Questions and Answers FINAL.docx

1. Please confirm if the Scope of Work (SOW) includes annual, semi-annual, and quarterly inspections? If so, can you please revise the price/cost schedule so these services can be included in the price quote? YES, THE SOW INCLUDES ANNUAL, SEMI-ANNUAL, AND QUARTERLY INSPECTIONS

1. Please confirm that this contract is only for the main campus at 2400 Canal Street – the listed 15 buildings and Fisher House – and that no clinics are included in the SOW. NO CLINICS ARE INCLUDED IN THIS SOW; THIS CONTRACT IS ONLY FOR THE MAIN CAMPUS AT 2400 CANAL ST.

1. Hydrants are listed under 5.6, page 12 Attachment A with no quantities provided. Are Hydrants included in this contract? If so, how many Hydrants need to be inspected? Please provide counts, as well as detailing the breakdown of fire line vs. domestic. THERE ARE 12 HYDRANTS THAT NEED TO BE MAINTAINED AND THESE ARE FIRE LINE

1. What year should the 5-year inspections be completed for the sprinkler systems? 2028

1. What year should the 6-year inspection be completed for the fire/damper inspection? IT WILL BE EVERY FOUR YEARS NOW AND IT WILL BE CONDUCTED ON YEAR 2028

1. Can you please provide the quantities for all fire/smoke dampers in this scope? 815 + OR – 5%

1. How many total monitoring accounts do you have currently for the fire alarm system? ONE (1)

1. Are they monitored by POTS lines or cellular communicators? If monitored by cellular communicator, what make, and model device is currently installed? POTS LINES I BELIEVE

1. Do backflows need to be inspected and if so, do you have quantities, sizes and are they fire or domestic, and what are the inspection frequencies required (annual, 5-year)? NO, THIS IS A SEPARATE CONTRACT

1. What are the dates and manufacturer of each kitchen hood suppression system installed? ROUGHLY AROUND 2014, 2015.

1. How many ANSUL kitchen suppression systems need to be inspected and how many gallons are each system? 16 EACH, DON’T KNOW THE SIZES

1. Can you please provide the number and types of fire alarm devices (e.g., smoke detectors, heat detectors, pull stations), inventory/locations, main panels, power supplies, workstations, and age of systems/devices? 6749+/- 20% AND SPRINKLER DEVICES 4000 +/- 5%

1. Is the 3-year audibility testing for the fire alarm devices required in this contract? If so, which year is it to be performed? THE AUDIBLES ARE TESTED EVERY YEAR ON THE FIRE ALARM INSPECTION AND TESTING CONTRACT (SEPARATE)

1. Please provide the make and model of the fire pumps. AURORA, MODEL:4-481-110, PENTAIR, MODEL: 2-383-9C, AURORA, MODEL: 125CM

1. Do standpipes need to be inspected, and if so what are the inspection frequencies required (5-year)? 2028

1. Can you please provide the previous annual inspection reports for all systems referenced in the solicitation? Yes, can be provided to awardee

1. Will all technicians performing any service or inspection work on fire alarm systems require a NICET III certification or would a NICET III certified project manager suffice? ALL TECHNICIANS SHOULD BE NICET III CERTIFIED

1. For access to facilities under PWS, section 7.1 - Will technicians working on site be provided with badges and set of keys for building access? TECHNICIANS WILL BE ESCORTED BY VA STAFF SO. KEYS CANNOT BE ISSUED DUE TO SECURITY PROTOCOLS

1. Would the government consider amending the 2-hour onsite response time to a 2-hour call back response time, and based on the needs respond within 4 hours for emergencies or next available business day for a standard service call? NO THIS WILL NOT BE AMMENDED

1. Can you please provide as-built drawings for the fire alarm and fire sprinkler systems? Yes, can be provided after award to awardee

1. Just for clarity, designated as 01 (0001, Etc) should have the cost of a single hour in the unit price and a total of 570 hrs. Line designated 02 (0002, Etc)should be an estimated cost for parts needed for maintenance over the contract period. In addition, considering each part utilized would have a different cost would using and average be acceptable? NO WE WOULD NEED THE ACTUAL COST OF THE PARTS

1. Can previous inspection and maintenance / repair reports be provided? Yes, can be provided after award to awardee

1. Reference Performance Work Statement, Section 3.13 Service Calls (Emergency Call-back Service):

22. The reference section calls for the inclusion of cost for both normal and overtime call-back service, however, the price/cost schedule only allows for a single hourly rate to be included in our bid. Please advise if our price is to reflect a normal or an overtime rate. Normal and Overtime Rates

22. If only a normal rate is provided, how will the overtime rate be determined? N/A

1. Is the FM-200 system in the main Computer Room to be included in this quote? Yes

1. Regarding the maintenance Contract, is the VA looking for a price for service for all year or just the service from the inspection repairs? All year because we have a contractor that does the inspection and testing already; annual, semi-annual and quarterly in conjunction with the inspection and testing contract.

1. On the Bid document, I did not see anything for the inspection of the systems, only maintenance and repair. Are the inspections included in this bid? If so, the 570 hours that they have listed are probably not enough for the inspections, repairs, and service calls for repairs. This contract is only for Preventative Maintenance and Repairs

1. Nowhere in the documents does it state Annual Inspections in accordance with NFPA 25. However it does reference the standard. Is an NFPA 25 annual inspection required? No annual inspection is required it is a separate contract for inspections.

1. Backflow Preventers are mentioned in the maintenance schedule. Will BFP’s be required to be certified annually? Yes, if these backflows are a part of the sprinkler system.

1. 1.4.1 and 1.4.5 seem to contradict each other. 1.4.1 states “unlimited” emergency services. 1.4.5 suggests giving a quote to the COR. Please elaborate. So when a part or piece of equipment needs to be replaced, we ask the contractor to provide a quote on the material due to the monies we have allotted in the contract for parts.