Register containing all RFI Inquiries _ Responses.pdf

Solicitation No. 36C25621R0055 Project 520-22-108 Upgrade Emergency Electrical Systems, Biloxi

Register of all RFI Proposal Inquiries & Responses:

First set of Proposal Inquiries:

1) Is this project sales tax exempt? If the project is sales tax exempt can the government provide a sales tax exemption certificate? RESPONSE: This project is not sales tax exempt. In accordance with FAR 29.303, the Head of the Agency has not designated the prime contractor and subcontractors as agents of the Government for the purpose of claiming immunity from State or local sales or use taxes for this procurement.

2) Will the Government provide VA badges/PIV cards for contractors working on-site for this project? RESPONSE: The contractor will be required to secure a government ID badge.

The successful contractor will need to coordinate with the Contracting Officer Representative to obtain a VA sponsor for contractor badging.

3) If contractors are provided a VA badge/PIV card, will they be allowed to move throughout the facility without a VA escort? If not, what areas of the facility specifically require VA escorts to enter? RESPONSE: There should be no need for any contractor on this project to be issued a PIV Badge. If during the project it is found necessary, contact the COR, and they will start the process. There will be no need for a VA escort in any of the areas. Please inform all employees and sub-contractors to either wear clothes with their company logo on them or where a company badge. This will help VA employees know who you are.

4) Will the Government provide contractors with access to locked workspaces (such as mechanical rooms and plumbing closets) via badge/keycard access? RESPONSE:

No. Locked workspaces (such as mechanical rooms, electrical rooms and plumbing closets), can be accessed by keys, which will be provided to the contractor.

5) Will the Government provide contractors with access to locked workspaces (such as electrical rooms and plumbing closets) via a master key? RESPONSE: The VA will provide necessary keys to locked workplaces (such as mechanical rooms, electrical rooms and plumbing closets). If the contractor needs access to any other area or room, communicate this to the COR.

6) Can the VA describe all tasks that may be required for this project as it relates to infectious control? RESPONSE: Infection Control for this project will be rated as a TYPE A:

Inspection, non-invasive activity. It is also labeled as Group 1: Low Risk. Requirements for Class I will be 1) Execute work by methods to minimize raising dust from construction operations, 2) Immediately replace any ceiling tile displaced for visual inspection, and 3) Minor Demolition for Remodeling.

7) What is the level of infectious disease control rating for this project at this facility?

RESPONSE: Please see answer under question 6) above.

8) Will the government accept the use of the industry leading Procore Project Management software as the primary submittal and data tracking tool for this project? The software is compatible with the VA’s networks and is currently in use at many VA locations.

RESPONSE: No, for this project, Procore Project Management software will not be accepted. Please provide a submittal log, and email submittals to the COR in PDF format.

9) Will the VA allow a single individual to act as the Quality Control Manager (QCM), Site Safety & Health Officer (SSHO), and on-site Superintendent (Super) for the prime contractor on this project? RESPONSE: Yes, the QCM, SSHO and on-site Superintendent can be the same person. This Superintendent MUST meet all construction competency requirements, including 30-hour OSHA Credentialing, and performance is satisfactory as determined by the Certifying Officer.

10) Where will the designated parking area be for workers accessing the construction site?

RESPONSE: Please use the Building 28 parking garage for general and sub-contractor parking. When parking in the parking ramp inform your contractors to park with a Veterans first mentality. Other designated parking areas may be granted for special vehicles or the project superintendent upon request to the COR. Any parking in uncoordinated areas could be ticketed by VA Police.

11) Will the VA provide a location to store materials on-site prior to the start of work, and will this location be available for the full length of the project? RESPONSE: Yes, the VA will provide a location to store materials on-site prior to start of work. We will pick a location that would be available for the full length of the project.

12) This project may require extensive shutdowns of the electrical power to certain buildings on campus while completing work for this project. Is the VA willing to accommodate these, and if so, what are the rules/procedures for shutdowns? Please provide details regarding the length of time a shutdown can be in place, and at what times of the day/week/year will these shutdowns be allowed? RESPONSE: The VA will accommodate these shutdowns as long as they are coordinated in a reasonable manor and of realistic duration. Please see General Requirements Section 1.6 Operations and Storage Areas, K. Utility Services.

No utility service, in this case, electricity systems may be interrupted without prior approval of the COR/Project Manager. Contractor shall submit a request to interrupt any such services to COR, in writing, 14 days in advance of proposed interruption. Request shall state reason, date, exact time of, and approximate duration of such interruption.

• The shutdown work shall be bid with the expectation that 75% of it will be done after hours or on weekends.

Scope Questions:

13) Please verify that the drawings attached to the solicitation are FYI only and that there are in fact no installation drawings specific to this project. RESPONSE: Yes, please consider the attached drawings as FYI.

14) Please provide a picture of ATS 4 showing conduits. RESPONSE: Picture Below:

15) Please provide Amperage, Voltage and AIC rating of ATS 4. RESPONSE: All this info is provided in the Test Report Deficiencies Report, which was included as an attachment in the solicitation.

16) Is ATS 4 Isolation Bypass? RESPONSE: No, ATS 4 is not Isolation Bypass.

17) Is ATS 4 a 3 pole or 4 pole switch? RESPONSE: ATS 4 is has a 3 Pole Switch.

18) Please provide a picture of ATS D showing conduits. RESPONSE:

19) Please provide Amperage, Voltage and AIC rating of ATS D. RESPONSE: All this info is

20) Is ATS D Isolation Bypass? RESPONSE: No, ATS D is not Isolation Bypass.

21) Is ATS D a 3 pole or 4 pole switch? RESPONSE: ATS D is has a 3 Pole Switch.

22) Please provide a picture of ATS CR showing conduits. RESPONSE:

23) Please provide Amperage, Voltage and AIC rating of ATS CR. RESPONSE: All this info is

24) Is ATS CR Isolation Bypass? RESPONSE: Yes, ATS CR is Isolation Bypass

25) Is ATS CR a 3 pole or 4 pole switch? RESPONSE: ATS CR is a 3 Pole Switch

26) Please provide a picture of ATS ES-1 showing conduits. RESPONSE:

27) Please provide Amperage, Voltage and AIC rating of ATS ES-1. RESPONSE: All this info is

28) Is ATS ES-1 Isolation Bypass? RESPONSE: Yes, ATS ES-1 is Isolation Bypass.

29) Is ATS ES-1 a 3 pole or 4 pole switch? RESPONSE: ATS ES-1 is a 3 Pole Switch

30) On page (8) of the solicitation for ATS ES-1, it states “could not rack out” and to “Install new

ATS”. On sheet (6) it already called for the replacement of ATS ES-1 and “could not rack out” typically refers to a breaker. Is this item on page (8) supposed to be calling for the replacement of a breaker that feeds one side of the ATS? If so please provide pictures showing Manufacturer and Serial Number of breaker that is to be replaced. RESPONSE:

There are two tables in the scope of work. The first table has seven line items, and the second table has fourteen line items. There are discrepancies between the two tables for six of the line items. Where there is a discrepancy, the contractor shall bid on the direction given on the first table. Below are the six line items listed on both tables, and how they should be bid on:

• Bldg. 1 – Transfer Switches ATS 4 – Bid to Replace ATS with new ATS.

Disregard direction on the second table for ATS 4.

• Bldg. 1 – Transfer Switches – ATS D-FAIL – Bid to replace ATS with new ATS.

Disregard direction on the second table for ATS D-FAIL.

• Bldg. 25 – Transfer Switches – ATS CR-FAIL – Bid to replace ATS with new

ATS. Disregard direction on the second table for ATS CR-FAIL.

• Bldg. 61 – Main Switchboard – FDR 1 – Bid to Replace Charging mechanism.

Disregard direction on the second table for FDR 1.

• Chiller Plant (Please note that Room 1A 178 is in the boiler plant, and not the chiller plant) – Tie Breaker #2 – Replace Breaker – Bid to Replace Breaker.

Disregard direction on the second table for Tie Breaker #2.

• Chiller Plant (Please note that Room 1A 178 is in the boiler plant, and not the chiller plant) – ATS ES-1 MCGA-FAIL – Bid to replace ATS with ATS. Disregard direction on the second table for ATS ES-1 MCGA-FAIL.

All other line items given in both tables shall bid as noted in the Scope of Work. It will be the contractor’s responsibility to demo all equipment to be replaced and remove from site.

31) Please provide picture showing manufacturer and serial number for Main Switchboard FDR 1 safety switch where “charging mechanism” is to be replaced. RESPONSE: All this info is

32) Please provide picture showing manufacturer and serial number for ATS EDP3 where

“solenoid spring” is to be replaced. RESPONSE: All this info is provided in the Test Report Deficiencies Report, which was included as an attachment in the solicitation.

33) Please provide picture showing manufacturer and serial number for “Main Switchboard Tie Breaker # 2” that is to be replaced. RESPONSE: All this info is provided in the Test Report

34) Please provide picture showing manufacturer and serial number for the “contactor” that is to be replaced to isolate switch for ATS 4. RESPONSE: All this info is provided in the Test Report Deficiencies Report, which was included as an attachment in the solicitation.

35) On page (7) of the solicitation it states to “replace mechanism to isolate switch” for ATS D.

On page (6) it calls for the replacement of ATS D already. Typically the “Isolation Bypass Mechanism” is internal to the switch. Should this item be deleted or is there a separate “Isolation Mechanism” external to ATS D? If it is external please provide picture showing manufacturer and serial number of “Isolation Mechanism” to be replaced. RESPONSE:

Refer to response on question 30.

36) On page (7) of the solicitation it states to “replace mechanism to isolate switch” for ATS

CR. On page (6) it calls for the replacement of ATS CR already. Typically the “Isolation Bypass Mechanism” is internal to the switch. Should this item be deleted or is there a separate “Isolation Mechanism” external to ATS CR? If it is external please provide picture showing manufacturer and serial number of “Isolation Mechanism” to be replaced.

RESPONSE: Refer to response on question 30.

37) Please provide picture showing manufacturer and serial number of ATS 2 that is stating for the handle to be repaired. RESPONSE: All this info is provided in the Test Report

38) Please provide picture of manufacturer and serial number for Main Switchboard HDPESGA that is to have all (15) racking mechanisms replaced. RESPONSE: All this info is provided in the Test Report Deficiencies Report, which was included as an attachment in the

39) Please provide picture of manufacturer and serial number for Main Switchboard specifically

“Main Breaker A” that is to have the “shutter mechanism” replaced. RESPONSE: All this info is provided in the Test Report Deficiencies Report, which was included as an attachment in the solicitation.

40) Please provide picture of manufacturer and serial number for Main Switchboard specifically “Main Breaker B” that is to have the “control C-6 block” replaced.

RESPONSE: All this info is provided in the Test Report Deficiencies Report, which was included as an attachment in the solicitation.

41) Please provide picture of manufacturer and serial number for Main Switchboard “MPES1” bucket that is to have the “shutter” replaced. RESPONSE: All this info is provided in the Test Report Deficiencies Report, which was included as an attachment in the solicitation.

42) Please provide picture of manufacturer and serial number for the Main Switchboard “Tie

Breaker” that is to be repaired. RESPONSE: All this info is provided in the Test Report

43) Please provide picture of manufacturer and serial number for Main Switchboard specifically “FDR-1” that the charging mechanism is supposed to be repaired on. RESPONSE: All this info is provided in the Test Report Deficiencies Report, which was included as an attachment in the solicitation.

44) Please provide picture showing manufacturer and serial number for Main Switchboard specifically “Tie Breaker #2 Trip Unit” that is supposed to be replaced. RESPONSE:

All this info is provided in the Test Report Deficiencies Report, which was included as an attachment in the solicitation.

45) On page (8) of the solicitation it states to “refer to the attached test report for component information”. Please provide test report. RESPONSE: The Test Report Deficiencies were posted in the solicitation.

46) Will a temporary generator be needed for the replacement of any of the items above or will all items be able to be shut-down after hours through the appropriate scheduling procedures without backup power? RESPONSE: No, a temporary generator will not be needed for this contract. The critical equipment will be replaced after hours. It will be the contractor’s responsibility to perform all work as possible before the time of each shutdown to minimize the downtime.

Second Set of Proposal Inquiries:

#1 – Will you provide Pictures of all items being replaced? We were not allowed access during site visit. RESPONSE: Please see pictures listed in RFI response from another contractor. The pictures are of some of the ATS’s that will be replaced. Pictures for the rest of the equipment will not be given in this RFI.

#2 – Will you provide Detailed pictures of name plate and/or manufacture ID plate of each piece of equipment having repairs done to it? RESPONSE: All this info is provided in the Test Report