf

1 BEDS

295 sf

1 BEDS

178 sf

MEDS ROOM

23 sf

HAC

269 sf

NURSE STA.

32 sf

NRS MNGR

210A 343 sf

2 BEDS

343 sf

2 BEDS

129 sf

IT

186 sf

STAIRS

S201

45 sf

HAC

227D

1072 sf

STERILE STOR.

227A

72 sf

RESTROOM

226A

145 sf

WAITING

92 sf

SOILED UTIL.

542 sf C202

144 sf

1 BED

155 sf

OFFICE

151 sf

OFFICE

s f C s f C

560 sf C201 s f C

404 sf

SPD OFFICE

232 21 sf

COMM

T200 52 sf

ELEC

E202

33 sf

HAC

145 sf

BREAK

212 sf C206 s f C

506 sf

STERILE PREP.

227B

842 sf

DECON

21 sf

HAC

231A

157 sf

CART WASH

227C

172 sf

MEN

249 sf

WOMEN

148 sf

CLEAN RECEPT.

796 sf

EQUIPTMENT STORAGE

70 sf C207

115 sf

BIOMED SVR

M2-5

140 sf

STORAGE

163 sf

STORAGE

190 sf

ELEV

L04

139 sf

MED ADMIN

186 sf

MED ADMIN

152 sf

MED SV CHF.

126 sf

DOCTORS

143 sf

DOCTORS

Ward/Unit 2B

320 sf

NURSE CONF.

139 sf

CONF. ROOM

271 362 sf

3 BEDS

119 sf

1 BED

122 sf

OFFICE

275 sf

2 BEDS

294 sf

DIALYSIS

189 sf

EQPT STORAGE

212 sf

NURSE STA.

31 sf

TLMTRY

263B

23 sf

HAC

603 sf C208 s f C

648 sf

MECHANICAL

M2-4

78 sf

VESTIBULE

334 sf

3 BEDS

242 sf

2 BEDS

385 sf

3 BEDS

388 sf

3 BEDS

s f C

133 sf

OFFICE

215 sf

STAIRWELL

S203

99 sf

SOILED

260 sf

CLEAN UTILITY

142 sf

1 BED

159 sf

NURSE MGR

477 sf

WAITING

PC200

s f

PC

C

183 sf

STAIRS

PCS200

104 sf

HAC

PC203

57 sf

ELEC

PC203A

433 sf

PCC201

177 sf

EXAM

PC208

329 sf

NURSE/CLERK

PC209

187 sf

STAIRS

PCS201

132 sf

WAITING

PC214

130 sf

EXAM

PC210

143 sf

EXAM

PC211

143 sf

EXAM

PC212

145 sf

EXAM

PC213

130 sf

EXAM

PC223

143 sf

EXAM

PC222

143 sf

EXAM

PC221

145 sf

EXAM

PC220

M2-1

31 sf

TELE

T201PRIMARY CIRCULATION CORRIDOR

101 sf

EDUC

PC224

166 sf

OFFICE

PC217

44 sf

COPY/FAX

PC215

300 sf

PORCH

272A

103 SF

103 SF

177 SF

397 SF

177 SF

125 SF

135 SF 209 SF

254 SF

235 SF

141 SF 141 SF

141 SF 141 SF

141 SF 141 SF

141 SF 141 SF

47 SF

198 SF

27 SF

27 SF

47 SF

27 SF

27 SF

115 SF

137 SF

285 SF

109 SF

117 SF146 SF

146 SF

44 SF

247 SF

300 SF

110 SF

175 SF

107 SF 335 SF

6500 sf

SPECIALTY CARE

2ND FL

63 SF

50 sf

OFFICE

PC216

STERILIZER

227E

C204A

C

AELEV. LOBBY

C200A

95 sf

RESTROOM

259A

CORRIDOR

C211

338 sf

TRAINING ROOM

50 sf

LOCKER ROOM

260A

143 sf

WORK ROOM

188 sf

NURSES' BREAKROOM

87 sf

RESTROOM

260B

Ward/Unit 2A

150 sf

LOG

ETERANS EALTH ARE YSTEMV H C S

OF THE ZARKSO

Engineering Service

3 5

AS100

ONE (01)

N/A

28DEC16

SECOND FLOOR PLANHospital Building

1/32" = 1'-0" Fayetteville, Arkansas

CGSENG

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FUTURE ROOF

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EXPANSION

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CORRIDOR

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SERVICE

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ELEVATOR

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LOBBY

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SERVICE

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ELEVATOR

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SERVICE

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ELEVATOR

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EXISTING

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CORRIDOR

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UP

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ALCOVE

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WAITING

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CORRIDOR

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CORRIDOR

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VITALS

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CLERK/NURSE

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ELEVATOR LOBBY

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PC206

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PCC202

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PC218

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PC219

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PC200A

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PCC225

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PCC203

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ELEV LOBBY

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PCL42

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ELEVATOR

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PCC204

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OFFICES

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PC233

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CARE

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TEAM

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PC236

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COPY/FAX

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PC237

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CORR

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PCC211

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EXAM

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PC238

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EXAM

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PC247

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PATIENT

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TOILET

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PC243

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STAFF

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TOILET

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PC242

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CORR.

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PCC209

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SPECIAL

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PROCEDURES

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PC227

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WAITING

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PC248

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OFFICE

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PC225

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MECH/ELEC

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PC228

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BREAK

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PC229

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CONFERENCE

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PC230

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OFFICE

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PC231

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CORR,

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PCC207

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CORR.

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PCC208

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CARE

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TEAM

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PC235

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PC239

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PC246

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PC240

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PC245

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PC241

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PC244

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CARE

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TEAM

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PC249

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CARE

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TEAM

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PC250

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WAITING

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PC234

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CORR,

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PCC206

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CORR,

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PCC205

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CORR,

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PCC212

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CORR.

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PCC210

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OFFICE

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PC251A

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OFFICE

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PC232

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GENERAL

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STORAGE

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PC255

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GENERAL

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STORAGE

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PC254

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GENERAL

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STORAGE

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PC253

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STORAGE

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PC252

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ROOF

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ROOF

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ROOF

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ROOF

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ROOF

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ROOF

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ROOM

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GENERAL

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STORAGE

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PC205

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ALCOVE

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PC208

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RESTROOM

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PC201

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RESTROOM

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PC202

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ELEVATOR

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PCL02

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AutoCAD SHX Text Scale:

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AutoCAD SHX Text Notes and/or Revisions:

AutoCAD SHX Text Date

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CUSTOM VA FORM 08-6231B, MAY 2012

AutoCAD SHX Text Approved: VHSO Facility Manager

AutoCAD SHX Text Approved: Engineering Service Chief

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UPDATED BY: CGS

AutoCAD SHX Text 12/28/16

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UPDATED BY: CGS

AutoCAD SHX Text 8/3/15

64 sf

OFFICE, ICU

323B

148 sf

CONSULT

323C

91 sf

RESTROOM

323D

785 sf

NURSES

BELOW

ROOF BELOW

ROOF

BELOW

ROOF

131 sf

ICU-7

307 sf

RECOVERY

125 sf

ICU-6

s f C O

R R

ID

O R

A

138 sf

ICU-5

148 sf

ICU-4

159 sf

ICU-3

129 sf

ICU-2

147 sf

ICU-1

s f C O

R R

ID

O R

C

37 sf

HAC

80 sf

CLEAN LINEN

35 sf

ELEC

E300

226 sf

ENDOSCOPY

574 sf

CORRIDOR

C303

221 sf

STAIRS

S301

230 sf

ENDOSCOPY

286 sf

ENDOSCOPY

572 sf

CORRIDOR

C301

704 sf

CORRIDOR

C302

208 sf

STAIRS

S302

ELEV

L04

109 sf

MECH

M3-1

41 sf

TOILET

177 sf

CHAPEL

112 sf

CONTROL

147 sf

EDUCATION

141 sf

OFFICE

130 sf

ITS

135 sf

BREAK

132 sf

SOILED UTIL.

144 sf

MED GAS

64 sf

ELEC

E302

9 sf

TELE

T300

590 sf

CORRIDOR

C309

187 sf

HAC

277 sf

WOMEN

165 sf

MEN

s f C O

R R

ID

O R

C

92 sf

HAC

C306 C307

103 sf

NURSE MGR

87 sf

CLEAN SUPPLY

61 sf

TOILET

55sf

CLEAN LINEN

308A

58 sf

NURSE STA

306A

100 sf

TOILET

313 sf

CORRIDOR

C310

906 sf

RECOVERY

949 sf

RECOVERY

42 sf

TOILET

124 sf

BREAK

72 sf

LOCKERS

59 sf

NURSES

313A

73 sf

STORAGE

sf

COORIDOR

3B330 sf

HOUSEKEEP

3B331 sf

DATA/TELE

3B332 sf

CLEAN LINEN

3B333 sf

WAITING

3B334 sf

SOILED LINEN

3B335 sf

CONFERENCE

3B336 sf

TOILET

3B337 sf

MEDS

3B338A sf

BREAK

3B339 sf

NURSE STA

3B342 sf

OFFICE

3B338sf

OFFICE

3B340 sf

PATIENT

3B341 sf

BATH

3B341A sf

LINEN

3B343 sf

BATH

3B344A sf

PATIENT

3B344 sf

BATH

3B345A sf

PATIENT

3B345 sf

KITCHEN

3B346 sf

PATIENT

3B347 sf

PATIENT

3B348 sf

BATH

3B348A sf

BATH

3B347A sf

COORIDOR

3B330 sf

COORIDOR

3B330

157 sf

OFFICE/ I.C.

STAIRS

S303

ACCESS

ATTIC

BELOW

ROOF

BELOW

ROOF

BELOW

ROOF

132 sf

OFFICE/ ANEST.

119 sf

ICU WAITING

111 sf

LOUNGE

118 sf

LOCKERS ROOM

149 sf

RESTROOM

185 sf

RESTROOM

DUMBWAITER

C O

R R

ID

O R sf

COORIDOR

C312

ELEV. LOBBY

C300

503 sf

CHAPLIN SERVICES

61 sf Storage 301 C

128 sf Consult 301 A

95 sf Office 301 B

578 sf Surgery Waiting

11'

6'-5"

4'-1"

2'-4" CONSTRUCTION

UNDER

SUITE

215 sf

LOCKER

323A

ETERANS EALTH ARE YSTEMV H C S

OF THE ZARKSO

Engineering Service

1 1

AS103

ONE (01)

N/A

3 MAR 20

3rd FLOOR PLANHospital Building

NONE

Fayetteville, Arkansas

JCHENG

Palliative Care Aug12 Clinical Addition Oct12

UPDATED BY: CGS 8/3/15

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JANITOR

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DRESSING

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STERILE CORE

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STERILE PREP.

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STERILIZER

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MINOR O.R.

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O.R. SUPERVISER

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TOILET

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OPERATING RM.

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TOILET

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CYSTO

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STERILIZER

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OPERATING RM.

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TOILET

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TYP

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WELLWORTH

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C_TOILETS

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VITREOUS CHINA

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WELLWORTH

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C_TOILETS

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WELLWORTH

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C_TOILETS

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WELLWORTH

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C_TOILETS

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WELLWORTH

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WELLWORTH

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C_TOILETS

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WELLWORTH

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C_TOILETS

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VITREOUS CHINA

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MEDICATION

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STEP-DN

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ROOM #6

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TOILET

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