D.2 Test Schedule Instructions.docx
DOCX document 17 KB Posted
- Attached to
- Q301--New Reference Lab Testing | Legacy VISN 15
- Solicitation number
- 36C25526R0066_1
About this file
This file is a template document providing detailed instructions for completing line item (LIN) and sub-line item (SUBLIN) entries in the ECMS contracting system for a laboratory testing procurement. The document specifies that 576 sub-line items are required due to ECMS system restrictions, with sub-lines designated from AA to ZZ while excluding all I's and J's. Vendors must complete specific columns with required information: Column O requires unit pricing for each lab test; Columns S, T, and U must include days/times of test performance, specimen type, and maximum turnaround time respectively; Column AB requires indication of STAT/emergency testing availability (YES or NO); Column AN requires a unique contractor test code number that remains consistent throughout the contract term; Column BZ requires applicable CPT codes; Column CF requires the country of test manufacture origin; and Column CH requires identification of the lab testing site.
The instructions also address scenarios where vendors cannot provide all listed tests. If equivalent alternates are available, vendors must submit them on a separate Excel workbook with all required columns completed, cross-referenced to the original LIN/SUBLIN of the tests they replace. If vendors cannot provide specific tests and have no equivalent alternatives, they must submit a separate list documenting which LIN/SUBLIN tests are not available. This procurement is for referral laboratory services supporting VISN 4, HSA 4.2 (Legacy VISN 15) under the Department of Veterans Affairs, with questions due by November 6, 2026 at 5:00 p.m. CST and proposals due by December 4, 2026 at 5:00 p.m. CST.
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Other files
| File | Type | Posted |
|---|---|---|
| D.3 Quality Assurance Surveillance Plan QASP.pdf | ||
| D.9 Subcontracting Plan Template.docx | DOCX document | |
| 36C25526R0066_1.docx | DOCX document | |
| D.4 Contractor Rules of Behavior.pdf | ||
| D.10 Applicable Wage Determinations.pdf | ||
| D.7 Key Personnel Roster.pdf | ||
| D.5 Organizational Conflict of Interest.pdf | ||
| D.6 Immigration and Nationality Act.pdf | ||
| D.8 Past Performance Questionnaire.pdf | ||
| D.1 Test Schedule.xlsx | XLSX spreadsheet |
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Text version
LIN/SUBLIN ECMS FILL OUT INSTRUCTIONS
1. LINS ARE BROKEN INTO 576 SUBLINS DUE TO ECMS (CONTRACTING PROGRAM) RESTRICTIONS ON NUMBER OF SUBLINS. SUBLINS ARE FROM AA TO ZZ SKIPPING ALL I’S AND J’S.
2. COLUMNS ARE FILLED OUT BY THE FOLLOWING (ALL SUBLINS):
a. COLUMNS A&B ARE PRE-FILLED IN (LIN/SUBLIN)
b. COLUMN C IS PRE-FILLED IN “DESCRIPTION” IS THE LAB TEST NAME.
c. COLUMN E “COMMENT” IS FILLED IN WITH APPLICABLE CPT CODES
d. COLUMNS G,H, I, J, K AND N ARE PRE-FILLED OUT
e. COLUMN O “UNIT PRICE” IS TO BE FILLED OUT BY THE COMPANY – PRICE OF ONE LAB TEST NAMED IN COLUMN C “DESCRIPTION”
f. COLUMN S “ADDRESS1” FILL OUT WITH DAYS AND TIMES TEST PERFORMED.
g. COLUMN T “ADDRESS2” FILL OUT WITH THE SPECIMEN TYPE.
h. COLUMN U “ADDRESS3” FILL OUT WITH THE MAXIMUM TURN-AROUND TIME.
i. COLUMN AB “CONTACT NAME” FILL OUT WITH AVAILABILITY OF STAT/EMERGENCY TESTING ("YES" OR "NO").
j. COLUMN AN “MANUFACTURER PART NUMBER(MPN)” FILL OUT WITH UNIQUE CONTRACTOR’S TEST CODE NUMBER (ALL TESTS SHOULD HAVE DIFFERENT NUMBERS THAT REMAIN THE SAME THROUGH THE LIFE OF THE CONTRACT).
k. COLUMN BZ “ITEM PART NUMBER” FILL IN (COPY AND PASTE FROM COLUMN E), WITH APPLICABLE CPT CODES.
l. COLUMN CF “OEM COUNTRY OF ORIGIN” FILL OUT COUNTRY WHERE TEST IS MANUFACTURED.
m. COLUMN CH “OEM NAME” FILL OUT WITH THE LAB TESTING SITE.
3. IF THE VENDOR DOES NOT PROVIDE THE TEST LISTED ON THE PROVIDED WORKBOOK BUT HAS AN EQUIVALENT ALTERNATE, PROVIDE THE ALTERNATE ON A SEPARATE EXCEL WORKBOOK WITH ALL COLUMNS ON PROVIDED WORKBOOK. ENSURE THE ALTERNATE ENTRIES ARE NUMBERED THE LIN/SLIN OF TESTS THEY ARE THE ALTERNATE OF ON THE PROVIDED WORKBOOK.
4. IF THE VENDOR DOES NOT PROVIDE THE TEST LISTED ON THE PROVIDED WORKBOOK AND DOES NOT HAVE AN EQUIVALENT ALTERNATE, PROVIDE A LIST ON A SEPARATE EXCEL WORKBOOK, REFERENCING THE LIN/SLIN OF TESTS NOT PROVIDED.
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