36C25526Q0678 0006.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER

IS ISSUED

PURSUANT TO:

Specify authority)

THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN

THE CONTRACT

ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office , appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 36C255 Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway Leavenworth KS 66048 36C255 Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway Leavenworth KS 66048 To all Offerors/Bidders

36C25526Q0678 09-25-2026

X X X ** HOUR & DATE for Receipt of Offers is EXTENDED to: 10-30-2026 7:00 AM CDT X one( 1) Uninterrupted Power Supply Preventive Maintenance and Battery Replacement for St. Louis VAMC

This amendment is to provide additional answers to questions from offerors, correct the serial numbers for the APC 72-174001-00 and the Emerson units in the CLINs, address changes to section 5.6 Documentation Requirements in the PWS and correct the contract period for CLIN 1002.

This amendment extends the quote submission deadline. Offers are due October 30, 2026, 7:00 AM CDT.

All other terms, conditions, and requirements remain unchanged and in full force and effect.

Contract Specialist: Erika Kobulnicky, Erika.Kobulnicky@va.gov.

Lisa Buchanan Contracting Officer

36C25526Q0678 Uninterrupted Power Supply Preventive Maintenance and Battery Replacement for St. Louis VAMC Amendment 0006 Questions and Answers:

1. Battery type, part number, and quantity for each of the Eaton 93PM-200-4, both APC SYCF40KF units, the APC 72-174001-00, the FERRUPS FE12.5KVA, and the Emerson NRD91CCSA0A2294. We cannot source batteries from the make, model, and serial number alone.

ANSWER: The facility does not have battery part numbers for these units. The batteries are to be name brand or equal. The contractor shall identify, verify, and supply the correct replacement battery for each UPS. The replacement must match all of the following:

· The OEM specification for the specific UPS model and battery cabinet.

· The existing battery’s nominal voltage and amp-hour (Ah) rating.

· The existing battery’s chemistry and type as installed, such as sealed VRLA (valve-regulated lead-acid).

· The existing battery’s physical dimensions and terminal type, so the replacement fits the cabinet or string without modification.

· The existing string configuration and quantity.

Replacement batteries must not void the UPS warranty or OEM support.

External batteries are excluded from the 100% labor and materials coverage in PWS Section 5. They are priced separately from the Firm Fixed Price (FFP) maintenance. Any change in quantity will be handled by a modification to the contract.

The facility does not know exactly when the batteries will be replaced. A Date Due for each unit is shown in the PWS chart in 5.1, UPS Equipment Covered and Locations. All batteries will ultimately be replaced.

2. The correct serial numbers for the APC 72-174001-00 and the Emerson unit, which differ between the equipment table and the price schedule.

3. The number of hard copies required ("four (1)") and whether the electronic report is to be delivered on CD-ROM.

ANSWER: The contractor shall email one (1) electronic copy of each completed report, in PDF format, to the Engineering Compliance Office within seven (7) calendar days of completing inspection and testing. Send the report to both of the following contacts:

Patrick Sanders: Patrick.Sanders@va.gov Timothy Pettis: Timothy.Pettis@va.gov

4. The correct battery replacement requirement for each unit and period. The price schedule shows a replacement in every ordering period, while the Date Due table shows one replacement window per unit.

ANSWER: Each unit’s batteries will be replaced once during the contract’s period of performance, not in every ordering period. The facility has not yet determined the exact replacement dates. The “Date Due” range for each unit in PWS Section 5.1, “UPS Equipment Covered and Locations,” identifies the anticipated replacement window. Although the price schedule lists battery replacement in each ordering period, replacement will occur only when needed, with all units’ batteries replaced before the contract’s period of performance ends.

5. The intended contract period for CLIN 1002, which is labeled "Option 1" but falls within Ordering Period Two.

ANSWER: The “Option 1” label on CLIN 1002 is a typographical error. CLIN 1002 falls within Ordering Period Two. The Government will correct the label by Amendment 0006.

Performance Work Statement Preventative Maintenance, Service, and Repairs to Uninterrupted Power Supply Units and Batteries at the St. Louis VA Health Care System Section 1: General Information

1.1 General: This is a non-personal services contract to provide maintenance, annual preventative maintenance inspections, emergency services, repairs, and battery replacements to uninterrupted power supply (UPS) units for the St. Louis VA Health Care System (STLVAHCS). The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.2 Period of Performance:

A. Period of performance shall be Five-Year IDIQ with ordering periods, November 16, 2026 – November 15, 2031.

1.3 Place of Performance: Services are required at the following locations. The points of contact (POC) for each location are listed. All work must be coordinated with the COR.

John Cochran VAMC 915 N Grand Blvd.

St. Louis, MO 63106 POC: Shane Pettis (314) 652-4100 x51032 Jefferson Barracks VAMC 1 Jefferson Barracks Dr.

St. Louis, MO 63125 POC: Patrick Sanders (314) 652-4100 x66698

1.4 Hours of Operation: All repairs shall be performed during business hours from 8:00 AM to 4:30 PM Monday through Friday, except Federal Holidays. Contractors may work outside normal business hours by arrangement with the COR if such services are provided without additional charge to the government.

1.4.1 Observed Federal Holidays

1.5 Type of Contract: The government will award a Firm Fixed Price IDIQ contract.

1.6 Invoicing: All invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

VA’s Electronic Invoice Presentment and Payment System – The FSC uses a third-party contractor, Tungsten, to transition vendors from paper to electronic invoice submission. Please go to this website: http://www.tungsten-network.com/US/en/veterans-affairs/ to begin submitting electronic invoices, free of charge.

More information on the VA Financial Services Center is available at http://www.fsc.va.gov/einvoice.asp.

Vendor e-Invoice Set-Up Information:

Please contact Tungsten at the phone number or email address listed below to begin submitting your electronic invoices to the VA Financial Services Center for payment processing, free of charge. If you have questions about the e-invoicing program or Tungsten, please contact the FSC at the phone number or email address listed below:

· Tungsten e-Invoice Setup Information: 1-877-489-6135

· Tungsten e-Invoice email: VA.Registration@Tungsten-Network.com

· FSC e-Invoice Contact Information: 1-877-353-9791

· FSC e-invoice email: vafsccshd@va.gov

1.6.1 Payments: Government only paid for services rendered. Government will not pay on any uncompleted or undelivered work, services, or goods.

Section 2: Definitions & Acronyms

2.1 Definitions:

Contractor. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

Subcontractor. One that enters a contract with a prime contractor. The Government does not have a contract with the subcontractor.

Workday. The number of hours per day the Contractor provides services in accordance with the contract.

Work Week. Monday through Friday, unless specified otherwise.

2.2 Acronyms:

Section 3: Government Furnished Property, Equipment, and Services

A. This PWS does not have any government furnished equipment. Contractor shall not use any government owned equipment, material, supplies, or tools. Contractor shall furnish all requirements. The government reserves option to terminate the contract if contractor uses government equipment or supplies without written approval from the Contracting Officer and COR.

Section 4: Contractor Furnished Items and Services

A. The Contractor shall provide all equipment, supplies, management, supervision, personnel, and transportation necessary to assure that all services are in accordance with the contract and all applicable laws and regulations. The contractor shall ensure all work meets performance standards specified in this Performance Work Statement (PWS) and referenced documents to include all notes, explanatory material, and appendixes.

B. The Contractor shall provide all equipment, supplies, management, supervision, personnel, transportation necessary, and consultation to assure that all services are in accordance with the contract and all applicable laws and regulations. The contractor shall ensure all work meets performance standards specified in this Performance Work Statement (PWS) and referenced documents.

C. The Contractor shall provide one designated point of contact (POC) to the government’s designated representative for coordination of parts delivery, scheduling, and / or maintenance.

D. The contractor shall provide a toll-free telephone number for service calls, which must be answered 24 hours a day, 7 days a week.

E. The contract shall have an inventory of parts and supplies in quantities sufficient to effectively service the resulting contract. The contractor should have an internal inventory system and delivery system for the parts and supplies. The inventory and delivery system must be sufficient to service the contract.

4.1 Contractors Qualifications:

A. Contractor shall have technical training, track records of working experience in Maintenance, Inspection, Testing of UPS and its components in healthcare, industrial, educational and commercial facilities for a minimum of five (5) continuous years.

B. Contractor shall possess certificates on equipment for which work will be performed.

C. The prime contractor shall provide an authorized distributor letter from the Original Equipment Manufacturer (OEM). Authorization is required for each OEM represented in the PWS whose equipment will be serviced.

D. Contractor shall have safety training – either on-the-job or classroom type in electrical safety outlined in the OSHA Standard 29 Code of Federal Regulations (CFR) 1910 Subpart S – Electrical and NFPA 70E – Standard for Electrical Safety in the Workplace. Training certifications shall be submitted to the VA Contracting Officer prior to work. If no training certifications are available, the contractor’s employer shall certify that the service technician has met this requirement in writing and submit it to the VA Contracting Officer prior to work.

E. The prime must demonstrate technical acceptability but may use a small business service partner as a subcontractor if all required certifications and past performance are documented and submitted. The Government will evaluate the prime’s submission, including subcontractor qualifications, for technical acceptability.

Section 5: Specific Tasks

5.1 Preventative Maintenance, Repairs and Testing

A. The contractor shall guarantee a 4-hour response time, 24 hours, 7 days a week. The 4-hour response time is measured to a technician arriving on site. Contract shall cover 100% of the labor, supplies, material, electrical components, electronic components, consultation, and travel at no additional cost to the government, excluding external batteries and filters. Filters are government furnished. Contractor shall provide the following preventive maintenance service under this contractor:

1. Inspection, repair, and service 24 hours and 7 days a week of the electronic portion of the UPS shall be performed as needed during the contracted period of maintenance at no additional cost to the government. Remedial maintenance and repairs provided by contractor shall include all parts and labor. All corrective maintenance to UPS and Batteries, if any, shall be in accordance with manufacturers’ recommendations, warranties, and separate agreement, if any.

B. Contractor shall perform a one (1) time battery replacement (80 batteries), and capacitors, and fans during ordering period one year for the Eaton 9390 UPS, Serial# ED273CBB03 located in Bldg. 3 at John Cochran. The batteries will be ML74-12(12V,75Ah) to meet this specific model’s specifications for type, size, and Ah (Amp hour) rating.

C. Contractor shall perform preventative maintenance of the following equipment:

UPS Equipment Covered and Locations

John Cochran

(48 Batteries)

Jefferson Barracks

Timing of Battery Replacement

D. Contractor shall perform the following:

1. Temperature checks on all breakers

2. Connections

3. Inspection of the equipment including subassemblies

4. Wiring harnesses

5. Contacts

6. Rectifier and Inverter snubber boards for discoloration

7. Power capacitors for swelling or leaking oil

8. DC capacitor vent caps that have extruded more than 1/8 IN

9. Record all voltages on module cabinet

10. Record all current on module cabinet

11. Record harmonic trap filter currents

12. Check inverter and rectifier snubbers for burned or broken wires

13. Check all nuts, bolts, screws, and connectors tor tightness (manufacture torque recommendation) and discolorations

14. Check all fuses DC and AC

15. Check fuses on the DE capacitor deck for continuity

16. Perform operational test of the system – transfer unit

17. Perform battery discharge calibrate

18. Record all electronic to system specifications install or perform engineering field charge notices

19. Measure all low voltage power supply levels

20. Measure and record phase to phase input voltage and current

21. Review performance with COR

22. Include all manufacture recommendations

E. Battery maintenance and inspection service:

1. Check integrity of battery cabinet

2. NO-OX grease or oil on all connection

3. Check battery jars for proper liquid levels

4. Check for corrosion on all the terminals and cable

5. Check physical cleanliness of battery room and jars

6. Measure and record DC bus ripple voltage

7. Measure and record total battery float discharge

8. Measure and record individual cell/battery float voltages and overall float voltage

9. Charger output current and voltage

10. AC ripple current and voltage imposed on the battery

11. Ambient temperature

12. Negative terminal temperature of all batteries

13. Include all manufacture recommendations

F. Maintenance Frequency

1. UPS and Batteries shall be inspected, tested, and maintained Semi-Annually and (1) Annual preventative maintenance with report. If contractor misses or fails to conduct the inspection or maintenance within the Semi-Annual timeframe the contractor shall provide a report with reason why inspection or maintenance was missed. Contractor shall perform missed inspection immediately and submit inspection report within 2 weeks (14 days) after inspection has been completed. The government shall not pay for missing semi-annual or annual inspections. The government only pays for services rendered. Contractor shall submit dates for semi-annual and annual inspections within 10 days of award.

2. Fiscal Year is from October 1 to September 30.

G. Contractor will maintain a Log update with date, time, description of work, and technician. Log shall be near or with UPS. Log shall be submitted to COR and Compliance office by the year.

H. Contractor shall provide training on basic use and troubleshooting of each UPS unit listed on the equipment list every six months. Contractor shall schedule training with the COR.

I. Contractor shall maintain drawings, schematics, manuals, and any other appropriate documentation up to date and have copies at UPS. The contractor shall provide any drawing, schematics, manuals, and any other appropriate documentation at no additional cost to the government.

5.2 Site Investigation and Conditions Affecting Work

A. The Contractor acknowledges that it has taken steps reasonably necessary to ascertain the nature and location of the work, and that it has investigated and satisfied itself as to the general and local conditions which can affect the work or its cost, including but not limited to (1) conditions bearing upon transportation, disposal, handling, and storage of materials; (2) the availability of labor, water, electric power, and roads; (3) uncertainties of weather, river stages, tides, or similar physical conditions at the site; (4) the conformation and condition of the ground; and (5) the character of equipment and facilities needed preliminary to and during work performance. The Contractor also acknowledges that it has satisfied itself as to the character, quality, and quantity of surface and subsurface materials or obstacles to be encountered insofar as this information is reasonably ascertainable from an inspection of the, including all exploratory work done by the Government, as well as from the drawings and specifications made a part of this contract. Any failure of the Contractor to take the actions described and acknowledged in this paragraph will not relive the Contractor from responsibility for estimating properly the difficulty and cost of successfully performing the work, or for proceeding to successfully perform the work without additional expense to the Government.

B. The Government assumes no responsibility for any conclusions or interpretations made by the Contractor based on the information made available by the Government. Nor does the Government assume responsibility for any understanding reached or representation made concerning conditions which can affect the work by any of its officers or agents before the execution of this contract, unless that understanding or representation is expressly stated in this contract.

C. Contractors have the responsibility to make the determination and request a site walk. Failure to perform a site walk shall not relieve the contractor to complete the contract on time and within budget.

5.3 Contract Modifications

A. Throughout the performance of this contract UPS may need to be added or removed from the contract. In the event that the needs change, the Contractor will negotiate with the Contracting Officer to reach a mutually agreeable adjustment to the contract that must be captured in a written modification to the contract.

5.4 Safety:

A. No shorts or tank tops shall be permitted.

B. Contractor shall adhere to OSHA 10 CFR 1910.

C. Contractor shall be responsible for using appropriate PPE when required by the OSHA, NFPA 70E, and VAPAHCS.

D. Safety plan shall be submitted to the COR within 15 days of awarded contract.

5.5 Performance Standards:

A. Contractor shall adhere to the performance standards listed below. Contractor shall adhere to all references in the performance standard to include all notes, explanatory material, and appendixes. The most current edition will be used on all references listed below.

1. NFPA 70E: Standard for Electrical Safety in the Workplace

2. NFPA 99: Health Care Facilities Code

3. OSHA Standard 29 CFR 1910

B. If a dispute between two codes arises, the most stringent code shall be enforced.

C. If contractor has a different code interpretation than the COR then contractor shall have the opportunity to have the Engineering Compliance office review and make decision, which contractor shall accept. The AHJ shall be the Chief of Engineering of STLVAHCS.

5.6 Documentation Requirements

A. The Contractor shall provide reports to the COR.

B. Each report shall include a separate document for each UPS.

C. The contractor shall email one (1) electronic copy of each completed report, in PDF format, to the Engineering Compliance Office within seven (7) calendar days of completing inspection and testing. Send the report to both of the following contacts:

Patrick Sanders: Patrick.Sanders@va.gov Timothy Pettis: Timothy.Pettis@va.gov

5.7 Security Requirements

A. The Certification and Accreditation requirements do not apply, and a Security Accreditation Package is not required for this work.

B. Contractors, contractor personnel, subcontractors, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, VA directives and handbooks as VA personnel regarding information security under VA Handbook 6500.6, Contract Security, Appendix C.

B.3 PRICE/COST SCHEDULE

This is a Five-Year IDIQ Contract with Pricing Periods:

The Guaranteed Minimum: $43,000.00 The Contract Ceiling for the life of the Contract is: $215,000.00

ITEM INFORMATION

Annual and Semi-Annually Preventative Maintenance and Inspection for UPS and Batteries described in the Performance Work Statement Ordering Period One POP Begin: 10-19-2026 POP End: 10-18-2027

One Time Battery Replacement for Eaton 9390 UPS battery type ML74-12 (12V, 75Ah)

Emergency Repairs not covered under CLIN 0001 to be priced at the time of utilization.

Annual and Semi-Annually Preventative Maintenance and Inspection for UPS and Batteries described in the Performance Work Statement Ordering Period Two POP Begin: 10-19-2027 POP End: 10-18-2028

One Time Battery Replacement for Eaton 93PM-200-4 Serial#EU263UXX09

One Time Battery Replacement for APC SYCF40KF Serial#PD0736260060

One Time Battery Replacement for APC SYCF40KF Serial# PD1037160010 Ordering Period Two

One Time Battery Replacement for APC 72-174001-00 Serial# C11945190003 Ordering Period Two

One Time Battery Replacement for FERRUPS FE12.5KVA Serial# FE1P3K02757 Ordering Period Two

One Time Battery Replacement for EMERSON NRD91CCSA0A2294 Serial# M14J3F0003

Emergency Repairs not covered under CLIN 1001 to be priced at the time of utilization.

Annual and Semi-Annually Preventative Maintenance and Inspection for UPS and Batteries described in the Performance Work Statement Ordering Period Three POP Begin: 10-19-2028 POP End: 10-18-2029

One Time Battery Replacement for Eaton 93PM-200-4 Serial#EU263UXX09

One Time Battery Replacement for APC SYCF40KF Serial#PD0736260060

One Time Battery Replacement for APC SYCF40KF Serial#PD1037160010

One Time Battery Replacement for APC 72-174001-00

Ordering Period Three

One Time Battery Replacement for FERRUPS FE12.5KVA Serial#FE1P3K02757

One Time Battery Replacement for EMERSON NRD91CCSA0A2294 Serial# M14J3F0003

Emergency Repairs not covered under CLIN 2001 to be priced at the time of utilization.

Annual and Semi-Annually Preventative Maintenance and Inspection for UPS and Batteries described in the Performance Work Statement Ordering Period Four POP Begin: 10-19-2029 POP End: 10-18-2030

One Time Battery Replacement for Eaton 93PM-200-4 Serial#EU263UXX09

One Time Battery Replacement for APC SYCF40KF Serial#PD0736260060

One Time Battery Replacement for APC SYCF40KF Serial#PD1037160010

One Time Battery Replacement for APC 72-174001-00

Ordering Period Four

One Time Battery Replacement for FERRUPS FE12.5KVA Serial#FE1P3K02757

One Time Battery Replacement for EMERSON NRD91CCSA0A2294 Serial# M14J3F0003

Emergency Repairs not covered under CLIN 3001 to be priced at the time of utilization.

Annual and Semi-Annually Preventative Maintenance and Inspection for UPS and Batteries described in the Performance Work Statement Ordering Period Five POP Begin: 10-19-2030 POP End: 10-18-2031

One Time Battery Replacement for Eaton 93PM-200-4 Serial#EU263UXX09

One Time Battery Replacement for APC SYCF40KF Serial#PD0736260060

One Time Battery Replacement for APC SYCF40KF Serial#PD1037160010

One Time Battery Replacement for APC 72-174001-00 Seria# C11945190003 Ordering Period Five

One Time Battery Replacement for FERRUPS FE12.5KVA Serial#FE1P3K02757

One Time Battery Replacement for EMERSON NRD91CCSA0A2294 Serial# M14J3F0003

Emergency Repairs not covered under CLIN 4001 to be priced at the time of utilization.

GRAND TOTAL