36C25526R0186.pdf

1. SOLICITATION NUMBER 2. TYPE OF SOLICITATION 3. DATE ISSUED PAGE OF PAGES

4. CONTRACT NUMBER 5. REQUISITION/PURCHASE REQUEST NUMBER 6. PROJECT NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO

a. NAME b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014) STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within ____________ calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES NO

a. Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b. An offer guarantee is, is not required.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

1 138

36C25526R0186

X

10-09-2026

TBD

657A5-26-111

36C255

Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway

Leavenworth KS 66048

Network Contracting Office (NCO) 15

3450 S 4th Street Trafficway Leavenworth KS 66048

Mahoney Kevin 913-684-0141

The Department of Veteran Affairs, NCO-15, intends to awarda Construction Contract for project 657A5-26-111, Conduct Triennial Electrical Testing FY27 NRM at Marion VA Medical Center in Marion Illinois.

This project is being solicited as a Service-Disabled Veteran Owned Small Business (SDVOSB) set aside.

Proposals received in response to this solicitation will beevaluated in accordance with the procedures outlined in the Revolutionary FAR Overhaul (RFO) Part 15.103-2, Lowest Price Technically Acceptable Approach Source Selection Process.

See Basis for Contract Award explanation in paragraph 3 of Proposal Submittal Instructions.

Those offerors not providing the documentation outlined in the "Instructions to Offerors" will be rated unacceptable to the terms of the solicitation. The NAICS code for this project is 238210- Electrical Contractors and Other Wiring Installation Contractors, the size standard of $19.0 Million.

UNIQUE ENTITY IDENTIFIER NUMBER:

Estimate of the construction magnitude for this project is between $500,000.00 to $1,000,000.00.

There will be one site visit for this project. The site visit is scheduled for October 20, 2026 at 10:45 AM CT in Bldg. 15 at Marion VA Medical Center, 2401 W. Main St., Marion, IL. All questions pertaining to this project are due by 3:00 PM CDT, October 23, 2026. All questions shall be e-mailed to maria.hoover@va.gov and kevin.mahoney3va.gov.

CONTRACTORS WILL BE REQUIRED TO ELECTRONICALLY SUBMIT PROPOSAL BY EMAIL TO MARIA HOOVER and KEVIN MAHONEY.

email: maria.hoover@va.gov, phone 913-946-1127 and kevin.mahoney3@va.gov phone 913-684-0141.

(CONTRACTOR WILL BE REQUIRED TO VERIFY THAT THE EMAIL HAS BEEN RECEIVED WITH ATTACHED PROPOSAL DOCUMENTS BY THE

CONTRACTING OFFICER).

Bid Bond shall be included in emailed proposal and hard copy mailed to address in block 8 by proposal closing date.

Award will be made on item number 0001. Period of Performance for this project is 90 calendar days.

All contractors and Joint Ventures must be certified in SBAVetCert, and registered in SAM.gov at the time of proposal due date through the time of award to be eligible for award. See FAR 52.204-7(b)(1).

NOTICE: Clause 52.222-37 Employment Reports on Disabled Veterans and Veterans is incorporated by reference in this solicitation. Public Law (P.L. 105-339), Section 1354 provides that no agency may enter into a contract with a contractor who has not filed a VETS-4212 report for the preceding fiscal year under TITLE 38 SECTION 4212 (d).

Prospective awardee is required to report the total amount invoiced and the direct labor hours expended on the services performed under contracts that include clause 52.204-14 or 52.204-15.

10 90

X 52.211-10

X

15:00 CST

11-09-2026

X

14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO 10 U.S.C. 2304(c)( ) 41 U.S.C. 3304(a) ( )

26. ADMINISTERED BY 27. PAYMENT WILL BE MADE BY

PHONE: FAX:

28. NEGOTIATED AGREEMENT 29. AWARD Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code)

(Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

(Type or print)

(4 copies unless otherwise specified)

(Type or print) (Type or print)

(Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror)

(To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

36C255

Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway

Leavenworth KS 66048

36C255 Department of Veterans Affairs Financial Services Center http://www.fsc.va.gov/einvoice.asp

Austin TX 877-353-9791 512-460-5429

Table of Contents

PART I - THE SCHEDULE

SECTION A - SOLICITATION/CONTRACT FORM

A.1 SF 1442 SOLICITATION, OFFER, AND AWARD (Construction, Alteration, or Repair)

A.2 SF 1442 SOLICITATION, OFFER, AND AWARD (CONSTRUCTION,

ALTERATION, OR REPAIR)– BACK

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

A.4 STATEMENT OF WORK

STATEMENT OF WORK

FOR

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

2.1 52.216-1 TYPE OF CONTRACT (NOV 2025) (DEVIATION)

2.2 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE

OF THE WORK (NOV 2025) (DEVIATION)

2.3 52.225-10 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION

MATERIALS (MAY 2014)

2.4 52.228-1 BID GUARANTEE (SEP 1996)

2.5 52.228-17 INDIVIDUAL SURETY—PLEDGE OF ASSETS (BID GUARANTEE)

(FEB 2021)

2.6 52.233-2 SERVICE OF PROTEST (SEP 2006)

2.7 52.240-90 SECURITY PROHIBITIONS AND EXCLUSIONS REPRESENTATIONS

AND CERTIFICATIONS (NOV 2025) (DEVIATION)

2.8 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

2.9 52.209-13 VIOLATION OF ARMS CONTROL TREATIES OR AGREEMENTS—

CERTIFICATION (NOV 2021)

GENERAL CONDITIONS

4.1 52.219-28 POSTAWARD SMALL BUSINESS PROGRAM REREPRESENTATION

(NOV 2025) (DEVIATION)

4.2 52.222-40 NOTIFICATION OF EMPLOYEE RIGHTS UNDER THE NATIONAL

LABOR RELATIONS ACT (NOV 2025) (DEVIATION)

4.3 52.222-90 ADDRESSING DEI DISCRIMINATION BY FEDERAL CONTRACTORS

(DEVIATION APR 2026)

4.4 52.225-9 BUY AMERICAN—CONSTRUCTION MATERIALS (DEVIATION) (NOV

2025)

4.5 SUPPLEMENTAL INSURANCE REQUIREMENTS

4.6 52.240-91 SECURITY PROHIBITIONS AND EXCLUSIONS (NOV 2025)

(DEVIATION)

4.7 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

4.8 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023)

(DEVIATION)

4.9 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023)

(DEVIATION)

4.10 VAAR 852.236-71 SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION

(APR 2019)

4.11 VAAR 852.236-79 CONTRACTOR PRODUCTION REPORT (APR 2019)

4.12 VAAR 852.242-70 GOVERNMENT CONSTRUCTION CONTRACT

ADMINISTRATION (OCT 2020)

4.13 VAAR 852.243-70 CONSTRUCTION CONTRACT CHANGES—SUPPLEMENT

(SEP 2019)

4.14 VAAR 852.228-70 BOND PREMIUM ADJUSTMENT (JAN 2008)

4.15 VAAR 852.232-70 PAYMENTS UNDER FIXED-PRICE CONSTRUCTION

CONTRACTS (WITHOUT NAS– CPM) (NOV 2018)

4.16 DB WAGE DETERMINATION

Special Notes regarding FAR 52.229-3: Federal, State and Local Taxes:

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBE

R

DESCRIPTION OF

SUPPLIES/SERVIC

ES

QUANTIT

Y

UNI

T UNIT PRICE AMOUNT

1.00 JB ________________

657A5-26-111 Triennial Electrical Testing. SERVICES.

PRINCIPAL NAICS CODE: 238210 - Electrical Contractors and Other Wiring Installation Contractors PRODUCT/SERVICE CODE: Z1NZ - Maintenance of Other Utilities

GRAND TOTAL ________________

A.4 STATEMENT OF WORK

DEPARTMENT OF VETERANS AFFAIRS

Marion IL VA MEDICAL CENTER

STATEMENT OF WORK

FOR

Maintenance, Inspection, Adjustment, and Testing of the Electrical Power Distribution System

Executive Summary

The Marion VA Medical Center requires tri-annual electrical testing of numerous electrical items. These include, but are not limited to, approximately 325 electrical panels, 10 medium voltage oil-type transformers, 5 medium voltage dry-type transformers and 120 low voltage dry-type transformers, 220 fused/non-fused switches, 6 Generators and 25 Automatic Transfer Switches. The contractor is responsible for verifying total quantities and completeness. A full list is given in table 1 of this Statement of Work (SoW). This testing will be in accordance with International Electrical Testing Association, Inc. (NETA) – Maintenance and Testing

Specifications, 2019 ed., particularly chapter 7 (See attachment A; NETA/ MTS 2019 excerpt as a partial reference for Switchgear, Switchboard and Panelboard testing requirements). Adherence to all applicable codes, such as the latest version of the NEC, is expected. Because of the function of the Hospital, Clinics and many of the buildings’ operations, much of the work will need to be done after hours, at night and/ or on weekends. Also, coordination of the power outages associated with this testing will require 4-week notice to the VA COR responsible for managing this project. Basis for this work is given in VHA Directive 1028, Electrical Power Distribution System, dated Feb. 24, 2020.

1. Introduction:

A. This Statement of Work (SOW) describes the scope of completing the maintenance, inspection, testing, and/or calibration of the Electrical Power Distribution System and all of its components at the Marion VA Medical Center. These work items are referenced as “Maintenance and Testing” in this document, hereafter.

B. This SOW describes the requirements for the Qualified Electrical Contract Professionals – known as “Contractors” in this document, here after.

Contractors who are contracted by the VA to perform maintenance and testing of the Electrical Power Distribution System, and all of its components shall meet all requirements stated in Section 3 of this SOW.

C. This SOW describes the requirements for delivering maintenance and testing reports.

D. Throughout this SOW the “COR” shall mean the Contracting Officer’s Representative. The COR and VA Project Engineer are used interchangeable and are the same person.

E. This SOW shall satisfy the requirements of the current version of VHA Directive 1028, Electrical Power Distribution Systems; specifically meeting the requirements of subparagraph 4b(11)(e), 4b(12), and all subsections, and

4b(13) and all subsections. Testing, maintenance, and exercising of the EES, including all related components, must be executed to meet the requirements of NFPA 99 and NFPA 110, whichever is more stringent.

F. Schedule of Costs: The Contractor shall submit a schedule of costs for the approval of the Contracting Officer within 14 calendar days of contract award.

This schedule shall identify, at a minimum, major equipment categories by building and/or floor and report requirements. This schedule of costs will be used to process monthly progress payments. Reference FAR 52.212-5 (b)(48), and FAR 52.232-29, Terms for Financing of Purchase of Commercial Goods.

2. Period of Performance. The contractor shall complete the work required in this Statement of Work (SOW) within Ninety (90) calendar days from Notice to Proceed (NTP), unless otherwise directed by the Contracting Officer. If the contractor proposes an earlier completion date, and the Government accepts the contractor’s proposal, the contractor’s proposed completion date shall prevail.

3. Content of Contractor Proposal. The following shall be provided by the contractor in their proposal:

A. Name and contact information (Address, Phone Number and E-Mail Address) of Contract Manager.

B. Name and contact information (Local Address, Phone Number and E-Mail Address) of On-Site Supervising Field Service Engineer.

C. Name and Certifications of the Site Safety and Health Officer and Competent Person.

D. Qualifications, Certifications and Past Experience of On-Site Supervising Field Service Engineer. (Evaluation Criteria)

E. Certifications of On-Site Technicians and their current level of skill, i.e., Master Electrician, Journeyman, Apprentice, etc. (Evaluation Criteria)

F. Quality Control Plan to Include Safety Procedures (Evaluation Criteria)

G. Proposed Schedule (Evaluation Criteria)

H. Three examples of work completed in the past 5 years showing Contractor’s experience in completing similar work as requested in this SOW. (Evaluation Criteria)

I. Proposal Cost (Evaluation Criteria). It is the responsibility of the contractor to conduct a site visit to ensure all labor, equipment, materials, and overhead is included for all electrical components required to be tested and maintained.

Contractors not conducting a site visit to validate and verify the level of work shall not be permitted an increase in cost due to unforeseen site conditions or unconfirmed level of effort to complete this contract.

J. Sample Test Sheets for specific pieces of equipment and cable to be used for documenting completed tests for each type of component to be tested.

4. Qualifications of Contractors:

A. Contractors shall be experienced Electrical Contractors that regularly engages in the construction, repair, testing and maintenance of industrial and commercial electrical distribution systems and electrical equipment devices.

Contractors shall have permanent staff that shall be properly trained, certified and licensed to perform the proposed work.

B. Contractors shall be certified by the International Electrical Testing Association (NETA) or equivalent certifying organization as Certified Technicians with each having completed the Occupational Safety & Health Administration (OSHA) approved 10-hour construction safety training. NETA certification level shall be at the appropriate level for accomplishing the varies maintenance, inspection and testing requirements identified in this SOW.

C. Contractors shall have technical training and demonstrable track records of working experience in maintenance, inspection, and testing of the Electrical Power Distribution Systems and related components in healthcare, industrial, educational, and commercial facilities for a minimum of five (5) continuous years. Electrical components on which the Contractors have experience shall include, but not be limited to, switchboards & switchgear (low and medium voltage); low voltage controls; emergency and standby generators; automatic transfer switches, wiring, transformers, meters, and other electrical appurtenances.

D. On site field work shall be supervised directly by a Supervising Field Service Engineer. The Supervising Field Engineer must be accredited as a Certified Electrical Testing Technologist by the National Institute for Certification of Engineering Technologists (NICET) or NETA and have a minimum of 5 years’ experience on similar testing projects of the scope identified in this SOW.

Contractor to submit name of Supervising Field Engineer along with 3 examples of work completed within the last 5 years. Supervising Field Service Engineer that has a BS or higher degree in electrical engineering need not be accredited, or certified, provided that they can demonstrate the required specialized knowledge and at least 5 years of experience in testing, inspection and maintenance of electrical power distribution systems and components.

E. On site field technicians assigned to the project must be certified by NICET, NETA, or have equivalent qualification certification.

F. Contractors shall have safety training – either on-the-job or class-room type -in electrical safety outlined in the OSHA Standard 29 Code of Federal Regulations (CFR) 1910 Subpart S – Electrical, and the NFPA 70E – Standard for Electrical Safety in the Workplace. Training certification shall be provided indicating each technician is a Qualified Person as defined by NFPA 70E. Training certifications shall be submitted to the VA Contracting Officer prior to award of the service contract.

G. All on-site field technicians and supervisors shall submit certification documentation to the Contracting Officer with their proposal, indicating compliance with all qualifications described here-in. Additional staff hired after award of contract shall submit certification documentation 14 calendar days prior to being permitted on site.

H. Contractors shall have ready access to the latest versions of the following references while conducting the testing and maintenance of the electrical distribution system:

1) NFPA 70, National Electrical Code.

2) NFPA 70B, Recommended Practice for Electrical Equipment Maintenance.

3) NFPA 70E, Standard for Electrical Safety for the Workplace.

4) NFPA 110, Standard for Emergency and Standby Power System.

5) OSHA Standard 29 CFR 1910, Subparts I & S.

6) InterNational Electrical Testing Association, Inc. (NETA) – Maintenance and Testing Specifications.

7) Operating/Maintenance manuals and specifications of the electrical equipment to be maintained and tested. These documents are maintained by the VHA Health Care System, or by the equipment manufacturers.

8) VHA Directive 1028, Electrical Power Distribution System.

I. Contractors shall have and provide all necessary tools, equipment, and Personal Protective Equipment (PPE) to perform the work safely, effectively, and timely. Tools, equipment, and PPE shall comply with the requirements of OSHA Standard 29 CFR 1910, Subpart I, and NFPA 70E. Prior to initiating work, contractor shall provide documentation that all instruments, test equipment, tools and PPE have current calibration. Dated calibration labels shall be visible on all instruments, test equipment, tools and PPE as appropriate.

J. The Contractor shall supply their own portable generators, lights, dewatering equipment, etc., as needed to accomplish work during power shutdowns.

The VA will not furnish materials, labor, or equipment for the contractor’s use.

K. The contractor shall provide sample test sheets used to document testing of each component “type” with their proposal. The term “type” is defined as equipment identified in ANSI/NETA MTS-2019, Standards for Maintenance Testing Specifications, Chapter 7. INSPECTIONS AND TEST

PROCEDURES.

5. Summary of Work (Field Work):

A. The Contractor shall provide a proposed schedule with their bid proposal. The schedule shall be in the form of a progress chart of suitable scale to indicate the work scheduled for completion by any given date during the work period.

The proposed schedule shall be reviewed by the VA Engineering Service; any requirements for adjusting the schedule (e.g., to minimize disruption to the VAMC) shall be incorporated by the Contractor prior to award of the contract.

B. Contractors shall report deficiencies that are deemed critical or catastrophic immediately to the Contracting Officer and Chief of Engineering Service for immediate actions. Contractor shall provide a rough cost estimate for correcting the deficiencies deemed critical or catastrophic.

C. Work items, definitions, and references shall comply with the latest edition of the NETA – Maintenance Testing Specifications (MTS) and with the VHA Directive, Electrical Power Distribution System. Below is a list of electrical equipment types that shall be maintained, tested and repaired as necessary and approved by the Contracting Officer:

1. Switchgear and Switchboard Assemblies

2. Transformers, Dry Type, Air-Cooled, Low-voltage, Small.

3. Transformers, Dry Type, Air-Cooled, Low-voltage, Large.

4. Transformers, Liquid-Filled. Aluminum and Copper Windings, Silicone

5. Metal–Enclosed Busways/Busduct.

6. Switches, Air, Low-Voltage.

7. Switches, Air, Medium-Voltage, Metal-Enclosed.

8. Switches, Oil, Medium-Voltage.

9. Switches, Vacuum, Medium-Voltage.

10. Switches, SF6, Medium-Voltage.

11. Circuit Breakers, Air, Insulated-Case/ Molded-Case.

12. Circuit Breakers, Air, Low-Voltage Power.

13. Circuit Breakers, Air, Medium-Voltage.

14. Circuit Breakers, Oil, Medium and High-Voltage.

15. Circuit Breakers, Vacuum, Medium-Voltage.

16. Circuit Breakers, SF6

17. Protective Relays, Mechanical, and Solid State.

18. Protective Relays, Microprocessor Based.

19. Grounding Systems / Neutral Grounding Resistors.

20. Ground-fault Protection Systems.

21. Motor Control, Motor Starters, Low-Voltage.

22. Motor Control, Motor Starter, Medium-Voltage.

23. Emergency Systems, Engine Generators.

24. Emergency Systems, Automatic and Manual Transfer Switches.

D. Government Furnished Documents.

1) Inventory of Electrical Power Distribution System components to be maintained, inspected, and tested under this Scope of Work.

2) One-line and other informational drawings of the Electrical Power Distribution System. These drawings are not certified as-built drawings and the Contractor is required to validate the drawing and provide red-line updates where changes are found during testing and maintenance.

3) Available Electrical Power System study information relevant to the scope of this effort, such as coordination study data, short-circuit analysis, arc-flash hazard analysis and available protective device setting information.

4) Prior Triennial Electrical Survey

E. 4-Hour Power Outage Test

The Contractor shall be present for and will participate in the VAMC 4-hour test of the Essential Electrical System (EES). This test shall fulfill the requirements of VHA Directive, Electrical Power Distribution System, NFPA 110 (e.g. Para.

8.4.9.) and The Joint Commission. This test will include opening of all utility service connections serving the VAMC for a minimum of 4-hours. During the test period, the Contractor shall verify operation of all EES components including the transfer to emergency power and return to normal service. The Contractor shall include in their bid proposal all costs associated with the services of the local utility company for the duration of the test. The estimated duration of the Contractor’s involvement is between 8 – 12 hours. The Contractor shall assist the VAMC staff with troubleshooting and correcting malfunctioning electrical equipment discovered during the test. Contractor shall make any required adjustments and/or re-calibrations to all equipment which has been otherwise maintained, inspected, and tested under this Statement of Work. The time of the test shall be coordinated with and at the approval of the Chief of FMS/Engineering.

F. Infra-Red Scanning/Thermographic Survey:

1) Use an infra-red scanning camera to detect hot spots in the Electrical Power Distribution System. Objective of this work is to detect any loose, broken, or corroded connections in the system. Problem connections shall be replaced with new connectors, and/or tightened with torque wrench to meet the equipment manufacturers’ specifications.

2) An infra-red photograph along with a written report of each piece of equipment shall be provided upon completion of this task. For equipment showing no problems, a digital photo is sufficient; no written report required.

3) Note that since this work item must be done while the Electrical Power Distribution System is energized, appropriate safety precautions must be taken before, during and after scanning the system.

G. System Function Tests. Provide satisfactory function test for all equipment listed in this Scope of Work in the presence of a VA Representative, the COR and Maintenance and Operation Personnel.

H. Quality Control of Contractor and Sub-Contractor Employees. The Contractor shall provide a quality control plan for the work completed under this contract.

At a minimum, the Contractor shall:

1) Photograph each component tested inspected and maintained prior to any work completed; upon completion of work on that specific component, a second photograph will be taken verifying the original position of any switch is the final position; the final photograph shall include a sticker indicating the date that the component was tested and/or maintained. The photographs shall include date and time stamps.

2) Randomly test (5%) of components that were removed for testing to ensure correct phasing upon re-insertion.

3) Randomly test (10%) of the components that were removed for testing to ensure proper reconnection of conductors/cables.

4) Provide digital files showing the results of any quality control testing/documentation.

I. No work shall be permitted on energized circuits without the expressed written permission of the Marion VA Medical Center Director.

J. Contractor shall not perform any service that will result in additional charges without prior approval from the Contracting Officer.

K. Level of Expected Work is listed is listed in Table 1 below. The below numbers are estimates only, the Contractor is to verify the quantities prior to submitting their proposal.

Table 1: Estimated Quantities of Electrical Distribution System Components

Type of Equipment Quantity

<600V Distribution/Service Panelboards/Switchgear/MCC and MV Unit Substations (6) 350

Circuit Breakers >200 Amps 290

Generators 480V <2.5MW 6

Automatic Transfer Switches 480V and <2000A 25

Transformers Dry and Liquid – 480V <500MVA and 12.470kV <2MVA (<10 MV XFMR) 100

Uninterruptable Power Supplies 6

Fused Switches 200

Medium Voltage Cables, Multiple Lengths/Splices, 15kV Class 3 Circuits

Medium Voltage Distribution Switchgear, Unit Substations, Circuit Switches 13

Table 1, Estimated Quantities of Electrical Distribution System Components

1) The above listed equipment is only an estimate; the contractor is required to conduct a site survey to confirm all quantities. Note, not all types of electrical equipment are included in Table 1, the contractor is responsible for identifying all equipment requiring testing before submitting a quotation. Current year NETA-MTS are general guidelines enforced by VHA Directive 1028; the contractor may include equal or better testing methods that is subject to Project Engineer’s technical approval. The equipment is in the following buildings: 1, 2, 8,13,14, 15, 16, 42, 43, 47, 49, 52, 81, 82, 83,84 Engineering and Safety Pole Barns and Modular Buildings 1, 3, 4, and Exterior Distribution Gear and Cables.

i. Breakers 225A and larger shall be tested with primary current injection to test all applicable trip settings. Breakers less than 225A shall be operated; current injection is not required.

Indicate/document and provide COR documentation on to ensure tripping characteristics fall within manufacturer limits. When primary current injection is used, the breaker shall be operated in normal service to validate correct operation. Should a breaker fail testing and not be functional; the contractor shall immediately notify the COR and provide corrective action.

ii. EES systems that are critical to facility operations that require maintenance shall be inspected, cleaned, tested, and documented to the highest extent possible. Thorough coordination between the contractor and VA Medical Facility operations and COR is required to maintain the equipment effectively and adequately when an outage is required.

iii. Grounding Systems and Ground Fault Systems shall be documented and tested per the NETA MTS guidelines and additionally indicate on submitted documentation adherence to the latest version of the NEC for Grounding and Bonding at Services, Transformers, and other applicable areas identified in the site investigation. Fall of potential or approved equal validation is required.

iv. Inspect contact points in various equipment and remove surface deposits. Clean and lubricate per manufacturer recommendations. Clean Equipment Cubicles. Perform insulation resistance testing where applicable. Maintain operating mechanisms including mechanical linkage, tripping, charging units, and all other equipment contained within the system.

v. Operate all equipment as intended for a functional test.

1. Automatic Transfer Switches shall be tested and operated as required by NETA MTS guidelines and NFPA Hospital EES requirements, but not to adversely impact facility operations. Operations and Timing tests shall be documented. Clean and lubricate all switches. The operation of ATS shall be tested by opening the upstream normal power switch/breaker to simulate a power outage.

The contractor shall coordinate the outage schedule with all critical Patient, Critical Equipment, and Life-Safety ATSs.

vi. Medium voltage terminations shall be included in the thermographic study and assessment, including splices of any type. This is subject to new work.

vii. Medium voltage cable testing shall:

1. Be nondestructive. The contractor shall submit the testing method to the Project Engineer for approval, meeting IEEE 400 Guide for Field Testing and Evaluation of the Insulation of Shielded Power Cable, and the subset for the test used. VLF Tan Delta Tests of Service Aged Cable is acceptable. Instrument resolution shall be able to obtain meaningful results on new and shorter length cable.

Instrument shall have annual calibration certificates submitted to COR prior to testing. Do not Hi-Pot.

2. Be witnessed by the Project Engineer. Cable testing includes removing the termination from the connected device, cleaning the point of connection, testing, and re-terminating. Insulators at the point of connection shall be cleaned with acceptable agents and inspected and documented for insulation break down or any other adverse effects.

viii. Inventory the electrical system in an excel, or equal, electronic table classified by equipment type and given rating such as voltage, current, kVA, AIC/Withstand, fuse size, and any other specific information listed on nameplate. Note Items such as TVSS, or recommended locations for surge suppressive equipment to be installed on existing gear at future locations.

ix. Medium Voltage Dry Type Transformers shall be tested per NETA-MTS. Do not perform optional tests.

x. Medium Voltage Liquid Type Transformers shall be tested per NETA-MTS. Include oil sampling and testing; provide results and correct all conditions where applicable or where unsatisfactory results are obtained.

xi. Low Voltage Transformers shall be tested per NETA-MTS and identify transformers that do not meet DOE energy efficient type, identify improperly mounted transformers for cooling impact, and provide a budgetary replacement assessment.

xii. Metal Enclosed Bus Ways shall be inspected and tested per

NETA-MTS.

xiii. Capacitors/TVSS/PF Correction equipment shall be maintained per NETA-MTS.

xiv. Inspect equipment for corona and tracking damages. Correct critical issues found during investigation.

L. Contractor shall de-energize/re-energize under V.A. supervision all Electrical Power Distribution Systems Equipment. The contractor shall assist and is required to dawn/doff appropriate PPE.

6. Summary of Work (Reports):

A. A complete digital test and maintenance report of the work performed shall be provided to the VA within 7 days of completion of the testing and maintenance at each campus. Information shown in the reports shall be as following:

1) Equipment Report Sheets shall be specific to the piece of equipment and indicate Inspection and Test Procedures used and the results of the

Visual, Mechanical, and Electrical Inspections and Test in accordance with NETA-MTS 2019. Optional tests performed shall be documented.

Test Values shall be presented on the sheet. The sheet shall include a rating of good, fair, or poor based on NETA-MTS 2019 criteria and tables.

2) Company’s name, addresses, telephone, and FAX numbers.

3) Name and signature of contractors who perform the maintenance and testing.

4) VA Work Contract Number, name and number of VA Contracting Officer.

5) Date and Time of work. Provide, for the Contractor personnel each subcontractor’s personnel, certified payrolls showing specific time worked, normal hours worked, overtime hours worked, job classification and wages and benefits.

6) For each individual conducting testing and maintenance of equipment, provide copies of contractors’ valid licenses, professional and training certificates.

7) Descriptions and model number of specialized tools and equipment used, such as torque wrench or infra-red scanning camera.

8) Location, Type, Name, and nameplate information of electrical equipment to be maintained and tested. Location shall include a) Station Name b) Building, c) Room Number or Corridor Designation and d) Equipment Name if Electrical Component has more than one item tested.

9) Descriptions of work items.

10) Test data and results. Provided in a format approved by The Joint Commission. Each electrical component tested shall have a digital photograph taken prior to removal for testing and a digital photo upon completion of testing. The photo taken after testing shall clearly show a label indicating successful completion of testing and maintenance.

11) Reference materials such as equipment manufacturer’s specifications, coordination study, etc. used in the testing and maintenance.

12) Remarks on conditions of electrical equipment. List all deficiencies, if any.

13) Recommended corrective actions along with projected costs, if any.

B. A complete digital infra-red report of each piece of equipment shall be provided to the VA within 14 days of completion of the infra-red testing at each campus. Information shown in the reports shall be as following:

1) Company’s name, addresses, telephone, & FAX numbers.

2) Name and signature of contractors who perform the maintenance and testing.

3) VA Work Contract Number, name and number of VA Contracting Officer.

4) Date and Time of work. Provide, for the Contractor personnel each subcontractor’s personnel, certified payrolls showing specific time worked, normal hours worked, overtime hours worked, job classification and wages and benefits.

5) For each individual conducting testing and maintenance of equipment, provide copies of contractors’ valid licenses, professional and training certificates.

6) Descriptions and model number of specialized tools and equipment used, such as torque wrench or infra-red scanning camera.

7) Location, Type, Name, and nameplate information of electrical equipment to be maintained and tested.

8) Descriptions of work items.

9) Test data and results. Provided in a format approved by The Joint Commission. Each electrical component tested shall include a digital infra-red photograph. Electrical components showing deficiencies shall have a second digital infra-red photograph taken showing corrected deficiency.

C. Upon acceptance of the digital reports, submit four (4) hard copies of the complete reports to VA Contracting Officer within Fourteen (14) calendar days of digital report acceptance.

D. Hard copies of worksheets or raw data collected during the testing and maintenance shall be provided after each workday and prior to the start of the next work day. Information shall at a minimum include the following:

1) Required Testing Form

2) Company’s name, addresses, telephone, & FAX numbers.

3) Name and signature of contractors who perform the maintenance and testing.

4) VA Work Contract Number, name and number of VA Contracting Officer.

5) Location, Type, Name, and nameplate information of electrical equipment to be maintained and tested. Location shall include a) Station Name b) Building, c) Room Number or Corridor Designation and d) Equipment Name if Electrical Component has more than one item tested.

6) Any deficiencies identified.

7. Scheduling and Power Outages

A. This contract is for the testing and maintenance of a critical electrical distribution system and will require 150 calendars days for completion.

B. The Contractor shall, within 30 calendar days after award, prepare and submit to the VA COR for acceptance a basic schedule showing the order in which the Contractor proposes to perform work, and proposed dates on which the Contractor contemplates, starting and completing work. The following are the basic elements of the schedule (the Contractor is not precluded from starting verification and validation and the Infra-Red Surveys prior to the schedule submission):

1) Kick-off Meeting

2) Verification and Validation of Electrical Components to be tested, inspected and maintained

3) Infra-Red Survey

4) Testing, Inspection and Maintenance of Electrical Components

5) Draft Report Submissions

6) Final Report Submissions

C. Upon Verification and Validation of the electrical components, the Contractor shall provide a proposed Detailed Outage schedule. Allow for 14 calendar days for scheduling of each outage after approval of detailed outage schedule. Due to the critical nature of the electrical distribution system, the VA may restrict the size and length of each outage.

D. The Detailed Outage Schedule shall include the following:

1) Location for Locking Out Electrical Components for Each Outage

2) Electrical Components to be Tested, Inspected and Maintained for Each Outage

3) Length of Time of the Each Outage

4) Proposed Date of Each Outage

5) Number of Contractor Employees on-site for Each Outage

E. Limitations on Each Outage:

1) Outages shall be completed during other than normal working hours (7:00AM to 5:30PM) unless specifically approved by the COR.

2) Outages may be limited to night and weekend hours.

3) Outages shall not last longer than 4 hours in a 24-hour period without the specific approval of the COR.

7. Miscellaneous Requirements

A. The COR shall be contacted as to providing a working space for testing electrical components and an area for storage of materials. Medical Center material storage space is extremely limited. Therefore, material storage space shall be the responsibility of the Contractor and should be mobile in nature (CONEX, trailer, etc.)

B. Contractor parking will be coordinated with the COR.

C. VA shall provide space for testing equipment and electrical power to run the Contractor testing equipment. The location for the equipment shall be designated by the COR and the location will not be moved without approval of the COR. Submit the power requirements for Contractor testing equipment in the Contractor Proposal. Connection to the power source for Contractor equipment is the responsibility of the Contractor to include protective devices, cables, etc. The VA electrical staff will de-energize any lines for Contractor to connect to.

D. The contractor shall supply all labor, materials, supplies, equipment, vehicles, portable generators, lights, etc. necessary to accomplish work during power shutdowns. The VA will not furnish materials or equipment for the Contractor’s use. Contractor shall be responsible for the labor, materials, equipment, tools, etc., to remove covers, lids, bars, plates, or other removable impediments to electrical components for access to the equipment to be testing, inspected and/or maintained. The VA will not provide labor for any work except for de-energizing and energizing electrical components and providing access to secure areas.

E. Review of electrical distribution system prior to bidding is the responsibility of the Contractor. Documents/information provided in this solicitation is not sufficient to complete an accurate cost estimate/proposal. Failure to conduct a site visit will not be a reason for a Request for Equitable Adjustment after award of the contract.

8. VA Owned Transformers and Oil Filled Switches

A. The contractor shall provide onsite; labor, material, tools, test equipment and supervision necessary to accomplish Testing on VA-Owned Transformers and Oil filled switches.

B. All services for this contract must meet manufacturer's performance and technical specifications, Federal Regulations, and other specifications that may apply such as National Electric Code (NEC), Life Safety Code (LSC), Joint Commission on Accreditation of Healthcare Organizations (JCAHO), and VA Regulations. parking will be coordinated with the COR.

C. Testing shall include but is not limited to the following features:

1) Visual Inspection & Field Service History to include all fluid levels, temperature readings, pressure/vacuum, paint condition, leaks and history of maintenance services.

2) Liquid Screen Test Data to include neutralization number, IFT, dielectric breakdown strength, color, specific gravity, and visual examination data.

These tests are to evaluate the progress of oxidation, indicate needs for maintenance and identify contamination.

3) Inhibitor Content – The most cost-effective point at which to perform oil maintenance is when the oxidation inhibitor has become depleted, but other oil quality results are still acceptable.

4) Liquid Power Factor – Contamination from outside materials, moisture, and oil oxidation all raise the liquid power factor. The type of problem will be determined and evaluated using the liquid power factor analysis run at both 25 degrees Celsius and 100 degrees Celsius.

5) Karl Fischer Moisture Determination – Moisture corrodes metal components, weakens the solid insulation, and promotes oxidation and increases the rate of aging for the equipment. At high levels, it lowers the insulating capabilities of the oil and solid insulation and can lead to flashover. Moisture analysis is required to monitor the progress of this damaging contaminant.

6) Furan Analysis – This is a method for determining the condition of the solid insulation by drawing and analyzing a sample of the insulating liquid. The profile of furans indicates whether an active fault condition is breaking down the paper and gives a reliable estimate concerning the extent to which the solid insulation has aged.

7) Dissolved Gas Analysis – Concentrations of nine gases dissolved in the insulating liquid are determined. The profile of gases is interpreted. An abnormal gas profile indicates an incipient transformer fault – oil or paper overheating, hot spot overheating, or an electrical discharge.

8) PCB Content – the PCB Content will be determined using packed column gas chromatography Documentation.

9. General Contract Requirements

A. General Information.

1) Visits to the site by Bidders may be made only by appointment with the VA Project Engineer upon the posting of the solicitation.

2) The Medical Center’s normal working hours are from 7:00AM to 6:30PM.

Monday through Friday. The contractor services shall be performed at various times including evenings, nights and weekends as necessary to facilitate power shutdowns.

3) Federal Holidays are as follows and include any other days specifically declared by the President of the United States to be a national holiday:

New Year’s Day Martin Luther King’s Birthday

President’s Day Memorial Day

Independence Day Labor Day

Columbus Day Veterans’ Day

Thanksgiving Christmas

June Teeneth

4) Service Contract Act of 1965: All service employees who will be employed in the performance of the contract awarded as a result of this solicitation shall be paid no less than the wages shown on the Wage Determination which is incorporated and made a part of this solicitation and resulting contract.

B. Security Requirements

1) Definitions

Access means routine, unescorted physical entry into, and to the extent authorized, mobility within a government facility. Also, it means the ability to obtain, view, read, modify, delete, and/or otherwise make use of information technology.

Contractor employee means an employee of the prime contractor or of any subcontractor, affiliate, partner, joint venture, or team members with which the contractor is associated. It also includes consultants engaged by any of those entities.

Facility and Government facility mean buildings, including areas within buildings, owned, leased, shared, occupied, or otherwise controlled by the federal government.

Information technology means any equipment or interconnected system or subsystem of equipment, including telecommunications equipment that is used in the automatic acquisition, storage, manipulation, management, movement, control, display, switching, interchange, transmission, or reception of data or information. This includes both major systems/applications and general support systems as defined by OMB Circular A-130, owned by VA or owned and operated on VA’s behalf by another party.

Sensitive Information means documents showing the location, capability, and/or capacities of the electrical distribution system’s electrical

2) The VA reserves the right to close down or shut down the project site and order Prime contractor’s employees off the premises in the event of a national emergency. The Prime contractor may return to the site only with the written approval of the Contracting Officer.

3) All employees of the Contractor and subcontractors shall comply with VA security management program and obtain permission of the VA police, be identified by project and employer, and restricted from unauthorized access.

4) Access to VA Facilities or Systems

i. General. The performance of this contract requires contractor employees to have routine, unescorted access to VA facilities. All such employees who do not already possess a current Security Badge or PIV Card acceptable to VA shall be required to provide personal information, undergo an FBI National Criminal History Fingerprint Check, and obtain a Security Badge prior to being permitted access to any such facility in performance of this contract. No contractor employee will be permitted routine, unescorted access to a VA facility without a proper Security Badge.

ii. Citizenship-related Requirements. If required by the contract, each affected contractor employee as described in paragraph i. shall be a United States (U.S.) citizen or an alien lawfully admitted into the United States for permanent residence as evidenced by an Alien Registration Receipt Card Form I–151.

iii. Background Check. After completion of the fingerprint check, the Contracting Officer will notify the contractor in writing if any Contractor employee is determined to be unsuitable to be given access to a government facility or VA system. If so notified, the contractor shall not allow such employees to perform work on this contract.

iv. Security Badge Issuance. The VA will issue a Security Badge to each Contractor employee who is to be given routine, unescorted access to VA facilities or access to VA systems and does not already possess a Security Badge or PIV Card. VA will not issue a Security Badge until the contractor employee has successfully cleared the FBI National Criminal History Fingerprint Check. The Security Badge shall identify individuals as Contractor employees.

Contractor employees shall display their Security Badge on their persons at all times while working in a VA facility and shall present their cards for inspection upon request by VA officials or VA security personnel. The normal process for obtaining a Security Badge takes at least 1 week to include 3 days to complete the fingerprint background check and 2 days to create the Security Badge; Contractor should plan for this time in their proposal.

Additionally, Personal Identification is required to obtain a Security Badge; two pieces of identification are required, both must be issued by a Government entity, and one shall have a photograph of the individual applying for a Security Badge.

v. Security Badge Responsibility. The contractor shall be responsible for all Security Badges issued to the Contractor’s employees and/or subcontractor employees and shall immediately notify the COR if any Security Badges are lost or cannot be accounted for.