36C25626Q0405 0002.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 11

0002 03-10-2026

Department of Veterans Affairs Gulf Coast Veterans Health Care System Network Contracting Office 16 400 Veterans Avenue Biloxi MS 39531

Department of Veterans Affairs

Network Contracting Office 16 400 Veterans Avenue Biloxi MS 39531

To all Offerors/Bidders

36C25626Q0405

X

X X

** HOUR & DATE for Receipt of Offers is EXTENDED to: 03-17-2026 12:00 PM CDT

See CONTINUATION Page

The purpose of this amendment is to respond to all questions received and extend the closing date from 03/13/2026, 12:00 PM CT, to 03/17/2026, 12:00 PM CT. Please see all attachments. No further questions are being accepted and no other changes have been made.

Danette Rene' Impey Contracting Officer

03-10-2026

CONTINUATION PAGE

A.1 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

445.00 SY __________________ __________________

Contractor to provide 50 cm X 50 cm carpet squares (approximately 4,005 SF). (See Attachment 1 for detailed information.)

Contract Period: Base POP Begin: 03-31-2026 POP End: 05-29-2026 PRINCIPAL NAICS CODE: 238330 - Flooring Contractors PRODUCT/SERVICE CODE: 7220 - Floor Coverings

3.00 EA __________________ __________________

Contractor to provide carpet glue, 4 GAL size Contract Period: Base POP Begin: 03-31-2026 POP End: 05-29-2026

4,000.00 SF __________________ __________________

Contractor to provide 7.1" X 47.25" vinyl tile flooring. (See Statement of Work and Attachment 2 for detailed information.)

Contract Period: Base POP Begin: 03-31-2026 POP End: 05-29-2026

8.00 EA __________________ __________________

Contractor to provide M-95 adhesive, 4-gallon size. (NOTE: May use manufacturer approved adhesive if it is pressure sensitive adhesive.)

Contract Period: Base POP Begin: 03-31-2026 POP End: 05-29-2026

1.00 EA __________________ __________________

Freight Contract Period: Base POP Begin: 03-31-2026 POP End: 05-29-2026

GRAND TOTAL __________________

Questions to RFQ 36C25626Q0405

1. Please confirm that this solicitation is for the supply and delivery of carpet and vinyl tile only, and that installation of the product is not required.

Yes, this solicitation is for supply and delivery of carpet, vinyl tile, and other materials listed within the Statement of Work and Price/Cost Schedule only.

2. For the carpet, I see you selected Shaw Carpet tile, the series is Hand Drawn (5T113), but no color choice is listed. Color won't affect pricing, but it would be good to have listed.

Looking for a Soapstone color for carpet; Stoic Maple color for Luxury Vinyl Tile (LVT).

See Attachments 3 and 4 for sample colors. With VA approval, anything close to these colors would be acceptable.

I see the specs for the LVT are listed in "Scope B" and show a 2.5mm thickness with a 20mil wear layer. In this portion, it shows 18” x 36" size. Lower down in the price/cost schedule, it shows 5,000 sq ft volume and a size of 7” x 48”. In the purpose section, the volume listed for the LVT is 4,000 sq ft. Can you clarify if there is a specific product brand/series/color for the LVT? Can you confirm the size requirement (18x36 vs 7x48)?

Can you confirm the LVT Volume (4,000 or 5,000sqft)?

See Attachments 3 and 4 for product brand/series/color. The LVT volume is 4,000 SF.

See below for additional information.

• ASTM Standards:

o ASTM F1700 – Standard Specification for Solid Vinyl Tile o ASTM F1914 – Short-Term Indentation o ASTM F970 – Static Load Limit o ASTM F925 – Chemical Resistance

• Sustainability:

o FloorScore® or GREENGUARD Gold certified for low VOC emissions o Compliant with VA Sustainable Design Manual and LEED v4 where applicable

Material Requirements

• Type: Solid vinyl tile or plank, hospital-grade

• Wear Layer: Minimum 20 mil (0.5 mm), preferably with ceramic bead or polyurethane coating

Questions to RFQ 36C25626Q0405 (Cont’d)

• Thickness: 2.5 mm to 5 mm

• Backing: Fiberglass-reinforced or solid vinyl for dimensional stability

• Finish: No-wax, UV-cured polyurethane or equivalent

Performance Criteria

• Slip Resistance: ≥ 0.6 COF (ASTM D2047)

• Indentation Resistance: ≤ 0.005 in. (ASTM F1914)

• Static Load Limit: ≥ 250 psi (ASTM F970)

• Chemical Resistance: Must resist common hospital disinfectants (ASTM F925)

• Stain Resistance: Resistant to iodine, betadine, and other medical stains

Installation Requirements

• Adhesive: Low-VOC, manufacturer-approved adhesive

• Subfloor: Must be clean, dry, and level (≤ 5 lbs MVER or ≤ 80% RH)

• Seams: Heat-welded or chemically bonded for infection control

• Integral Cove Base: Required in patient care areas for hygiene

Warranty

• Minimum: 10-year commercial warranty

• Coverage: Wear, stain, fade, and delamination

3. We note that Attachment 1 does not include a detailed list of:

• Color selections, and

• Quantities by type/color.

Additionally, Attachment 1 does not specify:

o The required LVT product type/series, o Color/pattern selections, or o Quantities by type/color for LVT.

To ensure accurate pricing and compliance with VA expectations, could you please confirm:

a. Whether the VA will provide a detailed product selection list (manufacturer, style/series, colors, and quantities) for carpet tile and LVT, or

See Attachment 2 for LVT Flooring requirements and Attachments 3 and 4 for color examples. Anything close to the colors on Attachments 3 and 4, with VA approval, would be acceptable.

b. If bidders may propose any compliant equal products meeting the specifications in the SOW and RFQ, with final selections to be made by the VA after award.

Yes, equal and/or compliant products with VA approval will be accepted.

4. "Contractor to provide commercial-grade carpet and luxury vinyl tile to support ongoing maintenance and renovation projects for multiple buildings located at the Gulf Coast Veterans Health Care System, Biloxi, MS, in accordance with the terms and conditions listed herein. (See Statement of Work for detailed information.)"

I do not see a performance period. Is this a one-time delivery of materials or ongoing for multiple projects over a period of time? If it is a period of time and what is the start and end date of the period of time?

This is a one-time delivery, to be delivered within 60 days of order placement.

5. Page 5 of solicitation states "5. Delivery: All carpet materials must be delivered to:

400 Veterans Avenue Warehouse, Building 26 Biloxi, MS 39531 The vendor must notify the COR upon each delivery.

Is the vendor providing the COR notification of the delivery when product is shipped and providing and an estimated time of arrival or after the product is received? In summary, what is the expectation?

Per the Statement of Work, #6. Delivery, the vendor must notify the COR upon delivery.

This should be a one-time delivery of all items and to be delivered within 60 days of order placed.

6. Page 5 of Solicitation: "Purpose: This justification supports the procurement of a commodity contract for the supply and installation of 4,000 square feet of carpet tile and 4,000 square feet of luxury vinyl tile flooring to support ongoing and upcoming facility upgrades across multiple GCVHCS locations.

Is this solicitation only for 4,000 sq ft of carpet tile and 4,000 sq ft of LVT for a one-time delivery? Or is this an IDIQ?

This solicitation is for 4,000 SF of both carpet tile and LVT, along with other materials listed in the Price/Cost Schedule, for a one-time delivery. It is not an

IDIQ.

7. Page 6 shows a price/cost schedule that conflicts with page 4 in quantity. Please confirm or answer which is correct amount?

The VA is requesting 4,000 SF of each product, carpet tile and LVT.

8. I see the carpet tile specifications requested for carpet tile (such as Shaw Ecoworx) but outside of specifications from first page 4 of solicitation, I do not see the LVT more in-depth specifications. There was another attachment for carpet tiles but more LVP. The extra spreadsheet attached is what I am referring to. Is there a more in-depth description of LVT desired?

See Attachment 2 for LVT Flooring requirements.

9. Do you have a drawing of the offices where the flooring will be installed?

This is not applicable. All flooring will be stored in one of the VA warehouses until needed.

10. Do you have a spec requirement for the vinyl? I did not see one posted. Only the Carpet.

See Attachment 2 for the LVT Flooring requirements along with the information listed below.

o ASTM F1914 – Short-Term Indentation o ASTM F970 – Static Load Limit o ASTM F925 – Chemical Resistance

• Sustainability:

o FloorScore® or GREENGUARD Gold certified for low VOC emissions o Compliant with VA Sustainable Design Manual and LEED v4 where applicable

Material Requirements

• Type: Solid vinyl tile or plank, hospital-grade

• Wear Layer: Minimum 20 mil (0.5 mm), preferably with ceramic bead or polyurethane coating

• Thickness: 2.5 mm to 5 mm

• Backing: Fiberglass-reinforced or solid vinyl for dimensional stability

• Finish: No-wax, UV-cured polyurethane or equivalent

Performance Criteria

• Slip Resistance: ≥ 0.6 COF (ASTM D2047)

• Indentation Resistance: ≤ 0.005 in. (ASTM F1914)

• Static Load Limit: ≥ 250 psi (ASTM F970)

• Chemical Resistance: Must resist common hospital disinfectants (ASTM F925)

• Stain Resistance: Resistant to iodine, betadine, and other medical stains

Installation Requirements

• Adhesive: Low-VOC, manufacturer-approved adhesive

• Subfloor: Must be clean, dry, and level (≤ 5 lbs MVER or ≤ 80% RH)

• Seams: Heat-welded or chemically bonded for infection control

• Integral Cove Base: Required in patient care areas for hygiene

Warranty

• Minimum: 10-year commercial warranty

• Coverage: Wear, stain, fade, and delamination

11. Is broadloom carpet required for this job or just the specified carpet tile?

Specified carpet tiles are required for this job with broadloom. See SOW 4.

Specifications/Characteristics A.

12. The 'Price/Cost Schedule' notates a 50cm X 50cm carpet tile on line 0001, but the spec calls for an 18" x 36." Should we use the 18” x 36” for pricing?

Yes, 18” X 36” is preferred.

13. Do we need to include rubber base? If so, what height and how much? If so, will a line item be added to the ‘Price/Cost Schedule’?

No, rubber base is not needed.

14. May we price a 6"x48" American-made LVT from Shaw if it meets the specifications instead of the requested 7.1"x47.25"?

Yes, that would be acceptable.

15. The 'Price/Cost Schedule' notates that the contractor is to provide M95 adhesive on line 0004; however, that is a Mohawk adhesive. Does that mean we need to base the LVT price on a Mohawk? Or do they want this adhesive regardless of if it's the recommended LVT adhesive?

Contractor may use manufacturer approved adhesive if it is pressure sensitive adhesive.

16. Do we need to provide transition strips? If so, what profile/brand/material/etc. If so, will a line item be added to the ‘Price/Cost Schedule’?

No, transition strip is not needed.

17. Please confirm LVT quantity. Page 5 states 4,000 square feet and page 6 states 5,000 square feet.

The quantity is 4,000 SF of LVT. The Price/Cost Schedule will be corrected to reflect

4,000 SF.

18. Will both the LVT and carpet tile deliver to the 400 Veterans Avenue address in Biloxi? It currently states just the carpet materials.

Yes, both will be delivered to 400 Veterans Avenue, Warehouse, Bldg. 26, Biloxi, MS, as a one-time delivery.

19. Does the order need to be delivered in full, or can it be delivered as available?

The order must be delivered in full, a one-time delivery.

20. Will VA warehouse personnel be responsible for unloading and loading the material trucks, or is the flooring contractor expected to provide the labor for this?

The Contractor’s driver will be responsible for loading/unloading material from truck to dock.

21. The solicitation mentions supporting ongoing projects and notifying the vendor when resupply is needed. However, the current requirement is only for 4,000 square feet of carpet tile and 4,000 square feet of LVT (approximately three pallets of carpet and two pallets of LVT). If the warehouse cannot accommodate this in the initial shipment, what exactly are we expected to resupply, as that would appear to exceed the current contract solicitation?

This is a one-time service request. The SOW has been revised as appropriate.

22. Page 6, item number 0003, refers to go to Statement of Work and Attachment 1 for detailed information. However, Attachment 1 only provides details for the carpet tile;

there is no information regarding the LVT to be supplied.

See Attachment 2 for the LVT Flooring requirements along with the information listed below.

o ASTM F1914 – Short-Term Indentation o ASTM F970 – Static Load Limit o ASTM F925 – Chemical Resistance

• Sustainability:

o FloorScore® or GREENGUARD Gold certified for low VOC emissions o Compliant with VA Sustainable Design Manual and LEED v4 where applicable

Material Requirements

• Type: Solid vinyl tile or plank, hospital-grade

• Wear Layer: Minimum 20 mil (0.5 mm), preferably with ceramic bead or polyurethane coating

• Thickness: 2.5 mm to 5 mm

• Backing: Fiberglass-reinforced or solid vinyl for dimensional stability

• Finish: No-wax, UV-cured polyurethane or equivalent

Performance Criteria

• Slip Resistance: ≥ 0.6 COF (ASTM D2047)

• Indentation Resistance: ≤ 0.005 in. (ASTM F1914)

• Static Load Limit: ≥ 250 psi (ASTM F970)

• Chemical Resistance: Must resist common hospital disinfectants (ASTM F925)

• Stain Resistance: Resistant to iodine, betadine, and other medical stains

Installation Requirements

• Adhesive: Low-VOC, manufacturer-approved adhesive

• Subfloor: Must be clean, dry, and level (≤ 5 lbs MVER or ≤ 80% RH)

• Seams: Heat-welded or chemically bonded for infection control

• Integral Cove Base: Required in patient care areas for hygiene

Warranty

• Minimum: 10-year commercial warranty

• Coverage: Wear, stain, fade, and delamination

See attached document: SOW Commodity Carpet and Vinyl.

See attached document: Attachment 1 Carpet Tile Info With Summary.

See attached document: Attachment 2 LVT Flooring Requirements.

See attached document: Attachment 3 Carpet tile sample.

See attached document: Attachment 4 Maple flooring LVT sample.

Carpet and Luxury Vinyl Tile