36C25526R0127 0002.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 08-13-2026 589-21-211 36C255 Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway Leavenworth KS 66048 36C255 Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway Leavenworth KS 66048 To all Offerors/Bidders

36C25526R0127 07-09-2026

X X X Project 589-21-211, Renovate Building 26 for Pharmacy, Phlebotomy, and Police Department

The purpose of Amendment 0002 is to provide Answers to 50 Pre-Bid Site Visit Questions.

No other terms or conditions have been changed.

End of Amendment 0002.

CONTINUATION PAGE

KCVA Medical Center Project 589-21-211 Renovate building 26 for pharmacy, phlebotomy, and police department Pre-BID RFI’s Note: All answers are in blue. This list contains 50 Questions and Answers.

1. Many building automation systems are now propriety, so they must be modified or worked on by specific companies. Please provide all of the following information for all of the systems listed below – System manufacturer/name and system contractor or site contact.

· Fire alarm Fire alarm is Notifier. The service contract is with Progressive Electronics.

· HVAC Controls HVAC/BAS Schneider Electric ego smart structure. C&C Group currently has contract and license.

· Building automation HVAC/BAS Schneider Electric ego smart structure. C&C Group currently has contract and license.

· Security system Security system contractor is siemens.

· Access control system Access control system contractor is siemens.

· Duress system There is no emergency panic button system in Kansas City VA Hospital.

· Nurse call system Nurse call system is Roland R5. Southwest communications currently has contract.

· Intercom system Fire alarm system is used for emergency announcement.

· Fire suppression system Fire suppression is not proprietary. Current contractor is Redline Fire Sprinkler Protection Co.

2. EY 101,102 “systems plan notes” (10) calls out for all data cabling to have a minimum of 10’ of slack in each cable for future telecom project. Are we responsible for terminating new cables at the patch panel? Who is responsible for tying into the existing switch?

The contractor will terminate to patch panels in the telecom cabinets, the VA OIT will provide patch cords and terminate to switches and active equipment.

3. EY102 – Key note P2 says to refer to the manufacturers site specific equipment drawings for all requirements needed at the CT scan and R/F Imaging room. Please provide these drawings.

Basis of design typical vendor drawings (Cannon One Aquilion Genesis Edition and Phillips Digital Diagnost C90 VS) were used to develop the 100% construction drawing. VA cannot provide site specific drawings until the equipment is finalized and purchased.

4. What special inspections will be applicable to this project? Will the owner coordinate special inspections, or will that contract fall under the GC?

Medical gas system testing and verification shall be performed in accordance with Section 22 63 00, Gas Systems for Laboratory and Healthcare Facilities. No other Special Inspections beyond those specifically identified as Special Inspections in the Contract Documents are currently anticipated. Should the Authority Having Jurisdiction or applicable code require additional Special Inspections, the requirements and responsible party will be coordinated with the VA.

5. Please confirm there will not be any city permitting or plan review fees that the GC will be responsible for paying.

No city permitting or plan review is currently anticipated. Should the City require permitting or plan review, the VA will be responsible for any associated fees unless otherwise assigned to the GC through the contract documents.

6. Please confirm the laydown and dumpster location before the bid date. There is a substantial cost difference in labor between the two possible laydown areas that were discussed on the site walk. One laydown area is directly next to the project, the other is roughly a .34 mile drive one way.

The laydown and dumpster areas will be located within the Kansas City VA Medical Center property. For bidding purposes, the contractor may base cost estimates on the assumption that these areas are situated at the farthest reasonable distance from the construction site within KCVA grounds. Final locations will be confirmed by Contracting officer (CO) and Contracting officer’s Representative (COR) after contract award in coordination with key stakeholders, including VA Police, Facilities Management, and executive leadership.

7. Will after-hours work be required? If so, what specific activities will be required to be completed after hours?

Some after hour work is expected to avoid disrupting medical center operations or patient care. After hour work is allowed only when required and upon approval from VA. The specification of this project identifies some of the situations where after hour work might be needed such as utility shutdown, fire system outage, noise, and vibration generating activity etc.

8. Are project management tools such as Procore allowed to be used on this project?

Yes, Procore is the preferred construction management software platform.

9. On page Q-103 “FF&E Schedules” please confirm what “VV” and “CC” stand for in the ACQ/INS columns.

As per the PG-18-10, Design Manuals: VV is the Acquisition Code for VA Furnished VA installed; CC is Contractor Furnished Contractor Installed.

10. During demolition and build back phases will capped sprinkler heads be allowed in our work areas? If not, what is the expectation?

According to the specification of this project, under Fire Safety (Section 01 35 26), the contractor must maintain active fire protection systems and cannot impair sprinklers other than in the immediate construction zone—and even then only with proper coordination and fire‑watch requirements. Please refer to the specification for further detail and expectation

11. The electrical demo plans call for removed devices to be returned to the VA unless indicated. Who is responsible for transporting the removed devices? Where will the removed devices be stored?

The contractor is responsible for removing, protecting, and transporting all electrical devices required to be returned to the VA. These items shall be delivered to the location designated by the COR. The storage location for returned devices will be identified by the COR and coordinated during construction

12. Print a-102 room V1-684 shows the little cubby being demoed out we have piping for the ERHM job right there. And there is nowhere else for it to go. Also, that is an IT closet now.

The changes area at V1-684 were added after the original demolition plan was submitted. Room V1-682A, Control Room, was designed based on the Basis of Design manufacturer’s equipment layout. If the existing cubby at V1-684 is to remain due to the existing piping, the VA will need to confirm the selected vendor for the VA-provided equipment so the available working space can be verified. Based on the information currently available, the equipment vendor may be able to accommodate the cubby remaining in place.

13. Disconnects are provided by us for mechanical equipment.

Assuming “by us” means by the contractor, that is the intent of the contract documents.

14. V1-684 shows demoing lights that are already demoed and replaced on ERHM Please remove this scope of work.

15. Floor box in conference room This is a correct statement. There is a floor box in the conference room. The special outlet schedule on sheet E001 provides a description of the floor box.

16. There is no spare breaker in msb main because I believe the breaker is bad.

There is space available in the “MSB” and “MSB2” panels for installation of new breakers. Moreover, If there is a bad breaker it also can be replaced with new breaker required for this project.

17. Is this going to be done in phases or at the same time?

In order to maintain operability of the facility during construction, the GC will need to submit a phasing plan in accordance with the specifications.

18. Regarding drawing EY102, I noticed that the current location of my security servers (indicated on the attached drawing) has been taken over by a storage room and bug oven room, but I don’t see this in the demo plans. I assume that the server rack will need to be moved to a new location.` The larger scope area is shown for reference to locate the nurse call head end, and the only plan available was an old CAD plan that may be incorrect. Relocating the server racks is not included in this scope of work.

19. Where will the server rack move to?

Not in the scope of work.

20. Will this project be conducted in phases?

In order to maintain operability of the facility during construction, the GC will need to submit a phasing plan in accordance with the specifications.

21. RFI #001 – Tax Exemption Question: Is this project exempt from sales tax? If so, will the VA provide a tax exemption certificate for material purchases? No

22. RFI #002 – Submittal Platform Question: Will the VA permit the use of Procore or an equivalent construction management software platform for submittals and project communications?

Yes, Procore is the preferred construction management software platform.

23. RFI #003 – Stored Material Payment Question: Will payment applications be accepted for materials stored on-site or in a bonded off-site warehouse?

Yes, if the stored material is inspected by the VA and the material is labeled as VA Project # 589-21-211, Renovate Building 26 for Pharmacy, Phlebotomy, and Police Department property.

24. RFI #004 – Economic Price Adjustment Clause Question: Will the Government consider including an Economic Price Adjustment (EPA) clause to address significant fluctuations in material pricing? No

25. RFI #005 – Tariff-Based Price Escalation Question: If tariffs are imposed on materials (e.g., steel, wood) after bid submission but before award, will the Government allow a price escalation even if the materials remain Buy American–compliant?

No

26. RFI #006 – Contractor Badging / PIV Process Question: Will the Government provide detailed requirements for contractor badging? Please clarify the PIV process, including documentation, background checks, and estimated processing time.

The Government will provide detailed contractor badging requirements following contract award. PIV badges will be issued to contractors performing work on KCVA property. The specific documentation, background checks, and processing timelines will depend on the nature and duration of the work. Typical processing time ranges from approximately 14 to 60 days.

27. RFI #007 – Notice to Proceed (NTP) Question: How soon after contract award does the Government anticipate issuing the official Notice to Proceed? NTP will be issued between 10 and 30 days after contract award and bonds and insurance are provided by the contractor and approved by the VA.

28. RFI #008 – Bid Validity Duration Question: Will the Government consider reducing the required bid validity period (e.g., to 60 days) to account for inflation and contractor pricing risk? No

29. RFI #009 – Project Duration Question: Can the Government confirm the stated contract duration is accurate, considering phased access and execution requirements?

Yes, the contract duration is accurate.

Section 2 – Personnel / Staffing

30. RFI #010 – SSHO, QCM, and Superintendent Roles (Triple Hatting) Question 1: May one individual serve in dual or multiple roles (SSHO, QCM, Superintendent) if fully qualified? One individual can only hold two jobs with the following restrictions- the superintendent may serve as the safety officer, but not project manager or quality control manager. The project manager can be the same individual as the quality control manager or safety officer, but not all three.

Question 2: If not, may the Superintendent also serve as SSHO? VA: Yes, if they meet the requirements listed in the solicitation evaluation factors and are accepted by the VA.

31. RFI #011 – Alternate Coverage for SSHO/QCM Question: Will the VA accept a designated alternate SSHO or QCM during off-hours/night shifts to satisfy continuous presence requirements? Yes, if they meet the requirements listed in the solicitation evaluation factors and are accepted by the VA.

Section 3 – Site Logistics

32. RFI #012 – Temporary Facilities and Utilities Question 1: Will the contractor be required to provide a site office/trailer, or will space within the facility be made available?

Government won’t provide office or trailer and does not require a contractor to have a site office or trailer. Some contractors do use some space within construction site as temporary office. Contractor will be allowed to have jobsite trailers with prior approval.

Question 2: Will the VA allow temporary connection to existing utility infrastructure, with the contractor responsible for metered usage?

Any use of VA utilities must be approved by the Contracting Officer and Contracting officer’s Representative.

33. RFI #013 – Parking and Staging Question: Will designated parking and staging areas be provided for contractor personnel and deliveries? Will the VA provide laydown space or containers, or must these be arranged off-site? Yes, designated parking and staging areas will be provided and must be confined to zones authorized or assigned by the VA Contracting Officer (CO/COR)

34. Section 4 – Commissioning RFI #014 – Commissioning Agent Question: Will the VA provide and hire the commissioning agent, or is the contractor responsible?

Commissioning agent has already been hired by the VA.

35. RFI #015 – Testing and Laboratory Services Question: Will the VA or the General Contractor be responsible for procuring and paying for testing and laboratory services?

Contractor is responsible for procuring and paying for required testing and laboratory services.

36. Section 5 – Technical / System Requirements RFI #016 – Infection Control Measures (ICRA) Question 1: What ICRA level is required for the project?

ICRA Level 04.

37. RFI #017 – Hazardous Materials Question 1: Will the VA provide recent asbestos and lead survey reports?

Yes, VA would provide the latest detailed asbestos and lead survey report upon award. However, the construction documents already identified known ACM/LCM locations.

Question 2: If abatement is required, will the VA identify known ACM/LCM locations?

The construction documents already identified ACM/LCM locations.

38. RFI #018 – Roof Warranty Question: Does the existing roof have an active warranty? If so, who holds it and who is the manufacturer? The roof does not have active warranty.

39. RFI #019 – Fire Alarm and Security Coordination Question: Does the VA have an existing fire alarm/security service provider? If so, please provide contact information for required coordination.

Fire alarm is Notifier. The service contract is with Progressive Electronics.

40. RFI #020 – Building Occupancy Question: Will the facility remain occupied during construction, or will temporary relocation of staff/equipment be required?

As per construction specification 01 00 00 section 1.4J, The facility other than the construction zone (immediate areas of alterations) would be occupied. KCVA will temporarily relocate staff/equipment as needed. Contractor shall take all measures and provide all material necessary for protecting existing equipment and property in affected areas of construction against dust and debris.

41. RFI #021 – Demolition & Phased Work Question: Will demolition of major systems (e.g., AHUs, utilities) require after-hours or phased work to minimize disruption?

As per 01 00 00 section 1.4M, any major interruptions of any system must be requested in writing. After-hour or phased work may be allowed to minimize disruption.

42. RFI #022 – Temporary HVAC Solutions Question: Will the VA provide temporary cooling/heating during system cutovers? If not, should the contractor include them?

Temporary cooling/heating shall be provided by contractor.

43. RFI #023 – PACS System and Integration Question 1: Will existing brand-specific equipment require a J&A?

The new PACS devices will tie into the existing system. The existing head end is located in Security closet M1-343.

Question 2: Must the PACS integrate with other security systems (e.g., CCTV)?

The new PACS devices will tie into the existing system. Integration to the CCTV system is not included.

Question 3: Will the system reside on the VA Network?

The system is on its own independent network.

Question 4: If yes, are virtual servers required, or are standard servers acceptable?

Not applicable.

44. RFI #024 – PACS Electrical & Rough-In Requirements Question 1: Are new conduits required within wall cavities versus surface mounting?

Majority of the existing walls are demo and new walls are constructed in this project. The intent is that new conduit is within wall cavity to the maximum extent possible.

Question 2: Is the contractor responsible for providing/installing all electrical power requirements for new PACS devices?

Yes, if new PACS devices require power, this will be provided by the contractor.

45. RFI #025 – PACS Internet Connectivity Question 1: Will the PACS connect to the internet with national databases?

No

46. RFI #026 – AISC Certification Question: Is American Institute of Steel Construction (AISC) certification required for fabrication and/or erection of structural steel?

The specification does not require AISC certification for fabrication or erection of structural steel.

47. Question 1: Subcontractor Past Performance: Will projects the offeror performed as a first-tier subcontractor count as relevant past performance under Factor 1, or will only projects where the offeror held the prime contract be evaluated? (Factor 1, pg. 11) Factor 1 specifically focuses on the past performance of the offeror when it was acting as a prime contractor, not as a sub-contractor.

48. Question 2: Minimum Number of Projects- If an offeror submits fewer than three qualifying prime-contractor projects under Factor 1, will it be rated Unacceptable, or will it receive a neutral rating under FAR 15.305(a)(2)? (Factor 1 & Factor 1 Special Note, pg. 11) If fewer than 3 relevant projects are submitted, the offeror will have failed to provide sufficient information for the Government to fully evaluate its past performance and the offeror will receive a Neutral rating, not an Unacceptable rating.

49. Question 3: Joint Venture Member Experience- If the offeror is a newly formed SDVOSB joint venture under 13 CFR 128.402, will projects performed by the individual JV members be considered under Factor 1 (Relevant Past Performance) and Factor 2 (Construction Experience of the Prime) under 13 CFR 128.402? Please also confirm that a compliant SDVOSB joint venture is evaluated as the prime itself, not as a teaming arrangement under FAR 9.601(2). (Factors 1 & 2; 13 CFR 125.8(e); VAAR 852.219-73 (JV eligibility) For Offerors that are joint ventures, if the joint venture entity does not demonstrate prior past performance or experience to meet the requirements of factor 1 or factor 2, then the requisite past performance and experience as a Prime will be considered for each respective member to the joint venture. A compliant SDVOSB joint venture will be evaluated as the prime, not as a teaming arrangement.

50. Question 4: Dollar Thresholds for Member Projects If JV member projects may be used, please clarify the dollar thresholds:

a. (a) Must each member project meet the $4,000,000 minimum on its own, or may multiple projects be added together?

b. For example, if a member is a mechanical/MEP specialty firm, will its projects be measured against the $4,000,000 threshold in Factors 1 and 2, or the $1,000,000 threshold in Factor 6 (NAICS 238220)? (Factor 1 ($4M), pg. 11; Factor 2 ($4M), pg. 11; Factor 6 ($1M, NAICS 238220), pg. 13; 13 CFR 125.8(e)) The stated dollar thresholds of factors 1 and 2 will need to be met by 1 or more of the joint venture members. We need to make sure that at least one of the members of the joint venture has a history of successfully performing contracts of a dollar value that will demonstrate the capability of meeting the requirements of a contract of this size and scope. The dollar threshold of factor 6 will need to be met by the contractor doing the mechanical work under this contract, whether that is the JV, one of its members, or a designated mechanical subcontractor.

------------------------------------- End of 50 Questions and Answers --------------------------------

See attached document: Amendment 0002- 50 Pre-bid RFI Responses.

Amendment 0002 to Solicitation 36C25526R0127 Provides Answers to Pre-Bid Questions for:

KCVA Construction Project 589-21-211, Renovate Building 26 for Pharmacy, Phlebotomy, and Police Department

Page 1 of image1.png