36C25618R0764-001.doc

629-16-105 Address Water Table Issues - Hammond Clinic Updated 18-January-30 Performance Work Statement Hammond Clinic Green Sustainability

Performance Work Statement

Department of Veterans Affairs

Southeast Louisiana Veterans Health Care System

Reference 629-16-105

Address Water Table Issues - Hammond Clinic Performance Work Statement

1. GENERAL INFORMATION

1.1 Title of Project: Hammond Clinic Green Sustainability Project 1.2 Scope of Work: The contractor shall provide all labor, supervision, travel, equipment, material and all resources necessary to mitigate site moisture issues and commission a cistern and site water treatment system, remove and replace exterior perimeter siding for the VAMC Hammond clinic located at 1131 South Morrison Avenue, Hammond, LA 70403.

The system shall consist of a cistern, filtration system, groundwater subgrade pumps, roof water capture system, sprinkler system and connections to the existing electrical. Modify sites water accumulation problem areas with pervious surfaces. Modify existing building curtain and install matching existing curbing. Install air flow system beneath building. Install landscape or aesthetic structure encapsulating if above ground cistern is used. The contractor shall design to manufacturer and VA specifications. The contractor shall install all equipment to manufacturer specifications. The installation shall be in accordance with all local, state and national codes including but not limited to: National Electric Code (NEC), National Fire Protection Association (NFPA) 101 Life Safety Code, Building Code, VA directives.

The contractor will be responsible for providing all background paperwork certifying installation and/or repair, testing of the system, and certifications of proper function.

The exterior work will also include the removal of siding, inspection for moisture, removal of insulation /vapor barrier and remediation of mold as needed. This will be followed by corrected application of insulation/vapor barrier and siding along with the removal and replacement of underfloor insulation and vapor barrier. The vapor barrier will be flashed correctly to stop the moisture migration that currently occurs. This work will be done in small sections to manage the amount of surface under repair at any one time. The work will provide a habitable work environment for several years until new leased space is ready for occupancy.

The contractor shall remove and replace the exterior perimeter siding, trim, vapor barrier and flashing to create a water proof envelope for the structure.

1.3 Background: The VA operates Hammond Clinic 1131 South Morrison Avenue, Hammond, LA 70403. The existing building is on the lowest point on the property. The existing soil was replaced with sand and gravel creating pooling and moisture. The building is decaying at a higher than normal rate. Cracking in the exterior siding and the location of the existing vapor barrier allows moisture to migrate through the wall onto the barrier beneath the floor joists where it accumulates and causes microbial growth on the walls and floors of the interior spaces of the clinic and water damage/rot to the subfloor.

1.4 Performance Period: Work shall begin within three days of the notice to proceed. Total time to complete this contract is one-hundred fifty-five (155) calendar days.

1.5 Type of Contract: Firm-Fixed Price Contract

1.6 Cost Range: The anticipated total cost range for this project is between $100,000 and $500,000.

1.7 Work Hours: The Contractor may schedule work during the following time periods: 7:30 am to 4:00 pm, Monday – Friday. For any work involving a utility shut down, it must be scheduled outside the normal, designated work hours and must be scheduled no fewer than five (5) days in advance. Work may occur on Federal Holidays as long as it is scheduled with the Contracting Officer’s Representative (COR) or Contracting Officer (CO) in advance (minimum 48 hour notice). Recognized Federal Holidays: New Year’s Day, Martin Luther King Jr. Day, Washington’s Birthday (President’s Day), Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving, Christmas.

1.8 Work Restrictions: Plan and accomplish all work so that there is a minimum to no interference and inconvenience to occupants and/or operators of the facility.

1.9 Utility Outage: The Contractor shall submit a utility outage request for approval through the COR five (5) days prior to any utility outage. The Contractor shall be responsible for coordinating all outages with the local utility providers and/or local VA staff. The Contractor will also be responsible for requesting all necessary permitting to complete the work.

1.10 Cleanup: Remove rubbish and debris from the project site daily; do not allow accumulations inside or outside the buildings. Store materials that cannot be removed daily in areas specified by the Contracting Officer (CO). All demolished and excess material becomes the property of the Contractor, and the Contractor is responsible for removal unless otherwise specified in the document.

2. CONTRACT AWARD MEETING

2.1 Notice to Proceed: The Contractor shall not commence performance on the tasks in this Performance Work Statement (PWS) until the CO has conducted a kick off meeting, or has advised the Contractor that a kick off meeting is waived.

3.

DEFINITIONS:

3.1 Firm Fixed Price: The procurement of services by the Government to execute construction services of design work previously executed for a specific project. The contractor bid price for such work shall include all components necessary to complete the project and is final and non-variable.

3.2 Contracting Officer: The services to be performed under this contract are subject to the general supervision, direction, control and approval of the Contracting Officer.

3.3 VA Project Engineer/Contracting Officer's Representative (COR): The Contracting Officer's authorized representative at the construction site. The COR is responsible for protecting the Government's interest in the execution of the construction contract work. His duties include surveillance of all construction work to assure compliance with the contract documents, interpretation of the contract documents, approval of changed work, approval of all submittals, samples, shop drawings, etc.

3.4 Construction Only Contract: This term, as used herein, refers to the Contract(s) to perform the design and construction phase of the project.

3.5 Contractor: This term, as used herein, refers to the Contractor under this contract or the construction team.

3.6 AE: This term, as used herein, refers to the Architect Engineer firm(s) whom executed the design portion of the contract.

3.7 Tentative Schedule: The anticipated completion of this project is 215 calendar days after design “Notice to Proceed” (NTP).

4. GENERAL REQUIREMENTS

4.1 Provisions: The Contractor shall provide all materials, tools, equipment, transportation, supervision, and labor required to provide the service described herein 4.2 Design Basis Criteria: The models provided in design basis in section 4.1.1 Components and Materials are provided as the baseline for design. Equivalent materials may be provided only if approved by the COR.

4.1.1 Components and Materials:

4.1.1.1 Water collection/storage system:

4.1.1.1.1 Design Basis: Rainflo 1700 Graf Rainwater Collection System and GRAF Optimax Pro Internal Filtration System

4.1.1.1.1.1 System shall collect rainwater and groundwater

4.1.1.1.1.2 System shall filter particulates prior to entering the storage tank

4.1.1.1.1.3 System shall possess a calming element to prevent fine sediment disturbance in tank

4.1.1.1.1.4 System shall actively treat stored water and prohibit algae and bacteria growth

4.1.1.1.1.5 Contractor shall replace damaged existing or install self-cleaning system filters to remove particles that would constrict or disable system flow

4.1.1.1.1.6 Contractor shall install landscape or encapsulating aesthetic structure if above ground cistern is used

4.1.1.1.1.7 Contractor shall install impervious above ground pad and mount cistern to pad if installed above ground

4.1.1.1.1.8 Contractor shall perform and provide survey of soils integrity to support structural modifications

4.1.1.1.2 Design Basis: Little Giant 14940655 50 GPM 115V Pre-

Packaged Crawl Space Sump System

4.1.1.1.2.1 Contractor shall install three (3) groundwater collection wells to manufacturer’s specifications and supply all materials necessary

4.1.1.1.2.2 Contractor shall tie-in or replace one (1) existing groundwater collection well piping

4.1.1.1.2.3 Contractor shall hard wire all groundwater collection wells to the building existing circuitry

4.1.1.1.2.4 Contractor shall tie-in groundwater collection system to Rainwater Collection System

4.1.1.2 Treated water distribution system:

4.1.1.2.1 Design Basis: GRAF 1¼” Floating Pump Extractor with 1200 Micron Coarse Screen and Rainflo 1.25HP

Submersible Pump Graf AquaControl+ Rainwater System Controller

4.1.1.2.1.1 System shall pump treated water to distribution system

4.1.1.2.1.2 Pump: 1.25 HP

4.1.1.2.1.3 Performance flow range shall output a range of no less than 34 gallons per minute

4.1.1.2.1.4 System shall be capable of providing a head of 180feet

4.1.1.2.1.5 System shall be capable of providing adequate pressure to distribution system of the supply irrigation design

4.1.1.2.1.6 System controls shall include pump controller, circuit breaker, and system controller

4.1.1.2.1.7 Controller shall be wall mounted within 10feet of the system

4.1.1.2.2 Design Basis: Graf AquaControl+ Rainwater System Controller

CAMPBELL Tank Fitting Package TFP 51-LF

4.1.1.2.2.1 System must be primary source of irrigation supply

4.1.1.2.2.2 Existing system will remain intact as auxiliary irrigation source

4.1.1.2.2.3 System shall include intelligent pump controller activated by minimum tank content level

4.1.1.2.2.4 Contractor shall supply and install replacement PVC pipes to replace existing damaged pipes

4.1.1.2.2.5 Contractor shall supply and install replacement sprinkler heads to replace existing damaged heads

4.1.1.2.2.6 Contractor shall supply and install all pipes necessary to tie in the water collection/storage system to the existing system

4.1.1.2.2.7 Contractor shall match existing soil grade above any work completed in sub grade work 4.1.1.3 Site grading and water attenuation

4.1.1.3.1 Design Basis: Water attenuation grading and controls

Stone fill and PVC pipes

4.1.1.3.1.1 Contractor shall modify grading with pervious surfaces to eliminate standing water on the north and northwest side of the property

4.1.1.3.1.2 Contractor shall supply stone lined infiltration trenching necessary to control standing water issues

4.1.1.3.1.3 Contractor shall install PVC pipes to capture roofing runoff in conjunction with existing roof drainage

4.1.1.4 Install air flow system:

4.1.1.4.1 Design Basis: Tjernlund Crawl Space Ventilator model V2D

Rust resistant fan covers

4.1.1.4.1.1 Contractor shall install fourteen (14) units to manufacturer’s specifications

4.1.1.4.1.2 Contractor shall supply all materials and labor to extend existing electrical feeds to accommodate power requirements

4.1.1.4.1.3 Contractor shall and install fan vent cover compatible with crawl space ventilators

4.1.1.5 Modify existing building finish:

4.1.1.5.1 Contractor shall remove existing finish on crawl space on north side and northwest corner of building

4.1.1.5.2 Contractor shall install curbing to match east side of building on north and northwest side of building

4.1.1.5.3 Contractor shall install masonry wall under building 12inches below grade to the height of the curbing along the north side and northwest corner of the building

4.1.1.5.4 Contractor shall install irrigation tied-in to the new system to serve the modified area

4.1.1.5.5 Contractor shall install gardening grade soil in the resulting modification

4.1.1.5.6 Contractor shall install a building curtain to cover the remaining opening between the building and the masonry wall

4.1.1.6 Remove and replace existing siding, insulation, vapor barrier and flashing, and inspect for mold and provide full remediation as needed.

4.1.1.6.1 Contractor shall remove and replace the existing siding around the perimeter of the building.

4.1.1.6.2 Contractor shall remove and replace insulation as required.

4.1.1.6.3 Contractor shall remove and replace vapor barriers on all walls and as required on the floor joists.

4.1.1.6.4 Contractor shall seal and paint all siding and trim.

4.1.1.6.5 Contractor shall provide mold remediation and repairs to water damaged structural framing and flooring as needed.

4.2 Regulation and Compliance

4.2.1 Occupational Safety

4.2.1.1 The Contractor shall provide, at minimum, one 30-hour OSHA certified “competent person” to be at the site at all times while work occurs.

4.2.2 Electrical Compliance

4.2.2.1 All employees of the Contractor, or their designated subcontractor(s), must be licensed in the State of Louisiana to perform work on electrical and power systems.

4.2.2.2 All completed work shall in strict adherence to NEC.

4.2.3 Site Work Coordination

4.2.3.1 All work shall be coordinated with the COR prior to, during, and after completion of this job.

5. SPECIFIC MANDATORY TASKS AND ASSOCIATED DELIVERABLES

5.1 Government Furnished Deliverables

5.1.1 Initial drawings of current utilities to Hammond Clinic 1131 South Morrison Avenue, Hammond LA 70403 5.1.1.1 Design drawings

5.1.1.2 Drawings shall be made available electronically as PDF and/or CAD if available 5.1.2.

System information on the current utilities and related piping, electrical single lines and related diagrams

5.2 Contractor Furnished Deliverables

5.2.1 The contractor shall conduct site visits to verify existing conditions and conduct a full system assessment prior to beginning work

5.2.1.1 Existing electrical

5.2.1.2 Existing plumbing/piping

5.2.1.3 Utility entry points

5.2.1.4 Existing structural components 5.2.1.5 Soil and site conditions 5.2.2 Provide and install water collection/storage system

5.2.2.1 Provide a submittal for each of these items to VA for approval prior to installation 5.2.2.2 Provide a shop drawing for VA approval prior to installation detailing the new electrical service 5.2.3 Provide and install groundwater collection system 5.2.3.1 Provide submittal to VA for approval prior to installation to confirm final layout as well as all materials to be installed 5.2.3.2 Provide a shop drawing for VA approval prior to installation detailing the new electrical service 5.2.4 Provide and install treated water distribution system

5.2.4.1 Provide current condition analysis and design prior to installation for VA approval

5.2.4.2 Provide a shop drawing for VA approval prior to installation detailing the modified plumbing service

5.2.4.3 Provide a shop drawing for VA approval prior to installation detailing the new electrical service

5.2.4.4 5.2.5 Provide and install irrigation distribution system

5.2.5.1 Provide a shop drawing for VA approval prior to installation detailing the new electrical service

5.2.5.2 Provide shop drawings indicating the pipe runs and all connections associated with its installation as a submittal for approval prior to installation

5.2.6 Design, provide, and install grading with pervious surfaces

5.2.6.1 The landscape system shall provide water attenuation for the site and meet regulatory environmental standards 5.2.7 Provide building finishes

5.2.7.1 Match existing finishes and provide design

5.2.8 Provide shop drawings indicating the electrical service to be installed including, but not limited to: details indicating the conduit run, breaker connection, wiring, etc.

5.2.9 Provide a site specific safety plan (fire safety plan inclusive) for VA review prior to beginning any work 5.2.10 Provide start up and commissioning services for the water collection distribution system

5.2.10.1 Demonstrate full operability of system

5.2.11 Provide site training on systems

5.2.11.1 Provide documentation and operator training for VA personnel on all system installed

5.2.12 Provide maintenance schedule for systems 5.2.13 Provide as-builts of all systems and modifications (PDF and CAD drawing) 5.2.14 Meeting Minutes

5.2.14.1. Contractor shall provide meeting minutes and written responses to review comments within one week of the meeting conclusion or receipt of comments for all formal meetings between the Contractor and the VA.

PLANNING/DEVELOPMENT PHASE

IMPLEMENTATION and COMMISSIONING PHASES

Submitted daily commencing with the first day of construction

Submitted weekly commencing with the first day of construction

T- 009

Meeting

Closeout Meeting

6. EVALUATED OPTIONAL TASKS AND ASSOCIATED DELIVERABLES

6.1 Post-commissioning project evaluation forum

6.1.1 Meeting will include stakeholders and contractor with the intent of discussing successes and issues occurring throughout the project process

7. SCHEDULE FOR DELIVERABLES

7.1 Government Furnished Deliverables

7.1.1 Initial drawings of current utilities will be provided to all bid approved contractors upon request or post award

7.2 Contractor Furnished Deliverables

7.2.1 Safety Plan:

7.2.1.1 Provide at post bid meeting for approval by Safety Office

7.2.2 Ducting layout and material list:

7.2.2.1 Ten (10) working days prior to installation for approval by COR 7.2.3 Shop drawing detailing the new electrical service:

7.2.3.1 Ten (10) working days prior to installation for approval by COR 7.2.4 Start up and commissioning services:

7.2.4.1 Upon completion of implementation of all components scheduled through the COR

7.2.5 Training and operational documents:

7.2.5.1 Submit documents within seven (7) days post commissioning

7.2.5.2 Provide training seven (7) days after document submittal

7.2.6 Final reports, manuals, and drawings:

7.2.6.1 Submit all system documentation prior to final payment

7.2.7 Project schedule

7.2.7.1 Submit to COR prior to award

7.2.8 Schedule of values

7.2.8.1 Submit to COR prior to NTP notice to proceed

8. CHANGES TO PERFORMANCE WORK STATEMENT

8.1 Any changes to this PWS shall be authorized and approved only through written correspondence from the CO.

8.2 A copy of each change will be kept in a project folder along with all other products of the project.

8.3 Costs incurred by the Contractor through the actions of parties other than the CO shall be borne by the Contractor.

9. REPORTING REQUIREMENTS

9.1 During the service, the Contractor shall report any changes in delivery requirements/ problems to the COR.

9.2 Upon final delivery of services, the Contractor will notify the COR.

9.3 Provide one (1) electronic and paper copy of the commissioning report of the system within seven (7) days of commissioning.

9.4 Provide operation training within seven (7) days of system installation and commissioning.

9.5 Provide one (1) electronic and paper copy of all operation and maintenance manuals within seven (7) days of operator training 9.6 All reports, manuals, warranty documentation must be received before final payment will be authorized.

10. TRAVEL

10.1 The Contractor is responsible for providing transportation/travel for all materials, supplies, personnel and all items needed for the duration of this contract unless stated otherwise elsewhere.

11. GOVERNMENT RESPONSIBILITIES

11.1 VA personnel will provide access to the facility as necessary for installation to commence.

12. CONTRACTOR EXPERIENCE REQUIREMENTS

12.1 All qualified, experienced, and licensed personnel for the service will be provided for by the Contractor.

13. CONTRACTOR PERSONEL SECURITY REQUIREMENTS

13.1 The Contractor and their personnel shall follow all VA policies, standard operating procedures, applicable laws and regulations while on VA and VA leased property.

13.2 Violations of VA regulations and policies may result in citation and disciplinary measures for persons violating the law.

13.3 The Contractor and their personnel shall wear visible identification at all times while they are on the premises.

13.4 The Contractor shall sign in the VA Police services prior to beginning work each work day.

13.5 VA does not provide parking spaces at the work site; the Contractor must obtain parking at/near the work site if needed.

13.5.1 It is the responsibility of the Contractor to park in the appropriate designated parking areas.

13.5.2 VA will not invalidate or make reimbursement for parking violations of the Contractor under any conditions.

13.6 Smoking is prohibited inside/outside any building other than the designated smoking areas.

13.7 Possession of weapons is prohibited on VA property.

13.8 The Contractor shall obtain all necessary licenses and/or permits required to perform the work.

13.9 The Contractor shall take all reasonable precautions necessary to protect persons and property from injury or damage during the performance of this contract.

14.

CONFIDENTIALITY AND NONDISCLOSURE

14.1 It is agreed that:

14.1.1 The preliminary and final deliverables, and all associated working papers, application source code, and other material deemed relevant by VA which have been generated by the Contractor in the performance of this request, are the exclusive property of the U.S. Government and shall be submitted to the CO at the conclusion of the request.

14.1.2 The CO will be the sole authorized official to release, verbally or in writing, any data, draft deliverables, final deliverables, or any other written or printed materials pertaining to this request. No information shall be released by the Contractor. Any request for information relating to this task order, presented to the Contractor, shall be submitted to the CO for response.

14.1.3 Press releases, marketing material, or any other printed or electronic documentation related to this project, shall not be publicized without the written approval of the CO.

Hammond Clinic Green Sustainability

Performance Work Statement

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Hammond Clinic Green Sustainability

Performance Work Statement