36C25620R0073-021.docx

Install Secondary Master Gas Panel #2 Project 629-18-117 New Orleans, LA

SECTION 00 11 21

REQUEST FOR PROPOSAL TO DESIGN BUILD

INSTALL MASTER GAS PANEL #2

(Project No. 629-18-117)

SOUTHEAST LOUISIANA VTETERANS HEALTHCARE SYSTEM

NEW ORLEANS, LA

A. This Request for Proposal (RFP) is issued as Two-Phase Design-Build procurement (Reference FAR 36.3). Proposals will be evaluated in Phase I to determine which offerors will submit proposals for Phase II. A maximum number of four (4) offerors will proceed to Phase II unless the contracting officer determines that a number greater than four (4) is in the Government’s interest and is consistent with the purposes and objectives of this two-phase design build project. Phase II RFP will be issued only to those successful offerors determined to be most highly qualified from Phase I. One contract will be awarded using competitive negotiation.

B. Provide all labor, materials, tools and equipment, and design-build services necessary for design and construction of a project described here in other specific tasks as further defined by this request for proposal (RFP).

A. Project Number: 629-18-117 B. Project Title: Install Master Medical Gas Panel #2

3. Project Manager: The Contracting Officer's representative (COR) responsible for administering contracts under the immediate direction of the Contracting Officer. This person is the Contracting Officer's authorized representative at the construction site. The Project Manager / COR is responsible for protecting the Government's interest in the execution of the construction contract work. His duties include surveillance of all construction work to assure compliance with the contract documents, interpretation of the contract documents, approval of changed work, approval of all submittals, samples, shop drawings, etc. The Resident Engineer may issue change orders to the Contractor within the limitations set forth in his delegation of authority from the Contracting Officer.

B. Source Selection Procedures

1. Source Selection Overview: In accordance with FAR 15.3, the objective of source selection is to select the proposal that represents the best value. A contracting officer is designated as the source selection authority (SSA), unless the agency head appoints another individual. The SSA establishes an evaluation team that includes appropriate contracting, legal, and technical expertise to ensure a comprehensive evaluation of offers. The award decision is based on evaluation factors and significant sub-factors that are tailored to the acquisition. The factors represent the key areas of importance and emphasis to be considered in the source selection decision; and support meaningful comparison and discrimination between and among competing proposals.

2. Evaluation: The proposal evaluation is an assessment of the proposal and the offeror’s ability to perform the prospective contract successfully. The technical, price, and source selection boards will evaluate competitive proposals and then assess their qualities solely on the factors and subfactors specified in the solicitation. Evaluations shall be conducted using a combination of adjectival ratings and numerical weights. The relative strengths, deficiencies, significant weaknesses, and risks supporting proposal evaluation shall be documented in the contract file.

3. Past Performance: Past performance information is one indicator of an offeror’s ability to perform the contract successfully. The currency and relevance of the information, source of the information, context of the data, and general trends in contractor’s performance shall be considered. This comparative assessment of past performance information is separate from the responsibility determination required under FAR Subpart 9.1.

4. Tradeoff Source Selection: If tradeoffs are performed, the source selection records shall include an assessment of each offeror’s ability to accomplish the technical requirements; and a summary, matrix, or quantitative ranking, along with appropriate supporting narrative, of each technical proposal using the evaluation factors.

5. SSA’s Final Decision: The SSA’s decision shall be based on a comparative assessment of proposals against all source selection criteria in the solicitation. While the SSA may use reports and analyses prepared by others, the source selection decision shall represent the SSA’s independent judgment. The source selection decision shall be documented, and the documentation shall include the rationale for any business judgments and tradeoffs made or relied on by the SSA, including benefits associated with additional costs. Although the rationale for the selection decision must be documented, that documentation need not quantify the tradeoffs that led to the decision.

6. Source Selection for this Procurement:

(1) Technical Approach

(2) Technical Qualifications

(3) Past Performance

b. The Phase I successful offerors will receive a Phase II Request for Proposal (RFP). The Phase II RFP will be issued via amendment to the solicitation and issued to the four (4) most highly qualified offerors. The Phase I factors are not to be resubmitted in Phase II; however, the cumulative rating from the Phase I factors carries through to Phase II and is as equal in importance to Phase II, Factor 4 for proposal evaluation. Phase II evaluation technical factors (Factors 4 – 7) are listed below in descending order of importance. The Phase I and Phase II technical evaluation factors, when combined, are approximately equal to price.

Phase II:

(4) Technical Solution

(5) Design Concept

(6) Draft Project Schedule and Narrative

(7) Price

c. The Government reserves the right to reject any or all proposals at any time prior to award; to negotiate with any or all offerors; to award the contract to other than the offeror submitting the lowest total price; and to award to the offeror submitting the highest technically rated or the lowest total price proposal; and to award to the offeror submitting the proposal determined to be the most advantageous best value to the Government. Offerors are advised an award may be made in Phase II without discussion or any contact concerning the proposals received. Offerors should not assume that they would be contacted or afforded an opportunity to qualify, discuss, or revise their proposals. However, the Government reserves the right to clarify certain aspects of proposals or conduct discussions providing an opportunity for the offeror to revise its proposal.

2400 Canal Street, Central Energy Plant Bldg., New Orleans, LA 70119;

*Please note that attendance for the pre-proposal conference and / or the site walkthrough is voluntary.

A5. Permit Requirements A. The D-B Contractor is responsible for obtaining all permits and approvals necessary to complete the project, prior to starting Construction.

A6. Selection Criteria (This section will be removed after award.)

A. In accordance with FAR part 15 The Government intends to award a contract resulting from this solicitation to the responsible Offeror on a best value basis after evaluation in accordance with the factors in the Two-Phase Design-Build solicitation. A responsible determination will be made in accordance with FAR 9.1, Responsible Prospective Contractors.

B. Evaluations: All Phase I and Phase II proposals shall be subject to evaluation by a team of Government personnel. In Phase I of the Two-Phase Design-Build process, Offerors will submit a Phase I proposal in accordance with the three (3) evaluation factors listed in C3. Upon receipt of the Phase I proposals, the VA team will evaluate and determine the highest qualified Offerors based on their Phase I proposal submissions. The Phase I proposals will only be evaluated on the three (3) evaluation factors listed. The Offerors not selected to provide Phase II proposals will be notified that they are no longer being considered for this project. The Phase II proposals will consist of both technical and price factors, which are listed in D4. The Government intends to award without discussions; however, the Government reserves the right to conduct discussions if determined necessary based on the initial evaluation of the Phase II proposals.

A. The VA team consist of the following members: Contracting Officer, Project Manager/COR, Radiology Staff, Maintenance and Operations Staff, Infection Control Staff, Safety staff and any other VA staff impacted by this project.

B2. Use of Advisors A. Contractors are advised that VA contractor personnel may assist the Government during the Government’s evaluation of Proposals. The persons shall be authorized access to only those portions of the proposal and discussions that are necessary to enable them to provide technical advice on specialized matters or on specific problems. These individuals will be required to protect the confidentiality of any specifically identified trade secrets and/or privileged or confidential commercial or financial information obtained because of their participation in this evaluation. They shall be expressly prohibited from scoring, ranking or recommending the selection of a vendor.

PHASE I

3. Phase I proposals will only be accepted via email.

B. The Offeror shall submit the Phase I proposal in electronic format only. Include page numbers and the company name in the header or footer of each page.

C. The Offer, including title page, detailed table of contents, preface, for the Phase I proposal shall not exceed a total of 25 (twenty-five) pages in Microsoft Arial size 12 font. Use graphic presentations where such use will contribute to the compactness and clarity of the proposal.

D. A page is defined as each face of an 8.5 X 11-inch sheet of paper containing information. All information (except for document numbers, page numbers, etc.) shall be provided in an image area of 7 X 9 inches. The background color of each page of the submission shall be white or ivory stock only. Excess pages will not be evaluated. Text lines will be single-spaced. A smaller font size for any graphics presented in a proposal is permitted as long as the information is legible to the human eye. Fonts other than Arial are permissible in the presentation of graphic material only.

C3. PHASE I Proposal Evaluation Factors Offerors will be required to submit their Phase I proposal in response to the solicitation in accordance with the evaluation criteria set forth in the solicitation for Phase I. The SSEB will evaluate the Phase I proposals utilizing the criteria provided in the solicitation. After completion of the Phase I evaluations, the Contracting Officer shall select no more than four (4) of the most highly qualified offerors providing the best value. The Contracting Officer reserves the right to select more than four (4) offerors to proceed to Phase II evaluations if they deem it necessary.

1. Factor 1, Technical Approach:

Provide a brief narrative (page limitation: three (3) pages, not including cover page or table of contents) on the offeror’s proposed technical approach for this design-build project as defined in the solicitation submittal requirements. The assessment of the offeror’s method to manage the project shall be used as a means of evaluating the offeror’s ability to successfully meet the requirements of the solicitation. If the page limits are exceeded, the pages exceeding the limit will not be read or considered. The following shall be included in the narrative:

· Design Approach: Describe the techniques, processes and methods to be used specific to the subject project.

· Construction Approach: Describe the techniques and methods for this construction project to include coordination with the design packages, projected timelines and phases, and coordination of work.

· Quality Control: Describe quality control processes during design and construction phases that will lead to an effective and successful project that completes on-time within budget.

2. Factor 2, Technical Qualifications:

a. Key Design Personnel & Experience: The Offeror shall provide a resume (page limitation, two (2) pages per requested resume) for each of the following A-E personnel:

a. Lead Architect

b. Lead Structural Engineer

c. Lead Mechanical Engineer

d. Lead Electrical Engineer

e. Licensed Radiation Physicist for Shielding Calculations NOTE: These are intended to be the Architect and Engineers that will actually affix their seal to the appropriate construction drawings.

b. Key Construction Personnel & Experience: The Offeror shall also provide a resume (page limitation, two (2) pages per requested resume) for each of the following key construction or contract personnel:

a. Project Manager

b. Project Engineer

c. Site Superintendent

d. Lead personnel for any known major subcontractors.

NOTE: For each resume, include company name; name of individual; listing relevant experience; qualifications such as specialized training, education experience, etc. For any subcontractors identified, provide a resume of the lead person who will be directly involved in the work subcontracted for that company, identify any key personnel that will be assigned to the contract resulting from this solicitation, and the relevant experience of both the company and any key personnel that were identified. Please delineate the approximate percentage of work the prime contractor will perform and the approximate percentage of work the subcontractors (collectively) will perform. The VA will use the information provided to evaluate, among other things, specialized experience and technical competence.

c. Capability to Perform: The Offeror shall provide a letter from their Surety demonstrating the Offeror’s total bonding capacity and current available bonding capacity. Total bonding capacity and current available bonding must be outlined in a letter dated no earlier than the solicitation release date.

3. Factor 3, Past Performance: Provide a minimum of one (1) and a maximum of five (5) projects completed within the last five (5) years similar in size, complexity and scope to this project. Projects must demonstrate an offeror’s experience as a prime contractor managing multiple subcontractors to include A-E firms if applicable. If the contractor does not possess Design-Build (D-B) experience, provide a minimum of one (1) and a maximum of five (5) projects completed by the A-E firm similar in size, complexity, and scope to this project in addition to the one (1) to five (5) projects submitted for the prime contractor. For purposes of this evaluation, a relevant project is further defined as “design and/or construction completed in a clinical, hospital or other medical related use space similar in size and scope to this project.” Project(s) shall have a minimum value of $100,000 and be 100% completed for Design-Bid-Build (D-B-B) or D-B. Projects shall have a minimum value of $100,000 and be 100% completed for designs completed by the A-E firm in support of D-B or D-B-B. For multiple award and indefinite delivery/indefinite quantity type contracts, the whole contract shall not be submitted as a project; rather Offerors shall submit the work performed under a single task order as a project. If the Offeror is a Joint Venture (JV), relevant project experience should be submitted for projects completed by the Joint Venture entity. If the Joint Venture does not have shared experience, projects shall be submitted for each Joint Venture partner. Offerors who fail to submit experience for all Joint Venture partners may be rated lower. The Offeror’s submission should include at a minimum:

· Project Title

· Project Location (Physical Address)

· Contract Type (Example: Design-Build, Design-Bid-Build, Design)

· Project Owner’s Name & Current Contact Information

· Brief Description of the Scope of Work (highlight relevant factors)

· Identify Project Prime Contractor, Design Firm and Major Subcontractors

· Project Start & Completion Date

· Project Original Contract Award Amount & Final Award Amount NOTE: Limit 1 project per page

· Separately provide any completed Past Performance Evaluations, if available, for any of the projects on subsequent sheets.

C4. PHASE I Evaluation of Offers The Phase I evaluations will be conducted in accordance with the Two-Phase Design-Build Evaluation process and the methodologies provided below:

A. Factor 1, Technical Approach: Will be evaluated based on the Offeror’s proposed technical approach for this design-build project as defined in the solicitation submittal requirements. The assessment of the Offeror’s method to manage the project shall be used as a means of evaluating the Offeror’s ability to successfully meet the requirements of the solicitation.

B. Factor 2, Technical Qualifications: Will be evaluated on the Offeror’s key personnel experience and capability to perform. Key personnel experience will be evaluated by the resumes provided by the Offeror. Capability to perform will be evaluated based on whether the Offeror has adequate total bonding capacity and available bonding capacity to accommodate the design and construction of the project.

C. Factor 3, Past Performance: Will be evaluated on recent and relevant experience as well as the quality rendered of the projects provided. If D-B experience is not applicable, the construction contractor and the A-E firm will be evaluated on relevant and recent projects to the applicable portion of the project, construction or design respectively. Past performance will be evaluated on the quality of the Offeror’s past performance with respect to the projects provided. When evaluating quality aspects that may be considered are timeliness of contract completion, adherence to contract schedules and timely submission of data deliverables, the contractor’s ability to comply with the terms and conditions of the contract, the overall quality of the work performed on the contract, the Offeror’s managerial performance, and if the reference would enter into a contract with the contractor again. Contractors without relevant past performance or for whom past performance information is not available, will be rated neither favorably nor unfavorably on past performance. In accordance with Procurement Policy Memorandum 2013-03, past performance evaluations may also be conducted using information obtained from CPS or PPIRS and any other sources deemed appropriate by the CO. Other sources may include, but are not limited to, inquiries of owner representatives, Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), and any other known sources not provided by the Offeror.

PHASE II

3. Phase II proposals will only be accepted via email.

D. Submit the original Bid Bond by mail to:

1. US Postal Service, USP/FEDEX Deliveries:

Department of Veterans Affairs Southeast Louisiana Veterans Healthcare System Attn: Leslie Robinson 1515 Poydras St. Ste. 1100 New Orleans, LA 70112

2. Commercial Delivery Services / Hand Carry (Monday- Friday, 8:00 AM to 4:30 PM (EDT)) Department of Veterans Affairs Southeast Louisiana Veterans Healthcare System Attn: Leslie Robinson 1515 Poydras St. Ste. 1100 New Orleans, LA 70112

3. Failure to furnish the required bid guarantee in the proper form and amount, by the time specified in Block 13 of the SF 1442, may result in rejection of the Phase II proposal. SEE FAR Provision 52.228-1, Bid Guarantee, of this solicitation.

B. The Offeror shall submit Volumes I, II, III, and IV in electronic format only. No hard copies will be accepted. Include page numbers and the company name in the header or footer of each page.

C. The Offer, including title page, detailed table of contents, and preface, for Volume I - Technical Solution shall not exceed a total of five (5) pages for detailed narrative, not including cover pages or table of contents. Submission format shall be in Microsoft Arial size 10 font or larger. Volume II – Design Concept shall not exceed a total of two (2) pages. Use graphic presentations where such use will contribute to the compactness and clarity of the proposal. Volume III – Draft Project Schedule & Narrative shall not exceed three (3) pages (2 for schedule and 1 for narrative) and shall be formatted in a time scaled bar graph format. Volume IV – Price, the SF 1442, Representations and Certifications and acknowledged amendments shall all be part of Volume IV and will not count against the page limitations. The J/V documentation, if applicable, will not be counted in the page limit.

D. A page is defined as each face of an 8.5 X 11-inch sheet of paper containing information. All information (except for document numbers, page numbers, etc.) shall be provided in an image area of 7 X 9 inches. The background color of each page of the submission shall be white or ivory stock only. Excess pages will not be evaluated. Text lines will be single-spaced. A smaller font size for any graphics presented in a proposal is permitted as long as the information is legible to the human eye. Fonts other than Arial are permissible in the presentation of graphic material only.

E. Offeror shall include all required Representations and Certifications; and acknowledge receiving amendments by filling out section 19 of the SF 1442 and returning a signed copy of the amendment(s) with the proposal.

A. Factors 1 – 3 (Volumes I – III)

1. Factor 1, Volume 1, Technical Solution:

Based on the solicitation documents, site visit, and the Offeror’s Phase I Technical Approach, provide a detailed narrative (page limitation: five (5) pages for detailed narrative, not including cover pages or table of contents) describing the Offeror’s technical solution to the project to achieve design and construction design objectives as described in the solicitation. If the page limits are exceeded, the pages in excess of the limit will not be read or considered.

The Offeror’s narratives shall include, at minimum, the following technical areas:

· Install Master Gas Panel #2 - Site Requirements

· Install Master Gas Panel #2 - Design & Construction requirements (to include associated support areas/space)

· Shielding Design & Installation

· Hospital Construction Knowledge relative to Infection Control & Life Safety NOTE: The Offeror shall address areas of concerns, any items they determine relevant and how they will minimize risk in conjunction with the identified areas of concern. The narrative shall indicate that the Design-Build team understands the site complexities and address how their approach offers constructability advantages in an operational hospital setting.

2. Factor 2, Volume 2, Design Concept: The Offeror shall submit a preliminary (concept) design schematic (floor plan) to demonstrate their understanding of the project scope and their plan to accomplish the project (page limitation: two (2) pages for schematic layout suggestions). The design schematic shall be based on the information provided in the solicitation. The intent of the design concept is to show a clear understanding of the contract requirements, as well as to allow a creative latitude of the Offerors design team. Acceptable methods of demonstrating design concept include digital design software, architectural sketches/drawings, and/or artistic renderings. Include at a minimum an architectural floor plan to demonstrate level of innovation and ability to provide all required areas in the allotted square footage. Indicate each room name and square footage.

3. Volume III, Factor 3, Draft Project Schedule & Narrative: The Offeror shall demonstrate their understanding of the requirements and associated timeline by submitting a draft project schedule for design and construction that adheres to the project Period of Performance, Project Schedule Specification and Statement of Work. Each Offerors schedule must address the following:

· Design Phase, indicating each required design submission & important design milestones

· Construction Phase, identifying the task for each discipline and definable feature of work require to complete the project.

· Indicate when construction and design services can be concurrent

· NOTE 1: Draft project Schedule is limited to 2 pages. The project will start at the issuance of the Notice to Proceed (NTP). For the purposes of the “Draft Project Schedule”, use an NTP date of April 1, 2020. (Note that there is no guarantee the Notice to Proceed will be issued on this date and is only for facilitating the Draft Project Schedule Submission.)

· NOTE 2: Project Schedule Narrative: Include a Project Schedule Narrative along with the Draft Project Schedule indicating how impacts will be managed/mitigated. Some examples include: working in and around a functioning hospital, scheduling of disruptive type work (noise, dust generating, asbestos abatement, demolishing, etc. Narrative is limited to 1 page.

B. Factor 4, Price Proposal Requirements (Volume IV) A. Carefully follow “Instructions, Conditions, and Notices to Offerors”. Standard form (SF) 1442 Solicitation, Offer and Award (Construction, Alteration, or Repair) and the pricing schedule located on page 12 when submitting price offers. Submit a bid guarantee as stipulated in the solicitation”.

B. The prices shall be Firm Fixed Price. The Offeror shall take care not to include remarks that take exception to the Government’s SOW/Specifications or pricing requirements or otherwise preclude the Government from evaluating the offer or render the offer as non-responsive or unacceptable.

C. If the Offeror communicates in its proposal any qualifications, exceptions, exclusions, or conditions to the proposed prices not provided for in the Offerors proposal documents, the Contracting Officer may reject the proposal and exclude the Offeror from further discussions.

D. In addition to the pricing schedule, Offerors shall submit a complete Breakdown of the Division Pricing for CLIN 0001.

D4. Evaluation of Offers Factors 1 – 3 (Volumes 1 – 3) The Phase II evaluations will be conducted in accordance with Two-Phase Design-Build Evaluation process and the methodologies provided below. All evaluation factors other than price, when combined are approximately equal to price. The factors are listed in descending order of importance.

A. Factor 1, Technical Solution: The VA will evaluate and use as an aid to help determine that the Offeror understands the project and can perform all of the required elements. The technical solution will be evaluated for inclusion of the technical areas listed in the criteria. The VA will evaluate an Offeror’s specific detail in each of the technical areas regarding design and constructability of design. The Offeror’s narrative should provide enough detail to demonstrate that the scope and complexity of the project requirements are understood and will be successfully completed.

B. Factor 2, Design Concept: Will be evaluated and used as an aid to help determine that the Offeror understands all project requirements and is able to design a complete and usable space. The Offeror’s Design Concept will be evaluated on the incorporation of the space requirements, design guide criteria, level of innovation, and ability to provide all required areas in the allotted square footage.

C. Factor 3, Draft Project Schedule & Narrative: The VA will evaluate and use as an aid to help determine that the Offeror understands and can perform all of the required elements to complete the project in the time frame specified with limited impact, to the greatest extent possible, to the Medical Center. (The draft project schedule submitted with the offer should not be construed as the agreed upon schedule as per FAR 52.236-15, the contractor shall, within twenty-one (21) Calendar days after receiving the Notice to Proceed, submit an interim project schedule which will supersede the draft project schedule submitted in the Phase II proposal. The interim project schedule will be subject to VA approval and must show the project being accomplished within the time frame specified on the SF 1442 (Block 11).

Factor 4, Price (Volume IV): The Contracting Officer will evaluate Offers in accordance with the process identified in the Price Schedule. The total evaluated price will be determined by the Offeror’s price for all the CLINs listed. Note: The VA will look at the total evaluated price and non-price factors to determine the best value. “Best Value” means the expected outcome of an acquisition that, in the Government’s estimation, provides the greatest overall benefit in response to the requirements.

B. Design Review Meetings:

F. Construction Drawing Preparation - Mandatory material and equipment schedules and details may be indicated either on the drawings or in the specifications, at the option of the D-B team. The construction drawings shall include a coordinated set of the following:

H. Design Requirements - Compliance with codes and standards.