Attch A_598-22-125 Repair Replace Fire Alarm Systems - VA Constr Gen Req 20250121.pdf

STATEMENT OF WORK

CONSTRUCTION PACKAGE

FOR

REPAIR/REPLACE FIRE ALARM

SYSTEMS - CONSTRUCTION – NLR & JLM

598-22-125

Central Arkansas Veterans Healthcare System VISN 16, Group 598

North Little Rock, Arkansas

Prepared By CAVHS Planning and Design Office

January 7, 2025

TABLE OF CONTENTS 00 00 00 - 2

DIVISION TABLE OF CONTENTS

DIVISION TABLE OF CONTENTS

DIVISION 01 – GENERAL REQUIREMENTS

SECTION 01 00 00 - GENERAL REQUIREMENTS

GENERAL REQUIREMENTS 01 91 00 - 3

DIVISION 01 – GENERAL REQUIREMENTS

SECTION 01 00 00 - GENERAL REQUIREMENTS

PART 1 - GENERAL

1.01 SAFETY REQUIREMENTS

A. Refer to the specification section 01 35 26, SAFETY REQUIREMENTS for safety and infection control requirements.

1.02 GENERAL REQUIREMENT

A. Contractor shall completely prepare site for building operations, including demolition, removal of existing structures, furnish labor and materials, and to perform the work in accordance with the plans and specifications for project Repair/Replace Fire Alarm Systems 598-22-125 at the two Central Arkansas Veterans Healthcare System (CAVHS) VA Medical Center Campuses: The Eugene J. Towbin (EJT) Healthcare Center and the John L. McClellan (JLM) Memorial Veterans Hospital. The EJT campus is located at 2200 Fort Roots Drive, North Little Rock, Arkansas 72114. The JLM campus is located at 4300 West 7th Street, Little Rock, Arkansas 72205.

B. All employees of general contractor and subcontractors shall comply with VA security management program and obtain permission of the VA police, be identified by project and employer, and restricted from unauthorized access.

1.03 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR

A. Drawings and contract documents may be obtained from the website where the solicitation is posted. Additional copies will be at Contractor's expense.

1.04 DESCRIPTION OF WORK

A. This project provides fire alarm front-end upgrades/replacement for all buildings on the JLM and EJT campuses. As part of this project, the security system shall be separated from the fire alarm system creating a separate security loop. This project is an equipment replacement and not a life safety upgrade.

1. The existing fire alarm system servicing both campuses is Edwards. The Edwards front-end system shall be replaced with EST-4, programmable Fire Alarm Control Panel (FACP). Power for the new panel shall be provided from the exiting circuit serving the fire alarm system. The new FACP shall be located within the vicinity of the existing FACP. Patching and finishing of walls shall be completed as required.

2. The project shall install smoke detectors in fire alarm control panel rooms that currently do not have smoke detectors units.

3. The project is in an occupied and fully functioning hospital. All technical considerations associated with such, as well as, appropriate noise, language and behavioral considerations shall be followed to the maximum extent.

4. The GC shall be responsible for removing, temporarily storing, and reinstalling existing VA furnishings and equipment. The storage location will be on site but not necessarily inside the facility.

GENERAL REQUIREMENTS 01 91 00 - 4

5. The project work sequence shall be working on one building at a time. The existing panel shall be kept operational until the new FACP is installed, all points transferred to the new panel, and tested.

6. The demolition work shall involve removal of existing FACP, any redundant wires, and any redundant conduits associated with the fire alarm panel.

7. Contractor parking shall be coordinated with the Contracting Officer’s Representative (COR). The contractor shall park in the designated spots only.

8. Contractor inside laydown and storage area shall be contained in the project area only. Additional outdoor space may be available. Contractor to coordinate with

COR.

9. Contractor shall maintain jobsite in a clean and orderly fashion at all times. Daily cleanup is required.

10. Contractor shall protect existing building structure, finishes, fixtures and/or systems that are slated to remain. Any damage caused by Contractor shall be repaired at contractor’s expense.

11. In areas of ceiling removal, fire protection system must be modified or a continuous fire watch employed. See specification section 01 35 26 Safety Requirements.

12. The Contractor is responsible for verifying dimensions, existing utilities and other information presented in this document, project plans and/or specifications. The Contractor’s price shall include all direct (Bare Cost) and indirect costs (Coefficient) including labor, materials, equipment, transportation, incidentals, and taxes.

13. Prior to any mobilization and construction, the contractor shall request and have an approved Infection Control Construction Permit, Construction Safety Plan, and an Interim Life Safety Measures Certification from the VAMC. Also, project/construction schedule, schedule of values/prices and construction phases must be provided and approved by the Contracting Officer.

14. Contractor is responsible for maintaining a minimum of ICRA level 3 or 4 for all areas depending upon the infection control permit requirement.

15. The Contactor and subcontractors shall attend a Safety training provided by Central Arkansas Veterans Hospital before any work begins. This training includes Infection Control.

16. All Superintendents are required to have an OSHA 30-hour safety training certification. All employees working on site must have an OSHA 10-hour safety training. This training is not provided by the VA.

17. The Contracting Officer’s Representative monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of

GENERAL REQUIREMENTS 01 91 00 - 5

government furnished property, and provide site entry of Contractor personnel.

The COR is not authorized to change any of the terms and conditions of the Contract.

1.05 PROJECT AREA LIMITATIONS

A. All work shall be performed in all buildings at the two Central Arkansas Veterans

Healthcare System (CAVHS) VA Medical Center Campuses: The Eugene J. Towbin (EJT) Healthcare Center and the John L. McClellan (JLM) Memorial Veterans Hospital. The EJT campus is located at 2200 Fort Roots Drive, North Little Rock, Arkansas 72114. The JLM campus is located at 4300 West 7th Street, Little Rock, Arkansas 72205.

1.06 CONSTRUCTION SECURITY REQUIREMENTS

A. Security Plan:

1. The security plan defines both physical and administrative security procedures that will remain effective for the entire duration of the project.

2. The General Contractor is responsible for assuring that all sub-contractors working on the project and their employees also comply with these regulations.

B. Security Procedures:

1. General Contractor’s employees shall not enter the project site without appropriate badge. They may also be subject to inspection of their personal effects when entering or leaving the project site.

2. Before starting work the General Contractor shall give one week’s notice to the Contracting Officer so that security//escort//arrangements can be provided for the employees. This notice is separate from any notices required for utility shutdown described later in this section.

3. No photography of VA premises is allowed without written permission of the Contracting Officer.

4. VA reserves the right to close or shut down the project site and order General Contractor’s employees off the premises in the event of a national emergency. The General Contractor may return to the site only with the written approval of the Contracting Officer.

1.07 PRIVACY AND INFORMATION SECURITY

A. Privacy and Information Security:

1. Information Systems Officer, Information Protection: The contractor will not have access to VA Desktop computers, nor will they have access to online resources belonging to the government while conducting services. If removal of equipment from the VA is required, any memory storage devices, such as hard drives, solid state drives and non-volatile memory units will remain in VA control and will not be removed from VA custody.

2. Privacy Officer: The contractor will not have access to protected Patient Health Information (PHI) and nor will they have the capability of accessing patient information during the services provided to the VA and if removal of equipment from the VA is required, any memory storage devices, such as hard drives, solid state drives and non-volatile memory units will remain in VA control and will not be

GENERAL REQUIREMENTS 01 91 00 - 6

removed from VA custody. All research data available for Contractor analyses is de-identified.

3. Records Manager:

a. Citations to pertinent laws, codes, and regulations such as 44 U.S.C chapters

21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.

b. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

c. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.

d. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

e. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

f. The Government Agency owns the rights to all data/records produced as part of this contract.

g. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.)

and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

1.08 OPERATIONS AND STORAGE AREAS

A. The Contractor shall confine all operations (including storage of materials) on

Government premises to areas authorized or approved by the Contracting Officer.

The Contractor shall hold and save the Government, its officers, and agents, free and harmless from liability of any nature occasioned by the Contractor's performance.

B. Workmen are subject to rules of Medical Center as applicable to their conduct.

C. Plan and execute the work with minimal impact to the normal functioning of Medical

Center as a whole, including patient care, operations of utility services, fire protection systems and any existing equipment, and with work being done by others.

1. Do not store materials and equipment in other than assigned areas.

2. Schedule delivery of materials and equipment to immediate construction working areas within buildings in use by Department of Veterans Affairs in quantities sufficient for not more than two workdays. Provide unobstructed access to Medical Center areas required to remain in operation.

D. Phasing:

1. The Medical Center must maintain its operation 24 hours a day 7 days a week.

Therefore, any interruption in service must be scheduled and coordinated with the

GENERAL REQUIREMENTS 01 91 00 - 7

COR to ensure that no lapses in operation occur. It is the CONTRACTOR'S responsibility to develop a work plan and schedule detailing, at a minimum, the procedures to be employed, the equipment and materials to be used, the interim life safety measure to be used during the work, and a schedule defining the duration of the work with milestone subtasks. The work to be outlined shall include, but not be limited to:

a. To ensure such executions, Contractor shall furnish the COR with a schedule of approximate dates on which the Contractor intends to accomplish work in each specific area of site, building or portion thereof.

1.09 ALTERATIONS – Not used

1.10 SPECIAL CONSIDERATIONS – Not used

1.11 DISPOSAL AND RETENTION – not used

1.12 PROTECTION OF EXISTING VEGETATION, STRUCTURES, EQUIPMENT, UTILITIES,

AND IMPROVEMENTS – not used

1.13 RESTORATION – not used

1.14 PHYSICAL DATA – not used

1.15 PROFESSIONAL SURVEYING SERVICES – not used

1.16 LAYOUT OF WORK

A. The Government will provide the following drawings to the Contractor as referred to in paragraph 1.05 for work indicated:

1. 100% Construction Drawings

2. 100% Construction Specifications

3. Any other documents required.

1.17 AS-BUILT DRAWINGS

A. The contractor shall maintain two full size sets of as-built drawings which will be kept current during construction of the project, to include all contract changes, modifications and clarifications.

B. All variations shall be shown in the same general detail as used in the contract drawings. To ensure compliance, as-built drawings shall be made available for the COR review, as often as requested.

C. Contractor shall deliver two (2) approved, completed sets of as-built drawings in the electronic version (scanned PDF and AutoCAD Record Drawings) to the COR within 15 calendar days after the acceptance of the project by the COR.

D. Paragraphs A, B, & C shall also apply to all shop drawings.

GENERAL REQUIREMENTS 01 91 00 - 8

1.18 USE OF ROADWAYS – not used

1.19 RESIDENT ENGINEER'S FIELD OFFICE – not used

1.20 TEMPORARY USE OF MECHANICAL AND ELECTRICAL EQUIPMENT – not used

1.21 TEMPORARY USE OF EXISTING ELEVATORS – not used

1.22 TEMPORARY USE OF NEW ELEVATORS – not used

1.23 TEMPORARY TOILETS – not used

1.24 AVAILABILITY AND USE OF UTILITY SERVICES

A. The Government shall make all reasonably required amounts of utilities available to the Contractor from existing outlets and supplies, as specified in the contract. The Contractor shall carefully conserve any utilities furnished without charge.

B. The Contractor, at Contractor's expense and in a workmanlike manner, in compliance with code and as satisfactory to the Contracting Officer, shall install and maintain all necessary temporary connections and distribution lines. Before final acceptance of the work by the Government, the Contractor shall remove all the temporary connections, distribution lines, meters, and associated paraphernalia and repair restore the infrastructure as required.

1.25 UTILITY SHUTDOWNS

A. No utility service such as water, gas, steam, HVAC, sewers, electricity, or fire protection systems and communications systems may be interrupted without prior approval of the CAVHS Chief Engineer. If services must be interrupted to other services outside of the immediate work area of this scope, a minimum of 14 days written notice must be submitted for approval. This outage request must identify the affected buildings, areas, rooms, date, duration, outage description, and the procedure of the intended work. If the outage affects any clinic spaces of the facility minimum notice required for clinic outages is 30 days.

1.26 NEW TELEPHONE EQUIPMENT – not used

1.27 TESTS – As per specification sections 28 16 00 Intrusion Detection System and

28 31 00 Fire Alarm Detection.

A. Fire Alarm Control Panel

1. Pre-Testing: Prior to start of any work for each building, contractor shall test all fire alarm devices connected to the fire alarm control panel and provide a test report to the COR.

2. Interim Testing: Prior to any demolition, contractor shall install new fire alarm control panel, transfer existing devices and circuits to the new panel, test the new panel, place the new panel into operation, and provide a test report to the COR.

3. Final Testing: Prior to final acceptance a minimum 30 day "burn-in" period shall be provided. The purpose shall be to allow equipment to stabilize and potential installation and software problems and equipment malfunctions to be identified and corrected. During this diagnostic period, all services will be made upon successful completion of the "burn-in" period and where the last 14 days is without a system or equipment malfunction. At the final inspection a factory trained representative of the manufacturer of the major equipment shall repeat the tests in Article 3.3 TESTS and those required by NFPA 72. In addition, the representative

GENERAL REQUIREMENTS 01 91 00 - 9

shall demonstrate that the systems function properly in every respect and provide a test report to the COR.

B. Intrusion Detection System

1. The Commissioning Agent shall observe startup and contractor testing of selected equipment. Coordinate the startup and contractor testing schedules with the COR and Commissioning Agent. Provide a minimum of 7 days prior notice. Upon completion, provide a test report to the COR.

1.28 INSTRUCTIONS

A. Contractor shall furnish Maintenance and Operating manuals (hard copies and electronic) and verbal instructions when required by the various sections of the specifications and as hereinafter specified.

B. Manuals: Maintenance and operating manuals and one compact disc (four hard copies and one electronic copy each) for each separate piece of equipment shall be delivered to the COR coincidental with the delivery of the equipment to the job site.

Manuals shall be complete, detailed guides for the maintenance and operation of equipment. They shall include complete information necessary for starting, adjusting, maintaining in continuous operation for long periods of time and dismantling and reassembling of the complete units and sub-assembly components. Manuals shall include an index covering all component parts clearly cross-referenced to diagrams and illustrations. Illustrations shall include "exploded" views showing and identifying each separate item. Emphasis shall be placed on the use of special tools and instruments. The function of each piece of equipment, component, accessory and control shall be clearly and thoroughly explained. All necessary precautions for the operation of the equipment and the reason for each precaution shall be clearly set forth. Manuals must reference the exact model, style and size of the piece of equipment and system being furnished. Manuals referencing equipment similar to but of a different model, style, and size than that furnished will not be accepted.

C. Instructions: Contractor shall provide qualified, factory-trained manufacturers' representatives to give detailed training to assigned Department of Veterans Affairs personnel in the operation and complete maintenance for each piece of equipment.

All such training will be at the job site. These requirements are more specifically detailed in the various technical sections. Instructions for different items of equipment that are component parts of a complete system, shall be given in an integrated, progressive manner. All instructors for every piece of component equipment in a system shall be available until instructions for all items included in the system have been completed. This is to assure proper instruction in the operation of inter-related systems. All instruction periods shall be at such times as scheduled by the COR and shall be considered concluded only when the COR is satisfied in regard to complete and thorough coverage. The contractor shall submit a course outline with associated material to the COR for review and approval prior to scheduling training to ensure the subject matter covers the expectations of the VA and the contractual requirements.

The Department of Veterans Affairs reserves the right to request the removal of, and substitution for, any instructor who, in the opinion of the COR, does not demonstrate sufficient qualifications in accordance with requirements for instructors above.

GENERAL REQUIREMENTS 01 91 00 - 10

1.29 GOVERNMENT-FURNISHED PROPERTY – not used

1.30 RELOCATED // EQUIPMENT // ITEMS // - not used

1.31 STORAGE SPACE FOR DEPARTMENT OF VETERANS AFFAIRS EQUIPMENT –

not used

1.32 CONSTRUCTION SIGN – not used

1.33 SAFETY SIGN – not used

1.34 PHOTOGRAPHIC DOCUMENTATION – not used

1.35 FINAL ELEVATION DIGITAL IMAGES – not used

1.36 HISTORIC PRESERVATION – not used

1.37 VA TRIRIGA CPMS – not used

1.38 PROJECT MEETINGS

A. Each week the contractor shall hold a progress meeting to review progress to date and to resolve all questions for the upcoming week. The progress meeting shall include at a minimum, the Project Manager and the Superintendent representing the Contractor, the COR and the CO representing the Government. Technical supervisor (foreman), sub-contractors, suppliers, etc. shall attend when requested by the Contracting Officer. The meeting shall be same day, time, and place each week.

B. Meeting Minutes - The contractor shall take minutes of all meetings held relative to this project. The format must be acceptable to the Contracting Officer Representative (COR). Minutes must include the meeting date and time; agenda; meeting location;

list of participants with their affiliations, and email addresses; be fully descriptive of issues, problems and decisions made; and action items with names of responsible parties and deadlines. In addition, the minutes must include, as attachments, all exhibits and references distributed as handout materials, unless the materials are part of a formal submission. The contractor shall provide, via e-mail, complete copies of all minutes to all attendees within 72 hours of the meeting. All challenges to the minutes will be reflected in a revised version prepared by the contractor and CO along with the contractor and COR shall sign/initial the minutes. In the event of any disputes or challenges that can’t be resolved, the Contracting Officer shall render a final decision.

Copies of updated minutes shall be distributed to all attendees within 48 hours after change notice.

1.39 HOLIDAYS

A. The following legal holidays are observed by this Government Agency including any day declared by the federal government.

New Year's Day January 1st Martin Luther King's Birthday Third Monday in January Presidents Day Third Monday in February Memorial Day Last Monday in May Juneteenth June 19th Independence Day July 4th Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day November 11th Thanksgiving Day 4th Thursday in November Christmas Day December 25th

GENERAL REQUIREMENTS 01 91 00 - 11

1.40 FINAL CLEANUP

A. Final clean up and finishes. At the completion of the work, all fixtures, equipment, and materials shall be cleaned. The Contractor shall do a final cleaning to include disposal of debris resulting from construction as well as dispose of containers for the materials used during the performance of the work.

1.41 PERIOD OF PERFORMANCE

A. The Performance Period for this project is three hundred and sixty-five (365) calendar days after receiving the Notice to Proceed.

1.42 WARRANTY

A. Contractor shall warrant its work against faulty workmanship for a period of not less than one year from the date of Government acceptance of the work provided under this contract. Under this warranty, contractor shall be prepared to return to the work site within one working day after notification without charge to make any necessary repairs.

PART 2 - PRODUCTS (Not Used) PART 3 - EXECUTION (Not Used)

END OF SECTION – GENERAL REQUIREMENTS