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36C25620R0073 P12-629-18-117 Master Specification Final.docx
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Install Secondary Med Gas Master Panel
SOUTHEAST LOUISIANA VETERANS HEALTH CARE SYSTEM
2400 CANAL STREET
NEW ORLEANS, LA 70119
Specifications
NOVEMBER-30-2018
Revised: Feb. 06 2020
DEPARTMENT OF VETERANS AFFAIRS
VHA MASTER SPECIFICATIONS
TABLE OF CONTENTS
DIVISION 01 – General Requirements
· 00 01 15 – LIST OF DRAWING SHEETS
· 01 00 00 – GENERAL REQUIREMENTS
· 01 32 16 – PROJECT SCHEDULE
· 01 33 23 – SHOP DRAWINGS, PRODUCT DATA AND SAMPLES
· 01 35 26 – SAFETY
· 01 42 19 – REFERENCE STANDARDS
· 01 45 00 – QUALITY CONTROL
DIVISION 07 – THERMAL AND MOISTURE PROTECTION
· 07 84 00 – FIRESTOPPING
· 07 92 00 – JOINT SEALANT
DIVISION 22 – PLUMBING
· 22 05 11 – COMMON WORK FOR PLUMBING
· 22 63 00 – GAS SYSTEMS FOR LABORATORY AND HEALTHCARE FACILITIES
DIVISION 23 – MECHANICAL
· 23 05 11 - COMMON WORK RESULTS FOR HVAC
DIVISION 26 – ELECTRICAL
· 26 05 33 - RACEWAY AND BOXES FOR ELECTRICAL SYSTEMS
SECTION 00 01 15
LIST OF DRAWINGS
The drawings listed below accompanying this specification form a part of the contract.
| Drawing No. | Title | |
| PLANS | ||
| A1 | BLDG 2 4TH FLR- PARTIAL INTERSTITIAL FLOOR | |
| A2 | BLDG 2 4TH FLR-PARTIAL INTERSTITIAL FLOOR |
Install Med Gas Master Panel #2 11-30-18 E N D
III
SECTION 01 00 00
GENERAL REQUIREMENTS
TABLE OF CONTENTS
| 1.1 GENERAL INTENTION | 1 |
| 1.2 STATEMENT OF BID ITEM(S) | 1 |
| 1.3 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR | 2 |
| 1.4 CONSTRUCTION SECURITY REQUIREMENTS | 2 |
| 1.5 FIRE SAFETY | 4 |
| 1.6 OPERATIONS AND STORAGE AREAS | 7 |
| 1.7 ALTERATIONS | 9 |
| 1.8 INFECTION PREVENTION MEASURES | 10 |
| 1.9 DISPOSAL AND RETENTION | 14 |
| 1.10 PROTECTION OF EXISTING VEGETATION, STRUCTURES, EQUIPMENT, UTILITIES, AND IMPROVEMENTS | 14 |
| 1.11 RESTORATION | 15 |
| 1.12 PHYSICAL DATA | 16 |
| 1.15 AS-BUILT DRAWINGS | 18 |
| 1.16 USE OF ROADWAYS | 18 |
| 1.17 TEMPORARY USE OF MECHANICAL AND ELECTRICAL EQUIPMENT | 18 |
| 1.18 TEMPORARY TOILETS | 20 |
| 1.19 AVAILABILITY AND USE OF UTILITY SERVICES | 20 |
| 1.20 INSTRUCTIONS | 21 |
| 1.21 RELOCATED // EQUIPMENT // ITEMS // | 22 |
| 1.22 WET PAINT SIGN | 22 |
01 00 00 - 1
SECTION 01 00 00
GENERAL REQUIREMENTS
1.1 GENERAL INTENTION
| A. | The overall purpose is to provide construction services for installing a second master medical gas master panel at Southeast Louisiana Veterans Health Care System (SLVHCS), 2400 Canal St, New Orleans, LA 70119 on the 2nd floor of the CEP building. |
| B. | Visits to the site by Bidders may be made only by appointment with the Contracting Officer. . |
| C. | All employees of general contractor and subcontractors shall comply with VA security management program and obtain permission of the VA police, be identified by project and employer, and restricted from unauthorized access. |
| D. | Prior to commencing work, general contractor shall provide proof that a OSHA designated “competent person” (CP) (29 CFR 1926.20(b)(2) will maintain a presence at the work site whenever the general or subcontractors are present. |
| E. | Training: |
| 1. | All employees of general contractor or subcontractors shall have the 10-hour or 30-hour OSHA Construction Safety course and other relevant competency training, as determined by CO/COR acting as the Construction Safety Officer with input from the facility Construction Safety Committee. |
| 2. | Submit training records of all such employees for approval before the start of work. |
| F. | VHA Directive 2011-36, Safety and Health during Construction, dated 9/22/2011 in its entirety is made a part of this section |
1.2 STATEMENT OF BID ITEM(S)
A. Base Bid: The construction contractor shall provide all materials, labor, equipment, etc. necessary to install a medical gas master panel system complete with home-run wiring from each building (Buildings D, E, F, G – known as Diagnostic and Treatment or D&T; Building J - known as Outpatient; Buildings B and C – known as Inpatient; and Building M – known as Transitional Living or CLC) at the New Orleans Replacement Medical Facility located at 2400 Canal St to the master alarm panel to be installed. The contractor shall provide all low voltage control wiring, required for a complete, proper functioning system. The panel shall reside in the space identified as the “Mechanical Shop” in the CEP and shall be certified and tested upon the conclusion of its installation. The contractor shall provide commissioning documentation and reports certifying the panel installation and assurance that the medical gas system, in its current state, has not been compromised and maintains is current certification. These modifications are necessary in-order-to provide more usable systems at the new facility, to aid in the monitoring of the medical gas system and meet the latest edition of NFPA99 and NFPA 99C code.
B. The contractor shall adhere to all building codes and life safety standards as they pertain to the installation of medical gas in hospital facilities. These systems shall be calibrated an, commissioned and certified for use by the contractor upon completion of installation. The contractor shall adhere to the latest editions of NFPA 99 Health Care Facilities, American Society of Mechanical Engineers (ASME), American Society of Safety Engineers (ASSE), Compressed Gas Association (CGA), VA directives, and The Joint Commission.
C. Copies of specifications and drawings shall only be provided via the solicitation. Any additional copies shall be borne by the contractor D. Electronic red line drawings and specifications of all work completed shall be provided by the contractor.
1.4 CONSTRUCTION SECURITY REQUIREMENTS
| A. | Security Plan: |
| 1. | The security plan defines both physical and administrative security procedures that will remain effective for the entire duration of the project. |
| 2. | The General Contractor is responsible for assuring that all sub-contractors working on the project and their employees also comply with these regulations. |
| B. | Security Procedures: |
| 1. | General Contractor’s employees shall not enter the project site without appropriate badge. They may also be subject to inspection of their personal effects when entering or leaving the project site. |
| 2. | For working outside the “regular hours” as defined in the contract, The General Contractor shall give notice 3 days prior to the Contracting Officer so that security arrangements can be provided for the employees. This notice is separate from any notices required for utility shutdown described later in this section. |
| 3. | No photography of VA premises is allowed without written permission of the Contracting Officer. |
| 4. | VA reserves the right to close or shut down the project site and order General Contractor’s employees off the premises in the event of a national emergency. The General Contractor may return to the site only with the written approval of the Contracting Officer. |
| C. | Document Control: |
| 1. | Before starting any work, the General Contractor/Sub Contractors shall submit an electronic security memorandum describing the approach to following goals and maintaining confidentiality of “sensitive information”. |
| 2. | The General Contractor is responsible for safekeeping of all drawings, project manual and other project information. This information shall be shared only with those with a specific need to accomplish the project. |
| 3. | Certain documents, sketches, videos or photographs and drawings may be marked “Law Enforcement Sensitive” or “Sensitive Unclassified”. Secure such information in separate containers and limit the access to only those who will need it for the project. Return the information to the Contracting Officer upon request. |
| 4. | These security documents shall not be removed or transmitted from the project site without the written approval of Contracting Officer. |
| 5. | All paper waste or electronic media such as CD’s and diskettes shall be shredded and destroyed in a manner acceptable to the VA. |
| 6. | Notify Contracting Officer and Site Security Officer immediately when there is a loss or compromise of “sensitive information”. |
| 7. | All electronic information shall be stored in specified location following VA standards and procedures using an Engineering Document Management Software (EDMS). |
| a. | Security, access and maintenance of all project drawings, both scanned and electronic shall be performed and tracked through the EDMS system. |
| b. | “Sensitive information” including drawings and other documents may be attached to e-mail provided all VA encryption procedures are followed. |
| D. | Motor Vehicle Restrictions |
| 1. | Vehicle authorization request shall be required for any vehicle entering the site and such request shall be submitted 24 hours before the date and time of access. Access shall be restricted to picking up and dropping off materials and supplies. |
| 2. | Parking is not permitted on site. All contractors and their subcontractors must submit requests in writing to the Contracting Officer’s Representive (COR) requesting parking. This submission is not guaranteed for approval. |
1.5 FIRE SAFETY
| A. | Applicable Publications: Publications listed below form part of this Article to extent referenced. Publications are referenced in text by basic designations only. |
| 1. | American Society for Testing and Materials (ASTM): |
| E84-2009 | Surface Burning Characteristics of Building Materials |
| 2. | National Fire Protection Association (NFPA): |
| 10-2010 | Standard for Portable Fire Extinguishers |
| 30-2008 | Flammable and Combustible Liquids Code |
| 51B-2009 | Standard for Fire Prevention During Welding, Cutting and Other Hot Work |
| 70-2011 | National Electrical Code |
| 101-2012 | Life Safety Code |
| 241-2009 | Standard for Safeguarding Construction, Alteration, and Demolition Operations |
| 3. | Occupational Safety and Health Administration (OSHA): |
| 29 CFR 1926 | Safety and Health Regulations for Construction |
| 4. | VHA Directive 2005-007 |
B. Fire Safety Plan: Establish and maintain a fire protection program in accordance with 29 CFR 1926. Prior to start of work, prepare a plan detailing project-specific fire safety measures, including periodic status reports, and submit to CORthe COR for review for compliance with VHA Directive 2005-007, NFPA 101 and NFPA 241.Prior to beginning work, all employees of the contractor and/or any subcontractors shall undergo a safety briefing provided by the general contractor’s competent person per OSHA requirements. This briefing shall include information on the construction limits, VAMC safety guidelines, means of egress, break areas, work hours, locations of restrooms, use of VAMC equipment, etc. Provide documentation to the COR that all construction workers have undergone contractor’s safety briefing.
| C. | Site and Building Access: Maintain free and unobstructed access to facility emergency services and for fire, police and other emergency response forces in accordance with NFPA 241. |
| D. | Separate temporary facilities, such as trailers, storage sheds, and dumpsters, from existing buildings and new construction by distances in accordance with NFPA 241. For small facilities with less than 6 m (20 feet) exposing overall length, separate by 3m (10 feet). |
| E. | Means of Egress: Do not block exiting for occupied buildings, including paths from exits to roads. Minimize disruptions and coordinate with COR. |
| F. | Egress Routes for Construction Workers: Maintain free and unobstructed egress. Inspect daily. Report findings and corrective actions weekly to COR. |
| G. | Fire Extinguishers: Provide and maintain extinguishers in construction areas and temporary storage areas in accordance with 29 CFR 1926, NFPA 241 and NFPA 10. |
| H. | Flammable and Combustible Liquids: Store, dispense and use liquids in accordance with 29 CFR 1926, NFPA 241 and NFPA 30. |
| I. | Existing Fire Protection: Do not impair automatic sprinklers, smoke and heat detection, and fire alarm systems, except for portions immediately under construction, and temporarily for connections. Provide fire watch for impairments more than 4 hours in a 24-hour period. Request interruptions in accordance with Article, OPERATIONS AND STORAGE AREAS, and coordinate with COR. All existing or temporary fire protection systems (fire alarms, sprinklers) located in construction areas shall be tested as coordinated with the medical center. Parameters for the testing and results of any tests performed shall be recorded by the medical center and copies provided to the COR. |
| J. | Smoke Detectors: Prevent accidental operation. Remove temporary covers at end of work operations each day. Coordinate with COR. |
| K. | Fire Hazard Prevention and Safety Inspections: Inspect entire construction areas weekly. Coordinate with, and report findings and corrective actions weekly to COR. |
| L. | Smoking: Smoking is prohibited. In separate and detached buildings under construction, smoking is prohibited except in designated smoking rest areas. |
| M. | Dispose of waste and debris in accordance with NFPA 241. Remove from buildings daily. |
| N. | Perform other construction, alteration and demolition operations in accordance with 29 CFR 1926. |
1.6 OPERATIONS AND STORAGE AREAS
| A. | The Contractor shall confine all operations (including storage of materials) on Government premises to areas authorized or approved by the Contracting Officer. The Contractor shall hold and save the Government, its officers and agents, free and harmless from liability of any nature occasioned by the Contractor's performance. |
| B. | Temporary buildings (e.g., storage sheds, shops, offices) and utilities may be erected by the Contractor only with the approval of the Contracting Officer and shall be built with labor and materials furnished by the Contractor without expense to the Government. The temporary buildings and utilities shall remain the property of the Contractor and shall be removed by the Contractor at its expense upon completion of the work. With the written consent of the Contracting Officer, the buildings and utilities may be abandoned and need not be removed. |
| C. | The Contractor shall, under regulations prescribed by the Contracting Officer, use only established roadways, or use temporary roadways constructed by the Contractor when and as authorized by the Contracting Officer. When materials are transported in prosecuting the work, vehicles shall not be loaded beyond the loading capacity recommended by the manufacturer of the vehicle or prescribed by any Federal, State, or local law or regulation. When it is necessary to cross curbs or sidewalks, the Contractor shall protect them from damage. The Contractor shall repair or pay for the repair of any damaged curbs, sidewalks, or roads. |
| D. | Working space and space available for storing materials shall be as determined by the COR. |
| E. | Execute work in such a manner as to interfere as little as possible with work being done by others. Keep roads clear of construction materials, debris, standing construction equipment and vehicles at all times. |
| F. | Execute work to interfere as little as possible with normal functioning of Medical Center including operations of utility services, fire protection systems and any existing equipment, and with work being done by others. Use of equipment and tools that transmit vibrations and noises through the building structure, are not permitted in buildings that are occupied, during construction, jointly by patients or medical personnel, and Contractor's personnel, except as permitted by COR where required by limited working space. |
| 1. | Do not store materials and equipment in other than assigned areas. |
2. Schedule delivery of materials and equipment to immediate construction working areas within buildings in use by Department of Veterans Affairs in quantities sufficient for not more than two work days. Provide unobstructed access to Medical Center areas required to remain in operation.
| 3. | Where access by Medical Center personnel to vacated portions of buildings is not required, storage of Contractor's materials and equipment will be permitted subject to fire and safety requirements. |
| G. | Phasing: To insure such executions, Contractor shall furnish the COR with a schedule of approximate dates on which the Contractor intends to accomplish work in each specific area of site, building or portion thereof. In addition, Contractor shall notify the COR two weeks in advance of the proposed date of starting work in each specific area of site, building or portion thereof. Arrange such dates to ensure accomplishment of this work in successive phases mutually agreeable to Medical Center Director, COR and Contractor. |
| H. | Building will be occupied during performance of work. |
| 1. | Contractor shall take all measures and provide all material necessary for protecting existing equipment and property in affected areas of construction against dust and debris, so that equipment and affected areas to be used in the Medical Centers operations will not be hindered. Contractor shall permit access to Department of Veteran’s Affairs personnel and patients through other construction areas which serve as routes of access to such affected areas and equipment. Coordinate alteration work in areas occupied by Department of Veterans Affairs so that Medical Center operations will continue during the construction period. |
| I. | To minimize interference of construction activities with flow of Medical Center traffic, comply with the following: |
| 1. | Keep roads, walks and entrances to grounds, to parking and to occupied areas of buildings clear of construction materials, debris and standing construction equipment and vehicles. |
| 2. | Method and scheduling of required cutting, altering and removal of existing roads, walks, and entrances must be approved by the COR. |
| J. | Coordinate the work for this contract with other construction operations as directed by COR. This includes the scheduling of traffic and the use of roadways, as specified in Article, USE OF ROADWAYS. |
1.7 ALTERATIONS
| A. | Survey: Before any work is started, the Contractor shall make a thorough survey with the COR of the building in which alterations occur and areas which are anticipated routes of access, and furnish a report, signed by both, to the Contracting Officer. This report shall list by rooms and spaces: |
| 1. | Existing condition and types of resilient flooring, doors, windows, walls and other surfaces not required to be altered throughout affected areas of building. |
| 2. | Existence and conditions of items such as plumbing fixtures and accessories, electrical fixtures, equipment, venetian blinds, shades, etc., required by drawings to be either reused or relocated, or both. |
| 3. | Shall note any discrepancies between drawings and existing conditions at site. |
| 4. | Shall designate areas for working space, materials storage and routes of access to areas within buildings where alterations occur and which have been agreed upon by Contractor and COR. |
| B. | Any items required by drawings to be either reused or relocated or both, found during this survey to be nonexistent, or in opinion of COR, to be in such condition that their use is impossible or impractical, shall be furnished and/or replaced by Contractor with new items in accordance with specifications which will be furnished by Government. Provided the contract work is changed by reason of this subparagraph B, the contract will be modified accordingly, under provisions of clause entitled "DIFFERING SITE CONDITIONS" (FAR 52.2362) and "CHANGES" (FAR 52.2434 and VAAR 852.23688). |
| C. | ReSurvey: Thirty days before expected partial or final inspection date, the Contractor and COR together shall make a thorough resurvey of the areas of buildings involved. They shall furnish a report on conditions then existing, of resilient flooring, doors, windows, walls and other surfaces as compared with conditions of same as noted in first condition survey report: |
| 1. | Resurvey report shall also list any damage caused by Contractor to such flooring and other surfaces, despite protection measures; and, will form basis for determining extent of repair work required of Contractor to restore damage caused by Contractor's workmen in executing work of this contract. |
| D. | Protection: Provide the following protective measures: |
| 1. | Wherever existing roof surfaces are disturbed they shall be protected against water infiltration. In case of leaks, they shall be repaired immediately upon discovery. |
| 2. | Temporary protection against damage for portions of existing structures and grounds where work is to be done, materials handled and equipment moved and/or relocated. |
| 3. | Protection of interior of existing structures at all times, from damage, dust and weather inclemency. Wherever work is performed, floor surfaces that are to remain in place shall be adequately protected prior to starting work, and this protection shall be maintained intact until all work in the area is completed. |
1.8 INFECTION PREVENTION MEASURES
| A. | Implement the requirements of VAMC’s Infection Control Risk Assessment (ICRA) team. ICRA Group may monitor dust in the vicinity of the construction work and require the Contractor to take corrective action immediately if the safe levels are exceeded. |
| B. | Establish and maintain a dust control program as part of the contractor’s infection preventive measures in accordance with the guidelines provided by ICRA Group. Prior to start of work, prepare a plan detailing project-specific dust protection measures, including periodic status reports, and submit to COR for review for compliance with contract requirements in accordance with Section 01 33 23, SHOP DRAWINGS, PRODUCT DATA AND SAMPLES. |
| 1. | All personnel involved in the construction or renovation activity shall be educated and trained in infection prevention measures established by the medical center. |
| C. | Medical center Infection Control personnel shall monitor for airborne disease (e.g. aspergillosis) as appropriate during construction. A baseline of conditions may be established by the medical center prior to the start of work and periodically during the construction stage to determine impact of construction activities on indoor air quality. In addition: |
| 1. | The COR and VAMC Infection Control personnel shall review pressure differential monitoring documentation to verify that pressure differentials in the construction zone and in the patient-care rooms are appropriate for their settings. The requirement for negative air pressure in the construction zone shall depend on the location and type of activity. Upon notification, the contractor shall implement corrective measures to restore proper pressure differentials as needed. |
| 2. | In case of any problem, the medical center, along with assistance from the contractor, shall conduct an environmental assessment to find and eliminate the source. |
| D. | In general, following preventive measures shall be adopted during construction to keep down dust and prevent mold. |
| 1. | Dampen debris to keep down dust and provide temporary construction partitions in existing structures where directed by COR. Blank off ducts and diffusers to prevent circulation of dust into occupied areas during construction. |
| 2. | Do not perform dust producing tasks within occupied areas without the approval of the COR. For construction in any areas that will remain jointly occupied by the medical Center and Contractor’s workers, the Contractor shall: |
| a. | Provide dust proof fire-rated temporary drywall construction barriers to completely separate construction from the operational areas of the hospital in order to contain dirt debris and dust. Barriers shall be sealed and made presentable on hospital occupied side. Install a self-closing rated door in a metal frame, commensurate with the partition, to allow worker access. Maintain negative air at all times. A fire retardant polystyrene, 6-mil thick or greater plastic barrier meeting local fire codes may be used where dust control is the only hazard, and an agreement is reached with the COR and Medical Center. |
| b. | HEPA filtration is required where the exhaust dust may reenter the breathing zone. Contractor shall verify that construction exhaust to exterior is not reintroduced to the medical center through intake vents, or building openings. Install HEPA (High Efficiency Particulate Accumulator) filter vacuum system rated at 95% capture of 0.3 microns including pollen, mold spores and dust particles. Insure continuous negative air pressures occurring within the work area. HEPA filters should have ASHRAE 85 or other prefilter to extend the useful life of the HEPA. Provide both primary and secondary filtrations units. Exhaust hoses shall be heavy duty, flexible steel reinforced and exhausted so that dust is not reintroduced to the medical center. |
| c. | Adhesive Walk-off/Carpet Walk-off Mats, minimum 600mm x 900mm (24” x 36”), shall be used at all interior transitions from the construction area to occupied medical center area. These mats shall be changed as often as required to maintain clean work areas directly outside construction area at all times. |
| d. | Vacuum and wet mop all transition areas from construction to the occupied medical center at the end of each workday. Vacuum shall utilize HEPA filtration. Maintain surrounding area frequently. Remove debris as they are created. Transport these outside the construction area in containers with tightly fitting lids. |
| e. | The contractor shall not haul debris through patient-care areas without prior approval of the COR and the Medical Center. When, approved, debris shall be hauled in enclosed dust proof containers or wrapped in plastic and sealed with duct tape. No sharp objects should be allowed to cut through the plastic. Wipe down the exterior of the containers with a damp rag to remove dust. All equipment, tools, material, etc. transported through occupied areas shall be made free from dust and moisture by vacuuming and wipe down. |
| f. | Using a HEPA vacuum, clean inside the barrier and vacuum ceiling tile prior to replacement. Any ceiling access panels opened for investigation beyond sealed areas shall be sealed immediately when unattended. |
| g. | There shall be no standing water during construction. This includes water in equipment drip pans and open containers within the construction areas. All accidental spills must be cleaned up and dried within 12 hours. Remove and dispose of porous materials that remain damp for more than 72 hours. |
h. At completion, remove construction barriers and ceiling protection carefully, outside of normal work hours. Vacuum and clean all surfaces free of dust after the removal.
| E. | Final Cleanup: |
| 1. | Upon completion of project, or as work progresses, remove all construction debris from above ceiling, vertical shafts and utility chases that have been part of the construction. |
| 2. | Perform HEPA vacuum cleaning of all surfaces in the construction area. This includes walls, ceilings, cabinets, furniture (built-in or free standing), partitions, flooring, etc. |
1.9 DISPOSAL AND RETENTION
| A. | Materials and equipment accruing from work removed and from demolition of buildings or structures, or parts thereof, shall be disposed of as follows: |
| 1. | Reserved items which are to remain property of the Government are identified by attached tags or noted on drawings or in specifications as items to be stored. Items that remain property of the Government shall be removed or dislodged from present locations in such a manner as to prevent damage which would be detrimental to reinstallation and reuse. Store such items where directed by COR. |
| 2. | Items not reserved shall become property of the Contractor and be removed by Contractor from Medical Center. |
| 3. | Items of portable equipment and furnishings located in rooms and spaces in which work is to be done under this contract shall remain the property of the Government. When rooms and spaces are vacated by the Department of Veterans Affairs during the alteration period, such items which are NOT required by drawings and specifications to be either relocated or reused will be removed by the Government in advance of work to avoid interfering with Contractor's operation. |
1.10 PROTECTION OF EXISTING VEGETATION, STRUCTURES, EQUIPMENT, UTILITIES, AND IMPROVEMENTS
| A. | The Contractor shall preserve and protect all structures, equipment, and vegetation (such as trees, shrubs, and grass) on or adjacent to the work site, which is not to be removed and which does not unreasonably interfere with the work required under this contract. The Contractor shall only remove trees when specifically authorized to do so, and shall avoid damaging vegetation that will remain in place. If any limbs or branches of trees are broken during contract performance, or by the careless operation of equipment, or by workmen, the Contractor shall trim those limbs or branches with a clean cut and paint the cut with a treepruning compound as directed by the Contracting Officer. |
| B. | The Contractor shall protect from damage all existing improvements and utilities at or near the work site and on adjacent property of a third party, the locations of which are made known to or should be known by the Contractor. The Contractor shall repair any damage to those facilities, including those that are the property of a third party, resulting from failure to comply with the requirements of this contract or failure to exercise reasonable care in performing the work. If the Contractor fails or refuses to repair the damage promptly, the Contracting Officer may have the necessary work performed and charge the cost to the Contractor. |
(FAR 52.2369)
C. Refer to Section 01 57 19, TEMPORARY ENVIRONMENTAL CONTROLS, for additional requirements on protecting vegetation, soils and the environment. Refer to Articles, "Alterations", "Restoration", and "Operations and Storage Areas" for additional instructions concerning repair of damage to structures and site improvements.
1.11 RESTORATION
| A. | Remove, cut, alter, replace, patch and repair existing work as necessary to install new work. Except as otherwise shown or specified, do not cut, alter or remove any structural work, and do not disturb any ducts, plumbing, steam, gas, or electric work without approval of the COR. Existing work to be altered or extended and that is found to be defective in any way, shall be reported to the COR before it is disturbed. Materials and workmanship used in restoring work, shall conform in type and quality to that of original existing construction, except as otherwise shown or specified. |
| B. | Upon completion of contract, deliver work complete and undamaged. Existing work (walls, ceilings, partitions, floors, mechanical and electrical work, lawns, paving, roads, walks, etc.) disturbed or removed as a result of performing required new work, shall be patched, repaired, reinstalled, or replaced with new work, and refinished and left in as good condition as existed before commencing work. |
| C. | At Contractor's own expense, Contractor shall immediately restore to service and repair any damage caused by Contractor's workmen to existing piping and conduits, wires, cables, etc., of utility services or of fire protection systems and communications systems (including telephone) which are indicated on drawings and which are not scheduled for discontinuance or abandonment. |
| D. | Expense of repairs to such utilities and systems not shown on drawings or locations of which are unknown will be covered by adjustment to contract time and price in accordance with clause entitled "CHANGES" (FAR 52.2434 and VAAR 852.23688) and "DIFFERING SITE CONDITIONS" (FAR 52.2362). |
1.12 PHYSICAL DATA
| A. | Data and information furnished or referred to below is for the Contractor's information. The Government shall not be responsible for any interpretation of or conclusion drawn from the data or information by the Contractor. |
| B. | Government does not guarantee that other materials will not be encountered nor that proportions, conditions or character of several materials will not vary from those indicated by explorations. Bidders are expected to examine site of work and logs of borings; and, after investigation, decide for themselves character of materials and make their bids accordingly. Upon proper application to Department of Veterans Affairs, bidders will be permitted to make subsurface explorations of their own at site. |
1.13 AS-BUILT DRAWINGS
| A. | The contractor shall maintain two full size sets of as-built drawings which will be kept current during construction of the project, to include all contract changes, modifications and clarifications. |
| B. | All variations shall be shown in the same general detail as used in the contract drawings. To insure compliance, as-built drawings shall be made available for the COR's review, as often as requested. |
| C. | Contractor shall deliver two approved completed sets of as-built drawings to the COR within 15 calendar days after each completed phase and after the acceptance of the project by the COR. |
| D. | Paragraphs A, B, & C shall also apply to all shop drawings. |
1.14 USE OF ROADWAYS
A. For hauling, use only established public roads and roads on Medical Center property and, when authorized by the COR, such temporary roads which are necessary in the performance of contract work. Temporary roads shall be constructed by the Contractor at Contractor's expense. When necessary to cross curbing, sidewalks, or similar construction, they must be protected by wellconstructed bridges.
1.15 TEMPORARY TOILETS
A. Contractor may have for use of Contractor's workmen, such toilet accommodations as may be assigned to Contractor by Medical Center. Contractor shall keep such places clean and be responsible for any damage done thereto by Contractor's workmen. Failure to maintain satisfactory condition in toilets will deprive Contractor of the privilege to use such toilets.
1.16 AVAILABILITY AND USE OF UTILITY SERVICES
A. The Government shall make all reasonably required amounts of utilities available to the Contractor from existing outlets and supplies, as specified in the contract.
1.17 INSTRUCTIONS
| A. | Contractor shall furnish Maintenance and Operating manuals (hard copies and electronic) and verbal instructions when required by the various sections of the specifications and as hereinafter specified. |
| B. | Manuals: Maintenance and operating manuals and one compact disc (four hard copies and one electronic copy each) for each separate piece of equipment shall be delivered to the COR coincidental with the delivery of the equipment to the job site. Manuals shall be complete, detailed guides for the maintenance and operation of equipment. They shall include complete information necessary for starting, adjusting, maintaining in continuous operation for long periods of time and dismantling and reassembling of the complete units and subassembly components. Manuals shall include an index covering all component parts clearly crossreferenced to diagrams and illustrations. Illustrations shall include "exploded" views showing and identifying each separate item. Emphasis shall be placed on the use of special tools and instruments. The function of each piece of equipment, component, accessory and control shall be clearly and thoroughly explained. All necessary precautions for the operation of the equipment and the reason for each precaution shall be clearly set forth. Manuals must reference the exact model, style and size of the piece of equipment and system being furnished. Manuals referencing equipment similar to but of a different model, style, and size than that furnished will not be accepted. |
| C. | Instructions: Contractor shall provide qualified, factorytrained manufacturers' representatives to give detailed instructions to assigned Department of Veterans Affairs personnel in the operation and complete maintenance for each piece of equipment. All such training will be at the job site. These requirements are more specifically detailed in the various technical sections. Instructions for different items of equipment that are component parts of a complete system, shall be given in an integrated, progressive manner. All instructors for every piece of component equipment in a system shall be available until instructions for all items included in the system have been completed. This is to assure proper instruction in the operation of interrelated systems. All instruction periods shall be at such times as scheduled by the COR and shall be considered concluded only when the COR is satisfied in regard to complete and thorough coverage. The Department of Veterans Affairs reserves the right to request the removal of, and substitution for, any instructor who, in the opinion of the COR, does not demonstrate sufficient qualifications in accordance with requirements for instructors above. |
1.18 WET PAINT SIGN
| A. | Provide a Wet Paint Sign where directed by the COR. |
| B. | Maintain sign and remove it when directed by the COR. |
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01 00 00 - 18
SECTION 01 32 16.15
PROJECT SCHEDULES
(SMALL PROJECTS – DESIGN/BID/BUILD)
PART 1- GENERAL
1.1 DESCRIPTION:
A. The Contractor shall develop a plan and schedule demonstrating fulfillment of the contract requirements (Project Schedule), and shall keep the Project Schedule up-to-date in accordance with the requirements of this section and shall utilize the plan for scheduling, coordinating and monitoring work under this contract (including all activities of subcontractors, equipment vendors and suppliers).
1.2 COMPUTER PRODUCED SCHEDULES
| A. | The contractor shall provide, initially, to the Department of Veterans Affairs (VA), all computer-produced time/cost schedules and reports generated from monthly project updates. |
| B. | The contractor shall be responsible for the correctness and timeliness of the computer-produced reports. The Contractor shall also responsible for the accurate and timely submittal of the updated project schedule and all data necessary to produce the computer reports and payment request that is specified. |
| C. | The VA will report errors in computer-produced reports to the Contractor’s representative within ten calendar days from receipt of reports. The Contractor shall reprocess the computer-produced reports and associated diskette(s), when requested by the Contracting Officer’s representative, to correct errors which affect the payment and schedule for the project. |
1.3 PROJECT SCHEDULE REQUIREMENTS
A. Show on the project schedule the sequence of work activities/events required for complete performance of all items of work.
1.4 RESPONSIBILITY FOR COMPLETION
| A. | If it becomes apparent from the current revised monthly progress schedule that phasing or contract completion dates will not be met, the Contractor shall execute some or all of the following remedial actions: |
| 1. | Increase construction manpower in such quantities and crafts as necessary to eliminate the backlog of work. |
| 2. | Increase the number of working hours per shift, shifts per working day, working days per week, the amount of construction equipment, or any combination of the foregoing to eliminate the backlog of work. |
| 3. | Reschedule the work in conformance with the specification requirements. |
| B. | Prior to proceeding with any of the above actions, the Contractor shall notify and obtain approval from the COR for the proposed schedule changes. If such actions are approved, the representative schedule revisions shall be incorporated by the Contractor into the Project Schedule before the next update, at no additional cost to the Government. |
1.5 ADJUSTMENT OF CONTRACT COMPLETION
A. The contract completion time will be adjusted only for causes specified in this contract. Request for an extension of the contract completion date by the Contractor shall be supported with a justification, data and supporting evidence as the COR may deem necessary for determination as to whether the Contractor is entitled to an extension of time under the provisions of the contract.
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01 32 16.15 - 18
SECTION 01 33 23
SHOP DRAWINGS, PRODUCT DATA, AND SAMPLES
PART 1 – GENERAL
1.1 DESCRIPTION
1. This specification defines the general requirements and procedures for submittals. A submittal is information submitted for VA review to establish compliance with the contract documents.
1. Detailed submittal requirements are found in the technical sections of the contract specifications. The Contracting Officer may request submittals in addition to those specified when deemed necessary to adequately describe the work covered in the respective technical specifications at no additional cost to the government.
1. VA approval of a submittal does not relieve the Contractor of the responsibility for any error which may exist. The Contractor is responsible for fully complying with all contract requirements and the satisfactory construction of all work, including the need to check, confirm, and coordinate the work of all subcontractors for the project. Non-compliant material incorporated in the work will be removed and replaced at the Contractor’s expense.
1.2 DEFINITIONS
| A. | Preconstruction Submittals: Submittals which are required prior to issuing contract notice to proceed or starting construction. For example, Certificates of insurance; Surety bonds; Site-specific safety plan; Construction progress schedule; Schedule of values; Submittal register; List of proposed subcontractors. |
| B. | Shop Drawings: Drawings, diagrams, and schedules specifically prepared to illustrate some portion of the work. Drawings prepared by or for the Contractor to show how multiple systems and interdisciplinary work will be integrated and coordinated. |
| C. | Product Data: Catalog cuts, illustrations, schedules, diagrams, performance charts, instructions, and brochures, which describe and illustrate size, physical appearance, and other characteristics of materials, systems, or equipment for some portion of the work. Samples of warranty language when the contract requires extended product warranties. |
1. Samples: Physical examples of materials, equipment, or workmanship that illustrate functional and aesthetic characteristics of a material or product and establish standards by which the work can be judged. Color samples from the manufacturer's standard line (or custom color samples if specified) to be used in selecting or approving colors for the project. Field samples and mock-ups constructed to establish standards by which the ensuing work can be judged.
1. Design Data: Calculations, mix designs, analyses, or other data pertaining to a part of work.
1. Test Reports: Report which includes findings of a test required to be performed by the Contractor on an actual portion of the work. Report which includes finding of a test made at the job site or on sample taken from the job site, on portion of work during or after installation.
1. Certificates: Document required of Contractor, or of a manufacturer, supplier, installer, or subcontractor through Contractor. The purpose is to document procedures, acceptability of methods, or personnel qualifications for a portion of the work.
1. Manufacturer's Instructions: Pre-printed material describing installation of a product, system, or material, including special notices and MSDS concerning impedances, hazards, and safety precautions.
1. Manufacturer's Field Reports: Documentation of the testing and verification actions taken by manufacturer's representative at the job site on a portion of the work, during or after installation, to confirm compliance with manufacturer's standards or instructions. The documentation must indicate whether the material, product, or system has passed or failed the test.
1. Operation and Maintenance Data: Manufacturer data that is required to operate, maintain, troubleshoot, and repair equipment, including manufacturer's help, parts list, and product line documentation. This data shall be incorporated in an operations and maintenance manual.
1. Closeout Submittals: Documentation necessary to properly close out a construction contract. For example, Record Drawings and as-built drawings. Also, submittal requirements necessary to properly close out a phase of construction on a multi-phase contract.
1.3 SUBMITTAL REGISTER
| A. | The submittal register will list items of equipment and materials for which submittals are required by the specifications. This list may not be all inclusive and additional submittals may be required by the specifications. The Contractor is not relieved from supplying submittals required by the contract documents but which have been omitted from the submittal register. |
| B. | The submittal register will serve as a scheduling document for submittals and will be used to control submittal actions throughout the contract period. |
| C. | The VA will provide the initial submittal register in electronic format. Thereafter, the Contractor shall track all submittals by maintaining a complete list, including completion of all data columns, including dates on which submittals are received and returned by the VA. |
| D. | The Contractor shall update the submittal register as submittal actions occur and maintain the submittal register at the project site until final acceptance of all work by Contracting Officer. |
| E. | The Contractor shall submit formal monthly updates to the submittal register in electronic format. Each monthly update shall document actual submission and approval dates for each submittal. |
1.4 SUBMITTAL SCHEDULING
| A. | Submittals are to be scheduled, submitted, reviewed, and approved prior to the acquisition of the material or equipment. |
| B. | Coordinate scheduling, sequencing, preparing, and processing of submittals with performance of work so that work will not be delayed by submittal processing. Allow time for potential resubmittal. |
| C. | No delay costs or time extensions will be allowed for time lost in late submittals or resubmittals. |
| D. | All submittals are required to be approved prior to the start of the specified work activity. |
1.5 SUBMITTAL PREPARATION
| A. | Each submittal is to be complete and in sufficient detail to allow ready determination of compliance with contract requirements. |
| B. | Collect required data for each specific material, product, unit of work, or system into a single submittal. Prominently mark choices, options, and portions applicable to the submittal. Partial submittals will not be accepted for expedition of construction effort. Submittal will be returned without review if incomplete. |
| C. | If available product data is incomplete, provide Contractor-prepared documentation to supplement product data and satisfy submittal requirements. |
| D. | All irrelevant or unnecessary data shall be removed from the submittal to facilitate accuracy and timely processing. Submittals that contain the excessive amount of irrelevant or unnecessary data will be returned with review. |
| E. | Provide a transmittal form for each submittal with the following information: |
1. Project title, location and number.
1. Construction contract number.
1. Date of the drawings and revisions.
1. Name, address, and telephone number of subcontractor, supplier, manufacturer, and any other subcontractor associated with the submittal.
1. List paragraph number of the specification section and sheet number of the contract drawings by which the submittal is required.
1. When a resubmission, add alphabetic suffix on submittal description. For example, submittal 18 would become 18A, to indicate resubmission.
1. Product identification and location in project.
| F. | The Contractor is responsible for reviewing and certifying that all submittals are in compliance with contract requirements before submitting for VA review. Proposed deviations from the contract requirements are to be clearly identified. All deviations submitted must include a side by side comparison of item being proposed against item specified. Failure to point out deviations will result in the VA requiring removal and replacement of such work at the Contractor's expense. |
| G. | Stamp, sign, and date each submittal transmittal form indicating action taken. |
| H. | Stamp used by the Contractor on the submittal transmittal form to certify that the submittal meets contract requirements is to be similar to the following: |
| | | CONTRACTOR | | |
| | | | | |
| | | (Firm Name) | | |
| | | | | |
| | | | | |
| | | | | |
| | | Approved | | |
| | | | | |
| | | | | |
| | | Approved with corrections as noted on submittal data and/or | | |
| | attached sheets(s) | | | |
| | | | | |
| | | | | |
| | | | | |
| | SIGNATURE: | | | |
| | | | | |
| | TITLE: | | | |
| | | | | |
| | DATE: | | | |
| | | | | |
| | | | |
1.6 SUBMITTAL FORMAT AND TRANSMISSION
| A. | Provide submittals in electronic format, with the exception of material samples. Use PDF as the electronic format, unless otherwise specified or directed by the Contracting Officer. |
| B. | Compile the electronic submittal file as a single, complete document. Name the electronic submittal file specifically according to its contents. |
| C. | Electronic files must be of sufficient quality that all information is legible. Generate PDF files from original documents so that the text included in the PDF file is both searchable and can be copied. If documents are scanned, Optical Character Resolution (OCR) routines are required. |
| D. | E-mail electronic submittal documents smaller than 5MB in size to e-mail addresses as directed by the Contracting Officer. |
| E. | Provide electronic documents over 5MB through an electronic FTP file sharing system. Confirm that the electronic FTP file sharing system can be accessed from the VA computer network. The Contractor is responsible for setting up, providing, and maintaining the electronic FTP file sharing system for the construction contract period of performance. |
| F. | Provide hard copies of submittals when requested by the Contracting Officer. Up to 3 additional hard copies of any submittal may be requested at the discretion of the Contracting Officer, at no additional cost to the VA. |
1.7 SAMPLES
| A. | Submit two sets of physical samples showing range of variation, for each required item. |
| B. | Where samples are specified for selection of color, finish, pattern, or texture, submit the full set of available choices for the material or product specified. |
| C. | When color, texture, or pattern is specified by naming a particular manufacturer and style, include one sample of that manufacturer and style, for comparison. |
| D. | Before submitting samples, the Contractor is to ensure that the materials or equipment will be available in quantities required in the project. No change or substitution will be permitted after a sample has been approved. |
| E. | The VA reserves the right to disapprove any material or equipment which previously has proven unsatisfactory in service. |
| F. | Physical samples supplied maybe requested back for use in the project after reviewed and approved. |
1.8 OPERATION AND MAINTENANCE DATA
| A. | Submit data specified for a given item within 30 calendar days after the item is delivered to the contract site. |
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