36C25624Q0417 Solicitation Questions Answers and Changes thru Amendment 0005.xlsx
XLSX spreadsheet 25 KB Posted
- Solicitation number
- 36C25624Q0417
About this file
This document contains a solicitation for annual boiler safety testing and repair services along with associated questions and answers. The contractor must inspect, test, and potentially repair high and low pressure boiler safety devices at a Veterans Affairs medical center located in Fayetteville, Arkansas. Services include annual inspections of steam flow transmitters, recorders, flue gas analyzers, temperature sensors, water level controllers, and other instrumentation and controls. Emergency phone support is required within one hour, and the contractor must be available for on-site emergency work as needed through contract modifications. Inspections will check for compliance with the current VHA boiler safety manual and involve testing one boiler offline at a time. The solicitation closing date was extended to March 20, 2024.
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Other files
| File | Type | Posted |
|---|---|---|
| Drawing list.xlsx | XLSX spreadsheet | |
| 36C25624Q0417 0005 Amendment 5.pdf | ||
| 36C25624Q0417 Amendment 0004.pdf | ||
| 36C25624Q0417 Amendment 0003.pdf | ||
| 36C25624Q0417 Solicitation Questions Answers and Changes thru Amendment 0004.xlsx | XLSX spreadsheet | |
| 36C25624Q0417 Solicitation Questions Answers and Changes thru Amendment 003.xlsx | XLSX spreadsheet | |
| 36C25624Q0417 0003.pdf | ||
| 36C25624Q0417 Solicitation Questions Answers and Changes thru Amendment 002.xlsx | XLSX spreadsheet | |
| 36C25624Q0417 Amendment 0002.pdf | ||
| 36C25624Q0417 RFQ Revision 1.docx | DOCX document | |
| 36C25624Q0417 Solicitation Questions Answers and Changes thru Amendment 0001.xlsx | XLSX spreadsheet | |
| Attachment 3 Price Schedule Excel Sheet Revision 1.xlsx | XLSX spreadsheet | |
| 36C25624Q0417 Amendment 0001.pdf | ||
| Attachment 3 Price Schedule Excel Sheet.xlsx | XLSX spreadsheet | |
| 36C25624Q0417 RFQ.docx | DOCX document | |
| Attachment 1 Statement of Work.docx | DOCX document | |
| Attachment 2 Wage Determination 15 - 5109 Rev 23 - 12-26-2023.pdf |
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Q&A
| Amendment | ||||
| # | Question | |||
| # | Question | Answer | ||
| 36C25624Q0417 0001 | 1 | You mention the 1449 form for the solicitation, but I do not see it in the documents. Does this need to be filled out for you? | The SF1449 is the very first page of the RFQ. The document number is in the bottom right corner as STANDARD FORM 1449. Yes, it needs to be filled out as instructed in solicitation Section E.2 ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES. | |
| 36C25624Q0417 0001 | 2 | On the pricing sheet you have a CLIN for ODC and I'm not certain what you are looking for here. To give you an accurate quote I would need to know what corrective maintenance needs to be done, along with the materials necessary. Do you need a price for this when I submit the RFQ, or is this just for your side so that you have the money allocated for corrective maintenance based on recommendations during the annuals? We have worked with other government agencies before, the way we have established corrective maintenance purses is through prior year analysis of corrective maintenance call-outs averaged. I can provide you with our rate sheet, so you can understand what our pricing will look like for emergency calls, and scheduled corrective maintenance. | All CLINs ending in 002 have been corrected to $0.00. The amount for these CLINs are $0.00 because they are not funded up front. These CLINs are to be used post award on an as needed basis only. See corrected pricing via Attachment 3 Price Schedule Excel Sheet Revision 1. | |
| 36C25624Q0417 0002 | 1 | Is this project Tax Exempt? | All local, state and federal taxes apply. This solicitation contains clause 52.212-4 Contract Terms and Conditions - Commercial Products and Commercial Services. See 52.212-4(k) Taxes, which states “The contract price includes all applicable Federal, State, and local taxes and duties.” There is no blanket federal contractor exemption from taxes. The government cannot advise the contractor on anything tax related, contractors should seek their own legal counsel/advice to navigate taxes as tax requirements differ per state. That being said, prior to submitting a quotation or proposal, federal contractors should do their homework and learn whether the contract they are bidding on will be subject to applicable state taxes. Failure to do so could leave the contractor responsible for taxes not included within the contractor’s proposed pricing–and the government won’t be liable for the contractor’s mistake. The additional references below are includes for informational purposes only. |
-FAR Subpart 29.3 - State and Local Taxes, specifically FAR 29.303(b) -ASBCA Case# No. 61066 (2017).
36C25624Q0417 0002 2 Do we have information on what the transmitters are/specced? Just need to confirm so we can have the right instrumentation to calibrate these. We should just need copies for the flow/diff curves to validate. DA and Surge tank water level transmitters: (Typical) Siemens Sitrans P320 Boiler Water level transmitters: (Typical) Siemens Sitrans P DS III Steam flow transmitters: (Typical) Invensys 1DB10-T22B21P-M1L1
| 36C25624Q0417 0002 | 3 | Is it possible for the first safety inspection for 2024 be conducted in April and then every month of March thereafter? It would be a pretty quick turnaround in regards to scheduling. | Yes. The first inspection may be performed in April 2024 and every March there after. |
| 36C25624Q0417 0003 | 1 | We wanted to follow up to see if the VA would let us remove these transmitters and calibrate in our lab or if they will make us do it onsite. | The station can not have a boiler offline waiting on the vendor to calibrate off site. |
| 36C25624Q0417 0004 | 1 | Are there “repairs” included in this contract as suggested in the “repair services” portion of the title, but not outlined in the SOW? | Repairs will be limited to what is found by the contractor during the inspection. Repairs are not quaranteed to be awarded to the contractor. Contract mod will depend if the COR and Contracting Officer determine that the contractors quote if fair and reasonable. |
| 36C25624Q0417 0004 | 2 | Is the safety device testing and tuning to occur 2 x per year as mandated by VHA 1810 or only annually as title suggests? | Only an annual inspection is contracted. The second inspection is performed by VHSO staff. |
| 36C25624Q0417 0004 | 3 | Are National board internal inspections to be covered under this contract? If so, does the site open/close the boiler and provide gaskets? | National board internal inspections are not included in the contract. |
| 36C25624Q0417 0004 | 4 | Is the 6-year NDT testing on DA tank covered under this contract? If so, in which year of contract? Also, does the site open/close the tank and provide gaskets? | 6-year NDT testing is not included in this contract. Contractor performs all work required for Safety inspections. |
| 36C25624Q0417 0004 | 5 | Are all boilers currently able to run to 100% on both fuel sources? | Yes. |
| 36C25624Q0417 0004 | 6 | Does the site possess the admin level codes required to make adjustments for tuning? | Yes. However the contractor should |
| 36C25624Q0417 0004 | 7 | Does any boiler or equipment covered under this contract currently have any problems? | No. |
| 36C25624Q0417 0004 | 8 | Is boiler cleaning to be completed in this contract? What about tank cleaning? If so, are gaskets provided by the site? | This contract does not include boiler or tank cleaning. |
| 36C25624Q0417 0004 | 9 | Are gauge calibration and transmitter calibration to be covered under this contract? If so, would you like this completed semi-annually or annually? | Guage calibration is not covered by this contract. Transmitters are. This contract only covers annual service. |
| 36C25624Q0417 0004 | 10 | The SOW references the 3rd edition of the BEI Safety Device Testing Manual, but BEI just released the 8th edition. What is the last edition this site has been tested on, and on what date? Is there a list of which safety devices were fails based on the last edition they were tested on? | III Scope of Work (B)(1) states current edition of the VHA boiler Plant Safety Devices Testing Manual. The last test was conducted with edition 7 in March 2023. A copy of the last report is kept on file in the boiler plant. |
| 36C25624Q0417 0004 | 11 | Could you please elaborate on the emergency support requirements for this contract. In section II. General. A. 1. There is mention of 1 hour phone response time, but not mention of onsite responsive time or billing for emergency visits. Will there be a value entered by contracting of say $15k, to which parts and labor are billed against at rates? If 24/7 support is to be provided, and site calls, is contracting required to issue a MOD before service can occur, which obviously will take closer to 24 hours than 1 hour. | Emergency service will only require a phone, email or text response. This response is to guage and estimate of cost for the emergency service. A contract mod must be issued prior to the commencment work any emergency service work and only if the COR and contracting officer determine that the estimate is fair and reasonable. |
| 36C25624Q0417 0004 | 12 | The Lochinvar and Aerco boilers have specific annual and bi-annual requirements to include total rebuilds. Are gasket and rebuild kits to be billed as additional or should this be accounted for in the contractors total bid? | The Lockinvar and Aerco boilers only require inspection. Service is performed under a separate contract. |
| 36C25624Q0417 0004 | 13 | If required 2 weeks’ notice is given are all boilers agreed to be ready for testing during a single visit, as long as only one boiler is tested at a time. If it is determined not all boilers are ready during a single visit, which is not disclosed ahead of time prior to deployment, will contractor be entitled a replacement fee to compensate for the additional labor and travel costs? | Boilers are guranteed to be ready for inspection however only one boiler can be taken offline at a time. |
| 36C25624Q0417 0005 | 1 | Could the VA provide calibration reports from previous inspections? | A drawing list, construction drawings and specifications from a recent project upgrading the piping system at boiler plant building 10 are provided in response. No further questions will be accepted. Access to the drawings and specifications provided upon request. |
| List of instrumentation and controls to be inspected and calibrated: | |||
| 1. Steam flow transmitters (all). | See amendment 0005, question 1 above. | ||
| 2. Steam flow recorders/computer readout. | See amendment 0005, question 1 above. | ||
| 3. Flue gas oxygen sampling, analyzing and recorder/computer readout. | See amendment 0005, question 1 above. | ||
| 4. Boiler and economizer stack temperature transmitters and recorder/computer readout. | See amendment 0005, question 1 above. | ||
| 5. Master steam pressure and combustion controllers. | See amendment 0005, question 1 above. | ||
| 6. Boiler outlet draft controllers. | See amendment 0005, question 1 above. | ||
| 7. Boiler water level controllers. | See amendment 0005, question 1 above. | ||
| 8. Feedwater deaerator and condensate storage tank water level controllers including overflow. | See amendment 0005, question 1 above. | ||
| 9. All pressure and temperature sensors and transmitters. | See amendment 0005, question 1 above. | ||
| 10. All signal processing and readout devices. | See amendment 0005, question 1 above. |
Summary of Changes
| Date | |
| MM/DD/YY | Amendment |
| # | Solicitation Revision |
| # | Change |
| # | Changes Made |
| 01/02/24 | 36C25624R0018 0001 | Revision 1 | 1 | All CLINs ending in 002 have been corrected to $0.00 in reference to Solicitation question #2. See corrected pricing via Attachment 3 Price Schedule Excel Sheet Revision 1. |
| 2 | FAR 52.246-5 Inspection of Services-Cost-Reimbursement was indavertently omitted in the original solicitation, this clause has been added to the solicitation, Section C.3. See updated solicitation document 36C25624Q0417 RFQ Revision 1. | |||
| 3 |
All Sections in Section C have been renumbered to account for adding FAR 52.246-5 Inspection of Services-Cost-Reimbursement to Section C.
| 4 | SF 1449 page count corrected from 51 to 50. |
| 5 | Q&A date is extended to 03/13/24 and the solicitation closing date is extended to 3/20/24. |
| 6 | No changes to the solicitation were made with this amendment. |
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