Pre-Bid RFIs 667-18-121 Surgery HVAC Roofing.pdf

1. Where is the detailed SOW for this project? We did not see the SOW in the first few pages of the Solicitation.

Response: The SOW is an attachment to the solicitation posted on SAM.Gov on May 12, 2022.

2. On page 16 of 634 of the spec section 1.16 Photographic Documentation section B. Is it correct that you are requesting not less than 1000 photographs be taken during the project? If so, are we required to use a camera with a minimum size of megapixels capable of producing 200x250mm (8x10 inch) prints with a minimum of 2272x1704 pixels and 400x500 (16x20) prints with a minimum of 2592x1944 pixels?

Response: Spec is accurate as written

3. In spec section 1.16 Photographic Documentation section D. Contractor shall provide all on-line domain/web hosting, security measures, and redundant server back-up of the documentation.

Please clarify wording of this spec.

Response: This requirement is for Construction Administration record documentation in an acceptable form of online interface services.

4. Page 13 of 634 in the spec section 1.7 Alteration Section D. Protection 3.A. Provide the following protective measures. Please clarify pedestrian walkways within 10’ proximity to the building and construction above must be protected.

Response: Walkways to be protected from falling debris

5. Can you please provide the contractor who has the roofing contract for the Overton Brooks VA.

Response: No contractor provided.

6. Given the current market and lead times, the specified schedule is unachievable. There is over a 30-to-40-week lead time for temporary air only which would severely impact the specified 365-day duration. Please advise on how the VA is going to address this issue or modify the project duration.

Response: Long lead times will be addressed after award

7. During the site walk visit, we were not allowed to enter the OR suites below the new HVAC stands.

Please provide pictures of the existing ceiling, above ceiling and decking conditions to verify scope of work and fireproofing requirements.

Response: Pictures provided

8. Per sheet G002 (Abatement Note #02), please provide the asbestos survey report as noted to evaluate the extend of abatement, if any.

Response: Pre-Construction Asbestos Report is available through the VA.

9. During the site walk there was a satellite dish strapped/tied down with rope and bricks as counterweight. Per sheet AD101 (General Note #02 and #03), the contract is to remove and reinstall equipment as is. Please provide new installation requirements with details or advise if exiting condition anchoring system as currently installed is acceptable and per code. If the existing anchoring system is deemed acceptable by the VA, please provide a new anchoring detail for reattachment showing that the detail is code compliant.

Response: Reinstall satellite dishes and supports and angled steel back brace supports for existing vertical duct at north parapet in same manner as is currently and only as required for complete reroofing.

10. During the site walk there was an existing exhaust duct strapped and tied down with bricks as counterweights. Per sheet AD101 (General Note #02 and #03), the contractor is to remove and reinstall equipment as is. Please provide new installation requirements with details or advise if existing condition anchoring system as currently installed is acceptable and per code. If the existing anchoring system is deemed acceptable by the VA, please provide a new anchoring detail for reattachment showing that the details in code compliant.

Response: See question 9

11. Please advise if heat welded roof pads should be required underneath the equipment and weights resting on roofing system.

Response: Required Traffic Pads are shown in the Construction Documents. Provide pads at existing equipment weight locations.

12. Please advise where the roof mounted equipment (satellites…) that is scheduled to be reinstalled will be stored after removal prior to reinstallation.

Response: Store within laydown area or within construction site

13. Per Sheet MP101 (Note 20), please confirm that routing of the drain lines refers to the roof drains.

If so, please provide drain detail at this condition for the condensate lines.

Response: Route the condensate pipe to the existing locations and conditions as indicated and required. See attached Condensate Drain Piping detail. Do not correct directly to drain

14. Is this project sales tax exempt? If the project is sales tax exempt will the government/ VA provide a sales tax exemption certificate?

Response: No

15. Can the SSHO positions required be fulfilled by the qualified superintendent who will be onsite for the full duration of the project?

Response: Superintendent may not serve both roles

16. Are there any roof warranties that would cover the reroof portion of the project?

Response: No

17. Based on the Commissioning specification, please confirm that the commissioning will be by the

VA?

Response: Appointment of Commissioning Agent is contractor’s responsibility per Spec 019100 – 1.10.

18. What is the roof manufacturer holding the roof warranties for roof modifications in project?

Response: Not applicable. Roofing to be replaced.

19. Has the work area been checked for asbestos or any hazardous material on insulation, caulking, etc?

Response: The Pre-Construction Asbestos Report includes the limits of their survey.

20. Describe any and all tasks that may be required for this project as it relates to infectious control?

Response: Refer to ICRA documents posted in solicitation

21. What is the level of infectious disease control rating for this site?

Response: Refer to ICRA documents posted in solicitation

22. Some of the materials and equipment on this project have extremely long lead times, we are seeing up to 8 months on roofing material and anywhere up to a year on heavy mech units and tower. Will the VA be open to delaying an NTP to procure materials?

Response: See question 6

23. Can the VA release pictures of the surgery room due to no access to view the area?

Response: See question 7