P03 Brand Name JA 520-22-169 (CO Signed) - Copy_Redacted.pdf

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval

For Brand Name Items Project 520-22-169

1. Contracting Activity:

Department of Veterans Affairs, VISN 16, Biloxi VAMC. Network Contracting Office 16.

The proposed procurement is for the Upgrade Mechanical Systems, JACC, Eglin, and Panama City project number 520-22-169 at the Gulf Coast Veterans Health Care System (GCVHCS), Joint Ambulatory Care Clinic (JACC) in Pensacola, Florida.

2. Nature and/or Description of the Action Being Processed:

This justification is to support the Upgrade Mechanical Systems project that includes replacement of end-of-life medical air systems that will be awarded as a firm-fixed price contract. This justification is for other than full and open competition for the procurement of certain construction materials and installation. The use of a particular brand name for the items listed below accommodates standardization of these items throughout the Gulf Coast Veterans Healthcare System (GCVHCS).

The medical equipment at all GCVHCS clinics is maintained by both in-house maintenance in partnership with HMS, Inc. Currently, HMS is contracted to provide services to the medical gas equipment. To not impact patient care, we strive to keep uniform medical gas brands at each of our sites, improving our access to on-had spare parts that can be rapidly sourced and installed between facilities. Our in-house staff and HMS have been trained in these manufacturer brands, increasing their ability to make timely adjustments or repairs in restoring medical gas services to each of our clinics. For this reason, we request the equipment below to be standardized by brand as follows:

a. Instrument air compressor system POWEREX Scroll Medical Instrument Air Systems (MSQ05A4) Quantity: 2 Unit of Measure: Each (Ea) Cost per unit:

Total Cost:

Unique Qualifications:

Each compressor shall be belt driven oil-less rotary scroll single stage, air-cooled construction

Linear belt tension adjustment Absolutely no oil needed for operation Quad rated 5 HP skid mounted units Rated for 100% continuous duty Tip seals to be composite PTFE rated for minimum 10,000 hours of operation Bearings: external to the air compression chamber and serviceable 8,000 run hour minimum for bearing maintenance Integral radial flow fan Intake and discharge flexible connections Discharge check valve Fan-cooled aftercooler

High discharge temperature shut off switch Motors ODP enclosure NEMA construction NFPA Compliant Redundancy Premium Control Panel with Touch

Screen and gateway server card with BacNet® protocol

i. Touch screen to display pump status, pump faults, pump run hours, system pressure, system alarms and service alert notifications for the pumps, dryers, dew point and CO monitors

Meets NFPA 99 requirements for Risk Category 1 systems Automatic lead/lag sequencing and automatic alternation of compressors Control Panel

i. UL508A listed control panel in a NEMA 12 enclosure

1. HOA switch

2. Magnetic starter with 3 leg overload protection

3. High temperature shutdown with audible and visual alarm

4. Hour meter

5. Compressor run light

ii. Ethernet port for connection to BacNet® server

iii. PLC controller

1. control logic to start lag compressor automatically if lead compressor fails to operate, a reserve compressor in-use alarm with visual and audible alarms, and redundant control circuit transformers with visual indication of a main transformer failure

iv. Dry contacts on a labeled terminal strip for remote alarm monitoring and an acknowledge pushbutton for horn silencing

v. Control logic to start the lag compressor automatically if the lead compressor fails to operate

vi. Integrated dew point and carbon monoxide monitors. The touch screen will display dew point and CO readings and provide audible and visual high dew point and CO alarms

vii. Dryer maintenance notifications and service alerts at set run hour intervals

Duplex Desiccant Tower Dryers with purge control CO & Dew Point Control Monitors NFPA Compliant Local and Master Alarm Points 120 Gallon Corrosion Resistant Internally lined receiver tank ASME 200 psi rated MAWP air receiver Pressure guage and safety relief valve, sight guage, and by-pass valve for tank isolation while unit is operational Automatic electronic tank drain with manual override Dryer controls to include a re-pressurization cycle to prevent shocking of the desiccant bed prior to switching towers Integrated purge saving control system to suspend purge air loss during low demand Filter/dryer/regulator assembly plumbed with bypass valves enabling service without disrupting facility air flow First stage filter including dual pre-filters with element change indicators and automatic condensate drains up-stream of air dryers Second stage including dual particulate filters with element change indicators installed downstream of air dryers Dual set of pressure reducing valves with pressure gauges installed downstream of the final filters and adjusted to outlet pressure of 55 psig

Inlet Piping and Facility Piping Connections All alarm Signal and Electrical Connections Vibration isolation pads included with system

b. Oral Vac

RamVac oral evac system pumps with RamVac Aeras 10s (Bison 7) Owl Touch 4 controllers

Quantity: 2 Unit of Measure: Each (Ea) Cost per unit:

Total Cost:

Unique Qualifications:

i. 100% water-free operation

ii. 10 user capacity

iii. 2,673 BTU/hr limit

iv. 77 dBA Max

v. 3 phase

vi. 3.0 hp motor

vii. Footprint: 26”Wx22”Dx30”H

viii. Inlet Piping and Facility Piping Connections

ix. All alarm Signal and Electrical Connections

c. Medical Air Compressor

POWEREX Medical Scroll Compressor System (MSD0754) Quantity: 1 Unit of Measure: Each (Ea) Cost per unit:

Total Cost:

Unique Qualifications:

Each compressor shall be belt driven oil-less rotary scroll single stage, air-cooled construction

Linear belt tension adjustment Absolutely no oil needed for operation Quad rated 5 HP skid mounted units Rated for 100% continuous duty Tip seals to be composite PTFE rated for minimum 10,000 hours of operation Bearings: external to the air compression chamber and serviceable 8,000 run hour minimum for bearing maintenance Integral radial flow fan Intake and discharge flexible connections Discharge check valve Fan-cooled aftercooler High discharge temperature shut off switch Motors ODP enclosure NEMA construction NFPA Compliant Redundancy Premium Control Panel with Touch Screen and gateway server card with BacNet® protocol

i. Touch screen to display pump status, pump faults, pump run hours, system pressure, system alarms and service alert notifications for the pumps, dryers, dew point and CO monitors

Meets NFPA 99 requirements for Risk Category 1 systems Automatic lead/lag sequencing and automatic alternation of compressors Control Panel

i. UL508A listed control panel in a NEMA 12 enclosure

1. HOA switch

2. Magnetic starter with 3 leg overload protection

3. High temperature shutdown with audible and visual alarm

4. Hour meter

5. Compressor run light

ii. Ethernet port for connection to BacNet® server

iii. PLC controller

1. control logic to start lag compressor automatically if lead compressor fails to operate, a reserve compressor in-use alarm with visual and audible alarms, and redundant control circuit transformers with visual indication of a main transformer failure

iv. Dry contacts on a labeled terminal strip for remote alarm monitoring and an acknowledge pushbutton for horn silencing

v. Control logic to start the lag compressor automatically if the lead compressor fails to operate

vi. Integrated dew point and carbon monoxide monitors. The touch screen will display dew point and CO readings and provide audible and visual high dew point and CO alarms

vii. Dryer maintenance notifications and service alerts at set run hour intervals

Duplex Desiccant Tower Dryers with purge control CO & Dew Point Control Monitors NFPA Compliant Local and Master Alarm Points 120 Gallon Corrosion Resistant Internally lined receiver tank ASME 200 psi rated MAWP air receiver Pressure guage and safety relief valve, sight guage, and by-pass valve for tank isolation while unit is operational Automatic electronic tank drain with manual override Dryer controls to include a re-pressurization cycle to prevent shocking of the desiccant bed prior to switching towers Integrated purge saving control system to suspend purge air loss during low demand Filter/dryer/regulator assembly plumbed with bypass valves enabling service without disrupting facility air flow First stage filter including dual pre-filters with element change indicators and automatic condensate drains up-stream of air dryers Second stage including dual particulate filters with element change indicators installed downstream of air dryers Dual set of pressure reducing valves with pressure gauges installed downstream of the final filters and adjusted to outlet pressure of 55 psig Inlet Piping and Facility Piping Connections All alarm Signal and Electrical Connections Vibration isolation pads included with system

3. Statutory Authority Permitting Other than Full and Open Competition:

(X) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per FAR 6.302-1; 41 USC §253(c)(1) ( ) (2) Unusual and Compelling Urgency per FAR 6.302-2;

( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per FAR 6.302-3;

( ) (4) International Agreement per FAR 6.302-4 ( ) (5) Authorized or Required by Statute FAR 6.302-5;

( ) (6) National Security per FAR 6.302-6;

( ) (7) Public Interest per FAR 6.302-7;

4. Demonstration that the Contractor’s Unique Qualifications or Nature of the

Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

Operational medical gas equipment used at each of the GCVHCS facilities is made by Powerex and RamVac. Using a different manufacturer would reduce the available spare parts and equipment on-hand to borrow from in the event of a failure. Supply chain interruptions have decreased the reliability of express ordered parts being delivered in a timely manner. Maintenance increasingly relies on similar facility equipment (chiller sensors, chiller comm cards, compressor sensors, etc) at other locations that can provide temporary parts, while the express order parts are delivered days or weeks later. This applies to motors, pulleys, communication cards, power supplies, etc.

5. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable:

In accordance with the Competition in Contracting Act (CICA), the components listed above are identified as brand name; however, the overall procurement will be competed as a Service-Disabled Veteran-Owned Small-Business (SDVOSB) Set-Aside. This Justification for Other Than Full and Open Competition will be posted to Federal Business Opportunities with the solicitation.

6. Determination by the Contracting Officer that the Anticipated Cost to the Government will be Fair and Reasonable:

The anticipated price to the Government for the items requested to be brand name is approximately

The items for which brand name approval is being requested are subsequent components to the overall construction project. This procurement will be competed and based on competition; the Contracting Officer will make a determination of fair and reasonable pricing prior to award.

7. Description of the Market Research Conducted and the Results, or a Statement of the

Reasons Market Research Was Not Conducted:

Multiple (SDVOSB) companies are listed in SBA VetCert and SAM, as general construction companies capable of meeting the requirements as listed in design drawings and specifications. Market research demonstrates that there are 1,742 SDVOSB/VOSBs registered in SBA VetCert under NAICS Code 238220. Therefore, from Market Research findings and the VA Rule of Two, it has been determined that this requirement shall be solicited as a 100% SDVOSB set aside on SAM.gov.

Competing firms will deliver fair market prices for systems and items listed as all systems are common and use standard off the shelf components. The Contracting Officer and COR were in concurrence with information provided. Approval of the items as brand name only is critical for the overall efficiency of the completed project and the GCVHCS facility.

8. Any Other Facts Supporting the Use of Other than Full and Open Competition:

Standardizing equipment across the Gulf Coast improves our ability to maintain reliable operations and respond to failures of that equipment much quicker than having an extensive list of brands. These brands have proven reliable in performance as well as quick sourcing of parts domestically or in some cases internally to the Gulf Coast from our other equipment skids. All of these factors lead to less impacts to patient care from medical gas system downtime. Our limited in-house staff and HMS have been trained in these manufacturer brands, increasing their ability to make timely adjustments or repairs in restoring medical gas services to each of our clinics.

9. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

Not applicable. It is the responsibility of the offerors and the general contractor awarded the project to locate suppliers and obtain pricing for all materials and components, and to work with the current medical gas services contractor to include the items listed in this justification.

10. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any

Barriers to Competition before Making subsequent acquisitions for the supplies or services required:

There will be competition for the overall procurement. It will be the responsibility of the offerors to obtain pricing from the suppliers of the items and to submit a competitive proposal for the project.

11. Requirements Certification: I certify that the requirement outlined in this justification is a

Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Logan Bazo COR/Healthcare Engineer GCVHCS- Pensacola

12. Approvals in accordance with FAR 6.304

a. Contracting Officer's Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

JB Herbst Contracting Officer Network Contracting Office 16

LOGAN

BAZO

Digitally signed by

LOGAN BAZO

Date: 2024.02.05 12:53:24 -06'00'

JENNINGS

HERBST

Digitally signed by

JENNINGS HERBST

Date: 2024.02.05 13:39:52 -06'00'